Board of Supervisors January 12, 2021 Sheet 1  January 12, 2021  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, JANUARY 12, 2021,BEGINNING: AT 6:30P.M.1 BYZOOMVIDEOCOMMUNICATION IN ACCORDANCE WITH THE ORDINANCE ADOPTED ON MARCH 24, 2020 TO PERMIT PUBLIC BODIES OF GREENE COUNTY TO ASSEMBLE ELECTRONICALLY, TO MODIFY PUBLIC MEETING AND PUBLIC PRACTICES AND PROCEDURES, TO EFFECTUATE TEMPORARY CHANGES IN CERTAIN DEADLINES, AND TO ADDRESS CONTINUITY OF OPERATIONS ASSOCIATED WITH THE COVID-19 PANDEMIC DISASTER  Present were:  Bill Martin, Chair Marie Durrer, Vice Chair Steve Bowman, Member Dale Herring, Member Davis Lamb, Member  Staff present:  Mark B. Taylor, County Administrator Kelley Kemp, Assistant County. Attorney Patti Vogt, Deputy Clerk Jim Frydl, Director ofl Planning and Zoning Melissa Meador, Director of Emergency Services Tracy Morris, Director ofFinance  RE: ELECTION OF CHAIR  Upon motion by Dalel Herring, second by Steve Bowman and affirmative roll call vote, the  Board elected Bill Martin as Chair for calendar year 2021.  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Abstained Yes Yes Yes Yes  Motion carried.  RE: ELECTION OF VICE CHAIR  Upon motion by Davis Lamb, second by Dale Herring and affirmative roll call vote, the  Board elected Marie Durrer as Vice Chair for calendar year 2021.    Board of Supervisors January 12, 2021 Sheet 2  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dalel Herring Davis Lamb  Yes Abstained Yes Yes Yes  Motion carried. RE: CLOSED MEETING Board approved the following: Meeting the following matter(s):  Ms. Kemp read the proposed resolution for closed meeting.  Upon motion by Dale Herring, second by Marie Durrer and unanimous roll call vote, the WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion, consideration, of the performance of specific public officers, appointees, or Consultation with legal counsel pertaining to actual or probable litigation, where such consultation in open meeting would adversely affect the negotiating or litigating posture of the WHEREAS, pursuant to: 92.2-3711(A)0) (A)(6) (A)(7) of the Code of Virginia, such NOW,THEREFORE, BEI ITI RESOLVED that thel Board of Supervisors of Greene County  employees of any public body County Administrator  public body RSA  discussions may occur in Closed Meeting;  does hereby authorize discussion oft the aforestated matters in Closed Meeting.  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: OPEN MEETING Board returned to open meeting. Recorded vote:  Upon motion by Davis Lamb, second by Marie Durrer and unanimous roll call vote, the  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, members certified that only public business matters lawfully exempted from the open meeting requirement and only such: matters as: identified by the motion to  enter into closed meeting were discussed.    Board of Supervisors January 12, 2021 Sheet 3  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE ofGovernment Ordinance which allows for meetings to be held digitally.  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of silence. Mr. Martin said the Board of Supervisors is operating under Greene County's Continuity  RE: ADOPTION OF AGENDA Board approved the agenda as presented.  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: UPDATEON COVID-19  Ms. Meador said there are 407,947 COVID cases in Virginia and 5,477 COVID related deaths. The Health District reports 8,952 cases and 97: fatalities. Greene County has 682 COVID cases, 32 hospitalizations, and 4 COVID related deaths. There is an outbreak at thel local nursing home. A COVID clinic is scheduled for Tuesday, January 26, 2021 at Emanual Christian Center. Phase 1A of vaccine strategy includes health care personnel, doctors, nurses, EMTs and residents oflong-term care facilities. The local nursing home had their first vaccine clinic yesterday. Phase 1B will include other essential workers such as school staff, day care workers, people over the age of 75 and officials needed to maintain the continuity of government. A vaccine clinic will be scheduled here. As of today, Greene County has 453 individuals who have received first vaccine and 8 individuals who are fully vaccinated. The Virginia Department of Health has a COVID vaccine dashboard on their website. Vaccine is not mandated for EMS personnel but just over half have chosen to be vaccinated. There is ongoing discussion on how to handle an individual  who opts not tol be vaccinated and then gets COVID. RE: UPDATE ON CARES ACT  Mr. Taylor said the deadline for expenditure of CARES Act funds has been extended to December31,2021. New office: space for Parks and Recreation Departmenti ist nearing completion. The contractor for the EMS station construction project will begin work on site next week. Delivery of the building package has been delayed but that is not an issue with the extension of the deadline. The building will be ready to move into prior to June 30, 2021. Other projects include sound and viewing systems at courts, addition of partition at Commonwealth's Attorney    Board of Supervisors January 12, 2021 Sheet 4  Office, keyless locks on primary doors at County. Administration Building, and touchless soap and  towel dispensers ini restrooms in county buildings. RE: MATTERS FROMTHE PUBLIC  Ms. Gwen Baker thanked Board members for work done with CARES Act funds. She  asked for an update on thel broadband grant/project at Board meetings.  RE: CONSENT. AGENDA  Upon motion by Steve Bowman, second by Dalel Herring and unanimous roll call vote, the  Board approved the minutes of the December 8, 2020 meeting as presented.  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: BYLAWS FOR CALENDAR YEAR 2021  Board members discussed starting meetings at 5:30 pm with the public session beginning at6:30 p.m. Mr. Herring asked that "ifthey want ai response" in Section 4-1.1 be deleted and Mr. Bowman noted a spacing issue in Section 4-1.3. Mr. Martin noted the change to 5:30 pm start Uponi motion by Steve Bowman, second by Dalel Herring and unanimous roll call vote, the  time needs tol be changed in Section 2-1. a and 2-1.d.  Board approved the bylaws for 2021 as amended. (See Attachment "A")  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: MEETING SCHEDULE FOR2021  Upon motion by Steve Bowman, second by Dale Herring and unanimous roll call vote, the  Board approved the 2021 meeting schedule. (See Attachment "B")  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Steve Bowman, second by Dale Herring and unanimous roll call vote, the Board approved the FY 2022 Budget Schedule with workshops starting at 4:30 pm. (See  Attachment "C")    Board of Supervisors January 12, 2021 Sheet 5  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: APPOINTMENTS  Upon motion by Dale Herring, second by Steve Bowman and unanimous roll call vote, the Board appointed Davis Lamb to the Agricultural and Forestal Advisory Committee for calendar  year 2021. (See Attachment "D") Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Dale Herring, second by Steve Bowman and unanimous roll call vote, the Board appointed Marie Durrer to the Central Virginia Regional Jail Authority for calendar year  2021. (See Attachment "E") Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Dale Herring, second by Steve Bowman and unanimous roll call vote, the Board appointed Marie Durrer to the Piedmont Workforce Network Council and Steve Bowman  as alternate for calendar year 2021. (See Attachment "F")  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote, the Board appointed Dale Herring and Bill Martin to the Rivanna River Basin Commission for  calendar year 2021. (See Attachment "G")  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors January 12, 2021 Sheet 6  Upon motion by Marie Durrer, second by Dale Herring and unanimous roll call vote, the Board appointed Davis Lamb to the Social Services Board for calendar year 2021. (SeeAttachment  "H")  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Davis Lamb, second by Steve Bowman and unanimous roll call vote, the Board appointed Dalel Herring to the' Thomas Jefferson Planning District Commission for calendar  year 2021. (See Attachment "T) Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. Recorded vote:  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the Board approved appointments for calendar year 2021 as discussed. (See Attachment "J")  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. COOPERATIVE  RE: PUBLIC HEARING - GRANT RIGHT-OF-WAY TO RAPPHANNOCK ELECTRIC The proposed resolution will grant a right-of-way easement to Rappahannock Electric Cooperative on County property at 9845 Spotswood Trail and 34 Monte Vista Lane, the location of the new EMS Station. Mr. Taylor said a public hearing must be held on the transfer of real  estate.  The hearing was opened for public comments and closed with none.  Upon motion by Dalel Herring, second by Steve Bowman and unanimous roll call vote, the Board approved the resolution to grant a right-of-way easement to Rappahannock Electric Cooperative onj property owned by Greene County at 9845 Spotswood Trail and 34 Monte Vista  Lane. (See Attachment "K") Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors January 12, 2021 Sheet 7  RE: PUBLIC HEARING- - RE-ADOPTION OF ORDINANCE - PERFORMANCE BONUS Mr. Taylor said the Board of Supervisors approved this ordinance on an emergency basis at their December 8, 2020 meeting due to time constraints associated with State money made The hearing was opened for public comment. Mr. Steve Kruskamp did not feel it would be a smart move for the County to approve this in the environment we have right now. Other counties! have approved this typel bonus but other actions weret taken such as furloughs. The Bureau ofLabor statistics indicates negative. job growth and rising unemployment for Greene County. He was concerned about what this communicates toi residents. First responders should not bei included in the category with other government employees. The public hearing was closed. Upon motion by Davis Lamb, second by Dale Herring and unanimous roll call vote, the Board approved re-adoption of the ordinance to allow the Board of Supervisors to approve a performance bonus for employees pursuant to Virginia Code Section 15.2-1508 originally  FOR EMPLOYEES  available for Compensation Board funded positions.  approved on December 8, 2020. (See Attachment "L")  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: JAUNT  Ms. Karen Davis, Interim JAUNT CEO, said the transition of Greene Transit has been successful. Twelvenew vehicles will arrive int thei next couple ofmonths and require a commercial driver's license (CDL) to operate. Drivers are on track to obtain that license. Ms. Davist reviewed Mr. Lamb asked about a weekly or monthly pass and Ms. Davis said they are looking at electronic passes. Mr. Bowman questioned the commitment made by the previous CEO and weekend transports. Ms. Davis said JAUNT is fully committed to moving forward with the commitments: made to Greene County. Saturday service has been discontinued during COVIDI but the Transit Planner is considering reinstatement of that service. Reservations can be made up to two weeks in advance. Iti is recommended to make a reservation the day before but same day  service summary, service planning survey, and the new logo.  requests will be accommodated ifpossible. RE: BOARD LIAISON REPORTS  Mr. Bowman said the School Board will meet on. January 13 and thel Planning Commission will meet on the January 20th. Mrs. Durrer said the. Jail Board will meet on Thursday night. She  will be attending the Criminal Justice Board Meeting at the Chair's request.  RE: COUNTY ADMINISTRATOR UPDATE  Mr. Taylor provided updates on the Animal Shelter, the Inspections Department, Erosion & Sediment Control/Stormwater Management, Parks and Recreation Department, Planning and Zoning, Emergency Services Department, Vehicle Maintenance Facility, and the Solid Waste    Board of Supervisors January 12, 2021 Sheet 8  Facility. Parks and Recreation will be moving to new office space at the Park and Director Jeff Billker will be leaving employment on January 26. The position vacancy will be advertised. Mr. Taylor noted necessary repairs to the HVAC system at the County Administration Building and ongoing problems with the County's phone system. Staffi is looking at alternatives for a new phone system. Solid Waste is working on plans for a household hazardous waste disposal event. The Health District has asked for information on the number of employees, considered essential workers, who want to receive the COVID vaccine. The County has applied for a BRIC Grant to pay for our water supply project. Greene County was in court again last week Mr. Taylor said Patti Vogt, Deputy Clerk to the Board of Supervisors, is planning to retire Ini response to a question by Mr. Bowman, Mr. Taylor said the County received a warning letter from DEQ regarding excessive zinc levels in effluent from the wastewater plant and he is awaiting ai response from RSA on efforts to identify the source and mitigation plans.  on aj preliminary motion in the RSA litigation.  at the end ofl May, 2021. This] position vacancy will also be advertised.  RE: OTHER ITEMS FROMI BOARD MEMBERS  Mr. Martin said the General Assembly session begins on January 13.  RE: ADJOURN Board meeting was adjourned. Recorded vote:  Upon motion by Davis Lamb, second by Steve Bowman and unanimous roll call vote, the  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Mil  Nkb. Fhad: William Bryan Martin, Chair Greene County Board of Supervisors  Mafk B.7 Taylor, Ciérk Greene County Board of Supervisors    Board of Supervisors January 12, 2021 Attachment "A"  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY,  VIRGINIA, ADOPTINGTHE BYLAWS OF' THE BOARD OF SUPERVISORS, AS AMENDED  WHEREAS, at the Annual Organizational Meeting oft thel Board ofSupervisors, conducted as part oft the first meeting in January each year, the Board amends and adopts its Bylaws; and WHEREAS, the Board has reviewed, discussed, and considered suggested amendments NOW,THEREFORE, BE ITI RESOLVED that the Greene County Board ofSupervisors BE IT FURTHER RESOLVED that these amended Bylaws be posted on the Greene  toi its Bylaws;  does hereby adopt the Bylaws oft the Board of Supervisors, as amended; and  County website for public access.  ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ONJANUARY 12,  2021.  Motion: Steve Bowman Second: Dale Herting Votes: Bowman: Yes Durrer: Herring: Lamb: Martin:  Yes Yes Yes Yes  ATTEST:  William  Chair  dhat  Bryan) Martin,  Mark B. Tlaylor, Clerk"    Adopted January 12, 2021  GREENE COUNTY BOARD OF SUPERVISORS  BYLAWS  SECTION1 - PURPOSE AND BASIC PRINCIPLES Section 1-1 Purpose of Bylaws and Rules of Procedure  A. Toenable County government tot transact business expeditiously and efficiently;  B. Top protect the rights ofeach individual;  C. Top preserve as spirit of cooperation among Board members; and D. To determine the pleasure ofthe Board on any matter.  Section 1-2 Five Basic Principles Underlying Bylaws and Rules of Procedure A. Only one: subject may claim the attention of the Board at one time; B. Each item presented for consideration is entitled to full and free discussion;  C. Every member has rights equal to every other member;  D. The will of the majority must be carried out, and the rights of the minority must be preserved; E. Board members should work as a collaborative bodyt to promote effective government.  SECTION2- - MEETINGS Section 2-1 Regular Meetings  A. There will be a regular monthly meeting on the second and fourth Tuesday of each month beginning at 5:30 p.m. The meetings will be held at the County Administration Building located at 40 Celt Road, Stanardsville, VA 22973. A yearly calendar will be developed at the annual B.V Whenar regularly scheduled meeting falls on a legal holiday, the meeting shall be held on the C. Ifthe Chairman, in consultation with the County Administrator, finds and declares that weather or other conditions are such that it is hazardous for members to attend the regular meeting, the meeting shall be postponed and all items on the agenda shall be deferred one week to the following Tuesday. Such finding shall be communicated to the members and the press as promptly as possible and all reasonable efforts shall be made to notify the public including, but not limited to, providing such notice on the County web site or by electronic means.  organizationalmeeting, ollowingThursday.    D. IftheC Chairman, inconsultation witht the County Administrator, findsando declares thati moret than thes standard time allocated for Closed Meeting is needed foraj particular meeting or that a work session is needed prior to the normal starting time forar regular meeting, the meeting start time may be adjusted to a time earlier than 5:30 p.m. Such finding shall be communicated to the members and thej press as promptly as possiblea and all reasonableefforts shall be madet toi notify the public including, but not limited to, providing such notice on the County web site or by E. From time to time, the Board may act in open meeting to add meetings to its approved meeting schedule for such things asjoint meetings withthe School Board orotherentities, work: sessions on various topics, or budget work sessions. Notice of such additional meetings shall be communicated to the members and thej press as promptly as possible and all reasonable efforts shall bei made to notify the public including, but not limited to, providing such notice on the  electronic means.  Countywebsiteorbyelectronicmeans: Section 2-2 Special Meetings  The Board may hold: such special meetings, asi it deems necessary, at such times and places asi it may find convenient; and it may adjourn from time to time. The Chairman or two (2) or more membersi myellapsialimastingena. Boardins suchamameraspreseribadl by Section 15.2- 1418 ofthe Codec ofVirginia (1950), as amended. Only matters specified in the notice shall be considered unless all ofther members ofthe Board are present. Where: as special meeting has been called the Board shall give to the media and general public such notice oft the time, place and  purposeofthemeetingasisfeasible. Section 2-3 Annual Organizational Meetings  A. The first meeting held after the newly elected members of the governing body shall have qualified and the: first meeting held in the corresponding month ofeachs succeeding, years shall be knowna as theannual meeting. The County Administratorshal, preside during the election ofthe B. The Chairman shall be elected att the annual organizational: meeting, immediately! following any initial closedi meeting, for at term ofone year, but shall continue tos serveuntil suchi timeasa anew C.F Following the election ofthe Chairman, he/she will assumet the chairand conduct the election of  Chairmanofthel Board.  Chaimaniselestad.ThechaChimammyselhinonie.  the ViceChairman.  D. FolowingthelectionoflieVis-Chaimen,theBoardshal:  1. 2. 3.  AoPtheyeatycatemdaremdarfo/Boarimetings: Votconlaisonassignmentsasrequired.  Adopt its Bylaws.  2    Section 2-4 Quorum and Method of Voting  A. At any meeting, a majority of the Supervisors shall constitute a quorum. All resolutions, ordinances, and closed session certifications shall be determined by a recorded roll call voice vote. All other matters may be determined by consensus or voice vote, or a roll call vote at the  discretion oft the Chairman.  B. Members abstaining shall state for ther record their reason fora abstaining.  C. Ati tie vote fails.  Section 2-5 Board to Sit In Open Session  The Board shall sit in open session and all persons conducting themselves in an orderly manner may attend the meetings; provided, however, the Board may conduct Closed Meetings as  permitted under the Virginia Freedom ofI Information Act.  Section 2-6 Closed Meetings Virginia (1950), asamended.  A. Closed Meetings may only be convened in conformance with Section 2.2-3711 oft the Code of B. Nor resolution, ordinance, rule, contract, regulation or motion agreed to in a Closed Meeting shall become effective until the Board reconvenes in an open session and takes a vote of the membership on such resolution, ordinance, rule, contract or regulation or motion which shall have C.A Att the conclusion ofa a Closed Meeting, the Board shall reconvene in open session immediately thereafter and shall takea roll call vote certifying that to thel best ofeach members' knowledge: Only public business matters lawfully exempted from open session requirements were Only public business matters identified in the motion convening the Closed Meeting Any member who believes that there was a departure from the above requirements shall sO state prior to the vote, indicating the substance of the departure that, in his/her  its substance reasonably identified in the openmeeting.  1. 2. 3.  discussed; and  were heard, discussed orconsidered.  judgment, has takenplace.  D. The Board may permit non-members to attend a Closed Meeting iftheir presence will reasonably  aid the Board in its consideration of anissue.  SECTION3-- OFFICERS  Section 3-1 Chairman and Vice Chairman  A. The Chairman shall preside over all meetings of the Board of Supervisors. Upon the death, resignation or other permanent disability of the Chairman to fulfill the duties of his office, the Board shall elect a new Chairman at its next regularly scheduled meeting or as soon thereafter as  possible.  3    B. The Vice-Chairman shall preside over all meetings of the Board of Supervisors when the Chairman is unable to attend or in absence ofa Chairman due to death, resignation or permanent disability until the Board elects a new Chairman inaccordance with Section 3-1.A.  Section 3-2 Clerk  The Clerk of the Board shall be the County Administrator. The County Administrator may appoint one or more members ofthe County stafft to serve as Deputy Clerk ofthe Board.  Section 3-3 Parliamentarian  The County Attorney shall serve as the Parliamentarian for the purpose of interpreting these Bylaws and Rules of Procedure and Robert's Rules ofOrder as may be directed by the Chairman, or as required as a result of a point of order raised by any one or more Board members. If the County Attorney is unavailable, the County Administrator shall serve as the Parliamentarian.  Section 3-4 Preservation of Order  A. Atr meetings ofthe Board, the presiding officer shall preserve order and decorum.  B. Thel Board encourages citizens to work through problems at the department and/or administrative .Boardi meetings should not ber used as a forum for political activity or campaigning. D. The Board will: focus on issues and avoid making public comments about individuals, staff members, fellow Board: members, community residents or mediarepresentatives.  levels before coming to thel Board.  SECTION 4- CONDUCT OF BUSINESS Section 4-1 Public Hearings  Public hearings are held as required to receive community input and citizen comment. 1. Any person desiring to speak shall sign up prior to the meeting and write down their contact 2. Speakers willl be allowed three (3) minutes oft time or longer based on the Chairman's  information.  discretion. Speakers may not yield their time toothers. 3. The Chairman will monitor time and maintain decorum.  Section 4-2 Matters From the Public  A. The Board will set aside time for matters from thej public on each meeting agenda to receive  comments on any item not scheduled forap public hearing. B. Procedures for matters from the public are: as follows:  4    1. All persons wishing to speak shall sign up priort tospeaking.  2. All speakers shall speak from the microphone and state their name prior tot their comments. 3. Speakers will be allowed three (3) minutes oft time or longer based on the Chairman's  discretion.  4. Speakers may not yield their time toothers. 5. The Chairman will monitor time and maintain decorum.  .7 The Board will not engage with the citizens in discussion or debate ofany comment received.  Section 4-3 Consent Agenda  The Chairman and County Administrator shall style routine, non-controversial matters requiring Board action on a Consent Agenda. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of any Board member present. Only one motion is necessary to adopt all recommendations and action items on the Consent Agenda.  Section 4-4 Other Matters from the Board  The Board will follow the procedure oft taking no action on items introduced at thetable under the category of other matters from the Board members or the County Administrator. If an item is presented for the first time during the course of business by Board members or the County Administrator, any action will be deferred until the next meeting oft the Board. Exception will be  made by unanimous consent oft thel Board.  Section 4-5 Motions  A. A substitute motion may be made by any member to any motion properly on the floor. Once seconded, the substitute motion shall take precedence and all debate or action on the existing motion shall cease until the substitute motion is decided. Debate on a substitute motion is permissible. If the substitute motion is passed by a majority vote of the members then present, the original motion is supplanted by the substitute motion. A second substitute motion can be made only after the first substitute motion is decided by vote of the Board. No more than two substitute  motions may be made on anyagenda item.  B. No Board member shall abstain from any vote unless therei is a conflict ofinterest.  C. Inaccordance with the Code of Virginia, a recorded affirmative vote ofa majority of the entire Board shall be required to pass any ordinance or resolution imposing taxes, authorizing the  borrowing of money, or appropriating funds in excess of$500.00.  Section 4-6 Supplemental Appropriations  Supplemental appropriation requests ofl local funds will require a second reading.  5    Section 4-7 Amendment ofRules  These Bylaws may be amended by majority vote oft the entire membership.  Section 4-81 Robert's Rules of Order  The proceedings of the Board. except as otherwise provided in the Bylaws and Rules of Procedure and by applicable State law. shall be guided by Robert's Rules of Order.  SECTIONS-AGENDA Section 5-1 Preparation  A. The Chairman and the County Administrator will set the agenda for meetings. Any Board member can add an item to the agenda, coordinating with the Chairman and the County Administrator to determine when the matter will bes scheduled for Board consideration. B. Items requested to be on the agenda must be submitted in writing eight (8) working days prior to the meeting to allow for distribution of agenda to the media and for circulation of packet to the Board members. All correspondence addressed to the Chairman and/or to Board Members, that is included in the Board packet, must provide a telephone number and a return address. Individuals and/or departments wishing to provide information to the Board after the stated deadline will be required to mail such information directly to the mailing addresses ofindividual Board Members Persons wishing to appear before the Board are directed to contact the County Administrator or D. The Clerk of the Board shall prepare or cause to be prepared extra copies oft the agenda and shall make the same available to the public in the Office of the County Administrator. The Clerk shall also have copies available at each meeting. The Clerk shall post the agenda in such public places int the County as shall give the public as much notice ofthe agenda asi is feasible.  with a copy to the County AdministratorsOfice. Board Clerk, to be placed on theagenda.  SECTION 6-1 BOARD APPOINTMENTS Section 6-1 Board of Supervisors Liaison Appointments partnerships, and other boards as required.  A. The Board, by majority vote, may establish Board liaison positions for departments, committees, B. The role of the liaison is to facilitate communication. The liaison will report on matters that may come before the Board or could have a future impact on the Board, staffand citizens of Greene. The liaison as an individual has no authority to act for the Board unless given that authority by  majority vote during an established regular meeting.  Section 6-2 Citizen Appointments  All appointments of citizens, other than members oft the Board of Supervisors, shall be made by a  majority vote of Board members present.  6    SECTION 7- GENERAL OPERATING POLICY Section 7-1 Actions by Individual Members oft the Board  A. Board members will refrain from taking individual actions that require expenditure of public funds ors significant stafftime regarding matters not in furtherance of Board action. B. Inr responding to questions from the media and citizens, Board members shall not speak for the entire Board without authorization or make any comment on executive session matters as pursuant to Section 2.1-344 of the Code of Virginia. The media should be referred to the Chairman or the County Administrator regarding any official action ofthe Board.  7    Board of Supervisors January 12, 2021 Attachment "B"  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, ADOPTING THE: 2021 MEETING SCHEDULE  FOR' THE BOARD OF SUPERVISORS  WHEREAS, at the Annual Organizational Meeting ofthel Board ofSupervisors, conducted as part of the first meeting in January each year, the Board adopts its meeting schedule for that  calendar year; and  WHEREAS, thel Board also desires to set the date oft the first meeting in 2022, which also NOW,THEREFORE, BEI ITI RESOLVED that the Greene County Board of Supervisors BE: IT FURTHER RESOLVED that the 2021 Meeting Schedulel bej posted on the Greene County website for public access and distributed as appropriate by the Clerk to the Board. ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON JANUARY 12,  serves as its Annual Organizational Meeting;  does hereby adopt its 2021 Meeting Schedule as presented; and  2021.  Motion: Steve Bowman Second: Dale Herring  Votes: Martin Durrer Bowman Herring Lamb  Yes Yes Yes Yes Yes  ATTEST: Mark B.  William Bryan  Chair Mftin,  Clerk Taylor,  Makhet Greene County Board of Supervisors  Greene County Board of Supervisors    GREENE COUNTY BOARD OF SUPERVISORS 4 2021 MEETING SCHEDULE  Meeting Date  January 12, 2021 Regular Meeting January 26, 2021 Regular Meeting February 23, 2021 Regular Meeting  February 9,2021 Budget Workshop- CIP Presentation- and Regular Meeting  March 2,2021 March 9,2 2021 March 11,2021 March 23, 2021 April 13,2021 April2 127,2021 May 11,2021 May 25,2021 June 8, 2021 June 22,2021 July 13,2021 July27,2021 August 10,2021 August 24,2021  Budget Workshop  Budget Workshop and Regular Meeting Budget Workshop (ifneeded) Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting  September 14, 2021 Regular Meeting September 28, 2021 Regular Meeting October 12,2021 Regular Meeting October 26, 2021 Regular Meeting November 9, 2021 Regular Meeting December 14, 2021 Regular Meeting  January 11,2022 Organizational and Regular Meeting    Board of Supervisors - January 12, 2021 - Attachment "C"  COUNTY BUDGET PROCESS/SCHEDULE  FY2022  December 16th January 11th January 12th January 26th January 29th February 1st-5th February gth February gth-2 26th February 9th February 24th February 26th March 2nd  Distribute budget preparation information Deadline for budget submission  Review ofs submissions by County Adminstrator/Finance Director Presentation from Auditors & Public Comment on. Audit  Complete draft of County Budget  Agency/Department presentations to County Administrator Inclement Weather Date for Agency/Department Presentations County Administrator & Finance Director Meetings  CIP Presentation - 4:30 p.m.  School Board adopts budget to send to Board ofSupervisors All Budget Information tol Board of Supervisors Budget Workshop - 4:30 p.m. County Administrator Budget Presentation Constitutional Officers, School Board Budget Workshop - 4:30 p.m. Budget Workshop - 4:30 p.m. IfNeeded Deadline for ad tol be submitted Advertise budget for public hearing  March gth March 11th March 23rd March 28th April 27th May 11th  Public Hearing on Budget & Tax Rates, Adopt Tax Rate  Adopt Budget  NOTE: Yellow highlighted dates are additional meeting dates.    Board of Supervisors January 12, 2021 Attachment "D"  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPOINTING A MEMBER OF' THE BOARD OF SUPERVISORS TOTHE AGRICULTURAL AND FORESTAL DISTRICT ADVISORYCOMMITEE WHEREAS, at the Annual Organizational Meeting ofthel Board ofSupervisors, conducted as part oft the: first meeting in. January each year, thel Board makes appointments to various entities;  and  WHEREAS, the Board desires to appoint its voting member to serve on the. Agricultural NOW,THEREFOR, BEITRESOLVED that the Greene County Board ofs Supervisors does hereby appoint Davis Lamb as its voting representative on the Agricultural and Forestal ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ONJANUARY12,  and Forestal District Advisory Committee;  District Advisory Committee.  2021.  Motion: Dale Herring Second: Steve Bowman Votes: Bowman: Yes Durrer: Herring: Lamb: Martin:  Yes Yes Yes Yes  ATTEST: Mark  William Bryan Martin, Chair BKht Greene County/Board of Supervisors  B. Taylor, Clerk Greene County Board of Supervisors    Board of Supervisors January 12, 2021 Attachment "E"  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPOINTING AI MEMBER OF THE BOARD OF SUPERVISORS TO' THE CENTRAL VIRGINIA REGIONAL. JAIL AUTHORITY WHEREAS, at the Annual Organizational Meeting ofthel Board of Supervisors, conducted as part oft the first meeting in January each year, thel Board makes appointments to various entities;  and  WHEREAS, the Board desires to appoint its voting member to serve on the Central NOW,THEREFORE, BEI ITRESOLVED that the Greene County Board ofs Supervisors doesl hereby appoint Marie Durrer as its voting representative on the Central Virginia Regional Jail ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON JANUARY 12,  Virginia Regional Jail Authority;  Authority for the calendar year 2021.  2021.  Motion: Dale Herring Second: Steve Bowman Votes: Bowman: Yes Durrer: Herring: Lamb: Martin:  Yes Yes Yes Yes  ATTEST: Mark B. Taylor, Clerk Greene County Board of Supervisors  AER haf William Bryan Martin, Chair Greene County Bpard of Supervisors    Board of Supervisors January 12, 2021 Attachment "F"  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPOINTING MEMBERS OFT THE BOARD OF SUPERVISORS TOTHE PIEDMONT WORKFORCE NETWORK COUNCIL  WHEREAS, at the Annual Organizational Meeting ofthe Board ofSupervisors, conducted as part ofthe first meeting in January each year, the Board makes appointments to various entities;  and  WHEREAS, the Board desires to appoint its voting member and alternate to serve on the NOW,THEREFORE, BEI ITI RESOLVED that the Greene County Board of Supervisors does hereby appoint Marie Durrer as its voting representative and Steve Bowman as its alternate ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON. JANUARY 12,  Piedmont Workforce Network Council;  on thel Piedmont Workforce Network Council for the calendar year 2021.  2021.  Motion: Dale Herring Second: Steve Bowman Votes: Bowman: Yes Durrer: Herring: Lamb: Martin:  Yes Yes Yes Yes  ATTEST: Mark B. Clerk' Greene Board ABy County  William  Chair  Mhhat Greene County Bdard of Supervisors  Bryan Marin,  of Supervisors    Board of Supervisors January 12, 2021 Attachment "G"  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPOINTING A MEMBER OF THE BOARD OF SUPERVISORS  TO' THE RIVANNA RIVER BASIN COMMISSION  WHEREAS, at the. Annual Organizational Meeting ofthel Board of Supervisors, conducted as part ofthe first meetingi inJ January each year, the Board makes appointments to various entities;  and  WHEREAS, the Board desires to appoint two members to serve on the Rivanna River NOW,THEREFORE, BEI ITI RESOLVED that the Greene County Board ofs Supervisors does hereby appoints Dale Herring and Bill Martin as its voting representatives on the Rivanna ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON JANUARY 12,  Basin Commission;  River Basin Commission for the calendar year 2021.  2021.  Motion: Steve Bowman Second: Marie Durrer Votes: Bowman: Yes Durrer: Herring: Lamb: Martin:  Yes Yes Yes Yes  ATTEST:  William  hikhek Bryan Mrtin, Chair Greene County Board of Supervisors  Greene County Board' of ADE  Supervisors    Board of Supervisors January 12, 2021 Attachment "H"  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPOINTING Al MEMBER OF THE BOARD OF SUPERVISORS TO' THE GREENE COUNTY SOCIAL SERVICES BOARD  WHEREAS, at the Annual Organizational Meeting ofthel Board ofSupervisors, conducted as part ofthe first meeting in January each year, the Board makes appointments to various entities;  and  WHEREAS, thel Board desires to appoint its voting member to serve ont the Greene County NOW,THEREFORE, BEITRESOLVED that the Greene County Board of Supervisors does hereby appoints Davis Lamb as its voting representative on the Greene County Social ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON JANUARY 12,  Social Services Board;  Services Board for calendar year 2021.  2021.  Motion: Marie Durrer Second: Dale Herring Votes: Bowman: Yes Durrer: Herring: Lamb Martin  Yes Yes Yes Yes  ATTEST:  MB Mat William Bryan Maytin, Chair Greene County Béard of Supervisors  Clerk  Greene County Board of Supervisors  MBR    Board of Supervisors January 12, 2021 Attachment "T"  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPOINTING A MEMBER OF THE BOARD OF SUPERVISORS TOTHE THOMAS JEFFERSON PLANNING DISTRICT COMMISSION WHEREAS, at the Annual Organizational Meeting ofthel Board ofs Supervisors, conducted as part ofthe first meeting in. January each year, the Board makes appointments to various entities;  and  WHEREAS, the Board desires to appoint its voting member to serve on the Thomas NOW,THEREFORE, BEI ITI RESOLVED that the Greene County Board of Supervisors does hereby appoint Dale Herring as its voting representative on the Thomas Jefferson Planning ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON. JANUARY 12,  Jefferson Planning District Commission;  District Commission for calendar year 2021.  2021.  Motion: Davis Lamb Second: Steve Bowman Votes: Bowman: Yes Durrer: Herring: Lamb: Martin:  Yes Yes Yes Yes  Walle William  ATTEST MA EDak Mark B. Taylor, Clerk Greene County Board of Supervisors  b-haf  Bryan Martip, Chair Greene County Boayd of Supervisors    Board of Supervisors January 12, 2021 Attachment "j"  APPOINTMENTSANDLIAISON. ASSIGNMENTS OF BOARD MEMBERS-2021  Steve Bowman  Board of Zoning Appeals" Planning Commission" School Board  Piedmont Workforce Network Council (alternate)*  Marie Durrer  Central Virginia Regional Jail Authority* Jefferson Area Board for Aging* Piedmont Workforce Network Council*  Dale] Herring  Emergency ServicesA  Thomas Jefferson Planning District Commission* County Administrator's Broadband Advisory Committee Rivanna River Basin Commission*  County Administrator's Water Supply and' Treatment Project Advisory Committee  DavisLamb  Agricultural & Forestal District. Advisory Committee* Culpeper Soil and Water Conservation District Ruckersville Advisory Committee* Social Services Board*  Billl Martin  Economic Development Authority Board Stanardsville' Town Council Rapidan Service. Authority* Rivanna River Basin Commission*  County Administrator's Water Supply and Treatment Project Advisory Committee-  *Appointment Requiring Resolution Appointment by Chair or Board Motion -Appointment by County Administrator    Board of Supervisors January 12, 2021 Attachment "K"  Al RESOLUTION TO GRANT Al RIGHT OF WAY EASEMENT TO RAPPAHANNOCK ELECTRIC COOPERATIVE ON PROPERTY OWNED BY GREENE COUNTY AT  9845 SPOTSWOOD TRAIL. AND 34 MONTE VISTA LANE  WHEREAS, Greene County owns land at the corner of9845 Spotswood Trail (also known as business Rt. 33) and 341 Monte Vista Lane (Tax Map Numbers 38-A-68 and 38-8-78); WHEREAS, Greene County has purchased a new: modular building tol bel built on the WHEREAS, Rappahannock Electric Cooperative is the electric provider for this area; WHEREAS, iti is required for the new building that there be new underground and/or WHEREAS, in order for Rappahannock Electric Cooperative to install the new power WHEREAS, pursuant to Virginia Code Section 15.2-1813, notice oft the public hearing WHEREAS, pursuant to Virginia Code Section 15.2-1800, a public hearing was. held on WHEREAS, the Board of Supervisors has determined that iti is in the best interest of Greene County to grant Rappahannock Electric Cooperative a deed of easement and right ofway NOW THEREFORE BE: IT RESOLVED by the Board of Supervisors of Greene County that Greene County shall grant tol Rappahannock Electric Cooperative a deed of easement and right of way that is substantially similar to the documents attached as Exhibit. A. ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON. JANUARY 12, 2021.  and site; and and  overhead power lines installed in a new area ofthe property; and lines, it must have ai right-of-way easement on the property; and on this item was published in the Greene County Record; and January 12, 2021 concerning the above-described real property; and  on the above referenced property.  Motion: Second: Votes: Martin Lamb Bowman Durrer Herring lhihe William Bryan Martiy, Chair Greene County Boayd of Supervisors  Dale Herring Steve Bowman  Yes Yes Yes. Yes. Yes.  Markl B. Clerk Taylor,  KAf  MABya  Greene County Board of Supervisors    Board of Supervisors January 12, 2021 Attachment "L"  ANN ORDINANCE TO ALLOW: THE BOARD OFS SUPERVISORS TO APPROVE, A PERFORMANCE BONDS FORI EMPLOYEES PURSUANT TO1 WIRGINIA CODE  SRCDN 15.2-1508  WHEREAS, on! Mardh 11, 202D the World Healfh Orgamization dedlared the cutfbreak of ther novel coronavimus, SARS-CoV-2, and fhes diseasei it causes, commorily refemred toa as COVDD- 19,ap pandemic (for meferencei int this ordimanoe, thes vims and disease fhat ito cases ae) refemed &o WEEBREAS, on Mandh 12, 2020, Govemor Ralph S. Norfham issued Executive Onder Number Fifty-Ome ("BO-51") declaring as state of emengenty for fhe Commonwealfa ofVirgimia becanse of the COVID-19 pandemic; E051 ackmowledged the existence of a prblic health emergency arising from the COVID-19 pandemic and fhati it constimtes: a" "disaster" as defined by Virginia Code $ 44-146.16 because of the public healfh fhreat presented by a commumicable WHEREAS, Gm March 13, 2020, Greene County declared al local emergency because of WHEREAS, Greene County employees, the employees of Constitutional Offioers, and employees of fhe Department of Social Services have contimed toj prowide essential services to the residents oft the County during the local emergency: and fhe pandemic; and WHEREAS, Greene County public safety personnel have contimed to perform their duties and provider vital: services to County residents often at increased misk to theire ownl health and WHEREAS, Virginia Code $15.2-1508 sets forth thej proocdure, including the adoption of an ordinance, by which the Board of Supervisors may provide for payment ofs monetary bonuses WHEREAS, thel Board of Supervisors appreciates and values Greene County employees WHEREAS, the Board of Supervisors wishes to specifically acknowledge the NOW, THEREFORE, BE IT ORDAINED, by the Board of Supervisors of Greene 1. Monetarybonuses for employees shall be considered by the County Administrator and may be awarded based on the determination ofthe County Administrator, in a total amount not to exceed $76,001 which amount is hereby appropriated and must be awarded no later than December 31, 2. A"bonus" shalll be defined as al lump-sum payment to an officer or employee that is not] part of 3. Any permanent full-time or part-time employee may be eligible for a bonus, as determined by  as"COVID-19 and  disease anticipated to: spread, and the COVID-19; pandemic, and  safety, and  too county officers and employees, and and their hard work, and  commitment and hard-work ofe employees related tot the COVID-19 pandemic.  County, Virginia that:  2020 at the discretion oft the County Administrator.  that employee's base salary.  the County Administrator and appropriated by this Ordinance.    4. This Ondinance is baing adopted as an emergency ordinance pursuant to Va Code $15.2- 1427(F) and a desariptive notice of fhis ordinance shall be priblished ance a eck for tsvp successive wecks in a mewspaper having a general omolation in fhe courity- The second priblication shall mot bes soomer fhan one calendar wedk after fhe first priblicatinn. The pulblication shall includea a statement eithert fhat fhey puhlication cortains fhef fill ttext offhe ordinanpe or that a copy oft thet ffidll text oft thes ordimanoei is omi filei int fhed dlerkis office oft fhe cinouit court offt fhe county mri mn ffhe ofifice ooft fthe coumty administrator, and ffhis ordimance shall be meadopted mo later than  January 26, 2021.  Thisa amendment. shall fake effecti immediately mpon passage.  ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON DECEMBER  8,2020. Motion: Second: Votes: Martin Dumer Bowman Herring Lamb  Dale Herring Marie Durrer  Yes Yes Yes Yes Yes  Martin,  Greene County Bdard of Supervisors  LL  ATTEST:  Greene County Board of Supervisors  ZB