Board of Supervisors January 28, 2020 Sheet 1  January 28, 2020  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, JANUARY 28,  2020, BEGINNING AT 5:301 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Bill Martin, Chair Marie Durrer, Vice Chair Steve Bowman, Member Dale Herring, Member Davis Lamb, Member  Staff present:  Mark B. Taylor, County Administrator Kelley Kemp, Assistant County Attorney Patti Vogt, Deputy Clerk Jim Frydl, Zoning Administrator Tracy Morris, Director of] Finance Melissa Meador, Director of] Emergency Services  RE: WORK SESSION WITH SCHOOL BOARD  Mr. Martin opened the work session with the School Board. Members oft the School Board and staff present included: Ms. Sharon Mack, Chair; Todd Sansom, Vice Chair; Leah Paladino, Member; Jason Collier, Member; Jason Tooley, Member; Dr. Andrea Whitmarsh, Superintendent; Ms. Kristie Spencer, Director of Financial and Human Resources; and Bryan Huber, Assistant Mr. Martin asked for a quick update on the construction project and ifai fire safety program for high school students has been discussed. Mrs. Meador said she sent a request to the schools Mrs. Mack said support of the implementation of Innovate 2021 is a priority. She briefly reviewed the key components which includes the CTE programs, continued accreditation of all schools, and providing a safe and supportive learning environment. Support is needed in the area of student behavior and providing support resources for students and teachers. The School's Another priority is to provide competitive compensation and benefits for all staff. Salary increase of 3 to 4 percent is proposed to keep Greene competitive with surrounding localities. Health insurance costs are expected toi increase by 10 percent. The VRS rates are also increasing. Focus is on support, recruitment and retention ofthe most highly qualified educators, leaders, and Mr. Martin noted the County is facing an increase in costs at the Central Virginia Regional  Superintendent.  for a meeting to discuss.  proposed budget will include requests related to behavior challenges.  support staff.  Jail and the water impoundment project is proceeding.    Board of Supervisors January 28, 2020 Sheet 2  Mr. Lamb said Greene does not have ai revenue stream like. Albemarle County. Mr. Sansom said School Board members are very aware of the tough job the Board of Supervisors have. The schools are the face of Greene County more sO than other localities. Mr. Collier said the middle Mr. Taylor said unfunded mandates are a shared challenge and need to be approached collaboratively. Community engagement is big challenge for the County as well and the opportunity to partner and work with the school division on community engagement would be Ini regards to the construction project, Mr. Huber said there is a punch list ofitems that are  ground for retention oft teachers is getting more competitive.  welcomed. being completed. RE: CLOSED MEETING Board approved the following: Meeting the following matter(s):  Ms. Kemp read thej proposed resolution for closed meeting.  Upon motion by Dale Herring, second by Steve Bowman and unanimous roll call vote, the WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion of the performance of specific public officers, appointees, or employees of any Discussion or consideration oft the acquisition ofreal property for aj public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy ofthe public body concerning property inj proximity to the administration offices. WHEREAS, pursuant to: 22371C4X00AVOorhe Code ofVirginia, such discussions NOW, THEREFORE, BE ITI RESOLVED that the Board of Supervisors of Greene County does hereby authorize discussion oft the aforestated matters in Closed Meeting.  public body with respect to the County Administrator.  may occur in Closed Meeting;  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: OPEN MEETING Board returned to open meeting. Recorded vote:  Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote, the  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors January 28, 2020 Sheet 3  By unanimous roll call vote, all members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the  motion to enter into closed meeting were discussed.  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  RE: OPEN MEETING  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: ADOPTION OF THE AGENDA Board approved the agenda as presented.  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: MATTERS FROM' THE PUBLIC  Mr. Steve Kruskamp spoke on the unfortunate incident of a raw sewage leak on Route 29. He said it would be nice to have a formal statement as to what happened, how it was solved, and steps taken tol keepi it from happening again. He also said thel EDA revolving loans do not currently have UCC filings which could severely impact any recourse in case of default. He suggested the  Board make sure that is being looked into by the County or EDA Attorney.  RE: CONSENT AGENDA  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  Board approved the following items on the consent agenda:  a. b. Recorded vote:  Minutes of. January 14, 2020 meeting  Approval ofbudget process schedule forl FY 2020-2021 (See. Attachment "A")  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors January 28, 2020 Sheet 4  RE: EPERSON-MADSON REGIONALLIBRARY  Ms. Ginny Reese, Branch Manager, was present to provide an update on activities at the Library and distributed copies oft the regional program brochure. Ongoing programs at thel Library include: Chronicles of Yarnia, Cookbook Book Club, Friday Film Series, Teen Advisory Board, Mr. William James willl be at the Library on February 1 tot talk about his new memoir, Hard Times and Survival: The Autobiograplyofan, African-American Son, followed by al book signing. The Color of Law by Richard Rothstein will be discussed at a fair housing book discussion on February 29 and Mr. Craig Wilson will be speaking. The book for Same Page 2020, which is a community wide program, is Brown Girl Dreaming by Jacqueline Woodson. Copies were given The Library will be helping in the 2020 Census. Census representatives will be at the Greene County Library on March 24, April 18, April 29, and May 2. The Library is also getting  Teen Tabletop Games, and early literacy programs.  to Board members. anew website.  RE: RUCKERSVILLE ADVISORY COMMITTEE  Mr. Patrick Moctezuma, Chair of the Ruckersville Advisory Committee, was present to discuss recommendations by the Committee. RAC chose to focus on items that were labeled "immediate priority" in thel Ruckersville Area Plan with the following recommendations:  Proceed with a full zoning audit Proceed with a Citizens Academy  Proceed with a sign audit on Route 29 to reduce clutter Review enforcement codes regarding temporary signs Review placement and wording of"Welcome to Greene" signs Installation of additional Ruckersville identification signs Highly visible signage at new Visitor Center More frequent mowing ofmedian on Route 29 Development ofas streetscape plan for Route 29  Reduce the visual impact and scale of power lines on Route 29 corridor Improve the visual impact of the water treatment plant on Route 29 north  Mr. Martin thought the citizens academy is a good idea and the Board had agreed to wait until the new County Administrator came onboard to discuss. Points on signage and upkeep are well taken. He said the water treatment plant on Route 29, owned and operated by RSA, will eventually be replaced with a new water treatment plant to be constructed as part of the water Mr. Bowman asked if the zoning audit contract has been awarded. Mr. Frydl said bids received were higher than expected and the decision was made to use the budgeted money to get Mr. Bowman said he was concerned about pedestrians trying to cross Route 29. VDOT's focus is on moving traffic smoothly through the Route 29 corridor and pedestrian crossings will not be provided or allowed. Mr. Bowman said there are pedestrian overpasses in areas on Route  impoundment project. assistance with graphics.    Board of Supervisors January 28, 2020 Sheet 5  29north. Mr. Moctezuma thought the cost for aj pedestrian bridge would be upwards of$1r million.  This was discussed but does not sound fiscally practical. reducing the visual impact ofutilities with the power company.  Mr. Moctezuma said the Committee is recommending the County discuss options for Mr. Lamb mentioned the problem with traffic backing up at the intersection of Route 33 and Route 29. Mr. Frydl said the plan is for two turn lanes on either side of Route 29 for south  bound traffic. The project is currently ini right-of-way negotiations stage.  RE: CAPITAL IMPROVEMENTI PLAN  Mr. Frydl said departments were asked to complete Capital Improvement Plan request forms. The Planning Commission reviewed submissions, drafted a plan, held a public hearing, and has submitted their recommendations on the CIP to the Board of Supervisors. The Board of Supervisors will consider the Plan and prioritize projects to develop a long-term Capital The County commissioned the Cardno GS firm to prepare a facilities condition and needs assessment. The facilities assessment identified lifecycle replacement projects and deferred  Improvement Budget and schedule to address needs.  maintenance projects required for long term facilities maintenance.  The high-level findings that were provided envisions the following:  Reconfigure Court Square Complex  Building a small extension to the existing Administration Building of4,000 GSF Moving the Registrar's and Commonwealth's Attorney's Offices from Annex 1 to the Administration Building and reconfiguring the Administration Building occupied space Reconfiguring Annex 1 and moving the Extension Office from Annex 2 to Annex 1 in Making minor planning adjustments to the Sheriff and Social Services Offices in Annex 2 and making a shared training space in the space vacated by the Extension Office Deferring Health Department project needs until a later date when an alternative building Mr. Taylor said there are some present and rather acute needs for remedial work at the Courthouse. There is water intrusion and other issues that need to be addressed to preserve the structure and continuity of operation. There is also a modest need for additional space in order to Information on the Schools Capital Improvement Program, the three volunteer Fire Departments, Rescue Squad, Rapidan Service Authority, and transportation items are included in  place oft the Registrar's and Commonwealth's. Attorney's Offices  can be found  continue to provide services at the current level to our growing community.  the CIP.  Recommendations by the Planning Commission included:  The Board of Supervisors review the proposed Capital Improvement Plan when making budgeting decisions for the next fiscal year. Of particular note is the tax impact chart, added this year, which tracks the portion of the County's property tax rate that would be required to pay for all projects listed in each year, including items listed as needed maintenance, repair or replacement of existing capital assets, and proposals for new items    Board of Supervisors January 28, 2020 Sheet 6  or projects. final budget.  As projects listed within the Plan are selected, it is recommended that a more detailed justification and description be provided for the projects before they are placed into the Inc order to fulfill the goals oft the Comprehensive Plan, it is recommended that completing the pending expansion ofas safe and reliable water supply system should be a high priority Mr. Herring said the Plan improves each time the County goes through this process. Mr. Martin agreed that it will be absolutely essential for decision making. He suggested the addition ofa budget line item for the purchase of land for a new school could be a good interim starting point. The recommendation is to demolish thel Haney house and Mr. Frydl said the property has a  fori immediate capital improvement budgeting.  lot of potential.  RE: ZONING AMENDMENT  Mr. Frydl said staffi is requesting the Board authorize the review and possible amendment of Article 10, B-3 Business, for the addition of light warehousing, research, development and related manufacturing as a by-right use. Staff will research and recommend changes, which will then go to public hearing before the Planning Commission and Board of Supervisors. This is presented for first review and will be on the agenda for the February 25th meeting for action by the  Board.  RE: BOARD LIAISON REPORTS  Mr. Herring said the Emergency Services Committee met last week. A Town Hall meeting was held last night with the Department of Fire Programs for input on emergency services in the County. Comments are still being accepted. This study was: requested by the EMS Committee. Mr. Herring also said Greene was not successful with the broadband grant application. A total of$18.3 million were allocated and applications were submitted by 34 localities requesting $43.6million in funding. The County will be applying for grants again next year. Mr. Bowman said he attended the Planning Commission meeting on January 15, toured school facilities on January 21, and attended thel Board ofZoning Appeals meeting and the School Mr. Lamb said he will be attending ai meeting oft the Social Services Board next Monday. Ini response to a question by Mr. Martin, Mrs. Durrer said there was no serious discussion Mr. Martin said the Economic Development Authority will be holding a special meeting onl bond financing fori the water project. Reimbursement for thei matching grant fort thel Lydial Lodge Mr. Lamb said he called RSA the night the sewer line ruptured on Route 29 south near Blue Ridge Café. He left a message with the answering service but did not get a return call. He asked ifr repairs have been made. Mr. Taylor said he would follow-up with RSA.  Board budget workshop on January 22.  at the Jail Board meeting about the use ofreserve funds.  project has been received.    Board of Supervisors January 28, 2020 Sheet 7  RE: COUNTY ADINISTRATORUPDATE  Mr. Taylors said the Solid Wastel Facility is now accepting #2 plastic milkj jugs forr recycling. A kick-offir implementation meeting with Motorola for the radio project will be held the last week  in February.  RE MONTHLYI DEPARTMENT REPORTS  Mrs. Durrer appreciated the monthly reports submitted by departments. committee ofinterested stakeholders in the NGIC/DIA community at Rivanna Station.  Mr. Bowman asked what the Defense Affairs Committee. Mr. Martin said the DACisa  RE: OTHER MATTERS FROM BOARD MEMBERS  Mr. Herring said he and Mr. Martin attended the recent Mayors and Chairs meeting at TJPDC. The Smart Scale letter of intent is due April 2. The Regional Housing Plan Summit is scheduled for July 8. The early voting process and impact on localities discussed. Also briefly  discussed recycling in the region. RE: ADJOURNI MEETING The meeting was adjourned.  hhute Chair  Mihl Mark B. Taylor, Clerk Greene County Board of Supervisors  William  Bk  Bryan Maftin,  Greene County Board of Supervisors    Board of Supervisors January 28, 2020 Attachment "A"  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, ADOPTINGTHE: 2020 BUDGET MEETING SCHEDULE  FOR THE BOARD OF SUPERVISORS FOR PREPARATION OF THE FY20-21 BUDGET  WHEREAS, at the Annual Organizational Meeting ofthel Boardo lofSupervisors, conducted as part oft the first meeting in January each year, the Board adopts its regular meeting schedule for  that calendar year; and  WHEREAS, the Board also desires to set the date of additional Board meetings needed NOW, THEREFORE, BEI ITI RESOLVED that the Greene County Board of Supervisors does hereby add the following budget meetings toi its previously adopted regularmeeting schedule  for the preparation oft the FY 20-21 Budget;  for 2020:  February 11, 2020, 5:30 - 6:30 pm - School Board Budget Workshop March 3, 2020, 5:30j pm - Budget Workshop March 10, 2020, 5:30-6:30 pm - Budget Workshop March 12, 2020, 5:30 pm - Budget Workshop (if needed)  BEITI FURTHER RESOLVED that the 2020 Budget Meeting Schedulel be posted on the Greene County website for public access and distributed as appropriate by the Clerk to the Board. ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ONJANUARY 28,  2020. Second: Votes: Bowman: Yes Durrer: Herring: Yes Lamb: Martin:  Motion: Dale Herring  Davis Lamb  Yes Yes Yes  Walha William Bryan  ATTEST:  buye Chair hef Marijn,  Mark'B.  Cler Taylor,