Board of Supervisors December 12,2023 Sheet 1  December 12, 2023 County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ONTUESDAYDECEMBERI, 2023, BEGINNING AT 4:30 P.M. IN PERSON IN THE COUNTY ADMINISTRATION  BUILDING MEETING ROOM  Present were:  Dale Herring, Chair Marie Durrer, Vice Chair Steve Bowman, Member Davis Lamb, Member Steve Catalano, Member  Staff present:  Cathy Schafrik, County Administrator Jim Frydl, Director of Planning & Zoning Kim Morris, Deputy Clerk Kelley Kemp, County Attorney  RE: COMMISSIONER OF REVENUE PRESENTATION  Ms. Kim Tate was present to answer any questions that the Board had regarding her office. She stated that the Commissioner of Revenue is a state constitutional officer as set forth in the Constitution of Virginia andi is a chief assessing officer oft thel local government. The commissioner isre responsible for maintaining real estate ownership records, administering the land use program and tax relief for the elderly and disabled program, assessing all personal property and the qualifying vehicles entitled to thej personal property tax relief act and overseeing the filingi process  oft the Virginia State income tax of Greene County residents.  The mission of the Office of the Commissioner the Revenue is to serve the citizens of Greene County, by fairly and equitably identifying and assessing all sources of revenue which the county is entitled, according to the laws of the State of Virginia and the County of Greene, providing taxpayers with accurate and useful information concerning revenue assessments, assisting taxpayers and the participation of tax reduction programs, providing an accurate and useful information from which county officials can make decisions in the best interest of the citizens of Greene County and offering friendly, fair and efficient service to our citizens and  striving to improve our procedures to benefit the taxpayers.  The Commissioner of the Revenue's office is regulated by the State Code of Virginia and is responsible for upholding the Constitution of the laws of Virginia. Ms. Tate said that when she was sworn in as Interim Commissioner of Revenue in) May of 2022, she took an oath to discharge all the duties incumbent faithfully and impartially upon her as Commissioner of the Revenue of    Board of Supervisors December 12, 2023 Sheet 2  Greene County, and she has continued to follow that oath after being elected in November of2 2022  and again this past November.  Ms. Tate and the Board discussed Land Use and the fact that she is following the County Ordinance which requires revalidation ofl land use each year. She said that revalidation forms were mailed out in September along with a notice of explanation. She said that this was also emailed to the Board. They mailed 943 and 665 qualifying forms have been received back. She said that she would like the Board to look ati revalidating every two years versus every year on ai non-assessment year. Ms. Tate said that 2024 is an assessment year and said that it should be a full assessment. She also asked that the fees be looked at because they way they are currently written, the County is going in the hole. Mr. Herring asked her to check the fees of surrounding localities and email the County Administrator the findings SO she can relay them back to the Board during that ordinance change. Mr. Lamb asked about land in conservation easements and Ms. Tate said that automatically qualifies them for land use. Mr. Catalano said the animal unit definition is a tricky one and asked if there was a way to simplify it. Ms. Tate said that was the State Code. Mr. Catalano said that the concern coming from the Farm Bureau board was that the County was involved in management decisions of the farmer. He said that a comprehensive review of that code will be very important. Mr. Herring asked that Ms. Tate and Ms. Schafrik get the ordinances from other localities since we have not gone through this process in the past 30 plus years. Ms. Tate said that the revalidation/ qualification forms must be issued by September and they' re due back November 2nd. They discussed that the form required that if you were qualifying for the first time, that you had been farming for the 5 years prior. Mr. Catalano said that an interpretation from a Farm Bureau lobbyist is for 3 years. He also discussed cedar trees and Christmas tree farms. They discussed how compliance was investigated. Ms. Tate said that she would visit the property and the property owner would be notified. Iti is a complaint driven process, other than the  qualification. Mr. Catalano said that he would like to see a workgroup setup.  They discussed business licenses. Ms. Tate said that the County Ordinance, as well as the Code of Virginia state that business licenses shall be based on gross receipts. She said that the question was asked as to why should a Greene County based contractor who pays business license tax and another locality for job, then have to pay a tax to green at the end oft the year on the same gross revenue it was already taxed on. They do not. The county-based contractor would bring documentation from the other locality or localities indicating the gross receipts claimed there. And adjustments would be made to our license bases accordingly, we do not double tax. Ms. Tate said that, to-date for 2023, they have issued 11,197 business licenses that have added around $821,000  to County revenue.  They discussed the State code that allows them to retroactively adjust people's bills. Ms. Tate said that State Code 58.1-3903 states if any local tax has not been assessed, for any year of the three preceding tax years, the Commissioner of the Revenue shall list and assess the same with  taxes at the rate or rates prescribed for that year.  They discussed personal property tax and how it's assessed. Ms. Tate said that, for an older vehicle to go up in value, pretty much only happened last year due to covid. On a normal year, used car values decrease in value. She said that values did go down this year, but they have not    Board of Supervisors December 12, 2023 Sheet 3  seen the values yet. They will not see them until the latter part ofl February. Mr. Lamb questioned how mobile homes are taxed. Ms. Tate said they are taxed as real estate. Mr. Catalano said that we have been tone deaf on this subject. He said that the values are not truly representative of the value. Mr. Herring said that people have not been made to follow the rules for the last 30 years and covid hit and everything was way overinflated SO people may see a drop in their personal property. Mr. Catalano said that he feels we have been capitalizing on a bad situation.  Mr. Herring said that he feels that this should become an annual workshop going forward as it has been very beneficial. He asked Ms. Tate to provide some information on the personal property numbers as early as possible sO that the Board can use that information to decide on at tax  rate. He thanked Ms. Tate for her time. RE: CLOSED MEETING Meeting the following matter(s):  WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body concerning the. Jefferson Area Board for Aging, the Planning Commission and the County Discussion or consideration of the acquisition of real property for a public purpose, where discussion in an open meeting would adversely affect thel bargaining position or negotiating Consultation with legal counsel employed or retained by the public body regarding specific legal matters requiring the provision of legal advice by counsel in regard to the Department WHEREAS, pursuant to: 22-3711A)0.tA)O) and (A)(8) oft the Code of Virginia, such  Administrator.  strategy oft the public body.  of Environmental Quality.  discussions may occur in Closed Meeting;  NOW,THEREFORE, BE IT RESOLVED that the Board of Supervisors of Greene County does  hereby authorize discussion oft the aforestated matters in Closed Meeting.  Upon motion by Marie Durrer, second by Davis Lamb and unanimous roll call vote, the  Board entered into Closed Meeting. Recorded vote:  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors December 12, 2023 Sheet 4 RE: OPEN MEETING Board returned to open meeting. Recorded vote:  Upon motion by Marie Durrer, second by Davis Lamb and unanimous roll call vote, the  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the motion to  enter into closed meeting were discussed.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  RE: APPOINTMENT OFSUE ELLEN BREEDENTOTHE. JABA ADVISORY COUNCIL Upon motion by Marie Durrer, second by Davis Lamb and unanimous roll call vote, the Board appointed Sue Ellen Breeden to the JABA Advisory Council for a 2-year term which will  expire on January 31, 2026. Recorded vote:  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  RE: APPOINTMENT OF DAVID MATERVICHT TOTHE  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the Board appointed David Mastervich to the Planning Commission for a 4-year term which will  expire on December 31, 2028.  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.    Board of Supervisors December 12, 2023 Sheet 5  RE: ADOPTION OF AGENDA  Mr. Bowman requested the removal of 12. d. from the consent agenda to be discussed Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote, the  separately.  agenda was adopted as amended. Recorded vote:  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  RE: RECOGNITION OF OUTGOING BOARD MEMBERS  Ms. Durrers said that she wanted to recognize the outgoing Board members and share some oft their accomplishments. She said that Mr. Herring has served on the Board for 8 years and that he wanted to emphasize that the Board has worked together with a dedicated staff for many important events such as the new EMS department and their new building being built. Dale has overseen the progress on the Broadband project, the collaboration and cooperation with Constitutional Officers, the Covid pandemic and learning how toi navigate local government during those times. He has helped toi increase transparency with streamed and recorded meetings and has worked on the Strategic Plan. Mr. Bowman was happy to work on many important projects and help the county to prepare for emergencies with tabletop exercises and the coordination with the amateur radio, group. He noted that he worked with the new. EMS department and building, helped to improve the coordination and collaboration with Constitutional Officers, worked through the pandemic and the RSA transition to the Greene County Water and Sewer Department. the opportunity to serve the community with a dedicated professional staff.  Mr. Herring said that it has been a pleasure working with everyone and that he appreciates Mr. Bowman said that he wanted tot thank the residents and the voters oft the Monroe district for voting for him. He said that he has a strong dedication to public safety and that he has been  proud to be able to serve. their service.  Ms. Durrer presented Mr. Herring and Mr. Bowman with a certificate of appreciation for  RE: MATTERS FROMTHE PUBLIC  Mr. Peter Benson was present to share that he was discouraged by the water and sewer  billing process and had questions about the reservoir project.    Board of Supervisors December 12, 2023 Sheet 6  Mr. Kevin Kelley was present to compliment the Water and Sewer staff for the timely Mr. James Henshaw was present to say that he wants to see a monthly report on the water  repairs to the water lines.  system.  RE: PUBLIC HEARING TO CONSIDER A REQUEST FROM JOSEPH AND SHARON BORK FOR A SPECIAL USE PERMIT FOR A CHILDCARE CENTER LOCATED AT 181 Mr. Frydl explained the request from Joseph and Sharon Bork for a special use permit for ac childcare centeri in their home. He said that Ms. Bork would like to expand her current childcare center to receive licensure for no more than 12 children through the Department of Education. The facility is currently serviced by public water and private sewers. Ms. Bork has hired an engineer too complete an existing system review for the septic system, as VDH requires. To help minimize the traffic impacts to the residential neighborhood in the morning and evening, a condition has been placed to limit the number of children, outside their family, to 12. At the November 15, 2023, public hearing, the Planning Commission recommended approval (4-0) with conditions.  MORNING GLORY ROAD  Ms. Bork explained that she was trying to go from being voluntarily registered tol licensed. She shared some of the inspection information and rules and guidelines for childcare facilities.  The public hearing was opened and closed with no comments.  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the Board granted the Special Use Permit as presented with conditions. (See Attachment "A")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBLIC HEARING TO RATIFY EMERGENCY ORDINANCE AMEDNING THE CODE OF ORDINANCESTO PROHIBIT OPEN FIRES AND/OR BURING DURING A BAN PERIOD AS DETERMINED BY THE EMERGENCY SERVICES DIRECTOR Ms. Kemp said that the Board must ratify the emergency ordinance that was passed during the meeting on November 14, 2023, due to the drought conditions in the County.  The public hearing was opened.  Mr. James Henshaw was present to say that the Chairman of the Board of Supervisors or  the State Forestry Department should be the one who decides the need for a burn ban.    Board of Supervisors December 12, 2023 Sheet7  The public hearing was closed.  Mr. Herring said that the Emergency Services Director works with the County Administrator and follows the guidelines set forth by the State Forestry Department and closely  monitors what other localities are doing.  Mr. Bowman said that the Emergency Services Director maintains a close liaison with the Mr. Catalano said that he agrees with the previous comments but is concerned that the State did not stepi int to declare an emergency when most localities were affected. He feels that we should send letters to the State to see why this was the case. Ms. Meador said that she repeatedly asked this question and was told that the Eastern Shore was not having any problems and that state personnel were tied up with SO many wildfires across the state, sO they would not issue a statewide  National Weather Service and the State EOC and the State Forestry Department.  burn ban. Board ratified.  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  Mr. Bowman asked that the Board direct the County Administrator to write a letter to the appropriate people at the State Forestry Department and the Governor's Office to articulate the issues that Mr. Catalano just spoke of and to use Ms. Meador's input. Mr. Herring said that he would go one step further and reach out to other localities Administrators and ask them to co-sign RE: PUBLIC HEARING TO AMEND THE BUDGET TO ADJUST THE AGGREGATE AMOUNT TO BE APPROPRIATED DURING THE CURRENT FISCAL YEAR FOR AN APPROPRIATION WIHICH IS IN EXCESS OF ONE PERCENT OF THE TOTAL EXPENDITURES SHOWN ON THE CURRENT ADOPTED BUDGET WITH A SUPPLEMENTAL APPROPRIATION INTHE AMOUNT OPMGSPIAINCAREVOVTR Mr. Chipman explained that a request like this one to carry over funds happens yearly at the end of each fiscal year. These are monies that are put into capital projects or grant funds that have not been spent, sO we move those funds forward for use in the new fiscal year. He said that itisi important to note that these funds have been reviewed by audit staff as well.  the letter.  FUNDS  The public hearing was opened.    Board of Supervisors December 12, 2023 Sheet 8  Mr. James Henshaw said that he had not meant to sign up for this specific public hearing.  The public hearing was closed.  Mr. Lamb asked ift the reservoir access road was the one coming off of Route 609 or Dairy Mr. Catalano said that none of this allocation is new cash from the general fund that subsidizes an already approved budget and that it is simply carryover funds that just pass to this  Road. Mr. Frydl said that it was Vista Heights Road.  budget year because they weren'tspent last year.  Mr. Herring said that he was going to make that comment as well because there have been some misconceptions about the outgoing members trying to pass through something to the taxpayers and that is not accurate. This is housekeeping that happens every year.  Upon motion by Davis Lamb, second by Steve Bowman and unanimous roll call vote, the  Board amended the budget as presented. (See Attachment "B")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBLIC HEARING TO AMEND THE BUDGET TO ADJUST THE AGGREGATE AMOUNT TO BE APPROPRIATED DURING THE CURRENT FISCAL YEAR FOR AN APPROPRIATION WHICH IS IN EXCESS OF ONE PERCENT OF THE TOTAL EXPENDITURES SHOWN ON THE CURRENT ADOPTED BUDGET WITH A SUPPLEMENTALAPPROPRIATION INTHE AMOUNT OFS1,538.352.00 IN ADDITIONAL Mr. Chipman explained that this request is the same basic premise as the previous one. There was additional funding from the State that must be accepted and appropriated for the Greene  STATE FUNDING FOR GREENE COUNTY PUBLICSCHOOLS  County Public Schools.  The public hearing was opened and closed with no comment.  Mr. Bowman said that he attended the School Board meeting on December 6th, and they discussed this in detail. He said that it is important to note that much of these funds are already designated for certain specific things that the school district must do. Some of the funds are actually available over a three-year period, sO although it looks like al lot of money, when you get down to the details of what they have to do in terms of assignment of certain kinds of programs  and facilities, it really is not.    Board of Supervisors December 12, 2023 Sheet 9  Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote, the  Board amended the budget as presented. (See Attachment "C")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  RE: REGIONALTRANST GOVERMANCESTUDY her research regarding the Regional Transit Governance Study.  Ms. Lucinda Shannon of TJPDC was present to introduce Dr. Stephanie Amoaning- Yankson, Deputy Project Manager from AECOM. Dr. Amoaning-Yankson was present to share  Dr. Amoaning-Yankson shared her presentation with the Board. She said that the purpose of this study was to identify how we could increase funding for transit in the region and to show what a structure for governing transit could look like. She said that there is extensive stakeholder engagement, regionally, statewide, and nationally. Regional localities may consider setting up an interim entity or agreement as the first step which would provide a forum to discuss details ofa potential regional solution. They should consider conducting a rural transit needs assessment that clearly identifies and articulates rural needs. She said that the group would continue rural engagement in the developmental stages and design of regional governance including drafting potential legislation. She recommended engaging UVA leadership at a level where there is decision-making authority in subsequent efforts towards establishing a transit authority. She shared some potential revenue sources and exploratory revenue options. She explained that this would be a long-term process and, in the meantime, recommended that a working group be set up  so the they could begin discussing the details of this process.  Mr. Herring thanked Dr. Amoaning-Yankson for her presentation and said that this regional plan is very important and that we need to make sure that we are represented on this  committee.  Mr. Bowman said that we need to make sure that we don't lose the issue of public safety  when looking at this regional system. RE: DIGITICKET PRESENTATION  Patrol Captain Jason Tooley was present with Candace Phillips of Digiticket to explain to thel Board as software program that would assist deputies with traffic stops with the use ofe electronic tickets and also to ask the Board to consider adopting an ordinance that would allow the County to collect a $5 fee for tickets that are written. That fee would go towards paying for this program. Ms. Phillips explained that this program would improve the efficiency of the citation process and help cut down on the time deputies spend on traffic stops. Deputy Batten was also present to share some oft the data from the Sheriff's Office that shows the need for this updated process and reduced  risk for our deputies.    Board of Supervisors December 12, 2023 Sheet 10  Mr. Herring said that the ordinance change will require a public hearing and questioned the cost of this service if enough tickets are not written to cover it. Ms. Phillips said that that cost would be the County's responsibility. Mr. Herring asked if Digiticket was under state contract. Ms. Phillips said they are not. Mr. Herring said that he is in favor oft this request but that he wants tol be sure that the revenue stream from tickets comes to the county versus the state.  Mr. Bowman said that he's very supportive of this request and he is very concerned with officer safety and also reducing crashes and slowing down traffic and keep people from getting  killed.  RE: CONSENT AGENDA  Upon motion by Marie Durrer, second by Davis Lamb and unanimous roll call vote, the  Board approved the consent agenda as amended.  a. b. C. d.  Minutes of previous meeting  Resolution to accept and appropriate $20,000.00 for additional funds received from the Commonwealth of Virginia Department of Criminal Justice Services for the ARPA-Law Enforcement Equipment Grant (See Attachment "D") Resolution to accept and appropriate $7,500.00 in Federal FEMA Emergency Management Performance Grant funding (See. Attachment "E") APepPecha-C.mww-wwwaNe  Pralferfandrinthe-amo:4HS2449099  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  RE: APPROVAL TO PURCHASE COMMUNITY DEVELOPMENT CITIZEN ACCESS Mr. Bowman said that this is a significant step to make information available to the citizens Mr. Frydl said that Ms. Beigie was able to secure a grant that would allow us to purchase additional technology to provide increased transparency and access to information for the public to be able to see all of the documentation for applications for community development. It will streamline the process for applicants, citizens, and staff. It will also benefit our inspectors out in the field. The grant has been awarded but the money has not been delivered. There is a 50%  SOFTWARE USING PROFFER FUNDS INTHE AMOUNT OF$24.600.00  and he asked for a brief summary for informational purposes.  discount being offered, so they are asking for approval to use proffer money.  Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote, the Board approved the purchase of the community development citizen access Software using proffer  funds as presented.    Board of Supervisors December 12, 2023 Sheet 11  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  RE: REQUEST FROM FIREFLY FOR A RESOLUTION OF SUPPORT AND FUNDING FOR A NEW 2024 VATI GRANT APPLICATION TO PROVIDE BROADBAND TO 391 Mr. Dennis Reese, Director of] Engineering and Operations for Firefly, was present to share an update on the Rise Project. He said that they are starting the first connections in the Dyke area of Stanardsville next week. He shared the timeline for connections in Dyke and Stanardsville. He also shared that, for VATI2024, Firefly and TJPDC will submit ai new grant application that would provide broadband to the remaining unserved 418 locations in Greene County. The total cost of the grant application is $2,650,000, most of which will be covered by partners at the state. Greene's cost share would be $80,000 and staff recommends the use of ARPA funds for this purpose. Mr. Reese also shared that if Brightspeed failed to meet their deadlines, the Department ofHousing and Community Development could make the determination that CVEC could pick up those areas. Mr. Herring said that he encourages TJPDC to put as much pressure on the state as  UNSERVED LOCATIONS AND ADD 48 MILES OF NEW FIBER  possible to make that happen.  Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote,  the Board approved the resolution as presented. (See Attachment "F")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  RE: RESOLUTION FOR AUTHORIZATION TO ADJUST WATER AND SEWER BILLS Ms. Schafrik offered the County's sincere apologies for the many billing issues that people have experienced with Water and Sewer. She shared some of the historical information about the transition from Rapidan Service Authority. She said that she convened a working group ofexperts who know water and sewer operations, billing experts, representatives from the Treasurer's Office and a billing expert from a neighboring water authority. The recommendation of that group was to go back to the beginning, make sure the data was cleaned up and recalculate at the lowest rate we can. Many people that have already paid their bills will have that money in their account. There will be a credit given back due to the double minimum charge that was on the July bills. She said that we are sending out a statement to show people the new data. The new bills will go through October and we' 're going to give people until February toj pay those bills. Going forward, bills for November and December will go out in January and then we'll be back to the monthly schedule. Mr. Herring asked for clarification about the timeline for when people will receive bills.    Board of Supervisors December 12, 2023 Sheet 12  Ms. Schafrik said the there will be one bill mailed out this week that will have the first 3 months of service. The next bill will be for November and December and will come out in January and  then January will come out in February, and we'll be back on track.  Mr. Lamb said that this is very confusing.  Mr. Herring asked if there are checks and balances in place to make sure there are no discrepancies SO that residential users are not being billed excessively and, if they are billed in error, they can call in and have an intelligent conversation to dispute the charge. Ms. Schafrik said  that is correct.  Mr. Bowman said that we knew that there were going to be problems with the transition from RSA and we did not have confidence in the accuracy of the data. He thanked Ms. Schafrik  for addressing these issues.  Mr. Catalano said that the confidence in this system is shaken, and this is a very complicated way to fix it. He said we have to move forward with it, but that a public utility must have public trust and have total transparency. He said that he does not like excuses when it comes tot this situation and that he hopes this doesn't happen again. Ifit does, he would expect some swift and sharp accountability. Mr. Herring agreed. Mr. Catalano said that he would like the second line removed from the resolution because it is an excuse and does not belong in this  resolution. The Board agreed.  Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote, the  Board approved the resolution as amended. (See Attachment "G")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  RE: BOARDLIAISON REPORTS  Mr. Bowman attended the Planning Commission meeting on November 15th. He said they are working on the' Temporary Events ordinance revision. He feels like it looks good. He attended the School Board meeting on December 6th where the additional state funding was the key issue. He said that they had 20 or SO children there singing Christmas carols and it was fabulous. They also voted on their CIP which will bej part of the upcoming budget. They did as spotlight on WMHS that was a great presentation. The Jaunt meeting is tomorrow but he will not be able to attend. He will also not be able to attend the next Planning Commission meeting on December 20th.  Mr. Lamb said the he attended the Culpeper Soil and Water meeting, and Phillip Morris is  stepping down and Mr. David Cox is now on the Board.    Board of Supervisors December 12, 2023 Sheet 13  Ms. Durrer said that she will be attending the Jail Board meeting on Thursday. Mr. Herring said that TJPDC met last Thursday and discussed the regional transit study and a watershed improvement program. They approved the 2024 calendar. He said that he wanted tol be sure everyone understands that the ESAB is no longer a Board appointed committee and is now a County Administrator board that will probably meeting in January or February. He encouraged the new. Board tol look at the volunteer firefighters' requests having to do with] personal  property and real estate taxes.  RE: COUNTY ADMNISTRATORS UPDATE  Ms. Schafrik wished everyone a Merry Christmas and said that she is looking forward to welcoming new Board members. She reminded everyone to sign up for the newsletter and said that if anyone needs last-minute gifts, the Parks and Rec department is selling ornaments of the  historic courthouse.  RE: OTHER ITEMS FROM THE BOARD  Mr. Bowman thanked the Monroe residents for electing him to this position and thanked his fellow Board members. He shared that he has learned that change is inevitable, and you need to learn to try to manage it in a way that is reasonable and sensible. He also thanked Ms. Schafrik for her key skills and the professional approach that she has brought to Greene County.  Mr. Lamb said that he visited the retention pond at Greenecroft and said that iti is a mess. Mr. Herring thanked the citizens for 8 years on the Board and thanked his wife for sticking  with him for those 8 years. RE: ADJOURN Board meeting was adjourned. Recorded vote:  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the  Marie Durrer Dale Herring Steve Bowman Davis Lamb Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  yuie Sur Marie Durrer, Chair Greene County Board of Supervisors  Cathy Sehafrik, Clerk Greene County Board of Supervisors    December 12, 2023 Attachment A  0-2023-013  AN ORDINANCE (0-2023-013) GRANTING A REQUEST FOR A SPECIAL USE PERMIT WITH CONDITIONS TO JOSEPH. AND SHARON BORKFORACHILD CARE CENTER. AS REQUIRED BYA ARTCE412120FTHE GREENE COUNTY ZONING ORDINANCE. THE PARCEL IS IDENTIFIED AS TMP# 49A-(26)-Q-2 (1.26 ACRES) AND IS LOCATED AT 181 MORNING GLORY ROAD. THE PARCEL IS IN THE A-1 AGRICULTURAL ZONING DISTRICT, AND THE GREENE COUNTY FUTURE LAND USE MAP DESIGNATES IT ASA A "RURAL AREA." (SUP23-004). WHEREAS, $15.2-1427 and $15.2-1433 of the Code of Virginia, 1950, as may be amended from time to time, enable a local governing body to adopt, amend, and codify ordinances or portions thereof; and WHEREAS, $15.2-2280, $15.2-2285, and $15.2-2286 oft the Code of Virginia, 1950, as amended, enables WHEREAS, on November 15, 2023, the Greene County Planning Commission held a public hearing on WHEREAS, on November 15, 2023, the Greene County Planning Commission voted 4-01 to recommend to the Board of Supervisors approval of the request to grant the Special Use Permit (SUP);and WHEREAS, the Greene County Board of Supervisors caused to be published a notice of public hearing on this matter in The Daily Progress on November 30, 2023, and December 7, 2023; and WHEREAS, the complete application was available for public inspection in the Greene County Administration Building, Room 226, 40 Celt Road, Stanardsville, Virginia 22973;and  al local governing body to adopt and amend zoning ordinances; and this matter, and all oft those who spoke on this topic were heard; and  WHEREAS, on December 12, 2023, the Greene County Board of Supervisors held a public hearing on this NOW, THEREFORE, BE IT ORDAINED by the Greene County Board of Supervisors, in accordance with Article 16-2 of the Greene County Zoning Ordinance, public necessity, convenience, general welfare, and good zoning practice, that the SUP request is hereby approved subject to thei following conditions: 1. Failure to comply with the conditions of this SUP may result int the issuance ofa a Notice of Violation (NOV) by the zoning administrator. The Zoning Administrator may present this SUP to the Board 2. All activities associated with this SUP shall be in compliance with alll local, state, and federal laws. 3. The childcare center shall comply with all local, state, and federal regulations applicable to early 4. The facility shall serve no more than 12 children under 13 years old, excluding the provider's 5. Hours of operation are limited to between the hours of 6:00 AM-7:00 PM. 6. The child care center shall only operate Monday-Friday. 7. The home shall bei the principal residence of the childcare center operator.  matter, and all of those who spoke on this topic were heard.  of Supervisors for revocation if the NOVi is not resolved as directed.  childhood care. children.  8. An existing septic system review shall be completed and approved by the VDH before the center  opens to families.    0-2023-013  ADOPTED BY1 THE GREENE COUNTY BOARD OF SUPERVISORS ON DECEMBER 12, 2023.  Motion: Steve Bowman Second: Davis Lamb  Votes: Herring: Durrer: Lamb: Bowman: Catalano:  Yes Yes_ Yes_ Yes_ Yes  DAL Dale Herring, Chair Greene County Board of Supervisors  ATTEST/  Greene County Board of Supervisors  E45    December 1Z, Z043 Attachment B  RESOLUTION TO ACCEPT AND APPROPRIATE  FOUR MILLION SIX HUNDRED AND TWENTY-EIGHTTHOUSANDTWOHUNDRED NINETY-ONE DOLLARS. AND SIXTY-NINE CENTS FOR ADDITIONAL EXPENSES WHEREAS, the County of Greene, Virginia has unused appropriated balances from fiscal year 2023 WHEREAS, the following carryover funds in the amount of four million six hundred twenty-eight thousand two hundred ninety-one dollars and sixty-nine cents ($4,628,291.69): need to be accepted and appropriated to the fiscal year 2024 (2023-2024) budget oft the County of Greene, Virginia.  (2022-2023); and,  Proffers  489,431.75 $ 193,626.60 $1,058,371.33 350,198.61 $ 14,719.16 $ 13,312.05 $ 2,801.25 $ 440,169.42 107,252.23 $ 69,818.50 $1,888,590.79  ARPA Law Enforcement Equipment Grant ARPA-VATI Rise Broadband Project TOT Carryover Funds ARPA - VA Tourism Corp - Come to Greene Recreation Facilities Water System Improvements Court Facility Renovations Reservoir Stream Credit Water Treatment Plan - Design Reservoir Access Rd. - Water Project  NOW, THEREFORE, ITI IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that four million six hundred twenty-eight thousand two hundred ninety-one dollars and sixty-nine cents $4,628,291.69) need to be appropriated to the 2023-2024 budget oft the County of  Greene.  BEITFURTHER RESOLVED that the County Administrator of the County of Greene, Virginiai is authorized to make the appropriate accounting adjustments in the budget to do all the things necessary to  give this resolution effect.  Adopted this 12th day of December 2023.  Motion: Davis Lamb Second: Steve Bowman Recorded Vote: Steve Bowman Yes Marie C. Durrer Yes Steve Catalano Yes Dale R. Herring Yes Davis Lamb  Yes.    DAa Dale R. Herring, Chair Greene County Board of Supervisors  ATTEST  Eathy Schafrik, Clerffs Greene County Board of Supervisors  a    December 12, 2023 Attachment C  RESOLUTION TO ACCEPT AND APPROPRIATE FIFTY-TWO DOLLARS FOR. ADDITIONAL EXPENSES  ONE MILLION FIVE HUNDRED THIRTY-EIGHTTHOUSANDTHREE HUNDRED  WHEREAS, the County of Greene will receive additional State Funds fori instructional and WHEREAS, the funds in the amount of one million five hundred thirty-eight thousand three hundred fifty-two dollars ($1,538,352) need tol be appropriated to the appropriate line item in the 2023-  operational expenditures from the State Government; and  2024 budget of the County of Greene, Virginia.  NOW, THEREFORE, ITI IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that one million five hundred thirty-eight thousand three hundred fifty-two dollars ($1,538,352) be appropriated to the 2023-2024 budget of the County of Greene.  BEI ITI FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all the things necessary to  give this resolution effect.  Adopted this 12th day of December, 2023.  Motion: Steve Bowman Second: Marie Durrer Recorded Vote: Steve Bowman Yes Marie C. Durrer Yes Steve Catalano Yes Dale R. Herring Yes Davis Lamb  Yes  ATTEST/  2 A Dale R. Herring, Chair Greene County Board of Supervisors  Cathy Schafrik,  Greene County Board ofs Supervisors  E6    December 12, 2023 Attachment D  RESOLUTION TO ACCEPT AND APPROPRIATE TWENTY THOUSAND DOLLARS FOR ADDITIONAL FUNDS RECEIVED FROM THE STATE ARPA-LAW ENFORCEMENT EQUIPMENT GRANT  WHEREAS, the County of Greene received additional funds from the State WHEREAS, the funds in the amount oftwenty thousand dollars ($20,000.00) need tol be accepted and appropriated to the correct line item in the 2023-2024 budget  for the. ARPA-Law Enforcement Equipment Grant; and  ofthe County of Greene, Virginia.  NOW,THEREFORE, BEITANDITIS, HEREBY RESOLVED by thel Board of Supervisors of the County of Greene, Virginia that twenty thousand dollars ($20,000.00) be appropriated to the 2023-2024 budget of the County of Greene.  BE. IT FURTHER RESOLVED that the County Administrator of the County ofGreene, Virginia is authorized to make the appropriate accounting adjustments in  the budget to all things necessary to give his resolution effect.  Adopted this 12th day ofDecember, 2023.  Motion: Marie Durrer Second: Davis Lamb Recorded Vote: Steve Bowman Steve Catalano Marie C. Durrer Dale R. Herring Davis Lamb  Yes Yes_ Yes_ Yes_ yes  TA K 2L DaleR. Herring, Chair Greene County Board of Supervisors  ATTEST;  Cathy  %  Greene County Board of Supervisors      DecemDer 14, 40Z3 Attachment E  RESOLUTION TO ACCEPT AND APPROPRIATE SEVEN THOUSAND FIVE HUNDRED DOLLARS FOR THE FEMA EMERGENCY  MANAGEMENT PERFORMANCE GRANT  WHEREAS, the Federal Emergency Management Agency ("FEMA") has awarded Greene County funding through its Fiscal Year 2023 Emergency  Management Performance Grant program; and  WHEREAS, the funds in the amount of seven thousand five hundred dollars ($7,500.00) need to be accepted and appropriated to the correct line item in the 2023-  2024 budget oft the County of Greene, Virginia.  NOW,THEREFORE, BEI IT ANDITIS! HEREBY RESOLVED by thel Board of Supervisors of the County of Greene, Virginia that seven thousand five hundred dollars ($7,500.00) be appropriated to the 2023-2024 budget of the County of  Greene.  BE IT FURTHER RESOLVED that the Interim County Administrator oft the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution effect.  Adopted this 12th day ofDecember, 2023.  Motion: Marie Durrer Second: Davis Lamb Recorded Vote: Steve Bowman Marie C. Durrer Steve Catalano Dale R. Herring Davis Lamb  Yes Yes Yes Yes Yes  E 1h Dale R, Herring, Chair Greene County Board of Supervisors  ATTEST:  Cathy  Greene County Board of Supervisors  AS    December 12, 2023 Attachment F  RESOLUTION TO APPROPRIATE TWENTY-FOUR THOUSAND SIX HUNDRED DOLLARS FROM PROFFER FUNDS TO DEVELOPAN ONLINE COMMUNITY DEVELOPMENT CITIZEN ACCESS PORTAL  WHEREAS, the Code of Virginia $15.2-2303.3 allows localities to accept voluntary cash WHEREAS, Greene County has received cash proffers from landowners; and WHEREAS, Greene County needs to create an online public community development WHEREAS, Greene County may use proffer funds for these improvements; and WHEREAS, Greene County intends to enter into a contract with a vendor that can build WHEREAS, the funds in the amount of twenty-four thousand six hundred dollars ($24,600.00) may be appropriated from proffer funds to provide this technology for County  proffers from landowners petitioning for a zoning change; and  access portal to improve the process for citizens; and  such a citizen access portal; and  citizens.  NOW, THEREFORE, ITI IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that twenty-four thousand six hundred dollars ($24,600.00) be appropriated to the 2023-2024 budget of the County of Greene, Virginia from proffer funds to the  appropriate line item.  BEITI FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all  things necessary to give this resolution effect.  Adopted this 12th day of December, 2023  2A Dale Herring, Chairman Greene County Board of Supervisors  Cathy Schafrik, Clerk* E Greene County Board of Supervisors Motion: Steve Bowman Second: Marie Durrer    Recorded Vote: Steve Bowman Steve Catalano Marie Durrer Dale R. Herring Davis Lamb  Yes Yes Yes Yes Yes    December 12, 2023 Attachment G  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, FOR SUPPORT OF THE APPLICATION FOR BROADBAND PROJECT  WHEREAS, Greene County is committed to bringing universal broadband internet access WHERAS, Firefly Fiber Broadband has developed a grant application with the Thomas Jefferson Planning District serving as the lead applicant with the County being one of multiple counties included in the project to make fiber to the home broadband internet service available to  to its citizens across the county, and  the unserved locations in the county, and  WHEREAS, the preliminary planning for the regional project has identified 391 locations in the county as being unserved without access to speeds faster than 100 mbps download or 20 mbps upload, and the preliminary design includes 48 miles of fiber optic cable to be installed in the county to make service available to those locations, with a total cost estimate of $2,650,000 for the construction, creating a need for additional grant funding to make the project financially  feasible, and  WHEREAS this project will seek grant funds from the Virginia Department of Housing and Community Development through its Virginia Telecommunications Initiative (VATI) with an  application on or before 19 December 2023,  NOW THEREFORE BE IT RESOLVED that Greene County fully supports the regional project and commits to providing local matching funding not to exceed $80,000.00 in ARPA funds to help ensure every unserved and underserved citizen has access to highspeed broadband. BEITI FURTHER RESOLVED that the County Administrator of Greene County, Virginia, is authorized to make the appropriate accounting adjustments in the budget to do all things  necessary to give this resolution effect. Adopted this 12th day of December, 2023. Motion: Steve Bowman Second: Marie Durrer Recorded Vote: Steve Bowman Marie C. Durrer Steve Catalano Dale R. Herring Davis Lamb LL Dale R, Herring, Chair Greene County Board of Supervisors  Yes Yes Yes Yes Yes  ATTEST  Cathy Schafrik, Cierk Greene County Board of Supervisors  4e    December 1Z, 2023 Attachment H  RESOLUTION TO ADJUSTTO WATER AND SEWER BILLS FOR THE MONTHS OF AUGUST,  SEPTEMBER, AND OCTOBER  WHEREAS, on June 22, 2023, Greene County officially transitioned from using Rapidan Service Authority fori its public watera and sewer andi immediately established Greene Counter Water and Sewer Department;  and  WHEREAS, as a result of unexpected challenges, Greene County Water and Sewer issued bills with WHEREAS, on October 24, 2023 Greene County Water and Sewer issued a statement notifying customers WHEREAS, Greene County took several steps to identify and correct the billing errors and has made WHEREAS, Greene County will issue an account statement (not a bill) that shows customer usage for  missing information and some that were incorrectly calculated; and to ignore the September bill, as it would be re-issued; and  progress in this area; and August and September; and  WHEREAS, Greene County will reissue the bills for September; and  WHEREAS, in reissuing the bills, the County will bill all accounts the minimum amount using the lowest WHEREAS, this only applies to residential accounts, not commercial accounts which did not contain WHEREAS, the Board recognizes that proceeding with this plan will cost the County approximately NOW: BEITTHEREFORE RESOLVED that the Greene County Board of Supervisors does approve of the proposed billing actions taken by Greene County Water and Sewer to re-issue the September water and sewer ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON December 12, 2023.  tier usage, as per Greene County Code $31-128; and  errors; and  $173,000 in lost revenue.  bills.  22 ah Dale Herring, Chairman Greene County Board of Supervisors  Cathy-Schafrik, Clerk Greene County Board of Supervisors Motion: Steve Bowman Second: Marie Durrer  ES8    Recorded Vote: Steve Bowman Yes Marie Durrer Yes_ Steve Catalano Yes Dale Herring Yes David Lamb  Yes