Board of Supervisors July 25,2017 Page 1  July25,2017  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, JULY25,2 2017  BEGINNING AT 7:30 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Dale Herring, Vice Chair David Cox, Member Jim Frydl, Member Bill Martin, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County Attorney Andrew Wilder, Deputy County Attorney Bart Svoboda, Deputy County/Zoning Administrator Patti Vogt, Deputy Clerk  RE: CALLTOORDER byai moment ofs silence. RE: CONSENT AGENDA on the consent agenda:  The Chair called the meeting to order and opened with the Pledge of Allegiance followed  Upon motion by Bill Martin and unanimous vote, the Board approved the following items  Minutes of. July 11,2017 meeting. Attachment "A")  Resolution to designate a section of Rosebrook Road as a. Rural Rustic Road. (See  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  RE: RECOGNITIONS  MRS. JOANNE BURKHOLDER AND STANARDSVILLE  INDEPENDENCE DAYCOMMITTEE  Mrs. Flynn presented a certificate of appreciation to Mrs. Joanne Burkholder who served twenty-five years as local representative on the Skyline CAP Board. Mrs. Burkholder spoke on    Board of Supervisors July 25,2017 Page 2  projects that she particularly remembered which included construction of multiple homes in the Mr. Martin presented a certificate of appreciation to the volunteers on the Stanardsville Independence Day Committee. Activities this year included the parade, reading of the Declaration of Independence, vendors, food trucks, live music and fireworks. Event was well  Ruckersville area for much deserving families and the Head Start Program.  attended.  RE: MATTERS FROMTHE PUBLIC  None.  RE: REQUEST FROM SCHOOL BOARD TO ENDORSE VPSA APPLICATION FOR Dr. Andrea Whitmarsh, Superintendent, provided a brief history of process to date. This  FUNDING FOR SCHOOL FACILITIES PROJECT request is for PhaseI Iwhich includes: (See Attachment "B")  Site Projects:  S1 Re-configuration ofl Monroe Drive S2 New parking- Stanardsville S3 New patking-Ruckersville  Building Projects  H1A High School addition/renoyation (dining, kitchen, media, learning) M1A Middle School addition/renovation (dining, kitchen, media, admin)  MIA Middle School addition/renoyation H3 High School courtyard infill  Ms. Kristie Spencer provided additional financial information. Will not know what the interest rate will be until the bond pool goes forward. First payment will be due July, 2018 (fiscal Mr. Frydl noted it is incumbent upon the Board of Supervisors as to when and how to Mrs. Flynn said she appreciated the perspective that existing inventory must be Mr. Martin felt the capital fund balance concept has turned out to be a very good thing despite negative comments at the beginning. He asked at what point collaborative discussions will happen. Dr. Whitmarsh said next steps include the School Board passing a resolution for VPSA funding. That resolution will come before the Board of Supervisors during the public hearing and formal application process. She said they will be happy to have collaborative conversations at any point along the way. Mrs. Flynn noted the public hearing is scheduled for Mr. Bob Moje, VMDO Architects, said, for various reasons, moving forward with procuring funding and proceeding as quickly as possible to contract is in the County's best  year 2019). (See Attachment "C")  release capital funds. He appreciated the flexibility and options given.  maintained also.  August 22.  interests. The County cannot enter into a contract until funds are available. Ms. Spencer said funds would become available in November oft this year.  There were no public comments.    Board of Supervisors July 25,2017 Page 3  Upon motion by Bill Martin and unanimous vote, the Board endorsed the Virginia Public School Authority (VPSA) application for funding up to $28,160,000 for the Phase 1 school  facilities project as presented on July 11,2017.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: EFPERSON-MADISONREGIONAL LIBRARY  Mr. Stephen Walls Mathis, local representative on the JMRL Board, was present to provide a brief update on activities at the Library. He thanked the Board for additional funding in the upcoming fiscal year which will allow the Library to be open 8 hours per day, 6 days per week. Also provided information regarding the per capita breakdown by locality noting recent The most recent Big Read was Silver Sparrow by Harriet Jones. The Big Read is funded by the National Endowment for the Arts. The Library did not receive a grant this year but still Mr. Mathis also said Mr. John Halliday, Library Director, will be retiring at the end oft the  confusion regarding funding for the Library.  plans to do something. year after twenty years ofs service. RE: SKYLINE CAP  Mr. Jerry Butler, former Chair of the Skyline CAP Board, thanked the Board of Supervisors for appointing Mrs. Burkholder as the Greene County representative and said she did an excellent job over these many years. Also expressed appreciation for support from Greene  County through the years. RE: WHITE RUN RESERVOIR  Another information meeting is scheduled for September 25, 2017 at 6:30 p.m. in the  County Meeting Room. Information will be posted online.  RE: BROADBAND RE: LIAISON REPORTS  Ap public meeting will be scheduled in September.  Mr. Cox attended an EMS: meeting last week and was not pleased with a comment by one ofthe fire departments regarding County funding. Meeting is scheduled next' Tuesday to discuss the truck replacement program approved by the Board of Supervisors in the FY 2018 budget. Mr. Herring said the Thomas Jefferson Planning District Commission will hold ai meeting in Greene County at the Eugene Giuseppe PVCC Center on Thursday, August 3, at 7:00 p.m. Mr. Martin Bill noted the site of the Blue Ridge Heritage Project has been moved a little  Specialized tax districts will be discussed.  bit east. A chimney has been located and building permit isi in hand.    Board of Supervisors July 25, 2017 Page 4  Mrs. Flynn said she would like to see comparative data, which she finds helpful, on Mr. Frydl said he attended a Greene Care Clinic meeting and felt what we have here in Greene County is amazing. There is a tremendous volunteer effort with certified doctors who give their time to provide qualitative care to citizens. Most people who go to the clinic are Mrs. Flynn attended a GO VA focus group session with Albemarle County and the City of Charlottesville representatives. Generalized statements were made about how difficult the process is to start a business, etc. This does not hold true for whole region. Seems assumptions have been made about character of region based on Charlottesville and Albemarle. There is a very real difference between AlbemareCharotesvile and other localities in the region. Mr. Barkley agreed and said the smaller localities have to edge in and get their voice heard. Objective is to develop new business and higher income wages. Iti is heavily weighted to metro areas. Mr. Frydl said Mr. Yost does a lot of work staying connected on the street level to  Enrichment Program and Transit monthly reports.  employed but do not have health care insurance.  GO VA projects and state resources. RE: ADJOURN MEETING  Meeting was adjourned at 8:32 p.m. The next scheduled meeting of the Board of  Supervisors will be on Tuesday, August 8, 2017 in the County Meeting Room.  Chair  AmeDddelpa Greene County Board of Supervisors  MichelleFlynn,    Board of Supervisors July 25, 2017 Attachment "A"  RESOLUTION  WHEREAS, Section 33.2-332 of the Code of Virginia, permits the hard surfacing of WHEREAS, any such road must be located in al low-density development area and have WHEREAS, the Board of Supervisors of Greene County, Virginia ("Board") desires to consider whether Route 630 Rosebrook Road, From: Route 810 (Dyke Road) To: Route 631  certain unpaved roads deemed to qualify for designation as al Rural Rustic Road; and  no more than 1,500 vehicles per day; and  (Haneytown Road), should be designated al Rural Rustic Road; and  WHEREAS, the Board is unaware of pending development that will significantly affect WHEREAS, the Board believes that this road should be SO designated due to its WHEREAS, this road is in the Board's six-year plan for improvements to the secondary NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Resident Engineer for the Virginia Department of  the existing traffic ont this road; and qualifying characteristics; and system of state highways.  Transportation concur in this designation.  BEI IT FURTHER RESOLVED, the Board requests that this road bel hard surfaced and, to the fullest extent prudent, be improved within the existing right-of-way and ditch-lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character  along the road in their current state.  BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to  the Virginia Department ofTransportation Resident Engineer. Adopted in Open Meeting this 25th dayofJuly, 2017.  Recorded Vote Moved By: Yeas: Nays:  ACopy Teste: Signed  Bill Martin  Seconded By: Dale Herring  5 0  Printed Name John C. Barkley  Title County Aministrator/Clerk    Phase 1  Facilities Projects Summary  Greene County Public Schools  Board of supervisors  Every Child - Every Chance - Every Day  Meeting  July 25, 2017    PHASE 1 PROJECTS  SITE PROJECTS  S1 S2 S4  RE-CONFIGURATION OF MONROE DR. NEW PARKING - STANARDSVILLE NEW PARKING - RUCKERSVILLE  BUILDING PROJECTS  H1A HS ADDITION/RENOVATION [DINING, KITCHEN, MEDIA,  LEARNING]  M1A MS ADDITION/RENOVATION [DINING, KITCHEN, MEDIA, ADMIN]  M1A MSADDITION/RENOVATION  H3  HS COURTYARD INFILL    SITE GOALS  SAFETY + CIRCULATION  Clarify + separate vehicular flows (car, bus, service) + better define drive aisles + parking areas; clearly define pedestrian crossings Remove bus + service vehicles from the fronts of schools = to enhance  identity and pedestrian safety + access.  IDENTITY + CONNECTION  School + Campus Identity can be improved through site moves Make the Stanardsville Campus more green, in the character of Greene  County; create a cohesive, integrated campus feel  Increase opportunities to connect to the campus through outdoor  learning, recreation + athletic space  Always strive for integrated solutions (stormwater, landscape, learning)    waterstreet studio TIMMONS GROUP  SITE MASTERPLAN STANARDSVILLE CAMPUS    "  NEW SIDEWALK + CROSSWALK  B  PADURS  ADDITIONAL PARKING RUCKERSVILLE    HIGH SCHOOL GOALS  Increase dining capacity for current + future enrollment  Reduce lunchtime congestion with multiple circulation + access route New Dining Commons doubles as a flexible space for instruction +  project work, as well as school + community events  Expand and update Media Center  Create some flexible + adaptable classroom typologies not  currently available  Project to start to create a new identity for high school (in concert with  Monroe Drive moves)    w  PROPOSED EAST ENTRY (MEDIA CENTER + DINING)  PROPOSED DINING COMMONS  PROPOSED WEST ENTRY (DINING COMMONS + TERRACE)  EXISTING PROGRAM AREA VS. VDOE RECOMMENDED PROGRAM AREA  PROPOSED FLOORPLAN  1E1  MEDIA  CLASSROOM MEDIA DINING KITCHEN CORRIDOR/ SUPPORT RESOURCE  F  DINING  HIGH SCHOOL    MIDDLE SCHOOL GOALS  Relocate, expand, and update Media Center  Transparency between Media Center and school works to bring  natural light into middle of building  Expand corridors in this area of high congestion  Commons doubles as pre-function space for events held in cafeter Additional dining capacity (56 seats) accommodated in Commons outside of Dining and Media Center (250 seats within Dining Commons) Provide opportunities for meeting, conference + professional space Relocate Admin + Main Entry to east side, in concert with Monroe  Drive changes  Provide clarity of circulation + access from parking to entry  Enhance security, safety + operations Match program + entry with new identity    PROPOSED EAST ENTRY (MEDIA CENTER + DINING)  PROPOSED FLEX COMMONS  PROPOSED EAST ENTRY (DINING COMMONS + MEDIA CENTER)  EXISTING PROGRAM AREA Vs. VDOE RECOMMENDED PROGRAM AREA  PROPOSED FLOOR PLAN  CLASSROOM MEDIA DINING KITCHEN CORRIDOR/COMMONS SUPPORT ADMINISTRATION ARTS  DINING MEDIA  MIDDLE SCHOOL    Schemati Estimate  $1 Monroe Drive  $3.69M $3.31M $393K  $2 New Parking (Stanardsville) $4 New Parking (Ruckersville)  H1A HS Dining, Media M1A MS Dining, Media  $11.39M $6.70M  M1A MS Admin H3 Courtyard Infill  $1.41M $1.27M  TOTAL  $28.16M  Schematic Estimate Total Cost (Construction + Project Costs)    Phase 1S School Projects  FY2018 FY2019 FY2020  FY 2021  FY 2022  FY2023 FY2024 FY2025  FY2 2026  Current Scheduled Payments for All  Debt Capital and Lease Purchase $1 1,775,244.70 $1 1,592,708.46 $ 1,280,834.87 $1 1,264,381.12 $ 1,252,548.62 $ 1,240,211.12 $ 1,227,368.62 $1 1,174,231.56 $ 1,116,740.75  Retired Debt Maintained int the Budget for New Projects  $ 333,234.89 $ 515,771.13 $ 827,644.72 $ 844,098.47 $ 855,930.97 $ 868,268.47 $ 881,110.97 $ 934,248.03 $ 991,738.84  Total Already Funded in Budget $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59  New Project Payments 3%2 25) Years 3.5% 25) Years 3% 30) Years 3.5% 30) Years Required Additionai Funding' With Retired Debt but Without School Capital Fund 3% 25) Years 3.5%2 25) Years 3% 30) Years 3.5% 30) Years Required Additional Funding With Retired Debt With School Capital Fund 3% 25) Years 3.5% 25) Years 3% 30) Years 3.5% 30 Years  $1 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,531,096.70 I$ 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70  $ 1,101,397.72 $ 789,524.13 $ 773,070.38 $ 761,237.88 $ 748,900.38 $ 736,057.88 $ 682,920.82 $ 625,430.01 $ 1,192,809.71 $ 880,936.12 S 864,482.37 852,649.87 $ 840,312.37 $ 827,469.87 $ 774,332.81 716,842.00 $ 920,931.21 $ 609,057.62 S 592,603.87 $ 580,771.37 $ 568,433.87 $ 555,591.37 $ 502,454.31 $ 444,963.50 $1,015,325.57 I$ 703,451.98 686,998.23 $ 675,165.73 $ 662,828.23 $ 649,985.73 $ 596,848.67 $ 539,357.86  $ $ $ $  $ $ $ $  $  $ 610,509.11 $ 748,900.38 $ 736,057.88 $ 682,920.82_ 625,430.01 $ 123,507.20 $ 852,649.87 $ 840,312.37 $ 827,469.87 $ 774,332.81 $ 716,842.00 457,076.94 555,591.37 $ 502,454.31 $ 444,963.50 266,220.51 $ 662,828.23 $ 649,985.73 $ 596,848.67 $ 539,357.86  Retired Debt that would be available for other Capital Projects 3%: 25) Years 3.5%2 25) Years 3% 30) Years 3.5% 30Years  $ 333,234.89 $ $ 333,234.89 $ $ 333,234.89 $ $ 333,234.89 $  $ $ $ $  $ $ $ $  $ $ $ $  $ $ $ $  $ $ $  $ $ $ $  $ $ $ $    Phase 1School Projects Current Scheduled Payments for All  FY2027  FY 2028  FY 2029  FY2 2030  FY2 2031  FY2032 FY 2033  FY: 2034 FY2 2035  Debt Capital and Lease Purchase $1 1,104,735.75 $ 806,168.75 $ 343,353.75 $ 343,480.63 $ 342,883.76 $ 341,703.76 $ 339,750.01 $ 341,896.26 $ 343,169.38  Retired Debt Maintained int the Budget for New Projects  $ 1,003,743.84 $ 1,302,310.84 $ 1,765,125.84 $ 1,764,998.96 $ 1,765,595.83 $ 1,766,775.83 $ 1,768,729.58 $ 1,766,583.33 $ 1,765,310.21  Total Already Fundedi in Budget $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59  New Project Payments 3%2 25) Years 3.5% 25) Years 3% 30) Years 3.5% 30Y Years Required. Additional Funding With Retired Debt but Without School Capital Fund 3% 25 Years 3.5% 25) Years 3% 30) Years 3.5% 30) Years Required Additional Funding With Retired Debt With School Capital Fund 3% 25) Years 3.5% 25) Years 3% 30 Years 3.5% 30) Years  $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,708,580.84 $ 1,708,580.84 $1 1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70  $ 613,425.01 $ 314,858.01 $ $ 704,837.00 $ 406,270.00 $ $ 432,958.50 $ 134,391.50 $ $ 527,352.86 $ 228,785.86 $  $ $ $  $ $ $ $  $ $ $ $  $ $ $ $  $ $ $ $  $  $ 613,425.01 $ 314,858.01_ $ 704,837.00 $ 406,270.00 $ 432,958.50_ 134,391.50 $ 527,352.86 $ 228,785.86 $  $ $ $ $  $ $ $ $  $ $ $ $  $ $ $ $  $ $ $ $  $ $ $  Retired Debt that would be available for other Capital Projects 3%: 25) Years 3.5% 25) Years 3% 30Years 3.5% 30) Years  $ $ $ $  $ $ $ $  $ 147,956.99 $ 147,830.11 148,426.98 $ 149,606.98 $ 151,560.73 $ 149,414.48 $ 148,141.36 $ 56,545.00 56,418.12 $ 57,014.99 58,194.99 $ 60,148.74 $ 58,002.49 $ 56,729.37 $ 328,423.50 $ 328,296.62 $ 328,893.49 $ 330,073.49 $ 332,027.24 $ 329,880.99 $ 328,607.87 $ 234,029.14 $ 233,902.26 234,499.13 $ 235,679.13 I$ 237,632.88 $ 235,486.63 $ 234,213.51    Phase 1School Projects Current Scheduled Payments for All  FY2 2036  FY 2037  FY 2038  Debt Capital and Lease Purchase $ 343,560.00 $ 343,040.00  $16,918,011.87  Retired Debt Maintained int the Budget for New Projects  $1 1,764,919.59 $ 1,765,439.59 $ 2,108,479.59  Total Already Funded in Budget $2 2,108,479.59 $ 2,108,479.59 $ 2,108,479.59  New Project Payments 3% 25) Years 3.5%: 25) Years 3% 30 Years 3.5% 30 Vears Required Additional Funding With Retired Debt but Without School CapitalF Fund 3% 25) Years 3.5% 25Y Years 3% 30Y Years 3.5% 30Years Required Additional Funding With Retired Debt With School Capital Fund 3% 25 Vears 3.5% 25 Years 3% 30Years 3.5% 30Y Years  FY2 2039-FY 2042 FY: 2043-FY2047  $1 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $ 1,617,168.85 $1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 $ 1,708,580.84 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $ 1,436,702.34 $1 1,531,096.70 $ 1,531,096.70 $ 1,531,096.70 I$ 1,531,096.70 $ 1,531,096.70  $ $ $ $  $ $ $ $  $ $ $ $  $ $ $ $  $ $  $ $ $ $  $ $ $ $  $ $ $ $  $ $ $ $  $ $  Retired Debt that would be available for other Capital Projects 3% 25 Years 3.5% 25) Years 3% 30 Years 3.5% 30) Years  $ 147,750.74 148,270.74 $ 491,310.74 491,310.74 $ 56,338.75 $ 56,858.75 $ 399,898.75_ 399,898.75 $ 328,217.25 S 328,737.25_ 671,777.25 S 671,777.25 $ 671,777.25 $ 233,822.89 $ 234,342.89 $ 577,382.89 $ 577,382.89 $ 577,382.89