Board of Supervisors December 13, 2016 Sheet1 1  December 13, 2016  Greene County, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, DECEMBER  13,20161 BEGINNING AT: 5:301 P.M. IN ITHE COUNTY MEETING ROOM.  Present were:  Bill Martin, Chairman Michelle Flynn, Vice Chairman David Cox, Member Jim Frydl, Member Dale Herring, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County Attorney  Bart Svoboda, Deputy County/Zoning Administrator  RE: EXECUTIVE SESSION  Upon motion by Jim Frydl and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7) of the  Code of Virginia. 1)  PERSONNEL MATTERS Virginia Code Reference  2.2-3711 A.1: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, ori resignation ofs specific public officers, appointees, or employees ofa any public body.  Recorded vote:  Bill Martin Michelle Flynn David Cox Jim Frydl Dale Herring  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors December 13, 2016 Sheet 2  Upon motion by Jim Frydl and unanimous vote, thel Board returned to Open Session.  Recorded vote:  Bill Martin Michelle Flynn David Cox Jim Frydl Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Bill Martin Michelle Flynn David Cox Jim Frydl Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: APPOINTMENT = ECONOMIC DEVELOPMENT AUTHORITY  Upon motion by Jim Frydl and unanimous vote, the Board appointed Mr. William Schmidt to the Greene County Economic Development Authority to fill remainder of term to  expire March 1,2 2018. Recorded vote:  Bill Martin Michelle Flynn David Cox Jim Frydl Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: PUBLIC MEETING  The Chairman opened the meeting with the Pledge of Allegiance followed by a moment  ofsilence.  Mr. Martin announced the meeting is being live-streamed.  RE: MATTERS FROM THE PUBLIC  None.  RE: EPERSON-MADISON REGIONAL LIBRARY  Mr. Stephen Walls Mathis, representative on the. JMRL Board, was present to update the Board on activities at the Library. In fiscal year 2016, over 2,600 children attended library programs, more than 68,000 people visited the library, and 6,706 residents used the Library's internet computers. Twenty-three volunteers worked a total of 80 hours each month and 83,403  books were checked out.    Board of Supervisors December 13, 2016 Sheet 3  RE: PUBLICH HEARING - ELOHIM BAPTISTO CHURCHMARIARIANDURRER TRUST Mr. Svoboda reviewed the request from Elohim Baptist Church/Marian Durrer Trust fora Special Use Permit for a church on a 2.83 acre tract zoned A-1, agriculture, located on Spotswood Trail and identified on County Tax Maps as 50-(30)-C. (SUP#16-003) The Planning Commission recommended approval of the Special Use Permit application as proposed at the November 16, 2016 Planning Commission meeting. The public hearing was opened and closed with no public comment. Upon motion by Jim Frydl and unanimous vote, the Board approved Special Use Permit  #16-003 as proposed. Recorded vote:  Bill Martin Michelle Flynn David Cox Jim Frydl Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBLIC HEARING - JOSPEH AND CYNTHIA WHITE  Mr. Svoboda reviewed the request from Joseph and Cynthia White for a Special Use Permit for a private airport/heliport on a 2.08 acre tract zoned A-1, agriculture, located at 244 The Planning Commission recommended approval of the Special Use Permit with the The use is limited to al heliport for one (1) single seat, ultralight helicopter. Mr. White said he spoke with the developer prior to purchase of the property, outlined what he was planning on doing and permission was given. Per the realtor, everyone in subdivision was contacted and had no problem. He also contacted neighbors pursuant to State law and as suggested by FAA and received their support. The helicopter takes up 22 feet and weighs 298 pounds. Two stroke, two cylinder engine. It makes no more noise than a Harley Davidson motorcycle. Very small footprint. Wouldn't have brought house if this was going to be aj problem. Referred to FARAIM (Federal Aviation Regulation Airman Information Manual). Mr. White answered questions from Board members regarding the size and horsepower of the helicopter, regulations regarding ultralights, noise (blades and engine), designated flight Mr. Cox said it's not sO much the engine noise as it is the turbulence noise. That noise can disturb cattle. Noise is his concern. How many occupied dwellings are in designated flight path? Mr. White said he follows the road when taking off. Mr. Frydl said he had the same concern about noise. Public and private transportation is exempt from the noise control  Eddins Lane and identified on County Tax Maps as 39-(5)-10. (SUP#16-004)  following condition:  path and times, restricted air space, etc.  ordinance.  The floor was opened for public comment.  Mrs. Marie Durrer Concerned about this being in subdivision. All lot owners contacted or just houses that are there now? Noise can scare cattle. This changes character of property. Asked Board to not approve request or limit the amount oftrips that can bei made. Upon motion by Michelle Flynn and affirmative vote, the Board approved SUP#16-004  with the following condition:    Board of Supervisors December 13, 2016 Sheet 4  The use is limited to a heliport for one (1) single seat, ultralight helicopter as defined by the Federal Aviation Regulation Airman Information Manual (FARAIM).  Recorded vote:  Bill Martin Michelle Flynn David Cox Jim Frydl Dalel Herring  Yes Yes No Yes Yes  Motion carried.  RE: PUBLIC HEARING- TIGER FUEL COMPANY  Mr. Svoboda reviewed the request from Tiger Fuel Company for a Special Use Permit for a car wash on a 1.71 acre tract zoned B-2, business, located at Spotswood Trail/Seminole Trail Applicant is pursing the redevelopment of the existing gas station and would like to Mr. Gordon Sutton, General Manager of Retail Operations, spoke briefly on the request. Upon motion by David Cox and unanimous vote, the Board approved SUP#16-005 as  and identified on County Tax Maps as 60C-(A)-31. (SUP#16-005) include a onel bay car wash as an additional service provided on the parcel. The public hearing was opened and closed with no public comment.  proposed.  Recorded vote:  Bill Martin Michelle Flynn David Cox Jim Frydl Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: CONSENT AGENDA on the consent agenda: a. b. C.  Upon motion by Jim Frydl and unanimous vote, the Board approved the following items  Minutes of previous meetings.  Resolution to accept and appropriate $5,276 in grant funds for the Clerk's Office. Resolution to appropriate $149,643 in carryover funds to the E-911/Sheriff's Office budgets to upgrade/replace mapping system. (See Attachment "B")  No local match is required. (See Attachment "A")  Recorded vote:  Bill Martin Michelle Flynn David Cox Jim Frydl Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: COUNTY ADMNISTRATORS REPORT  See Attachment "C" for County Administrator's report.    Board of Supervisors December 13, 2016 Sheet 5  RE: OTHER MATTERS FROM BOARD MEMBERS  Mr. Cox said, while attending the recent VACo conference, he heard that federal funds for transit are being reduced. Also, had request from citizen to lower speed limit on certain area Mr. Frydl noted reassessment notices have been mailed. The Schools have preliminary budget information. He suggested a work session with the School Board at the second meeting Mr. Herring commented on livestreaming of meetings. Noted he has asked several people to be part of a committee on broadband starting in January. Attended TJPDC meeting on Mrs. Flynn said she will not be able to attend the January 10th meeting and requested Upon motion by David Cox and unanimous vote, the Board moved the reorganization of  ofl Evergreen Church Road.  inJ January. Also, jail costs may increase up to $425,000 additional.  December 1.  reorganization oft the Board be moved to the. January 24th meeting.  the Board to the January 24 meeting. Recorded vote:  Bill Martin Michelle Flynn David Cox Jim Frydl Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  Mr. Martin said the Board will hold a strategy session on January 27 and 28. Location to  be determined.  RE: ADJOURN MEETING  The meeting was adjourned. The next scheduled meeting of the Board of Supervisors  will be on' Tuesday, January 10, 2017 in the County Meeting Room.  hat  William Bryan Martiy, Chairman Greene County Boad of Supervisors    Board of Supervisors December 13, 2016 Attachment "A"  RESOLUTION TO ACCEPT AND APPROPRIATE FIVE THOUSAND TWO HUNDRED SEVENTY-SIX DOLLARS FOR ITEM  CONSERVATION GRANT  WHEREAS, the Clerk's Office of the County of Greene has received WHEREAS, the funds in the amount of five thousand two hundred seventy- six dollars ($5,276.00) need to be appropriated to the appropriate line item in the  funding for the Item Conservation Grant; and  2016-2017 budget ofthe County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that five thousand two hundred seventy-six dollars ($5,276.00) be appropriated to the 2016-2017 budget of the  County of Greene.  BEI IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution effect.  Adopted this 13th day ofl December, 2016.  Chairman  2  John C. Barkley, Clerk    Board of Supervisors December 13, 2016 Attachment "B"  RESOLUTION TO APPROPRIATE ONE HUNDRED FORTY-NINE THOUSAND SIX HUNDRED FORTY-THREE DOLLARS FOR  CARRYOVER PROGRAMS  WHEREAS, the Board of Supervisors of the County of Greene, Virginia has WHEREAS, the following funds in the amount of the one hundred forty- nine thousand six hundred forty-three dollars ($149,643.00) need to be accepted and appropriated to the 2016-17 Operating Budget of the County of Greene,  ab balance for carryover programs; and,  Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that the amount of one hundred forty-nine thousand six hundred forty-three dollars ($149,643.00) be accepted and appropriated to the appropriate line items in the 2016-17 Operating Budget of the  County ofGreene, Virginia.  BEI ITFURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect.  Adopted this 13th day of December, 2016.  Bahe Chairman  haf:  4  John C. Barkley, Clerk    Board of Supervisros December 13, 2016 Attachment "C"  County Administrator's Report December13,: 2016  White Run Reservoir Project - Analysis continues on the water and sewer rate structure. The project team scheduled to reconvene in January. A summary narrative and brief history of the Live Streaming - Live streaming of Board meetings will be available effective with the December 13 meeting. The service will feature both live streamed and archived meeting video and audio Budget/Finance - Budget guidance has been distributed to all County agencies and a budget Strategic Planning Retreat- - We are working on possible off-site locations to serve as a venue for County Re-assessments - The County's assessor has completed the re-assessment process and notices have been mailed out. Total assessed valuation County-wide has increase by 5% overall. Lydia Mountain Lodge: County staffj joined Lydia Mountain to welcome the Virginia Tourism Council's presentation of a Virginia Tourism Growth Fund Grant for $150,000 to Lydia Mountain Lodge. The required local match is being funded 100% with transient occupancy revenue (a.k.a. TOT or Hotel Tax.), with Greene County's Tourism Advisory Council and the Economic Development Authority having approved this match. Over the next five years, additional TOT revenues resulting from the new lodge will be transferred back into the EDA account. This wasa great collaborative effort between Lydia Mountain, Tourism Advisory Council, Economic Development Authority, and Greene County's Economic Development and Tourism Office. Emergency Management Service Review Staff is conducting a review of the County's current contract for Emergency Medical Services to evaluate the cost and service provided by the current contractor, as well as to consider the recommendation of other possible options and efficiencies available to provide more effective EMS service. The County's costs to provide the contractual service have risen from $321,122.07 in FY: 2009 to over $1,000,000 in FY 2016. CIP committee: Staff and PC have continued to move forward with improvements to the CIP process, with the first public hearing for the 2017/2018 CIP held on September 21, 2016 at the PCr meeting. Final recommendation will be considered on December 21, 2016.  project is being drafted and will be posted to the website per Board direction.  service to allowv viewing of County Board proceedings 24/7. schedule has been posted toi the County website.  the Board's! Strategic Planning retreat, scheduled for. January 27-28.  Appeal hearings are currently being scheduled.  These numbers alone justify the need to evaluate our current contract.    VDOT Smart Scale FY2 2017: The Route 670 Connector Road has been submitted as this year's Cash Proffer Reporting to' VDHCD: The County collected $20,000 in proffer money and spent $1,115 in 2015/2016. The County currently has $269,385 in cash proffer, of which $202,500 will Updating the Regional Long Range Transportation Plan: This plan documents all of the high priority transportation needs in the region's rural communities. The plan recommendations Buck Drive: The road cores were completed, a site plan was submitted, and construction bids GIS mapping project: The project was a big milestone for the current fiscal year and has been completed with major improvements to the current GIS layers and online product: An update to the current parcel layer with over 1,000 unmapped parcels. Ensured that every parcel was uniquely identified and that information was data processed correctly in the real estate data base (AS400). Updated and printed a more user friendly version oft the official zoning map required by  primary project, with a projected construction date of 2025.  need to be allocated by. January 2019 under the State Code requirements.  serve as the foundation for funding applications to the State.  will be received by the end of December.  the Code of Virginia.  Town Council Comprehensive Plan and CIP: Staff has begun to work with the Town of Stanardsville to complete the necessary review for the Comp Plan and CIP.  Greene County Corridor Study: We are working with TJPDC to conduct a Route 33 corridor study Regional Natural Hazard Mitigation Plan Update (5 year review): In conjunction with TJPDC and Emergency Services Director, the plan was updated, and then reviewed in a publicworkshop on November 14, 2016. The plan will be forwarded to the Board by spring of 2017 fore endorsement. Initiatives on the Horizon for 2017 - As the new year approaches, staff will continue working to improve the County's financial reporting capabilities, find new broadband expansion opportunities, research grant opportunities for public safety radio communications and public safety facilities, and evaluate the effectiveness of the County Code regarding noise control in residential areas. New initiatives willi include addressing blight and the process and legalities associated with blight abatement, consideration of special assessment districts aimed at targeted infrastructure improvements, and conducting ai full structural assessment of County  in Greene County this Spring.  facilities.