Board of Supervisors September 24, 2019 Sheet 1  September 24, 2019 County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ONTUESDA/SEFTEMBER2  2019, BEGINNING AT 6:301 P.M. IN THE COUNTY MEETING ROOM  Present were:  Bill Martin, Chair Michelle Flynn, Vice Chair David Cox, Member Marie Durrer, Member Dalel Herring, Member  Staff present:  Mark B. Taylor, County Administrator Kelley Kemp, Assistant County Attorney Patti Vogt, Deputy Clerk Tracy Morris, Director of] Finance  RE: CLOSED MEETING Board approved the following: Meeting the following matter(s):  Ms. Kemp read thej proposed resolution for closed meeting.  Upon motion by David Cox, second by Dale Herring and unanimous roll call vote, the WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Consultation with legal counsel employed or retained by aj public body regarding specific legal matters requiring the provision of legal advice by such counsel concerning taxation and WHEREAS, pursuant to: $2.2-3711 (A)(8) of the Code of Virginia, such discussions may NOW,THEREFORE, BEITI RESOLVED that thel Board of SupervisorsofGreene' County  collection of fees occur in Closed Meeting;  does hereby authorize discussion oft the aforestated matters in Closed Meeting.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors September 24, 2019 Sheet 2 RE: OPEN MEETING Board returned to open meeting. Recorded vote:  Upon motion by David Cox, second by Michelle Flynn and unanimous roll call vote, the  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, all members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the  motion to enter into closed meeting were discussed.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: ADOPTION OF THE AGENDA Board approved the agenda as presented.  Upon motion by Marie Durrer, second by Dale Herring and unanimous roll call vote, the  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: RECOGNITION = GREENE COUNTY RURITANS  Mr. Martin presented a certificate ofrecognition to the Greene County Ruritans Club which was accepted by Mr. Bob Burkholder and Mrs. Joanne Burkholder. The Ruritans have been involved inj providing scholarships to William Monroe. High School seniors, sponsoring the Greene Farmers Market, organizing road clean-ups, and al host ofother activities to benefit our community. Mr. Burkholder is a charter member of the Ruritans Club and Mrs. Burkholder is very active with the Ruritans. Mr. Burkholder said the Ruritans began as an all-male club but began allowing women in the early 1990's. Mrs. Burkholder thanked everyone who attended the Ruritans 50th  Anniversary celebration event last week.    Board of Supervisors September 24, 2019 Sheet 3  RE: MATTERS FROMTHE PUBLIC RE: CONSENT AGENDA Awareness Month.  None  Mr. Martin read the proposed resolution declaring October, 2019 as Domestic Violence Upon motion by David Cox, second by Dale Herring and unanimous roll call vote, the b. Resolution to designate a section of Bull Yearling Road as a Rural Rustic Road Resolution to designate a section of Turkey Ridge Road as a Rural Rustic Road d. Resolution to accept and appropriate $8,815 ofhighway safety project funds from the DMV Selective Enforcement Alcohol Grant for the Sheriff's Office (See Resolution to accept and appropriate $6,068 of1 highway safety project funds from the DMV Selective Enforcement Speed Grant for the Sheriff's Office (See f. Resolution to declare October, 2019 as Domestic Violence Awareness month (See  Board approved the following items on the consent agenda:  a. Minutes of September 10, 2019 meeting  (See Attachment "A") (See Attachment "B") Attachment "C") Attachment "D") Attachment "E") Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: EAGLESCOUT PROJECT  Mr. Garrett Ensor presented his proposed Eagle Scout Project, a walking tour of the historical Town of Stanardsville, at the September 10, 2019 meeting and is now asking the Board ofSupervisors to approve the project. He has raised $1,800 for the purchase of signs. Upon motion by Michelle Flynn, second by David Cox and unanimous roll call vote, the Board approved the Eagle Scout Project as presented by Mr. Garrett Ensor.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: QUARTERLY FINANCIAL REPORT  Mrs. Tracy Morris, Director of Finance, presented the quarterly financial report for the fourth quarter ending June 30, 2019. The cash balance per the Treasurer's Report as ofJune 30,    Board of Supervisors September 24, 2019 Sheet 4  2019 was $11,751,868.29. The lowest cash balance this fiscal year was $3,318,988 in October, 2018. Thel lowest reconciled cash balance was $2,526,678in April,2019.1 Payroll forall employees Mrs. Morris reviewed the collection of real property taxes, personal property taxes, local sales and use taxes, hotel and motel room taxes, restaurant food taxes, and permits and other licenses. The real property tax collection increased by $925,345 due to the increase in the tax rate Mrs. Morris reviewed the expenditure detail summary. The general fund expenditures were. 35% oftotal expenditures. The school expenditures were. 39% of the total expenditures and the school construction fund expense was 21% of total expenditures. Charts depicting the expenditures by category and expenditures compared to appropriations were reviewed. Mrs. Mr. Martin commented that expenditures were $5 million below the amount that was appropriated which is good news. Mrs. Morris said that was correct and pointed out that these are Ini response to a question by Mr. Martin, Mrs. Morris said the $4 million plus expense for  is approximately $3 million per month.  approved by the Board in May that was effective for the June 5 tax collection.  Morris said all categories were below 100% of their appropriation.  unaudited numbers.  stream credits will be due in December.  RE: ECONOMIC DEVELOPMENT AUTHORITY BYLAWS changes to the EDA bylaws. State Code reference is Section 15.2-4900.  Mr. Alan Yost, Director of Economic Development and Tourism, reviewed the proposed Ms. Kemp, Assistant County Attorney, said she has reviewed the proposed changes. This is first review and will be on the agenda for action by the Board at the next meeting.  RE: LIAISON REPORTS  Mr. Cox said the Emergency Services Committee met last Tuesday night.  Mrs. Flynn said the Social Services Board completed the required training for new board members. She met with the Executive Director of. JABA and Ms. Baker to get updates on local services. The Medicare open enrollment insurance options counseling is getting ready to start and options counselors will be available at the. JABA site and at the Greene County Transit Office. Mr. Herring said the Planning Commission met last Wednesday and an ordinance revision Mr. Martin said an open house at the high school is scheduled for September 29 from 2 p.m. to 51 p.m. The grand opening of Greene Commons will be on October 5 and Oktoberfest will  will be coming to the Board. be on October 12.  RE: COUNTY. ADMINISTRATOR UPDATE  Mr. Taylorrecognized department directors and county employees who "walked carefully" through the last quarter of the fiscal year and were very mindful of the financial situation oft the County. Mr. Taylor also said the Board will continue the tour of county facilities on October 8. In response to a question by Mr. Martin, Mr. Taylor said he has not heard anything from RSA  regarding drought conditions.    Board of Supervisors September 24, 2019 Sheet 5  RE: MONTHLY REPORTS  Mr. Martin questioned recycling oftires and the zero for revenue. Mr. Taylor said het talked with Mr. Allen Morris this week about tires and other household hazardous waste. Mr. Morris assured him that they routinely accept and instruct folks on thej proper disposal ofhousehold hazard waste such as paint. There is not ai need for a separate household hazardous waste collection event.  RE: OTHER ITEMSI FROMTHE BOARD  Mr. Herring said it was a great week with the Ruritan's 50th Anniversary event, the 50th Anniversary of William Monroe High School Football, All Things Fall Festival and the Clay Mr. Taylor said we are still waiting to hear back from VDOT about road issues. Mr. Martin, Mrs. Durrer, Mr. Frydl and Mr. Taylor met to examine issues with truck traffic on  Festival.  Fredericksburg Road and the school turn lane.  Mr. Cox said the Rosebrook Road project is close to completion.  RE: ADJOURNI MEETING The meeting was adjourned.  William  Wbyhat Bryan Maftin, Chair Greene County Board of Supervisors  Mark B.Taylor, Clerk Greene County Board of Supervisors    Board of Supervisors September 24, 2019 Attachment "A"  The Board of Supervisors of Greene County, Virginia, in regular meeting on the 24th day of  September ,2019, adopted the following:  RESOLUTION  WHEREAS, Section 33.2-332 of the Code of Virginia, permits the hard surfacing of WHEREAS, any such road must be located in a low-density development area and have WHEREAS, the Board of Supervisors of Greene County, Virginia ("Board") desires to consider whether Route 634 Bull Yearling Road, From: Route 33 To: Route 639, should be  certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and  no more than 1,500 vehicles per day; and  designated a Rural Rustic Road; and the existing traffic on this road; and qualifying characteristics; and system ofs state! highways.  WHEREAS, the Board is unaware of pending development that will significantly affect WHEREAS, the Board believes that this road should be sO designated due to its WHEREAS, this road is in the Board's six-year plan for improvements to the secondary NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of  Transportation concur ini this designation.  BE IT FURTHER RESOLVED, thel Board requests that this road be hard surfaced and, tot the fullest extent prudent, be improved within the existing right-of-way and ditch-lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character  along the road in their current state.  BE IT FURTHER RESOLVED, that a certified copy oft this resolution be forwarded to  the Virginia Department ofTransportation Residency Administrator.  Recorded' Vote Moved By: Yeas: Nays:  ACopy Teste: Signed  David Cox 5 0  Seconded By: Dale Herring  Printed Name Mark B. Taylor  Title County Administrator    Board of Supervisors September 24, 2019 Attachment "B"  The Board of Supervisors of Greene County, Virginia, in regular meeting on the 24th day of  September 2019, adopted the following:  RESOLUTION  WHEREAS, Section 33.2-332 of the Code of Virginia, permits the hard surfacing of WHEREAS, any such road must be located in a low-density development area and have WHEREAS, the Board of Supervisors of Greene County, Virginia ("Board") desires to consider whether Route 638 Turkey Ridge Road, From: Route 637 West To: Route 634, should  certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and  no more than 1,500 vehicles per day; and  be designated al Rural Rustic Road; and the existing traffic on this road; and qualifying characteristics; and system ofstatel highways.  WHEREAS, the Board is unaware of pending development that will significantly affect WHEREAS, the Board believes that this road should be sO designated due to its WHEREAS, this road is in the Board's six-year plan fori improvements to the secondary NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of  Transportation concur in this designation.  BEI IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right-of-way and ditch-lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character  along the road in their current state.  BEI IT FURTHER RESOLVED, that a certified copy oft this resolution be forwarded to  the Virginia Department ofTransportation Residency Administrator.  Recorded Vote Moved By: David Cox Seconded By: Dale Herring  ACopy Teste: Signed  l4b  Yeas: Nays:  5 0  Printed Name Mark B. Taylor  Title_ County Administrator    Board of Supervisors September 24, 2019 Attachment "C"  RESOLUTION TO ACCEPT AND APPROPRIATE EIGHT THOUSAND EIGHT HUNDRED FIFTEEN DOLLARS FOR THE DMV SELECTIVE  ENFORCEMENT-ALCOHOL GRANT  WHEREAS, the County of Greene could receive funding from the Department of WHEREAS, the funds in the amount of eight thousand eight hundred fifteen dollars ($8,815.00) need to be appropriated to the appropriate line item in the 2019-2020 budget of  Motor Vehicles for a DMV Selective Enforcement-Alcohol Grant; and  the County ofGreene, Virginia.  NOW,THEREFORE.TT. IS HEREBY RESOLVED by the Board of Supervisors ofthe County of Greene, Virginia that eight thousand eight hundred fifteen dollars ($8,815.00) be  appropriated to the 2019-2020 budget ofthe County of Greene, Virginia.  BEITFURTHER RESOLVED that the County. Administrator oft the County ofGreene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all  things necessary to give this resolution effect.  Adopted this 24th day of September, 2019.  Motion: David Cox Second: Dale Herring Recorded Vote: David L. Cox Marie C. Durrer Michelle Flynn Dale R. Herring Bill Martin  Yes_ Yes Yes_ Yes Yes  ATTEST:  William B.  Mhhaf Greene County/Board of Supervisors  Martiy, Chair  Greene County Board of Supervisors      Board of Supervisors September 24, 2019 Attachment "D"  RESOLUTION TO ACCEPT AND APPROPRIATE SIX THOUSAND SIXTY-EIGHT DOLLARS FOR THE DMV SELECTIVE ENFORCEMENT-SPEED GRANT  WHEREAS, the County of Greene could receive funding from the Department of WHEREAS, the funds in the amount of six thousand sixty-eight dollars ($6,068.00) need to be appropriated to the appropriate line item in the 2019-2020 budget ofthe County of  Motor Vehicles for a DMV Selective Enforcement-Speed Grant; and  Greene, Virginia.  NOW,THEREFORE, ITI ISHEREBY RESOLVED by the Board ofSupervisors ofthe County of Greene, Virginia that six thousand sixty-eight dollars ($6,068.00) be appropriated  to the 2019-2020 budget oft the County of Greene, Virginia.  BEITI FURTHER RESOLVED that the County Administrator oft the County ofGreene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all  things necessary to give this resolution effect.  Adopted this 24th day of September, 2019.  Motion: David Cox Second: Dale Herring Recorded Vote: David L. Cox Marie C. Durrer Michelle Flynn Dale R. Herring Bill Martin  _Yes Yes Yes. Yes Yes  Nkh-hat William Bryan Martin, Chair Greene County Board of Supervisors  ATTEST:  1  Mark'B. Taylor, Clerk/ Greene County Board of Supervisors    Board of Supervisors September 24, 2019 Attachment "E"  1716,  COUNTY OF GREENE PROCLAMATION  WHEREAS, the problems of domestic violence are not confined to any group or groups of people but cross all economic, racial and societal barriers, and are supported by societal  indifference; and  WHEREAS, the crime of domestic violence violates an individual's privacy, dignity, security, and humanity, due to systematic use of physical, emotional, sexual, psychological and economic control and/or abuse, with the impact of this crime being wide-ranging; and  WHEREAS, no one person, organization, agency or community can eliminate domestic violence on their own-we must work together to educate our entire population about what can be done to prevent such violence, support victims/survivors and their families, and increase support  for agencies providing services to those community members; and  WHEREAS, the Shelter for Help in Emergency has led the way in the County of Greene in addressing domestic violence by providing 24-hour hotline services to victims'survivors and their families, offering support and information, and empowering survivors to chart their own  course for healing; and  WHEREAS, the Shelter for Help in Emergency commemorates its 40th year of providing unparalleled services to women, children and men who have been victimized by domestic  violence;  NOW THEREFORE, BE IT RESOLVED, that the Greene County Board of Supervisors, in recognition of the important work being done by the Shelter for Help in Emergency, does hereby proclaim the month of October 2019 as DOMESTIC VIOLENCE AWARENESS MONTH, and urges all citizens to actively participate in the scheduled activities and programs sponsored by the Shelter for Help in Emergency, and to work toward the elimination  ofp personal and institutional violence against women, children and men. Adopted in Open Meeting this 24th day of September, 2019.  Vu he 5,- hhwf William Bryan Martin, Chair Greene County Board of Supervisors