Board of Supervisors August 28, 2018 Sheet 1  August 28, 2018 Greene County, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, AUGUST 28,  2018 BEGINNING AT 6:30 P.M. IN' THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Bill Martin, Vice Chair David Cox, Member Marie Durrer, Member Dale Herring, Member  Staff present:  Brenda Garton, Interim County Administrator Tracy Morris, Deputy County Administrator Kelley Kemp, County Attorney Patti Vogt, Deputy Clerk  RE: CLOSED MEETING approved the following: Meeting the following matter(s):  Upon motion by Dale Herring, second by David Cox and unanimous vote, the Board WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion and consideration of the assignment, performance, salaries and resignation of Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel specifically with WHEREAS, pursuant to $2.2-3711 (A)(1) and (A)(8) of the Code of Virginia, such NOW,THEREFORE, BEITRESOLVED that the Board of Supervisors of Greene County  specific employees oft the public body. 92.2-3711(A)() respect to Greene Transit and the After-School Program  discussions may occur in Closed Meeting.  does hereby authorize discussions oft the aforestated matters in Closed Meeting.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors August 28, 2018 Sheet 2  Upon motion by Bill Martin second by Dale Herring and unanimous vote, the Board  returned to Open Meeting. Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: OPENI MEETING  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: ADOPTION OF AGENDA the agenda as presented. Recorded vote:  Upon motion by David Cox, second by Bill Martin and unanimous vote, the Board adopted  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: CONSENT AGENDA  Upon motion by Dale Herring, second by Marie Durrer and unanimous vote, the Board  approved the following items on the consent agenda:  a. b. C.  Minutes of August 14, 2018 meeting  Resolution to accept and appropriate $70,000 in Federal and State grant funds for 1. Resolution to accept and appropriate $2,351.33 from the Department ofN Motor Vehicles for the Animal Shelter to be used for the sterilization program for dogs  the Victim Witness Program (See Attachment "A") Supplemental appropriations for FY 2018:    Board of Supervisors August 28, 2018 Sheet 3  and cats for FY 2018 (See Attachment "B")  2. Resolution to accept and appropriate $6,500.00 from private donations for the Animal Shelter to be used for the sterilization program for dogs and cats for FY 3. Resolution to accept and appropriate $723.00: from private donations for the Animal Shelter tol be used for Shelter expenses for FY 2018 (See Attachment "D") 4. Resolution to accept and appropriate $1,765.18 in State Asset Forfeiture Funds to 5. Resolution to accept and appropriate $500.00 in Federal Asset Forfeiture Funds to 6. Resolution to accept and appropriate $219.60 in State Asset Forfeiture Funds to Commonwealth's. Attorney Office for FY 2018 (See Attachment "G") 7. Resolution to accept and appropriate $33,752.40 in donations for the Sheriff's 8. Resolution to accept and appropriate $2,845.00 in fee collections for the Sheriff's 9. Resolution to accept and appropriate $12,313.46 in insurance reimbursements for 10. Resolution to accept and appropriate $2,000.00 inj proffers to the County vof Greene 11. Resolution to accept and appropriate additional funds int the amountofs111,4872.00 and appropriate funds in the amount of $2,340.00 for additional contract 1.F Resolution to accept and appropriate $504,307.15 from the State/Federal govern- ments and private donations for carryover programs (See Attachment "M")  2018 (See Attachment "C")  Sheriff's Department for FY2018 (See. Attachment "E") Sheriff's Department for FY2 2018 (See. Attachment "F")  Department for FY 2018 (See Attachment "H") Department for FY 2018 (See Attachment "T") various departments for FY 2018 (See Attachment "J")  for FY 2018 (See Attachment "K")  agreements for FY2018 (See Attachment "L") Supplemental appropriations for FY2019:  d.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: RECOGNITION  The Board recognized Mr. Jon P. Newton for his volunteer work in the Town of Stanardsville, maintaining gardens and landscape, hanging flags and banners and keeping the streets clean, to ensure the area is an attractive place for citizens and visitors to enjoy.  RE: MATTERS FROMTHE PUBLIC  Jeff Ferguson, South River Road, said this area experiences flooding during heavy rains. Residents have to deal with missed days at work and school and not being able to get home, and emergency services can'trespond to calls. Theriver needs tol be cleaned out and the road properly    Board of Supervisors August 28, 2018 Sheet 4  repaired. He asked the Board to join him in lobbying VDOT to do the necessary work to restore James Murphy thanked Mr. Martin and Mrs. Flynn for their remarks at the end oft the last meeting and fori initiating a community forum on September 13 to allow the public an opportunity to provide input in the search for a County Administrator. He again questioned the contract and severance package for the former County Administrator. He made a plea for better government, RE: PUBLIC HEARING - LEASE WITH MADISON-GREENE HUMANE SOCIETY Ms. Brenda Garton, Interim County Administrator, said thel lease with thel Madison- Greene Humane Society has expired.. Aj public hearingi is required to dispose of public property and a lease isc considered a disposition. The proposed renewal lease has the same terms as the original. Dr. John Hayes, Chair of the Madison-Greene Humane Society, briefly reviewed the history of the program. Mr. Kostich built the 625 square foot addition and turned it over to the County when he could no longer runi it. In addition, Mr. Barkley gave permission toj place a shed behind the building to be used as sick room for animals. County staff has since said the shed cannot be located on the site. Dr. Hayes had a brief presentation showing pictures of the facility and the proposed sick room. The Humane Society spays and neuters about 750 animals per year in this little space. The Humane Society is asking the Board of Supervisors to renew thel lease and  South River Road for the safety of all residents.  more transparency, and more publici involvement.  authorize the placement ofa sick room shed in back oft the current building. meeting. Other issues will have to be discussed with staff. The Chair opened the floor for public comment.  The Chair clarified that the Board is only considering the renewal of the lease at this Jonathan Walker said he supports the Humane Society and encouraged the Board to renew Brenda Field also asked the Board to renew the lease with the Humane Society. Barbara Hayes talked about Dr. Hayes background and asked that the lease be renewed. Tiffany Reickart, who is a teacher at William Monroel Middle School, spoke in support of the Humane Society, noting the important work that is done at the site. She requested that the Vicki Stiltner, Judy Alford and Ronnie Kahn agreed with comments made by others. Upon motion by Dale Herring, second by David Cox and unanimous vote, the Board approved the renewal lease with the Madison-Greene Humane Society. (See. Attachment "N")  the lease.  Board approve renewal oft the lease.  The public hearing was closed.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors August 28, 2018 Sheet 5  RE: PUBLIC HEARING- AMEND ZONING ORDINANCE- OR#18-003  Mr. Jim Frydl, Zoning Administrator, said the Code of Virginia was amended in 2015 to provide additional criteria to the Board of Zoning Appeals when considering an application fora variance. The proposed ordinance revisions will update the Zoning Ordinance to reflect those The Planning Commission recommended approval of ordinance revision OR#18-003 to amend Article 171 to align the zoning ordinance with the current Code of Virginia. The Chair opened and closed the public hearing with no public comment. Upon motion by David Cox, second by Dale Herring and unanimous vote, the Board approved ordinance revision OR#18-003 to amend Article 17 as submitted.  changes.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBLIC SAFETY RADIO PROJECT  Mrs. Melissa Meador, Emergency Services Director, requested authorization to proceed with Phase 2 of the Public Safety Radio Project with the consulting firm of Black and Veatch. Funds for this project have been allocated in FY 2019. She reported that the Madison County Board of Supervisors approved to continue with the project at their meeting earlier that day. She Mrs. Flynn clarified that we would be combining efforts with Madison County for this next phase and the outcome could be a larger radio system. Mrs. Meador added that there are very knowledgeable citizens who have provided information and they will continue to be used as a Upon motion by Bill Martin, second by David Cox and unanimous vote, the Board authorized the Interim County Administrator to sign thel letter ofagreement with Black and Veatch  noted that this regional approach will help reduce costs in certain areas.  resource.  as presented. (See Attachment "0") Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: SWIFTV WATER AND FLOOD WATER RESCUE TRAINING AND EQUIPMENT Mrs. Meador said the Emergency Services Committee discussed the need for training and purchase ofe equipment for swift water and flood water rescues. The request before the Board is to transfer $17,000 from the contingency fund to the Office of] Emergency Services for such training  and equipment.    Board of Supervisors August 28, 2018 Sheet 6  Stanardsville Fire Chief Dusty Clay said recertification would be the responsibility of the Upon motion by David Cox, second by Dale Herring and unanimous vote, the Board approved the transfer of$17,000 from the contingency fund to the Office of Emergency Services  fire departments and spoke briefly on training, personnel and equipment.  for swift water training and equipment. Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: RESOLUTION - RAPIDAN SERVICE AUHTORITY  Ms. Garton said she provided a detailed summary on the Greene County Water Supplyand Treatment Project previouslyv whichi included the establishment ofa County Administrator Steering Committee and scheduling a work session on Tuesday, September 18. The Board is asked to act to request that the RSA Board change the method of application of the facility fee for non- residential users and to increase the facility fee effective July 1, 2019. The change in the method ofbilling nonresidential users from an account-based charge for the Facility Fee to an EDU-based fee would mean that charges would be equitably applied. The current method of charging the fee per account means a "big box store" would only pay $20 per month, the same as a residential customer. Charging the Facility Fee based on EDUS is more equitable, as it is directly related to Ms. Garton said staff is also asking the Board to request RSA to increase the Facility Fee to $30 per EDU for all users effective July 1, 2019, per the recommendation previously made to The process may take two to three months at a minimum. Mrs. Flynn felt people need as Mr. Martin said he was pleased to see this back on track. This is all part of paying down Upon motion by David Cox, second by Bill Martin and unanimous vote, the Board  water usage and has been recommended by the financial consultants.  the county to fund this project.  much notice as possible tol have time to budget and plan accordingly. existing water and sewer debt as well as preparing for next steps in the project. Mr. Herring clarified the increased fee would be for water users only.  approved the resolution as presented. (See Attachment "P")  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors August 28, 2018 Sheet 7  RE: RESOLUTION TO ACCEPT AND APPROPRIATE FUNDS FOR DEPARTMENT OF Upon motion by Bill Martin, second by Marie Durrer and unanimous vote, the Board approved the resolution to accept and appropriate $92,863 to the Department of Social Services from the State of Virginia for the implementation ofMedicaid expansion. (See Attachment "Q")  SOCIAL SERVICES  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: PERSONNEL POLICY MANUAL  In discussions with staff about recent vacancies, advertisements for vacancies, hiring practices, and related historical information, Ms. Garton said that it has come tol her attention that several aspects of Greene County's current Personnel Policies may need to be changed. The practice of requiring that all new hires be hired at the entry level salary of a pay grade, except in very specific, unusual circumstances as outlined in the policy, is severely limiting the county's ability to attract qualified staff. She said that a change in the wording which essentially allows more flexibility for a hire within the pay grade for the position, with the approval of the County Ms. Garton also said there are serious problems with the county's pay and classification system. The current system is a' "step" pay scale, which is designed in such a way that employees are advanced by steps. However, with the way raises havel been given, employees were advanced by a percentage approved by the Board for that budget year. This means that many employees are not sitting on a salary that matches a step, but are between them. This makes the steps virtually Ms. Garton said she will recommend that the steps themselves be eliminated and that a minimum, midpoint and maximum salary be listed. This creates much more flexibilityi in moving employees through the pay. grade and is al better match to the reality of what is happening. Mrs. Flynn asked if this change would allow for a true merit increase. Ms. Garton said it will and outlined ai methodology which might be used for ai merit increase.  Administrator, is beingrecommended.  meaningless.  No action is requested at this time.  RE: LIAISON REPORTS  Mr. Martin said he is pleased to have been named to be on the Water Project Steering Committee. The EDA addressed their new bylaws reviewed by the County Attorney. The Greene Mr. Herring said he also was named to Water Project Steering Committee. The Planning Commission met August 15 and discussed proposed amendments to the Zoning Ordinance regarding commercial kennels, animal shelters, and animal kennels. The Broadband Committee  Commons groundbreaking is set for September 12.  also met.    Board of Supervisors August 28, 2018 Sheet 8  Mrs. Flynn said the Social Services Board will meet this Thursday. Marta Keane, JABA CEO, is on ai medical leave ofa absence and an interim CEO is inj place. JABA had a beach party tol kick-offt the new season and to celebrate the additional day of operation in Greene.  RE: COUNTY ADMINISTRATOR UPDATE  Ms. Garton said her. July, 20181 report willl bep posted ont the county website also and reported The Board interviewed firms for the search for a permanent County Administrator. Thei reassessment contract has been executed with Pearson's Appraisal Service. Thel Board approved tonight thei receipt ofadditional funds forl Medicaid expansion. Staff is working with the Town of Stanardsville on the Greene Commons project. She executed the utility agreement and stormwater maintenance agreement for this The Board approved the Tourism Strategic Plan at their. July 24 meeting. The Board approved a resolution to accept $45,000 in the Virginia Domestic Violence Victim Fund from the Department of Criminal Justice Services. The Board hired The Berkley Group to conduct the County Administrator search. The contract has been executed. A community meeting for public input on the search will be held on' Thursday, September 13 at the Holiday Inn at Ruckersville beginning at 7:00 p.m. The Board will also be meeting with representatives sofThe Berkley Group at 6:00 on September 25. Part oft the discussion may be in closed There is $1 million in assistance available for agricultural damages due to flooding. Interested individuals should contact the Farm Service Agency (FSA) Office in The Stanardsville After-School Program has been consolidated with thej program at Ruckersville Elementary School. Children from Stanardsville arel being transported by the Greene County Transit to Ruckersville. The Program has had a policy change and will now accept children who need the administration of medications. Shei is soliciting estimates from surveyors for the boundaryline: adjustment between The FOIA training for Board members has been moved to the September 18 work She is working with the Treasurer to review code requirements pertaining to tax refunds for erroneous assessments. The Board can authorize the Treasurer to process refunds under $2,500. This recommendation will be on September 11 Staff continues to work with the owner of the blighted property on the corner of  the following:  project.  meeting. Orange.  Orange and Greene Counties.  session.  agenda as an information item. Route 29 and Route 33.    Board of Supervisors August 28, 2018 Sheet 9  RE: DEPARTMENT REPORTS  Ms. Garton said this is the initial round of department reports. Board members should let Mrs. Flynn said she was pleased to see all the reports and noted historical data is helpful Ms. Garton said the Solid Waste report mentions staff discussion regarding a change in  her know ift they would like different or additional information on these reports.  for comparison purposes.  operating hours. This has not been decided or discussed. RE: OTHER ITEMS FROM BOARD MEMBERS  Mr. Martin said a list ofvacancies on boards/commission is currently being advertised and noted the two vacancies on the Equalization Board as being urgent, as the reassessment is underway. Volunteers are needed. He will be visiting the area of South River that citizens are complaining about. There are problems along the Conway River, South River and several other areas. Hes said that these problems are bigger than us and wei might want to reach out to legislators in Richmond for recommendations and assistance. Mr. Martin also said there has been a running request for assistance with better financial reporting. The Board has been waiting on this for a long time and citizens deserve something that is easier to read. He also said the Board has asked Mrs. Flynn agreed with the comments on financial reporting. The Board has discussed having real time budget updates and information that makes sense and is easily understandable. She said that she willl be absent from countybusiness the week of September 11. Also, Mrs. Flynn suggested everyone should be thinking about the salary for the new County Administrator. There may be a significant difference in what we have historically paid and current salaries in similar  for a five-year financial plan.  localities.  Sheread al letter from thel MayorofAshya,apan: regarding thef fourtemyeroldexhange  student that was here over the summer. RE: ADJOURN! MEETING be on' Tuesday, September11,2018.  The meeting was adjourned. The next scheduled meeting oft the Board of Supervisors will  Pld.dle Jupau Michelle Flynn, Chair Greene County Board of Supervisors  hule Hhi Brenda Garton, Clerk Greene County Board of Supervisors    Board of Supervisors August 28, 2018 Attachment "A"  RESOLUTION TO ACCEPT AND APPROPRIATE SEVENTY THOUSAND DOLLARS FOR THE VICTIM WITNESS PROGRAM  GRANT  WHEREAS, the County of Greene has been awarded a grant from DCJS for WHEREAS, the funds in the amount of seventy thousand dollars ($70,000.00) will need to be appropriated to the appropriate line item in the 2018-  a Victim Witness Program Grant; and  2019 budget ofti the County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that seventy thousand dollars ($70,000.00) be appropriated to the 2018-2019 budget of the County ofGreene.  BEI IT FURTHER RESOLVED that the County Administrator oft the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution effect.  Adopted this 28th day of August, 2018.  mudolo Chaîrman  ypu  hul Hh  'Clerk    Board of Supervisors August 28, 2018 Attachment "B"  RESOLUTION TO ACCEPT AND APPROPRIATE  TWO THOUSAND THREE HUNDRED FIFTY-ONE DOLLARS AND THIRTY-THREE CENTS FOR THE STERILIZATION PROGRAM  FOR CATS & DOGS  WHEREAS, the Animal Control Department for the County of Greene has received funding from the Department of Motor Vehicles for a  sterilization program for cats & dogs; and  WHEREAS, the funds in the amount of two thousand three hundred fifty-one dollars and thirty-three cents ($2,351.33) need to be appropriated to the appropriate line item in the 2017-2018 budget of the County of  Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that two thousand three hundred fifty-one dollars and thirty-three cents ($2,351.33) be appropriated  to the 2017-2018 budget of the County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this  resolution effect.  Adopted this 28"h day of August, 2018.  Mh.dle ilypr  Chairman  w  Clerk    Board of Supervisors August 28, 2018 Attachment "C"  RESOLUTION TO ACCEPT AND APPROPRIATE SIX THOUSAND FIVE HUNDRED DOLLARS FOR THE STERILIZATION PROGRAM FOR DOGS & CATS  WHEREAS, the Animal Shelter for the County of Greene has received funding from private donations for the sterilization program for  dogs and cats; and  WHEREAS, the funds in the amount of six thousand five hundred dollars ($6,500.00) need to be appropriated to the appropriate line item in  the 2017-2018 budget of the County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that six thousand five hundred dollars ($6,500.00) be appropriated to the 2017-2018 budget of the  County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution  effect.  Adopted this 28th day of August, 2018.  muchale dupyn  Chajrman  lwh Hahik  Clerk    Board of Supervisors August 28, 2018 Attachment "D"  RESOLUTION TO ACCEPT AND APPROPRIATE SEVEN HUNDRED TWENTY-THREE DOLLARS FOR ANIMAL  SHELTER EXPENSES  WHEREAS, the Animal Shelter for the County of Greene has WHEREAS, the funds in the amount of seven hundred twenty-three dollars ($723.00) need to be appropriated to the appropriate line item in the  received funding from private donations for expenses; and  2017-2018 budget ofthe County of Greene, Virginia.  NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that seven hundred twenty-three dollars ($723.00) be appropriated to the 2017-2018  budget oft the County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution  effect.  Adopted this 28th day of August, 2018.  elolle Sypun  Chaifman  huls Hhda  'Clerk    Board of Supervisors August 28, 2018 Attachment "E"  RESOLUTION TO ACCEPT AND APPROPRIATE EIGHTEEN CENTS FOR SHERIFF EXPENSES  ONE THOUSAND SEVEN HUNDRED SIXTY-FIVE DOLLARS AND  WHEREAS, the Sheriff's Department for the County of Greene has WHEREAS, the funds in the amount of one thousand seven hundred sixty-five dollars and eighteen cents ($1,765.18) need to be appropriated to the appropriate line item in the 2017-2018 budget of the County of Greene,  received funding from the State Government for expenses; and  Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that one thousand seven hundred sixty-five dollars and eighteen cents ($1,765.18) be appropriated to  the 2017-2018 budget of the County ofC Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution  effect.  Adopted this 28th day of August, 2018.  maDe Jypun  Chairman  hulv Hhitn  Clerk    Board of Supervisors August 28, 2018 Attachment "F"  RESOLUTION TO ACCEPT AND APPROPRIATE FIVE HUNDRED DOLLARS FOR SHERIFF EXPENSES  WHEREAS, the Sheriff's Department for the County of Greene has WHEREAS, the funds in the amount of five hundred dollars ($500.00) need to be appropriated to the appropriate line item in the 2017-  received funding from the Federal Government for expenses; and  2018 budget oft the County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that five hundred dollars ($500.00) be appropriated to the 2017-2018 budget oft the County of Greene. BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution  effect.  Adopted this 28th day of August, 2018.  mchllo Supn  Chairman  Clerk    Board of Supervisors August 28, 2018 Attachment "G"  RESOLUTION TO ACCEPT AND APPROPRIATE TWO HUNDRED NINETEEN DOLLARS AND SIXTY CENTS FROM THE STATE GOVERNMENT FOR FORFEITED ASSET PROGRAMS  WHEREAS, the Office of the Commonwealth's Attorney of the County of Greene, Virginia has received funding from the State Government  for expenses; and,  WHEREAS, the following funds in the amount of two hundred nineteen dollars and sixty cents ($219.60) need to be accepted and appropriated to the 2017-2018 budget ofthe County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that two hundred nineteen dollars and sixty cents ($219.60) be appropriated to the 2017-2018 budget of  the County of Greene, Virginia.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this  resolution effect.  Adopted this 28th day of August, 2018.  ickello Bupne  Chairman  hulHhilr  Clerk    Board of Supervisors August 28, 2018 Attachment "H"  RESOLUTION TO ACCEPT AND APPROPRIATE THIRTY-THREE THOUSAND SEVEN HUNDRED FIFTY-TWO DOLLARS AND FORTY CENTS FOR SHERIFF EXPENSES  WHEREAS, the Sheriff's Department for the County of Greene has WHEREAS, the funds in the amount of thirty-three thousand seven hundred fifty-two dollars and forty cents ($33,752.40) need to be appropriated to the appropriate line item in the 2017-2018 budget of the  received funding from donations for expenses; and  County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that thirty-three thousand seven hundred fifty-two dollars and forty cents ($33,752.40) be appropriated  to the 2017-2018 budget ofthe County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution  effect.  Adopted this 28+h day of August, 2018.  hlle Chairman  lupny  hul d Clerk  A    Board of Supervisors August 28, 2018 Attachment "T"  RESOLUTION TO ACCEPT AND APPROPRIATE TWO THOUSAND EIGHT HUNDRED FORTY-FIVE DOLLARS  FOR SHERIFF FEES  WHEREAS, the Sheriff's Department for the County of Greene has WHEREAS, the funds in the amount of two thousand eight hundred forty-five dollars ($2,845.00) need to be appropriated to the appropriate line item in the 2017-2018 budget oft the County of Greene, Virginia.  collected fees; and  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that two thousand eight hundred forty-five dollars ($2,845.00) be appropriated to the 2017-2018  budget of the County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution  effect.  Adopted this 28th day of August, 2018.  meldle Jlipn  Chairman  hul hdn  Clerk    Board of Supervisors August 28, 2018 Attachment "J"  RESOLUTION TO ACCEPT AND APPROPRIATE TWELVE THOUSAND THREE HUNDRED THIRTEEN DOLLARS AND FORTY-SIX CENTS FOR INSURANCE RECOVERIES  WHEREAS, the County of Greene has received funding for insurance WHEREAS, the funds in the amount of twelve thousand three hundred thirteen dollars and forty-six cents ($12,313.46) need to be appropriated to the appropriate line item in the 2017-2018 budget of the  recoveries; and  County ofGreene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that twelve thousand three hundred thirteen dollars and forty-six cents ($12,313.46) be appropriated to  the 2017-2018 budget of the County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution  effect.  Adopted this 28th day of August, 2018.  mdlille Jypn  Chairman  Clerk    Board of Supervisors August 28, 2018 Attachment "K"  RESOLUTION TO ACCEPT AND APPROPRIATE TWO THOUSAND DOLLARS FOR PROFFERS  WHEREAS, the County of Greene has received proffers from various WHEREAS, the funds in the amount of two thousand dollars ($2,000.00) need to be appropriated to the appropriate line item in the 2017-  developers; and  2018 budget oft the County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that two thousand dollars ($2,000.00) be appropriated to the 2017-2018 budget of the County of  Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution  effect.  Adopted this 28th day of August, 2018.  nicklle Slyp  Chairman  lulw 7 Clerk    Board of Supervisors August 28, 2018 Attachment "L"  RESOLUTION TO ACCEPT AND APPROPRIATE ONE HUNDRED THIRTEEN THOUSAND EIGHT HUNDRED TWENTY-SEVEN DOLLARS FOR ADDITIONAL EXPENSES  WHEREAS, the County of Greene had additional expenses; and WHEREAS, the funds in the amount of one hundred thirteen thousand eight hundred twenty-seven dollars ($113,827.00) need to be appropriated to the appropriate line item in the 2017-2018 budget of the County of Greene,  Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that one hundred thirteen thousand eight hundred twenty-seven dollars ($113,827.00) be appropriated  to the 2017-2018 budget oft the County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution  effect.  Adopted this 28th day of August, 2018.  halle lluypn  Chairman  hud Clerk    Board of Supervisors August 28, 2018 Attachment "M"  RESOLUTION TO ACCEPT AND APPROPRIATE FIVE HUNDRED FOUR THOUSAND THREE HUNDRED SEVEN DOLLARS AND FIFTEEN CENTS FROMTHE STATE/ FEDERAL GOVERNMENTS AND PRIVATE DONATIONS  FOR CARRYOVER PROGRAMS  WHEREAS, the Board of Supervisors of the County of Greene, Virginia has WHEREAS, the following funds in the amount of five hundred four thousand three hundred seven dollars and fifteen cents ($504,307.15) need to be accepted and appropriated to the 2018-2019 Operating Budget oft the County of Greene, Virginia:  received grant funding and private donations for various programs; and,  Program Donations-Sherift Donations-Animal Shelter Donations-Victim Witness Sterilization Program DMV Overtime Alcohol Grant Asset Forteiture-Federal-Sheriff Asset Forfetur-Slate-Sherf: Asset Forfeiture-State-Commonwealth Attny Recreation Facilities Byrne Justice. Assistance Grant Bullet ProofVest Grant DMV Overtime - Speed Grant Proffers  Amount $ 22,638.69 $ 98,185.70 $ 133.62 14,103.79 4,425.75 $ 2.81 $ 6,838.28 6,539.14 1 13,312.05 7,796.00 1,461.41 $ 1,857.16 $252,453.75 $ : 3,397.00 $20,000.00 $51,163.00  Professional Services-Ruckersville Area Plan Professional Services - Financial Forecast  Maintenance Contracts  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that five hundred four thousand three hundred seven dollars and fifteen cents ($504,307.15) to be received from the above programs be accepted and appropriated to the appropriate line items in the 2018-19 Operating Budget BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the  oft the County of Greene, Virginia.  budget and to do all things necessary to give this resolution effect.  Adopted this 28th day of August, 2018.  Mchlelpn  Chalrman  hu Clerk    Board of Supervisors August 28, 2018 Attachment "N"  DEED OF LEASE  This Deed ofLease made and entered into this 28-rday of lugutr 2018 by and between the COUNTY OF GREENE, acting through its Board of Supervisors, hereinafater referred to as "Landlord", and the MADISON-GREENE HUMANE SOCIETY, an incorporated  association operating not for profit, hereinafter referred to as "Tenant".  WITNESSETH:  That for and in consideration of the mutual covenants contained herein, and for other good and intangible benefits, Landlord does LEASE unto Tenant all that certain portion of a building located upon land adjacent 0 the Greene County Community Park, containing 910 square feet, more or less, with an address of 371 Jeri Allen Way, Ruckersville, VA 22968, currently being utilized by the Humane Society as an Animal Shelter, subject to the conditions and limitations listed herein, for aj period often (10) years on the following terms and conditions,  to-wit:  1.  Rent shall be One and no/100ths dollars ($1.00) per year, payable upon the  execution of this Deed of Lease and at the first meeting of the Greene County Board of  Supervisors in. January of each year thereafter.  2.  Landlord shall maintain the exterior of the building in proper condition, as  Landlord in its sole discretion, deems appropriate. Landlord shall maintain the operating systems within the interior of the building to include electrical, HVAC, sewer, water and other items permanently affixed to the building. Tenant will not make any structural changes, alterations, or improvements to the leased premises without the prior permission of the Landlord. Tenant will not be held responsible for normal wear and tear to the premises resulting for its use  as a Humane Society facility.  3.  Both parties acknowledge and agree that the portion of the premises leased hereby  is adjacent to, but separate and apart from the Greene County Animal Pound. Both parties acknowledge and agree that the Humane Society Animal Shelter leased hereby is not of, nor is it connected to the Greene County Animal Pound. Both parties agree that, as of the date of this lease, twenty-four (24) cages, a surgery light and an exam table are property of the Landlord. Twelve (12) cages and the remaining equipment, including but not limited to anesthesia machines, autoclave, an exam table, carts and refrigerator are property ofTenant.  4.  The building will be used by Tenant solely for Humane Society purposes,  licensed and/or regulated by the Virginia Department of Agriculture and Consumer Services, Office of State Veterinarian. Tenant shall at all times operate the facility in accordance with requirements and recommendations of the State Veterinarian and any other authorized representative of the Office of the State Veterinarian. The parties acknowledge and agree that the facility is not operated by, nor is any responsibility for its operation assumed by Landlord. and all contents. Tenant agrees to hold Landlord harmless from any damage or other claims  5.  Tenant shall provide property insurance coverage on the interior of the building  arising out ofTenant's use or occupancy oft the premises.    6.  Tenant shall provide liability insurance coverage in the amount of One Million  and no/100ths dollars ($1,000,000) per occurrence, holding Landlord harmless from any causes ofaction which may arise from tenant's occupation and use oft the premises. Such coverage shall include all acts and/or omissions of Tenant, Tenant's employees, invitees, volunteers, sub- lessees, and any other person or entity acting under the supervision of with the permission of  Tenant. 7.  Landlord reserves the right to enter onto the premises and to make use of the  portions of the premises which, in Landlord's sole discretion, it determines to be in the best interests of the public of Greene County, provided that the exercise of such right does not  interfere with the operation oft the. Animal Shelter as contemplated herein.  8.  At the expiration of this Lease term, the same may be terminated or renewed at  the option of either party, for an additional period of ten (10) years at the same rent, should  Tenant still be operating a Humane Society on the premises.  9.  Landlord and Tenant reserve the right to terminate this lease upon one hundred  twenty (120) days notice.  10. Should Tenant be found to be in breach of any of the obligations or duties contained herein, Landlord shall have the right to immediate possession oft the demised premises.  WITNESS the following signature and seals.  GREENE COUNTY, VIRGINIA phul Hhitz  (SEAL)  Brenda G. Garton,Interim County Administrator  COMMONWEALTH OF VIRGINIA, COUNTY OF GREENE, to-wit:  Subscribed to before me by Brenda G. Garton, Interim County Administrator, Greene County, in  my County and State aforesaid, this, 3-day of Dugust  2018. m.Noyt  Gahoca Notary Public  My Commission Expires: May 31,2021  REG#312067 A MYC COMMISSION EXPIRES 5/312021 EALTHO OF    MADISON-GREENE HUMANE SOCIETY  By:  (SEAL)  John E. Hayes, Chairman  COMMONWEALTH OF VIRGINIA, COUNTY OF GREENE, to-wit: County and State aforesaid, this  Subscribed to before me by John E. Hayes, Chairman, Madison-Greene Humane Society, in my  dayo of  2018.  Notary Public  My Commission Expires:  Approved as to Form: County Attormey p    Board of Supervisors August 28, 2018  Attachment"0" GREENE COUNTY OFFICE OF EMERGENCY SERVICES  LETTER OF AGREEMENT  By signing this Letter of Agreement, Black & Veatch Cooperation agrees that (i) the Contract Documents govem the relationship between the County and Black & Veatch Corporation (ii) the Contract Documents govern any and all matters related to the Services performed and (ii) no modification to the Contract Documents will be binding on the County unless such modification Black & Veatch understands that this Letter of Agreement pertains to Phase 2 costs for Greene County associated with necessary procurement support'services. Any further Phase 3 costs referenced in the Proposal for Greene County dated May 1,2 2017 will require a new Letter of  isn made in writing and signed by a County representative.  Agreement between the County of Greene and Black & Veatch.  Chris A. Krafft, Black & Veatch Corporation  Date ny  303018  hal Brenda G. Garton, Interim  Hh  County Administrator    Board of Supervisors August 28, 2018 Attachment "P"  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, REQUESTINGTHAT RAPIDAN SERVICE AUTHORITY (RSA)HOLD. AN APPROPRIATE PUBLIC HEARING AND TAKE ACTION' TO BILL FACILITY FEES TO GREENE COUNTY WATER CUSTOMERS ON AN EDU (EQUIVALENT DWELLING UNIT) BASIS AND THATI RAPIDAN SERVICE AUTHORITY INCREASE THE FACILITY FEE FOR GREENE COUNTY WATER CUSTOMERS TO$301 PER  EDU PER MONTH EFFECTIVE. JULY1,2019  WHEREAS, Rapidan Service Authority has previously imposed an increase of $10 per WHEREAS, the Greene County Board of Supervisors desires that the Facility Fee be WHEREAS, the County of Greene has planned a Greene County Water Supply and Treatment Projecti in order to provideas sufficient potable water supplyt to Greene Countyresidents  customer on Greene County residential water users; and assessed in an equitable fashion for all users; and  and businesses into the future; and  WHEREAS, as aj part oft the recommendation to fund these infrastructure improvements, NOW,THEREFORE, BE ITRESOLVED that the Greene County Board ofSupervisors does hereby request that Rapidan Service Authority hold the required public hearing and take action to change the method ofapplication of the Facility Fee to Greene County water customers to an EDU (Equivalent Dwelling Unit) basis for all customers effective as soon as practical, such effective date to be determined by RSA, and to increase the Facility Fee for all Greene County  certain planned increases int the Facility Fee are: required;  water customers to $30 per EDU effective. July 1, 2019.  Motion: Second: Votes: Flynn: Martin: Cox: Durrer: Herring: Yes  David Cox Bill Martin Yes Yes Yes Yes  Ounnn Michellel Flynu, Chairman  ATTEST: Bub  Brenda G. Garton, Clerk    Board of Supervisors August 28, 2018 Attachment "Q"  RESOLUTION TO ACCEPT AND APPROPRIATE NINETY-TWO THOUSAND EIGHT HUNDRED SIXTY-THREE DOLLARS FOR MEDICAID EXPANSION  WHEREAS, the County of Greene has received funding for insurance WHEREAS, the funds in the amount of ninety-two thousand eight hundred sixty-three dollars ($92,863.00) need to be appropriated to the appropriate line item  recoveries; and  in the 2018-2019 budget oft the County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that ninety-two thousand eight hundred sixty-three dollars ($92,863.00) be appropriated to the 2018-2019 budget  ofthe County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County ofGreene, Virginia is authorized to make the appropriate accounting adjustments in  the budget to do all things necessary to give this resolution effect.  Adopted this 28th day of August, 2018.  ycle Jlipn  Chairman  hulv KE  Clerk