Board of Supervisors June 26, 2018 Sheet 1  June 26, 2018  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, JUNE 26, 2018  BEGINNING AT 6:30 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Bill Martin, Vice Chair David Cox, Member Marie Durrer, Member Dale Herring, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County Attorney Kim Morris, Deputy Clerk  RE: EXECUTIVE SESSION  Upon motion by David Cox and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7)ofthe Code  ofVirginia. Virginia Code Reference  2.2-3711 A.1: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation  ofspecific public officers, appointees, or employees of any public body.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Dale Herring and unanimous vote, the Board returned to Open Session.    Board of Supervisors June 26, 2018 Sheet 2  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: APPOINTMENTS reappointments:  Upon motion by Bill Martin and unanimous vote, the Board approved following  Donna Bates to the. JABA Advisory Board for ai two-year term to expire June, 2020 Robert Murphy to the. JABA Board ofDirectors for ai two-year term to expire June, Fred Richardson to the Piedmont Virginia Community College Board for a four-  2020  year term to expire June, 2022  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: PUBLIC MEETING  The Chairman opened the meeting with the Pledge of Allegiance followed by ai moment of  silence.  RE: CONSENT AGENDA on the consent agenda: a.  Upon motion by David Cox and unanimous vote, the Board approved the following items  Minutes ofJ June 12, 2018 meeting.    Board of Supervisors June 26, 2018 Sheet 3  b.  Resolution to accept Buck Drive into the State Secondary Road System. (See  Attachment "A")  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: MATTERS FROM' THE PUBLIC  Mr. Steve Bowman Commented on the public safety radio community systems report. Expressed concern that the three options included in the report ignored a viable fourth option of thel Harris Corporation which hej providedi information on. Hea also believed the RFP processrather than a sole-source approach would provide the greatest value for Greene County.  RE: LONG RANGE TRANSPORTATONFLAN  Mr. Kristian Zimmerman, of the Thomas Jefferson Planning District Commission, was present to review the Rural Long-Range Transportation Plan. Extensive input was provided by 2040 RLRP is a regionally focused plan for the rural portions of the Thomas Jefferson Planning District. The plan contains information on the regional transportation network along with an analysis of needs based on available funding programs. The plan then provides a list of project recommendations that address these needs and deficiencies. Projects are prioritized based on their potential performance for the Smart Scale process. Smart Scale is the Commonwealth's TJPDC staffh have completed a draft version ofthe 2040 Rural Long-Range Transportation Plan which includes updates tot the regional loverview, demographics, transportationsystem, safety, public transportation, freight and inter-regional transit, employer locations (rural), freight generators, travel demand management, land use, bridge sufficiency, and an overall deficiency Reviewed demographic, population trends, and roadway system deficiencies for Greene County. There are twenty-four recommended projects in Greene County mostly on Route 29 and The Board of Supervisors is being asked for input on the plan. Mrs. Flynn suggested the  VDOT Culpeper District and the Greene County Planning Department.  performance driven process for selecting and funding transportation projects.  system. Route 33.  Board revisit this at the next meeting toj provide feedback. RE: E911/PUBLIC SAFETY CENTER PROJECT  Mr. Barkley said staffv was tasked with devising long-term plan for public safety center and isc currently reviewing this project. The Emergency Services Director is working on aj plan. Sites  within the County are being toured.    Board of Supervisors June 26, 2018 Sheet 4  The agreement with the Sheriffte tol house E911 at Sheriff's Office under the supervision of the Sheriff needs to be renewed. Agreement expires June 30 and staff is working with Sheriff's Mrs. Meador said she is developing a basic outline of where we are, where we need to be and how we're going to get there. Stakeholders will meet to discuss goals, objectives, and priorities which will then be added to the plan. Should come before the Board of Supervisors at  Office to renew agreement.  the end of August.  RE: PUBLICS SAFETY RADIO PROJECT  Mrs. Meador said Phase 1 was completed by Black and Veatch. Phase 2, which consists of procurement, RFP, technical specification document and contract negotiations, has funding available. July 1. The recommendation is to continue with Black and Veatch for Phase 2. Mr. Barkley said other options are being considered including talking to Orange and Albemarle counties. We're looking around for the best deal and best product for the future as Mrs. Meador said grants and other funding sources are also being researched.  technology changes SO quickly. RE: LIAISON REPORTS  Mr. Herring said the Planning Commission met last Wednesday and held a public work Mr. Martin said the 4th of July walking parade is at 3:00 p.m. this year. The Greene Commons project is in site plan review stage. Staff is working on the creation ofal Ruckersville  session on animal kennels. The Broadband Committee meets tomorrow.  Area Plan citizen group.  Mrs. Durrer said the fair opened tonight and runs through Saturday night.  Mr. Cox said there was an Emergency Services meeting last Tuesdaynight where thei main topics were radio equipment and first flood of2018. He noted VDOT continues to work on road Mrs. Flynn said the Social Services Board met to consider the director's annual performance evaluation. The office did well again on recent audit. There was a combined JABA Board meeting yesterday she was not able to attend. JABA is very excited about opening for a  repairs.  third day in Greene.  RE: COUNTY ADMINISTRATOR UPDATE  Mr. Barkley said the Central VA Partnership for Economic Development will be hosting their annual meeting at Four Seasons on Friday at 9:00 a.m. Rapidan Service Authority will be holding aj public hearing on Thursday, June 28 at 5:30 p.m. in the county meeting room regarding  the facility fee increase.  RE: OTHER MATTERS FROM BOARD MEMBERS on social media during the recent flooding event.  Mrs. Durrer said thanks to the Sheriff for updating citizens of road closures and pictures    Board of Supervisors June 26, 2018 Sheet 5  Mr. Herring said thanks to all those who helped during the flooding including VDOT and  EMS personnel.  Mr. Herring and Mrs. Flynn expressed their appreciation also.  RE: ADJOURN! MEETING  The meeting was adjourned. The next scheduled: meeting oft thel Board of Supervisors will  be on Tuesday, July 10, 2018 in the county meeting room.  mielle Michelle Flynn,  Chair Sypa  Greene County Board of Supervisors    Board of Supervisors June 26, 2018 Attachment "A"  1716 338  RESOLUTION June 26, 2018  WHEREAS, the streets described on the attached VDOT Form AM-4.3, fullyi incorporated herein by reference, is shown on a plat recorded in the Clerk's Office of the Circuit Court of Greene WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add/abandon the streets described on the attached VDOT Form AM-4.3 to the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the BE ITI FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as BE ITI FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the  County, and  Department's Subdivision Street Requirements, and  described, and any necessary easements for cuts, fills and drainage, and Resident Engineer for the Virginia Department of Transportation.  Adopted in open meeting on. June 26,2018.  AC Copy Teste:  Administrator  6B  County Yes Yes Yes Yes Yes  5  Recorded Vote:  Michelle Flynn Dale Herring Bill Martin Marie Durrer David Cox    In the County of Greene  By resolution oft the governing body adopted. June 26, 2018  The following VDOT Form. AM-4.3 is hereby attached and incorporated. as part ofthe governing body's resolution for  changes in the secondary system ofstate highways.  A Copy Testee  Signed (County Official  Report of Changes in the Secondary System of State Highways  ProjectSubdivision. Deer Lake Estates Type Change to the Secondary System of State Highways:  Addition  The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as  required, is hereby guaranteed: Reason for Change: Pursuant to Code of Virginia Statute: Street Name andlor Route Number Buck Drive, State Route Number 1020 Old Route Number:0  New subdivision street $33.2-705  From:. .17 Miles From Route 1015, Deerfield Drive Recordation Reference: DB 192; PG169 Right of Wayy width (feet)= 0  To: .04 miles Northt to Route 1021, Deer Drive, a distance of: 0.04 miles.  VDOT Form AM43(4/20.2007) Maintenance Division Date of Resolution: June 26, 2018 Page lofl