MINUTES REGULAR MEETING DECEMBER 11,2018 11,2018 at 6:30p p.m. Covington, Virginia.  Ther regular meeting of the Council fort the City ofC Covington was held on Tuesday, December. The meeting was called to order by Mayor Thomas H. Sibold, Jr.. A moment ofs silence was Roll Call of Council showed the following members present: Mayor Sibold, Vice Mayor) S. Allan David S.C Crosier (arrived at 7:05 p.m.), Councilman! Raymond C. Hunter and Councilman  in Council Chambers ofCity. Halll located at 333 W. Locust Street,  observed: followed by the Pledge of Allegiance. Tucker. Councilwoman Mary Ann Beirne was absent. City Manager: Richard Douglas' City Attorney: Mark Popovich  CORRECTION AND APROVALOFMINUTES  motionl Mr. Tucker, seconded by Mr. Hunter, Council voted to approve the following by Work Session ofl November 6, 2018 and Régular Meeting ofl November 13,  Upon: ar minutes as presented: 2018.  MONTHLY: FINANCIAL REPORT David Bryant, increase ins soft billing improvements. A called meeting discussion, ar motion was madel by  Director of] Finance and) HR, presented the monthly financial report. Her noted an revenue and explained expenditures forp public safety andi infrastructure will bel held on' Tuesday, December 18, 20181 fort the. andt to consider acceptance oft ther report. Following  presentation oft the Annual Audit Report Mr. Tucker, seconded by Mr. Hunter, to approve the monthly  financial report. Motion carried by aye vote of Council.  REQUESTS, PETITIONS, COMMUNICATIONS AND APPOINTMENIS Mr. James Moorel III oft the Virginia Department of] Health, presented the 50 Year Flouridation Award to the City ofCovington. He read the award letteri ini its entirety and expressed oft the Water congratulations to the community for this achievement. Keith! Lipes, Supervisor Treatment Plant, and staff were present to receive this award.  Dressler, Director of Parks andl Public Works, presented the City the Game Time Awardi in Allen) oft the. Jeter- Watson! Playground. He expressed appreciation to Council for the Marla Akridge, Executive Director oft the Alleghany Highlands Economic #2 and Development review oft the Corporation, was unable to attend regarding a Drone Zone ARC Grant this grant. He Feasibility Study. City Manager Douglas presentedi information for a regarding $250,000 grant to provide for recommended Council authorize the EDC Director to apply in Funds and $50,000i in- Drone Zone construction costs andt the commitment of $200,000i City kind commitment: as the local match. Following discussion, ar motion was made by stated. Motion seconded by Mr. Hunter, to approve the application for the Drone Zone Grant as carried 3t to0. Councilwoman Beirne absent. Vice Mayor Crosier delayed.  recognition financial support.  He also thanked thes staff for preparations for the Holiday Season and all ofthe  hard work during the 20i inches of snow event.  g  Mr.1 Tucker,  information: regarding reorganizational changes att thel Peter's Following discussion, ai motion was made by! Mr.  City! Manager Douglas which presented wouldi include a new position of Operation Superintendent: and salary adjustment in the amount of$10,904.23. the reorganization ofs staff att the Peter's Mountain Tucker, seconded by Mr. Hunter, to approve of$10,904.23. Motion carried 3t to0. Landfill with salary adjustmenti int the amount Councilwoman Beirne absent. Vicel Mayor Crosier, delayed.  Mountain! Landfill    12/H/2018PG.2  Upon'am motion by Mr." Tucker, seconded by Mr. Hunter, Council Minimum Housing List. Ms. Beirne absent; Vice Mayor Crosier voted3t to Oto approve the Discussion was held regarding the credit card processing contract. Finance and HR, requested that an account card acceptance policy be Mr. Bryant, Director of maximum amount to be accepted for payment ofutility bills and other puti fees. in place witha a expressed concern regarding the cost tot the city ofapproximately offert this service. Following discussion, a motion was madel by Mr. $12,000to $15,000 per yearto Hunter, to award the credit card processing contract to Direct. Motion carried 41 to 0. Ms. Beirne absent. Open Edgel Payment and Global Payment Upon aj motion by Vice Mayor Crosier, seconded by Mr. Tucker, Bobl McCallister tot the Community Services Board to fill the Council voted to appoint Mr. Upon ar motion by Vice Mayor Crosier, seconded by Mr. Councilman Hunter tot thel Local Office on Aging Advisory Tucker, Council. Council voted to appoint REPORT OF THE CITY MANAGER  delayed.  Mr. Hunter Tucker, seconded by Mr.  unexpired term of! Robin Mieras.  1. Upcoming meetings ande events include: (1) Tuesday, Dec. receive the annual audit; (2)) Friday, Dec. 21"at1 12:00 budget session with Alleghany County Board of  18th at 6:30 p.m. called meeting to (4) Budget meetings with staffa and Supervisors tol bec determined.  luncheon; (3) Tues, Jan. 1,2019 work session cancelled; noon, thes staffa and Council Christmas  2. Roadway closure for the "Bluff Project" will occur inl March 2019. 3.1 Mattern & Craig recommendation regarding application to VDOT for the Program rehabilitation oft thel Rayon Bridge. The engineer is favorable position to receive grant funding. By consensus, Council optimistic that the Cityi is ina $350,0001 for engineering costs for thel Rayon Bridge replacement if agreed to commit up to 4.CHA hass submitted an application to VDOT for the FY2 20201 remainder of Alleghany Ave. and' Thacker Avenue walkway. Paving Program for the 5.Advertisement willl be made forl healthi insurance services in. January. 6.A1 neighborhood meeting willl be scheduled for the. Jackson Street CDBG January as part oft the CDBG application process. 7.Noted possible agenda items for January Council meeting. ORDINANCES ANDI RESOLUTIONS  FY 20201 Bridge grant funding is awarded. Bidding of construction ofM Maple  Ave. Phase 2i in the next: few months.  projecti inl late  Following discussion, ai motion was madel by Vice Mayor Crosier, seconded approve, on second reading, Ordinance 0-18-12 regarding revision eliminate thei renewal requirement for Special Use Permits. Motion of City Code Section 8-3t to For; Vice Mayor Crosier, For; Councilman Hunter, For; Councilman carried 4t to 0.1 Mayor Sibold, Following discussion, a motion was madel by Vicel Mayor Crosier, seconded approve, ons second reading, Ordinance 0-18-13 regarding revision Zoning, Light Industry (M-1) Sec. 7, to change thes setback regulations ofCity Appendix) B, Motion carried 41 to0. Mayor Sibold, For; Vice Mayor Crosier, Councilman Tucker, For. Councilwoman Beirne absent.  by Mr. Tucker, to Tucker, For. Ms. Beirne Code by Mr. Tucker, To by reducing itt to 251 feet. For; Councilman) Hunter, For;  absent.  2    12/11/2018 PG.3 NEW BUSINESS  et the of T yMr. atMr. ieras. it  Mr. Hunter notedj pot! holes that need repaired.  Mayor Sibold expressed appreciation to the Public Works Dept. for the greatj job they are doing. Joshl Haynes inquired about the status oft thei fence on Edgemont Drivet that needs repaired. He  ryeart to CITIZEN COMMENTS  ayment alsoi inquired about preventing smoking at City events, outdoor concerts, parades, etc. City  Attorney Popovich presented options to address thisi issue.  CLOSED SESSION  A closed session was heldj pursuant tot the Virginia Freedom ofI Information Act. Sec. 2.2-3711 (A)-(3) regarding real property/real estate. Upon: a motion by Viçe Mayor Crosier, seconded Mr. Hunter, Council voted to movei into closed session for the purpose as stated. Following the by closed session, Council reconvened and voted to certify that only the item stated was discussed. No further business to come before Council, the meeting was adjourned.  ting to nas id  LAIN THOMAS H. SIBOLD, JR., MAYOR PRESIDENT OF THE CITY COUNCIL. AND, ASS SUCH, EX-OFFICO OFFICER OF THE CITY OF COVINGTON,  VIRGINIA  ge ed. laple  ATTEST:  ALL EDITHS. WOOD, CITY CLERK  to to old, ne To et. r;  3