MINUTES REGULAR: MEETING NOVEMBER 13,2018 Covington, Virginia.  The regular meeting oft the Council fort the City of Covington was held on' Tuesday, November 13,2018 at 6:30p.m.i in Council Chambers of City Hall located at 333 W. Locust Street, Ther meeting was called to order by Mayor Thomas H. Sibold, Jr. Thel Invocation was given by Roll Call ofCouncil showed the following members present: Mayor Sibold, Vice Mayor David S. Crosier, Councilman Raymond C. Hunter and Councilman S. Allan Tucker. Councilwoman  Rev. Petel Moore followed by the Pledge of Allegiance.  Mary Ann Beirne was absent. City Manager: Richard Douglas City Attorney: Mark Popovich  CORRECTION AND. APPROVAL OF MINUTES  Upon aj motion by Vice Mayor Crosier, seconded byl Mr. Tucker, Council voted to approve the following minutes as presented: Regular Meeting of October 9, 2018 and Called Meeting of October 15, 2018. (No work session was heldi in October duet to the VML Conference.) David Bryant, Director of Finance and HR, presented thei monthly financial report which included an explanation ofrevenues andt the improvements tot the soft billing process. He also reported on expenditures whichi included thej public works infrastructure improvements, debt service payments and funds thats should be set asidei for future needs. Following the report, a motion was made by Vicel Mayor Crosier, seconded by Mr. Tucker, to approve thei monthly REQUESTS, PETITIONS, COMMUNICATIONS AND. APPOINTMENTS Discussion was held regarding the Smith/Dew Tower Lease Agreement. Mayor Sibold expressed his concerns regarding the manner in which this process had been handled and the lack of communication andi information to Council. He also noted that no one had spoken tol Mr. Dew regarding this process. Vicel Mayor Crosier also expressed concerns regarding the process and that better information was needed. He felt that Council needed tol be aware of property owners concerns: sot they could be addressed. Mayor Sibold stated that! hel hopedt that there would be no more: surprises ont thisi issue. Following discussion, ar motion was made by Vicel Mayor Crosier, seconded by Mr. Tucker, to approve the Smith/Dew: Towner Lease Agreement contingent upon execution of the two agreements previously stated. Motion carried: 3to1. Mayor Sibold against Discussion was held regarding the Special Usel Permit for Datapath Tower for public safety commumicutionscommercial tower located at 20001 North) Peakel Drive, Dry Run. Mayor Sibold expressed concerns for this Special Use Permit due to the upcoming ordinance tol be enacted eliminating thei renewal requirement fors special use permits. Vice Mayor Crosier stated that the City needs tol be sure that everything follows through as required. Following discussion,a a motion was made by Vicel Mayor Crosier, seconded by Mr. Tucker, to approve the Special Use Police Chief Anthony Morgan presented information regarding thei reorganization oft the Police Department. Thisi included the reduction of number of employees from 34 to 32, salary increases and the work necèssary to achieve accreditation. There was much discussion regarding the salary issue and fairness to other employees int the city. Following discussion, a motion was made by Vice Mayor Crosier, seconded by Mr. Tucker, to approve thel Police) Dept. restructuring and: salaryi increases for specific positions for increased: responsibility. Motion carried 3t tol.  MONTHLY FINANCIAL REPORT  financial report. Motion carried by aye vote.  duet to the way thej process was handled.  Permit for Datapath' Tower. Motion carried 4t to 0.  Mayor Sibold against due tot the discrepancy in salary increases.  1    11/13/2018 PG.2  Discussion was held regarding the penalty forl late filing of personal property. Cathy) Kimberlin, Commissioner oft the Revenue, was] present to answer any questions. She noted the efforts made toi inform the citizens oft thef filing deadline andt the importance off filing the forms. There wasr no Council tabled the appointment tot thel Local Office on Aging Advisory Council.  actiont taken' ont thisi issue.  REPORT OF THE CITYI MANAGER  1.0 Upcoming meetings noted: (1)Christmas Tree Lighting at City Hall on Sun., Nov. 25!h at 6:00 p.m.;(2) Reception for Councilwoman Mary Ann Beirne Tues. Dec. 4" at 5:30 p.m. and at 6:30 December work session; (3) Tentative date for Intergovernmental holiday social at] Fudge Street Café Thurs. Dec. 6at5 5:30p p.m.; (4)Staff/Council Christmas luncheon at] Fudge Street Café Dec. 21"at1 12:00 noon; (5) Tentative date for. Joint Services Committee meeting Tues. Jan. 22, 2019 at 5:00j p.m.; (6) Datet to be determined for Council and staff budget planning session andj joint 2.1 Retirement of] Delbert Smith (Police Dept.) on Nov. 1"after 20 years ofs service and] Perry 3.A three-day on-site evaluation oft the Police. Department operations will begin thei initial review for accreditation through the Virginia Law Enforcement Professional Standards Commission. Thel Police Dept. has alsol beeni recognition' by SafeWise, as Covington has recently 4.4 Appreciation tol EMS Coordinator Dwaine Paxton and Police ChiefMorgan for implementation ofani improved EMSI billing process through LifeQuest. Vice Mayor Crosier inquired about possibility ofr rebilling for previously denied claims. The response was that those items could be rebilled byt the new agency. The question was also asked about legal recourse for damaged light poles. The response was that this matter could bej pursued toi recover costs paid by 5.1 Mattern & Craig has submitted an application to VDOT for thel FY: 20201 Local State of Good Repair Bridge Program for rehabilitation oft thel Rayon. Bridge; CHA willl be submitting an application to' VDOT for the FY 20201 Local State of Good) Repair Primary Paving Program for the remainder of Alleghany. Ave. Mayor Sibold inquired about the current rating on thel Rayon 6.1 Dominion) Energy will begin replacing the damaged light poles on] East Madison Street; the 7. Alleghany County hasi included Covingtoni in ai regional housing study at no cost to the City. The City Manager participated in consultation interviews on October 11h. 8. Covington and. Alleghany County will receive ap presentation Nov. 28th from two vendors for the shared 911 CAD/records management software; a grant! has been awarded: from the Virginia Information Technologies. Agency fori thel Next Generation 911 software which] provides for 9.1 Information regarding the 2019 General Reassessment has been provided to Council. 10. Onl Nov. 6", the City Manager participated in a regional dinner sponsored by thel Roanoke Regional Partnership attended by the Virginia Secretary of Commerce and' Trade and the  budget session with Alleghany County.  Craft (Public. Works) onl Dec. 1"with 29: years ofs service.  been named as the 18th safest city/town in' Virginia for 2018.  the City.  Bridge.  City willl be responsible for the concrete: repair.  texting capability for E-911.  President oft the Virginia Economic) Development Partnership. ORDINANCES AND! RESOLUTIONS  Discussion was held regarding Ordinance 0-18-12, the revision oft the City Code Section 8-31 to eliminate the renewal requirement: for Special Use Permits. Council expressed concerns regarding the elimination of the renewal of the Special Use Permits andi ift this could creates spot  2    11/13/2018 PG.3  zoning situations. It wasi noted thati ift thet use designated in the permit is not being carried out, Council still hast the legal right ofr review and action. Following discussion, ar motion was made by Vice Mayor Crosier, seconded by Mr. Tucker, to approve, oni first reading, Ordinance 0-18- 121 regarding elimination of the renewal of Special Usel Permits. Motion carried 4t to 0. Mayor Sibold- - FOR; Vicel Mayor Crosier- - FOR; Councilman Hunter-F FOR; Councilman Tucker- Discussion was held regarding Ordinance 0-18-13 regarding revision of City Code Appendix B, Zoning, Light Industry (M-1) Sec. 7, to change the setback regulations by reducing itt to 251 feet. Mayor Sibold expressed concerns regarding how this would affect Main Street and thatt this new setback could create aj problem. Following discussion, a motion was: madel by Vicel Mayor Crosier, seconded by Mr. Tucker, to approve, oni first reading, Ordinance 0-18-13 reducing thé setback règulations to 25f feet. (Previously 501 feet). Motion carried 41 to 0. Mayor Sibold- - FOR; Vicel Mayor Crosier- - FOR; Councilman Hunter - FOR; Councilman Tucker-1 FOR. Discussion was held regarding Resolution. R-18-46 allowing for al Blanket Funding Commitment and for Blanket Signature Authority for VDOT projects approved by Council. Following discussion a motion was made by Vicel Mayor Crosier, seconded by Mr. Tucker, to approve Resolution R-18-46. Motion carried 41 to 0. Mayor Sibold- - FOR; Vice Mayor Crosier- - FOR; Councilman Hunter- - FOR; Councilman Tucker-1 FOR. Councilwoman Beirne Absent. Mayor Sibold: Expressed concerns regarding the method being usedt tol bill a current customer with years of responsible payments, who desires toj putt their name on another water account. He feels that the $203 payment required is unfair.. Mr. Bryant responded that an ordinance change would be needed. Vice Mayor Crosier also felt that work needs to be donet toj provide ab better Vice Mayor Crosier: Suggested Council schedule ai meeting to discuss issues such as the water  FOR. Councilwoman! Beirne. Absent.  Councilwoman Beirne. Absent.  NEWI BUSINESS  method to address thesei issues. billing policy and others. CITIZEN COMMENTS  Josh Haynes inquired about the Special Use Permits, raises for employees and thef fence on the property on Edgemont Drive. Mr. Douglas responded thatt the owner oft the property on Edgemont Drive has filed ani insurance claim regarding the fence.  CLOSED SESSION  Upon ar motion by Vice Mayor Crosier, seconded by Mr. Hunter, Council voted to move into closed session pursuant tot the Virginia Freedom of] Information. Act Sec. 2.2-3711. A.31 regarding Following the closed: session, Council reconvened and voted to certify that only the matters No: further business to come before Council, the meeting was adjourned.  real property and. A. 1 regarding Council appointed personnel. stated were discussed. Not action taken at this time.  ARE THOMASI H. SIBOLD,JR., MAYOR PRESIDENT OFTHE CITY COUNCIL. AND, ASSUCH, EX-OFFICIOOPFICER OF THE CITY OF COVINGTON,  VIRGINIA  ATTEST:  banbllol EDITHS. WOOD, CITY CLERK  3