Board of Supervisors March 27, 2018 Sheet 1  March 27, 2018  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ONTUESDAY,MARCH27,2018  BEGINNING AT 6:001 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Bill Martin, Vice Chair David Cox, Member Marie Durrer, Member Dale Herring, Member  Staff] present:  John C. Barkley, County Administrator Ray Clarke, County Attorney Andrew Wilder, Deputy County Attorney Bart Svoboda, Deputy County/Zoning Administrator Patti Vogt, Deputy Clerk  RE: EXECUTIVE SESSION the Code ofVirginia. PERSONNEL MATTERS Virginia Code Reference  Upon motion by Dale Herring and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7) of  2.2-3711A.1:1 Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, orresignation  of specific public officers, appointees, or employees of any public body.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dalel Herring  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Bill Martin and unanimous vote, the Board returned to Open Session.    Board of Supervisors March 27,2018 Sheet 2  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dalel Herring  Yes Yes Yes Yes Yes  Motion carried. RE: APPOINTMENTS  Upon motion by Dale Herring and unanimous vote, the Board recommended Mr. William Schmidt ber reappointed to thel Board ofZoning Appeals with at term tol be determined by the Circuit  Court Judge.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Dale Herring and affirmative vote, the Board recommended Mr. Lyle Durrer be reappointed tot thel Board ofz Zoning Appeals with a term tol be determined by the Circuit  Court Judge.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Abstained Yes  Motion carried.  Mrs. Durrer abstained as Mr. Durrer is a family member.  Upon motion by Dale Herring and unanimous vote, the Board recommended Mr. Mark Kelpe be appointed as an alternate on the Board of Zoning Appeals with a term to be determined  by the Circuit Court Judge.    Board of Supervisors March 27,2018 Sheet 3  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Dalel Herring and unanimous vote, the Board appointed Mr. Steven Keene to the Thomas Jefferson Area Community Criminal Justice for at three-year term to expire March,  2021.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: PUBLICMEETING  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: CONSENT AGENDA on the consent agenda:  Upon motion by Bill Martin and unanimous vote, the Board approved the following items b. Resolution to accept and appropriate $1,473.49 in grant funds for the purchase of  a. Minutes ofMarch 13, 2018 meeting as amended.  bulletproof vests for Sheriff's Office. (See Attachment "A")  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dalel Herring  Yes Yes Yes Yes Yes  Motion carried. RE: RECOGNITIONS  The Board recognized members of the Stanardsville Volunteer Fire Auxiliary and Ruckersville Volunteer Fire Auxiliary for valuable services provided during wind event on March 3. Mrs. Kiren Woodson was present representing Ruckersville Fire and Mrs. Cat Dickerson and  Mrs. Donna Chesebro were present representing Stanardsville Fire.  RE: MATTERS FROMTHE PUBLIC  Mr. Peter Benson - Commented on reservoir tax (facility fee) increasing to $20. His bill will be less than the tax being levied for reservoir. Felt bill should say reservoir tax rather than    Board of Supervisors March 27,2018 Sheet 4  facility fee. This fee being put unfairly on a small group of people. Everyone in county will at some point use water, either directly or indirectly, but will not be charged for it. His daughter attends private school in Charlottesville SO doesn't use public schools at all. Portion ofhis taxes goes to schools. Felt this needs to be funded more equitably as this will be a county-wide facility  being built that everyone will use at some point. RE: RENEWAL OF SPECIALUSE PERMIT  Mr. Svoboda said the review of Special Use Permit #11-008, Mid-Atlantic Powerfest/K & BI Properties for an outdoor recreational facility on approximately 184.42 acres, zoned A-1, Agriculture, located on Spotswood Trail/Dunnes Shop Road and identified on County Tax Maps as 50-(A)-42B occurs everyt three years. Approved inl March, 2012 and renewed in February, ,2015. The applicant has indicated he wishes to continue the special use permit under the current Four (4) zoning certifications for outdoor events have been approved since the last review Upon motion by David Cox and unanimous vote, thel Board approved thei review of Special  conditions. in] February, 2015. Use Permit #11-008. Recorded vote:  There were no public comments.  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: CENTRAL VAPARTNERSHIP FOR ECONOMICDEVELOPMENT  Mr. David Dallas, immediate past Chair, and Mrs. Helen Cauthen, President, were present on behalf of the Central VA Partnership for Economic Development. Mr. Barkley is the current The Partnership' s purpose is to promote economic development regionally. Membership includes eight local counties (Greene, Albemarle, Culpeper, Fluvanna, Louisa, Madison, Nelson and Orange) the CityofCharlotesville, Piedmont and Germanna Community Colleges and al large  Chair.  group of private enterprises and businesses. order to get fair share of State sourced funds. and serving the county well.  A big project has been to position central VA to succeed in the GO Virginia Program in Mr. Dallas also complimented the Greene County Planning Department on being pragmatic Ms. Helen Cauthen said CVPED recently moved offices to the UVA Research Park. CVPED is the lead organization for GO Virginia for Region 9. Excited to be submitting a site readiness project. Greene County had site studied and analyzed. Plan to do site readiness work at  one site in each county.    Board of Supervisors March 27,2018 Sheet 5  Mrs. Cauthen expressed her appreciation of Mr. Alan Yost, Director of Economic Development, and Mrs. Diana Gamma. Office Manager, for Greene County Economic  Development and' Tourism. RE: STANTEC  Mr. David Hyder, Stantec Consulting Services, was present to discuss the facility fee. Primary goal offacility feei ist to pay for debt for existing assets. Feei isi not to: fund reservoir. Currently, fee is $10 for residential accounts and $20 for non-residential accounts. In order to fully fund existing debt, recommendation is to increase fee from $10 to $30. Second, charge facility fee to those who have paid impact fee and purchased capacity in the system. Third, to charge non-residential accounts on actual edus purchased rather than flat $20: fee. Understands the County will be taking incremental approach beginning with charging all accounts $20 fee and charging those who have purchased capacity in the system the $20 fee. These changes will result in approximately $900,000 per year in facility fee revenue. Want to get to $1.4 million to fund Mr. Barkley said charging commercial accounts per edui is noti included in FY: 2019 budget Mr. Hyder said there are approximately 2,700 active residential accounts, 325 commercial Mr. Herring said the question members will be asked is why commercialpusinesses are Mr. Martin said 7.7%0 ofevery propertyt tax bill goes towards current water debt. Everyone is paying whether they have public water or not. Mr. Hyder said funds currently used to pay Mr. Martin said information going out to community must be strong and transparent. Can't  existing debt with water facility fee and impact fee revenues.  recommendations.  accounts, and 800 edus purchased but not active. paying same $20 fee as residential.  Mr. Hyder said ai typical water bill in Virginia averages around $40.  existing debt could then be used toj pay for reservoir. begin soon enough. Have tol have public information campaign.  Mr. Martin asked that the Board be kept up-to-date with timeline.  RE: RADIO ASSESSMENT  Mrs. Melissal Meador, Emergency Services Director, said Black and Veatch was contracted Mr. Don Bowman, Assistant Project Manager; Mr. Mark Athearn, Public Safety, Telecom Director, Eastern US; and Mr. David Gelyana, Project Manager & Lead Consultant, with Black Mr. Bowman reviewed the Greene County Public Safety Radio Communications System Assessment, including a description ofthe existing radio systems, tower sites, issues with existing  too complete an assessment ofour communication system.  and Veatch were present.  system coverage, and estimated costs. Alternatives researched included:  Implement a Greene County stand-alone radio system Implement a Greene/Madison shared radio system    Board of Supervisors March 27, 2018 Sheet 6  Implement a shared, regional radio system with Greene, Madison, Fluvanna and Mr. Martin asked if a two-county setup would require a core. Mr. Bowman said yes and there is discussion already about having a core to use as backup to core in Fluvanna County. Mr. Herring asked ifadditional towers would bei needed for regional system. Mr. Bowman Mrs. Flynn said she sees a MOU with multi-jurisdictions as somewhat of a positive. The Mr. Martin asked what possibility would exist for grant funding. Mr. Bowman said the county can apply for grants noting regional cooperation and interoperability would improve Mr. Cox clarified that costs included int the assessment are Greene County costs alone. Mr. All alternatives are based on a "cooperative procurement" using thel Fluvanna County 2015 contract with Motorola providing the opportunity toj purchase at 20151 rates. The contract Fluvanna  Louisa counties  said an engineering study would have to be conducted. County would have to maintain and keep up-to-date equipment.  chances of approval.  Bowman hopes costs are significantly lower. County has does allow add-ons.  Ift the County decides not toj purchase off the Fluvanna contract: An RFP would be required to bid the system technical specifications. Expected vendor proposals would be at current year pricing. Time required for proposal reviews and evaluations would increase. This option may result ini more costs toj provide interoperability with other counties. Establish a public safety communications stakeholders committee for Greene County, or Establish the technical requirements for all entities represented by the stakeholders. Request aj proposal from Motorola responding to the technical specification and statement  Mr. Bowman reviewed next steps including: Greene/Madison, or the region.  Begin discussion of governance ofas share P25 system.  ofwork.  Evaluate the proposal received and return comments to Motorola.  Negotiate a contract for selected option.  Timeline of5 months for procurement, up to ai total of 24 months to completed. Mrs. Flynn expressed her frustration ati the County being behind in this situation. Looking at large investment to catch up on another item that is of critical importance to County and to Mr. Brian Gordon, Director of Emergency Communications for Madison County, said he thought Madison would bei interested inl having a conversation regarding a shared communication system. Mr. Barkley said he thought this was steps away from a regional dialogue. Mrs. Flynn said members will need time to digest this information. Will have as  citizens.  information item on agenda again to discuss.    Board of Supervisors March 27, 2018 Sheet 7  RE: LIAISONREPORTS  Mrs. Durrer attended conference fori new supervisors this weekend and will bei meeting this Mr. Martin said ai meeting oft the Ruckersville Area Plan will be on March 29 at 6:30 p.m. at The Holiday Inn Express inl Ruckersville. There is discussion ofal Ruckersville Advisory Group being created consisting of citizens, businesses, Chamber of Commerce, etc. to monitor progress Mrs. Flynn said the Social Services Board met and received the annual statistical report. Mr. Cox said ai meeting regarding the Route 29/Route 33 intersection project will bel held  Thursday with Piedmont Workforce Network Board.  of plan.  on April 5 at Ruckersville Elementary School.  RE: COUNTY ADMINISTRATOR PDATEDEPARIMENT REPORTS See Attachment "B" for County Administrator's report.  Mr. Martin said work on Buck Drive has been completed and thanked VDOT and county  staff.  RE: EMERGENCY OPERATIONS PLAN  Mrs. Meador, Emergency Services Director, was present to discuss the review of the Emergency Operations Plan. Approval for re-adoption will be at a future meeting oft the Board. Mrs. Flynn suggested titles be aligned with the State. Questioned required training for EMS personnel as well as for Board members. Who steps in during the absence of Emergency Management Coordinator? Greene does not have a deputy coordinator. Take that out of plan as Mrs. Meador said training will be getting back on track. Table top planning/drills will be conducted and training for members oft the Board of Supervisors and staff can be scheduled. Mr. Herring asked for clarification regarding dam classifications. Mrs. Meador said dam classifications include low, significant, and high. Then there are emergency stage classifications. Mrs. Meador said Mr. Svoboda is designated as the County Public Information Officer. Mrs. Flynn noted it is not current practice to have the consent of the Board to declare an emergency. The Chairman/Director, in consultation with the Emergency Services Coordinator, makes that declaration. The Board then adopts a resolution regarding the emergency. The Plan is reviewed by the Virginia Department of Emergency Management (VDEM). Mr. Clarke suggested Virginia Code Section 44-146.21, which pertains to the declaration Mr. Martin suggested approval of the EOP be broadcast as public information prior to  itr refers to something that doesn'texist.  Also provided to local agencies for feedback.  of an emergency, be referenced when considering revision of the Plan.  consideration for approval at future meeting. RE: OTHER ITEMS FROM BOARD MEMBERS wonderful and continues to get bigger and better every year.  Mr. Martin said the Arts Festival held at William Monroe High School this weekend was    Board of Supervisors March 27, 2018 Sheet 8  Mrs. Flynn said the Board has discussed more robust financial reports. Mr. Barkley said there will be better reporting capability by end of fiscal year, start process of five-year plan, and  overall improved presentation to the Board on monthly and quarterly basis. Mr. Martin said the School is sponsoring a 5k race on April 21.  Mrs. Flynn said Ruckersville Fire Department will have a fun run at Dover-Foxcroft Farm  on April 28.  RE: ADJOURN MEETING be on Tuesday, April 10, 2018.  The meeting was adjourned. The next scheduled meeting oft thel Board of Supervisors will  iclele Supune Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors March 27, 2018 Attachment "A"  RESOLUTION TO ACCEPT AND APPROPRIATE ONE THOUSAND FOUR HUNDRED SEVENTY-THREE DOLLARS AND FORTY-NINE  CENTS FOR BULLETPROOF VEST GRANT  WHEREAS, the Sheriff's Department of the County of Greene has received WHEREAS, the funds in the amount of one thousand four hundred seventy- three dollars and forty-nine cents ($1,473.49) need to be appropriated to the appropriate line item in the 2017-2018 budget oft the County of Greene, Virginia.  funding for the Bulletproof Vest Grant; and  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that one thousand four hundred seventy-three dollars and forty-nine cents ($1,473.49) be appropriated to the 2017-  2018 budget of the County of Greene.  BE: ITI FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution effect.  Adopted this 27h day ofl March, 2018.  mle uypuv  John  3 .Barkley, Clerk    Board of Supervisors March 27, 2018 Attachment "B"  County Administrator's Report  March 27, 2018  FY: 2019 Budget - After a series of public workshops, the Board has now finalized a draft budget tol be advertised and considered for approval after a public hearing tol be held on April 24that6:30 PM. Upon completion of the public hearing, adoption of the budget would be May gth as part of the regularly scheduled Board meeting. Special thanks to all County offices, departments and staff for their hard work in developing and presenting the draft budget. The draft budget is available on the County website: phmasssaasNeahat The White Run Reservoir = The Board approved the initial financing commitment via resolution on March 13th, followed by closing on the Series 2018 Bond Anticipation Note on March 29th in the amount of $9,269,351.93 for Phase 1 oft the County's White Run Reservoir Project. The Economic Development Authority approved a resolution on February 20th allowing it to serve as a conduit Staff is currently negotiating a contract with Falling Springs, LLC., the sole respondent to the County's RFP for the streambank and wetlands mitigation credits needed to ensure compliance with DEQ regulatonyrequrements: Falling Springs has demonstrated the capability to provide the compensatory wetlands and streambank mitigation projects required, with all projects located within the Rappahannock Watershed and authorized by the U.S. Army Corps of Engineers Staff is coordinating logistics with RSA, contingent upon the Board's final adoption of the budget, t/Agsa-tpaseleemNdAssa.EE  for the financing of the White Run Reservoir Project.  ("Corps") and the Virginia Department of Environmental Quality ("VDEQ").  to allowi for ample notice of the change ini the facility fee. For details on the White Run Reservoir project, visit:  mpoundment-prolect  Ruckersville Area Plan = Greene County and the Thomas Jefferson Planning District Commission are holding a 3rd public open house on the evening of March 29th from 6:30-8 8:30 pm, to inform residents on the progress being made to the Ruckersville Area Plan. The open house will be held at the Holiday Inn Express & Suites. The meeting agenda willi feature a presentation by the project team, followed by an open house to review maps and displays. This open house represents an opportunity to provide feedback on draft concepts and provide input on the long-range vision for    County Administrator's Report March27,2018  future growth and development in the Ruckersville Area. Citizens will have the opportunity to hear a presentation on the planning efforts and interact with staff to both ask questions and provide valuable feedback. For more information on the Ruckersville Area Plan, visit Emergency Communications. The County Administrator participated in a conference call with the Sheriff's Office and the State Police to discuss the VCIN terminal access issue as it relates to management of the ECC and its personnel, the chain of command involved, access to personal data and information through VCIN, management of the actual work space, and the supervision and protection oft terminals and equipment. Our goal is to provide al better context as we consider Greene County Broadband Initiative The next meeting of the group is scheduled for Wednesday, March 28th, at 9:00 AM. The meeting will feature a presentation from the Center for Innovative Technology with an assessment of Greene County's current broadband capabilities and future options fore expansion. For details visit nttp//Www.greenecountyva.gov/government/local/board- County Attorney Advertisement- - With the recent announcement of the retirement of Ray Clarke, County Attorney, an advertisement for the position has been posted on the County website and Facilities Maintenance - VFM staff is in the process of responding to the several repair requests associated with the damage incurred to County facilities during the recent wind storm, including roofing, siding and sign damage. Citizens are asked to use patience when using County facilities VDOT Rt. 29/33 Intersection Upgrades - A public hearing is scheduled on the proposed project designed to improve safety and congestion at the intersection of Route 33 (Spotswood Trail) and Route 29 (Seminole Trail) in Ruckersville. The hearing is scheduled for Thursday, April 51 from 4:30  nttp:/tipdc.org/ruckersville.  options for at future Greene County Public Safety Center.  supervisots/broadband  int the local newspaper. We expect tol begin the interview process in late April.  as we work through the list of repairs needed.  to 6:30 p.m. at Ruckersville Elementary School. te/AwwwvrinadotowOCIB329mprovementsag.  For details visit  Greene County Public Schools Addition and Renovation Project - For details on this exciting  project, visit  hte/Paarenesoumtspama.edeeme-ounte-publiesholkz  addtionsanorenovationsproitsummany  2