Board of Supervisors March 7,2017 Sheet 1  March 7,2017  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, MARCH 7, 2017 BEGINNING AT 5:30 P.M. IN THE COUNTY MEETING ROOM FOR A BUDGET  WORK SESSION. Present were:  Michelle Flynn, Chairman Dale Herring, Vice Chairman David Cox, Member Jim Frydl, Member Bill Martin, Member  Staff present:  John C. Barkley, County Administrator  Tracy Morris, Deputy County Adminstrator/Pinance Director Bart Svoboda, Deputy County and Zoning Administrator  Patti Vogt, Deputy Clerk  RE: BUDGET SCHEDULE  Mr. Barkley reviewed the budget schedule. It was the consensus of the Board to start the  work sessions on March 14 and March 16 at 6:00 p.m.  RE: BUDGET OVERVIEW  Mr. Barkley said tonight is designed to be a presentation and overview of full budget request. Recommended budget to the Board with anticipation of work sessions by the Board to  review and discuss. (See Attachment "A" for copy of presentation.)  RE: BOARD COMMENTS  Mr. Martin clarified that the new local money of $1.4 million assumes a tax rate of $0.775. A penny increase in the tax levy would equal $201,729. He suggested members should Mrs. Morris noted the equalized rate is between $0.715 and $0.72. Leaving the rate at $0.775 would result in an increase of between $13 and $20 per month for property owners. Mr. Martin asked if there is an estimate on real estate increase for FY 2018. Mrs. Morris said a 2% Mr. Martin questioned the inclusion of the Solid Waste Facility on the local funding worksheet. Mrs. Morris replied the County has had to supplement the Solid Waste Facility and  not necessarily assume there is $1.4 million to work with.  increase is projected.  isi including an estimate of $250,000 for FY 2018.    Board of Supervisors March 7,2017 Sheet 2  Mrs. Flynn noted most small counties are getting out of the solid waste transfer business by contracting the service rather than operating it themselves. Mr. Frydl said most localities are Mr. Barkley said the operation is being reviewed for efficiency measures. He felt it is not correct to use term "losing money". This is a service provided byt the County which is feel based and subsidized by taxpayers. Mrs. Morris noted the budget for Solid Waste includes expenses Mr. Martin noted the Board will see the water rate study next month and felt a critical component for paying for the reservoir is the users. Mr. Barkley said he did not know yet when any changes would take effect. The committee is going to look at the universe of people who should be paying into the system first as opposed to tinkering with the rate structure itself. No Mr. Martin questioned the proposed 3% salary increase for employees. Mr. Barkley noted this would be a 2% increase (COL) with a 1% merit increase. A 14% increase in health Mr. Frydl asked about sources of new local revenue other than the real estate tax. Mrs. Morris said increases are minimal and sources include a few miscellaneous fees, business license fees, and food and beverage tax. Majority ofi increase is in real estate taxes. The value of real  losing money every year which is common.  for the covered landfill and expenses for the operation oft the transfer station.  rate increase is included in thej proposed budget.  insurance is already included ini requests as is the proposed 3% salary increase.  estate increased by 5.19%.  Mrs. Morris noted the employer rate for VRS: remains the same.  Mr. Cox commented on the vehicle replacement program for emergency services and asked if the additional $250,000 is included in the budget at this time. Mrs. Morris said additional funds are not included in the proposed budget. The proposed budget does include $50,000 per year per fire department to cover prior purchase ofi firefighting apparatus. Mrs. Morris said the VITA contract for telecommunication services was renegotiated and resulted in an increase. Several department requests include new equipment. Mr. Martin questioned again this year if we should spend, allocate and appropriate what money is available to us or do we begin to look to the future and big capital projects in front of us? This is the question on his mind he struggles with. He noted the $0.775 tax rate is the Mrs. Flynn said there is still a whole lot of additional information she needs to hear Mr. Frydl said the reality is the State keeps cutting back what they provide and all counties have been increasing local spending to meet obligations to just keep even. We have a budget that is keeping the status quo and addressing some things that we've put off such as maintenance and equipment. Wel have way too many needs and way too little money.  equivalent ofa $0.055 tax increase. during the budget process.    Board of Supervisors March 7,2017 Sheet 3  RE: ADJOURN  The meeting was adjourned at 6:40 p.m. The next scheduled meeting of the Board is on Tuesday, March 14 and will begin with a budget work session with the School Board at 6:00  p.m. in the County Meeting Room.  midlle Michélle  Chair Flynn,  ypn  Greene County Board of Supervisors    1716 130  Greene County, Virginia  FY 2018 Budget Request  March 7, 2017  Greene County Board of Supervisors Michelle Flynn, Chairman RuCkersVille) Dale Herring, Vice Chair (At large)  David Cox (Monroe) Jim Frydl Midway) BillMartin SianardsVille)    (  Budget Process  Greene County Fiscal Year Budget Development  July - December: 3 tiered process: loflevelwobegns in preparing for the annual financial statements from the prior year, Whlemanaging the counlysopproved current budget, and developing proposed revenue and expenditure levelslorfY2018 to be presented to the Board January - Februcry.Managementlevel budgeldevclopment discussion of agencies and  of Supervisors for approval  organizations budget requests  March- Apri:Draft Budget presented to the Board of Supervisors for discussion, public hearings ( County budget and taxrate duly aovertised in the local newspaper and on the County website, and made avdloblelortewewint the County office (perState Code Section 15.2-  2506).  April: Public hearing to allowfor public comments, Board sets Taxrates May:Boardof Supervisors votes to appropriate funds for FY2018  Fiscal Year 2018 begins July 1, 2017    C  FY 2018 Budget Schedule  March7,2017 Preseniation of FY 2018 Proposed Budget & Tax Rates  March 14, 2017 Board Workshop with the School Board @ 6:00PM  March 16, 2017 Board Budget Workshop @ 6:00 PM  March 26, 2017 FY 2018Budgel/Public Hearing Advertisement  - Apri25,2017  Public Hearing on Budget & Tax Rates @ 6:30PM  May9,2017  Regular Board Meeling/ocIdAGOPE FY 2018 Budget    (  Current Conditions  FY2016C auditreport demonsirates continuedevidenceor sclpinedispending and fiscal accounidblity  Current revenue and expense levels on target for FY 2017  Low local rate of unemploymentand moderate growth in the  economy continues  Working towards Da Dellerstructura. balance and a more sustainable  revenue stream to fund Infrostructure-imrovements    716  Key Budget Assumptions  Annual budget serves as a fiscal guide for County expenditures and revenues during the course of the fiscal year, and can be amended through a public process at any point during the year rto accommodate changes in the revenue forecast  and/or onicpoledespendhues  FY2018Budgelrequest reflects a conservariverevenue forecast based on the moderate level of anficipaledg growth of the overall leconomy and leading  economic indicators and trends  FY2018generdl fund expense budget I reflects the County Board of supervisors, Constitutional Offices and County statrscontinued commitment to fiscal  accountabilily    Buaget Core Values  Proactive vison and leadership, efficiency and citizen engagement  Conservalvcesimoles for revenue growth and expenses  Minimal Increases in personnel and new programs  Capitalizing on opportunties for Federal, State and local grant opportunities  Improvementsin core County iInfrastructure and eclacoyle.boabon. wdlerresources,  facilities, and publicsafety radio communicctions  Continued economic eyelcpmentincenive. responsible environmenta. protection practices, and  protection of the County'srurd heritage  Accounidbility, customer service and fair, equitable ordinance enforcement    3  FY 2018 Recommended Tax Rates  Total assessed real estate value County-wide  increases $94 million  l4mlicninnewloca. revenue  FY 2018 Budget proposes real estate tax rate of $0.775  per hundred dollars of assessed value  Personal property, tax (car tax) remains at $5.00 per  hundred dollars of assessed value    FY 2018  1716),  Budget Request Highlights  Total County budget Increases by 5.2%  $58,230,696 in FY2017 to $61,275,827 in FY 2018  Includes a 10.45% increase in local ( expenaiures of $2,970,856 - $28,428,383 in FY 2017 to $31,399,239 in FY 2018  Spending cuts proposed across 13 County agencies  29% decrease in contractua costs for Emergency Medical Services  3.49% decrease in County debt payment obligations  Total debt service decreases from $2,511,281 in FY 2017 to $2,423,658 inFY  2018    FY 2018 Budget Request Highlights  1716  continued,  42.5increaseincontroclud! funding obligationsfor the Central VARegionai Jail  11.59increase inlocal fundingfor Education  Local school bucgerrequest increases from $14,519,30310.516,202.517 Total school budgelincrecses from 6/9.0410197.4326  8.6% increaseinfunding for Law Entorcement  Increased lundingrequesied for 5new vehicles and communication  upgrades  3.8% incredseinfunding to support Social Servicesprograms    us  FY 2018 Budget Request Highlights  (continued)  Reservoir Facility Fee remains level at $10.00 for residential and $20.00 for non-residentia  EDU's (availability fees) remain at $10,000 for water and  sewer  Analysis of current rate structure designed to create Da balanced revenue stream for the White Run Reservoir  Project is currently underway  Landfill fees increase in specific Calegories, including commercial waste, brush and minimum scale charge    1716)  FY 2018 Budget - Overview/Policy Priorities  Funding of core services, i.e. schools, public safety, emergency services, Infrastructure. community and economic development, information technology, County facilifies, recreation and parks, fire and rescue organizations, social services, iransporicition and  environmenta. protection  Investment in County personnel, training and protessional capabilities  - Support of our local and regional partners  ( Continued focus on Utilizing lechnology to provide better information  and services to residents and businesses  Entorcement of current County regulations and state mandates inc Da  fair and equitable manner    1716  Greene County, Virginia  FY 2018 Budget  FY 2018 Local Funding Worksheet  QUestIOns/Comments  I Next Budget Workshop  March 14, 2017 at 5:00 PM