Board of Supervisors October 10, 2017 Sheet 1  October 10, 2017  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, OCTOBER 10,  20171 BEGINNING AT 6:30 P.M. IN' THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Dale Herring, Vice Chair David Cox, Member Jim Frydl, Member Bill Martin, Member  Staffp present:  John C. Barkley, County Administrator Ray Clarke, County Attorney Patti Vogt, Deputy Clerk  Bart Svoboda, Deputy County/Zoning Administrator  RE: CALLTOORDER RE: EXECUTIVE SESSION  The Chair called the meeting to order.  Upon motion byl Billl Martin and unanimous vote, thel Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7)ofthe Code  ofVirginia.  Virginia Code Reference  2.2-3711 A.7: Consultation with legal counsel employed or retained by a public body regarding  specific legal matters requiring the provision oflegal advice by such counsel.  Pending litigation  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors October 10, 2017 Sheet 2  Upon motion by Dalel Herring and unanimous vote, the Board returned to Open Session.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: AMEND AGENDA RE: PUBLIC MEETING  Agenda was amended to strike recognition and action items.  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: CONSENTA AGENDA on the consent agenda:  Upon motion by Jim Frydl and unanimous vote, the Board approved the following items Resolution to accept and appropriate $45,000 from the Department of Criminal Justice Services for part-time attorney in the Commonwealth's Attorney Office. No local funds Resolution to declare October 8 - 14, 2017 as National Fire Prevention Week. (See Resolution to declare October, 2017 as Domestic Violence Awareness Month. (See  a. b. C. d.  Minutes of September 26, 2017 meeting. involved. (See Attachment "A") Attachment "B") Attachment "C") Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors October 10,2017 Sheet 3  RE: MATTERS FROM7 THE PUBLIC  Mr. Steve Coffey, Simms Road, said he has been having problems with COWS getting out of neighbor's property and destroying his garden, etc. He asked the Board to consider an ordinance the Sheriff can enforce requiring owners oflivestock to fence their property. Mr. Clarke, County Attorney, said County Code Section 14-1 states the boundary line of each lot or parcel is al lawful fence. The owner of the animals would bel liable for damages. This would be a civil action and the owner would have tol be taken to court for damages. Sheriff Smith said Animal Control Officers issued tickets pursuant to this code section and was laughed out of court. Mr. Coffey contacted Delegate Rob Bell who in turn contacted Sheriff Mrs. Flynn suggested Delegate Bell be asked toj provide additional information. She said everyone here shares Mr. Coffey's concerns for safety and property rights but the Board has to  Smith regarding thisi issue.  ensure the County is doing what is allowed by the State Code. RE: REGIONAL NATURAL HAZARD MITIGATION PLAN  Ms. Billie Campbell, Senior Program Manager at TJPDC, andl Mr. Wood Hudson, Planning Manager at TJPDC, were present to discuss the Regional Natural Hazard Mitigation Plan. The purpose oft the Plan is to prepare for natural disasters before they occur, thus reducing loss oflife, property damage, and disruption of business. The Federal Emergency Management Agency (FEMA) requires such a plan as a condition for eligibility in certain mitigation grant programs. Thisi is ai five-year update ofthe Plan, scheduled for formal adoption by all localities by December 27,2017. VDEM and FEMA have to review and provide comments on the proposed plan prior to Mr. Hudsonreviewed thel hazard: identification and analysis/vuinerabiity assessment chart. Events included hurricane/high windwindstorms, flooding, winter storms/weather, wildfire, lightning, drought and extreme heat, dam failure, tornado, earthquake and landslide. Greene County has the highest winter weather risk oft the localities ini the TJPDC area. Mr. Frydl said this is a mandated regulation that actually makes sense. Iti is a comprehensive requirement to take al look at these things and get prepared. The Board of Supervisors will be asked to approve the Plan after approval by VDEM and FEMA. The Stanardsville Town Council will be required to approve ai resolution for the town.  approval by localities.  RE: CENTER FOR INNOVATIVETECHNOLOGY  Ms. Jean Plymale, Broadband Project Manager with the Center for Innovative Technology, was present to discuss the broadband path forward for Greene County. CITi is State sponsored and Broadband is currently available inj places where service providers can make aprofit. CIT works with localities to build a business case to get interest from service providers. Iti is a three- phase process. Works with locality all the way to getting an RFP out. CIT has partnered with Ms. Plymale said she was excited to learn Greene County has already conducted a broadband survey. Mr. Herring said the County already has a group working on this project. The Board of Supervisors will have to approve to partner with the CIT to facilitate the  provides technical broadband assistance to localities at no cost.  localities with demonstrated success.  County's broadband initiative.    Board of Supervisors October 10, 2017 Sheet 4  RE: WHITE RUNRESERVOR  Will be on agenda for November 14 meeting. Mrs. Flynn said Albemarle County is  currently seeking an emergency drought designation. Orange County did so last week.  RE: BROADBAND Information is posted on website. RE: LIAISON REPORTS at recent meeting ofTJPDC. October17.  Public meeting scheduled for October 16 at 7:00 p.m. in the county meeting room.  Mr. Herring said representative of TJPDC will be at meeting on October 16 to give presentation on broadband. Had presentation on broadband and conversation about bicycle lanes Mr. Frydl said the bond pool issuance for school construction bonds is scheduled for Mr. Frydl said he spoke with RSA General Manager about water restrictions. Anticipated rain over the weekend sO did not expect to have voluntary water restriction. Ifit does not rain, Mr. Martin said the Farmer'sl Market has been successful and the season has been extended Mrs. Flynn said the JABA mobile unit for Medicare open enrollment will be in Greene County on October 18, October 31, November 13, and December 4. This is a free service to Also, received official notice from Gene Sullivan regarding his resignation from JABA  may end up going to volunteer restrictions by end of October.  through November 4. eligible individuals.  Board due to relocation. This vacancy needs tol be advertised.  RE: DEPARTMENT REPORTS  Mr. Frydl said the financial reports are difficult toi read. The Board has made a commitment tov work with staff to create documents that are easier to understand. One thing that is very clear Mr. Herring said the Sheriff'si report indicates fire calls are up 29.5% from a year ago. Mr. Frydl commented on incorrect statements on social media. The Board did not take action on a blight ordinance as the State Code already has regulations pertaining to blight. Asa county, we will not create an ordinance. Also, amisconceptiont regarding solid waste. Solid waste isaservicer not aprofit center. The County currentlyinvestsa approximately $200,000: int tax dollars  ist that staff has done good job at being frugal.  RE: OTHER ITEMS FROM BOARD MEMBERS  each year towards providing this service to citizens.  Mr. Herring said the Tour de Greene bicycle event is this weekend.  Mrs. Flynn said this isl homecoming week at the high school and aj parade is scheduled for tomorrow evening at 6:15 p.m. Community tailgate will be on Friday starting at 5:00 p.m. behind Mrs. Flynn also commented on the list of vacancies on commissionsAdvysory committees and other volunteer activities for citizens. She is incredibly grateful to people who are willing to step forward and serve our county. Thanks to those who serve on various boards and commissions.  thel high school.    Board of Supervisors October 10, 2017 Sheet 5  RE: ADJOURN MEETING be on Tuesday, October 24, 2017.  The meeting was adjourned. The next scheduled meeting oft the Board of Supervisors will  Mickolo Supin Mighelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors October 10, 2017 Attachment "A"  RESOLUTION TO ACCEPT AND APPROPRIATE FORTY-FIVE THOUSAND DOLLARS FOR THE VIRGINIA DOMESTIC VIOLENCE  VICTIM FUND GRANT  WHEREAS, the County of Greene has been awarded a grant from DCJS for WHEREAS, the funds in the amount of forty-five thousand dollars ($45,000) will need to be appropriated to the appropriate line item in the 2017-  a Virginia Domestic Violence Victim Fund; and  2018 budget ofthe County ofGreene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that forty-five thousand dollars ($45,000) be appropriated to the 2017-2018 budget ofthe County of Greene.  BEITI FURTHER RESOLVED that the County Administrator oft the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution effect.  Adopted this 10th day ofOctober, 2017.  id.llo Rimn  Chairman  E John C. Barkley, Clerk    Board of Supervisors October 10, 2017  Attachment B'NATIONAL FIRE PREVENTION WEEK OCTOBER 8-14, 2017  EVERYSECOND COUNTS: PLAN2 WAYS OUT  WHEREAS, the County of Greene, Virginia is committed to ensuring the safety WHEREAS, U.S. fire departments responded to 365,500 home fires in 2015, WHEREAS, U.S. home fires resulted in 2,560 civilian deaths in 2015,representing WHEREAS, newer homes are built with lightweight materials that burn faster than WHEREAS, many of today's products and furnishings produce toxic gases and smoke when burned, making it impossible to see and breathe within moments; and WHEREAS, these conditions contribute to a much smaller window of time for people to escape a home fire safely, with people having as little as one to two minutes to WHEREAS, a home fire escape plan provides the skill set and know-how to WHEREAS, a home fire escape plan includes two exits from every room in the home; a path to the outside from each exit; smoke alarms in all required locations; and a meeting place outside where everyone in thel home will meet upon exiting; and WHEREAS, home fire escape plans should be developed by all members of the WHEREAS, practicing a home fire escape plan twice a year ensures that everyone WHEREAS, Greene County first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection WHEREAS, the 2017 Fire Prevention Week theme, "Every Second Counts: Plan 2 Ways Out!" effectively serves to educate the public about the vital importance of developing a home fire escape plan with all members of the household and practicing it NOW, THEREFORE, BE IT RESOLVED that the Greene County Board of Supervisors declares the week of October gth - 14th, 2017 as Fire Prevention Week throughout the County, and we encourage our citizens to install smoke alarms, develop and practice a fire escape plan twice a year and support public safety activities and efforts of  and security ofall those living in and visiting Greene; and according to the National Fire Protection Association (NFPA); and the majority (78 percent) ofall U.S. fire deaths; and  older home constructions; and  escape from the time the smoke alarm sounds; and quickly and safely escape a home fire situation; and  household; and  in the household knows what to do in ai real fire situation;  education; and  twice a year;  Greene County's fire and emergency services.  Adopted in Open Meeting this 10th day of October, 2017.  micldle Michelle Flynn, Chair Greene County Board of Supervisors  upne    Board of Supervisors October 10, 2017 Attachment "C"  COUNTY OF GREENE PROCLAMATION  WHEREAS, the problems of domestic violence are not confined to any group or groups of people but cross all economic, racial and societal barriers, and are supported by societal  indifference; and  WHEREAS, the crime of domestic violence violates an individual's privacy, dignity, security, and humanity, due to systematic use of physical, emotional, sexual, psychological and economic control and/or abuse, with the impact of this crime being wide-ranging; and  WHEREAS, no one person, organization, agency or community can eliminate domestic violence on their own-we: must work together to educate our entire population about what can be done to prevent such violence, support victims/survivors and their families, and increase support  for agencies providing services to those community members; and  WHEREAS, the Shelter for Help in Emergency has led the way in the County of Greene in addressing domestic violence by providing 24-hour hotline services to victims/survivors and their families, offering support and information, and empowering survivors to chart their own  course for healing; and  WHEREAS, the Shelter for Help in Emergency commemorates its 38th year of providing unparalleled services to women, children and men who have been victimized by domestic  violence;  NOWTHEREFORE, BEI ITI KESOLVED,mrcognson ofthei important work being done by the Shelter for Help in Emergency, the Greene County Board of Supervisors, does hereby proclaim the month of October 2017 as DOMESTIC VIOLENCE AWARENESS MONTH, and urges all citizens to actively participate in the scheduled activities and programs sponsored by the Shelter for Help in Emergency, and to work toward the elimination of personal and institutional  violence against women, children and men.  Adopted in Open Meeting this 10th day of October, 2017.  midlp Michelle Flynn, Chair Greene County Board of Supervisors