Board of Supervisors December 13, 2022 Sheet 1  December 13, 2023 County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ONTUESDAY, DECEMBER 13, 2022, BEGINNING AT 4:30 P.M. IN PERSON IN THE COUNTY ADMINISTRATION BUILDING MEETING ROOM AND BYZOOM VIDEO COMMUNICATION  Present were:  Marie Durrer, Chair Dale Herring, Vice Chair Abbey Heflin, Member Davis Lamb, Member  Steve Bowman, Member - Attended Remotely due to illness  Staff present:  Brenda Garton, Interim County Administrator Kelley Kemp, Assistant County Attorney Kim Morris, Deputy Clerk Jim Frydl, Director of Planning and Zoning Tracy Morris, Director of] Finance Terry Beigie, Grant Writer Melissa Meador, Director of Emergency Services  RE: CLOSED MEETING  Ms. Kemp read the proposed resolution for Closed Meeting.  WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body concerning the county administrator position and the process of filing that position. Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body concerning the Board of Zoning Appeals, Board of Equalization, Planning Commission, Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or  Meeting the following matter(s):  and Thomas Jefferson Planning Commission.    Board of Supervisors December 13, 2022 Sheet 2  resignation of specific public officers, appointees, or employees of any public body Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body Consultation with legal counsel employed or retained by the public body and briefings by staff members pertaining to actual or probable legal litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, regarding specific legal, namely, al breach of contract issue. Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, regarding the Discussion or consideration of the acquisition of real property for a public purpose, or the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Consultation with legal counsel pertaining to actual or probable litigation, where such consultation in open meeting would adversely affect the negotiating or litigating posture of Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring thej provision of legal advice by such counsel, specifically regarding WHEREAS, pursuant to: 2.2-3711(A)0), (A)(3), (A)(5), (A)(7), and (A)(8) of the Code NOW,THEREFORE, BEI ITI RESOLVED that the Board of Supervisors of Greene County Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  concerning the county's organizational structure.  concerning the previous county administrator.  concerning the Emergency Services Department.  volunteer fire companies.  the public body concerning the RSA case and withdrawal.  the solid waste transfer station.  of Virginia, such discussions may occuri in Closed Meeting;  does hereby authorize discussion of the aforestated matters in Closed Meeting.  Board entered into Closed Meeting.    Board of Supervisors December 13, 2022 Sheet 3  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: OPENI MEETING Board returned to open meeting. Recorded vote:  Upon motion by Davis Lamb, second by Dale Herring and unanimous roll call vote, the  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the motion to  enter into closed meeting were discussed.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: REAPPOINTMENT OF KEITH BOURNE TOTHE BOARD OF EQUALIZATION Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the Board voted to petition the Circuit Court to reappoint Keith Bourne to the Board of Equalization  fora 3-year term which will expire on January 13,2026.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors December 13, 2022 Sheet 4  RE: REAPPOINTMENT OF JOHN MCCLOSKEYTOTHE PLANNING COMMISSION Upon motion by Dale Herring, second by Abbey Heflin and unanimous roll call vote, the Board reappointed John McCloskey to the Planning Commission for a 4-year term which will  expire on December 31, 2026. Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: REAPPOINTMENT OF ANDREA WILKINSON TO THE THOMAS JEFFERSON Upon motion by Dale Herring, second by Abbey Heflin and unanimous roll call vote, the Board reappointed Andrea Wilkinson to the Thomas Jefferson Planning District Commission for  PLANNING DISTRICT COMMISSION  a4-year term which will expire on December 31, 2026.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: REAPPOINTMENT OF CHARLES COVINGTON TO THE BOARD OF ZONING Upon motion by Abbey Heflin, second by Davis Lamb and unanimous roll call vote, the Board voted to petition the Circuit Court to reappoint Charles Covington to the Board of Zoning  APPEALS  Appeals for a 5-year term which will expire on March 13, 2027.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: APPOINTMENT OF BILL ZUTTTO THE BOARD OF ZONING APPEALS Upon motion by Abbey Heflin, second by Davis Lamb and unanimous roll call vote, the Board voted to petition the Circuit Court to appoint Bill Zutt to the Board of Zoning Appeals for  a5-year term which will expire on March 13, 2026.    Board of Supervisors December 13, 2022 Sheet 5  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: APPOINTMENT OFTHOMAS MORUZA' TOTHE BOARDOF: ZONING APPEALS Upon motion by Abbey Heflin, second by Davis Lamb and unanimous roll call vote, the Board voted to petition the Circuit Court to appoint Thomas Moruza to serve as the Alternate on the Board of Zoning Appeals for a 5-year term which will expire on July 31,2027.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: ADOPTION OF AGENDA  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the Board approved the agenda as amended by removing the minutes of the November 10, 2022 meeting to be voted on separately and removing 8. g. Modify the 2022 Board of Supervisors  meeting schedule.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: MATTERS FROMT THE PUBLIC  Mr. Hugh Davis was present to ask the Board to do as much as they can and as fast as they Ms. Cynthia Douglas was present, along with Mr. John Klump and Mr. Bob Emery to ask Ms. Deborah Turck was present on behalf of the Electoral Board to ask the Board to petition the Circuit Court to hold the Special Election to fill the unexpired term of the Clerk ofthe  can to help the elderly and disabled with lower tax rates.  the Board to consider the addition of pickleball courts to the County.    Board of Supervisors December 13,2022 Sheet 6  Circuit Court on the same day as the general election in order to save the taxpayers $15,000 that it  would take tol hold a Special Election. RE: CONSENT AGENDA  Upon motion by Dale Herring, second by Davis Lamb and affirmative roll call vote, the  Board approved the minutes of the November 10, 2022 meeting as presented.  a. Recorded vote:  Minutes of previous meeting  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Abstained Yes  Motion carried.  Upon motion Dalel Herring, second by Davis Lamb and unanimous roll call vote, the Board  approved the consent agenda as amended with the removal of item 8. g.  b. Resolution to renumber a section of Old Route 33 tol Route 663 C. Resolution of intent to reimburse - Water/Sewer vehicles and equipment d. Request from Commissioner of Revenue for refund of real estate tax in the e. Request from Commissioner of Revenue for refund of tourism occupancy tax in f. Request from Commissioner of Revenue for refund of real estate and personal  amount of $5,029.72 the amount of $2,612.20 property tax in the amount of $8,048  g. Meditythe2922-Beardefswpemsel-msor-meetingsehedele  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBLIC HEARING TO CONSIDER A REQUEST FROM DEAN FAMILY,LLCTO REZONE 8.84 ACRES FROM A-1TO B-3 ON TMP NUMBER 60C-(A)-34 LOCATED AT Mr. Frydl was present to share aj request from Dean Family, LLCt to rezone 8.84 acres from A-1 to B-3 on' TMP number 60C-(A)-34 located at 8587 and 8591 Seminole Trail. He shared a map showing that all oft the parcels surrounding this one are all zoned B-3. He said that the parcel does have frontage on Route 29 and access to all utilities. The parcels behind it are zoned R-2. He said that the Future Land Use Map designates this parcel as Mixed-Use Village. Rezoning the parcel to a B-3 zoning would promote the concepts in the Comprehensive Plan and make the area  8587 AND 8591 SEMINOLE TRAIL    Board of Supervisors December 13,2022 Sheet 7  more marketable to expand the County'seconomic development while preserving the surrounding residential areas. Mr. Frydl said that the Planning Commission, at the November 16, 2022 public  hearing, recommended approval 5-0.  The public hearing was opened and closed with no comments.  Mr. Lamb asked about ingress and egress of that area. Mr. Frydl said that the apartment rezoning is all part oft the Stoneridge Drive, SO that road would extend through there and all utilities  would come through with the road. Durrer and Mr. Lamb agreed.  Mr. Herring said that this rezoning seems appropriate based upon areas around it. Ms. Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  Board approved the rezone as requested. (See Attachment "A")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBLIC HEARING TO CONSIDER A RESOLUTION AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF $5,461,659.19 TO THE FISCAL YEAR 2023 BUDGET TO FUND $2,000,493.64 OF CARRYOVER FUNDS FOR THE WATER SUPPLY AND TREATMENT PROJECI, $489,431.75 OF CARRYOVER FUNDS FOR PROFFERS, $34,294.80 OF CARRYOVER FUNDS FOR ARPA-EOUIPMENT: $1,350,000 APPROPRIATION FOR ASSET TRANSFER FROM RSA, $1,400,000.00 APPROPRIATION FORTHE ARPA-VATI-RISE BROADBAND PROJECT,ANDS1B/43200APPROPRIATION Ms. Morris was present to ask the Board to consider a resolution that would authorize a supplemental budget appropriation in the amount of $5,461,659.19 to the fiscal year 2023 budget toi fund $2,000,493.64 of carryover funds for the water supply and treatment project, $489,431.75 of carryover funds for proffers, $34,294.80 of carryover funds for ARPA-equipment, $1,350,000 appropriation for asset transfer from rsa, $1,400,000.00 appropriation for the ARPA-VATIRISE broadband project, and $187,439.00 appropriation for Jaunt. She explained that Virginia code requires that for any supplemental appropriation that exceeds 1% of the adopted budget, the governing body must advertise and hold aj public hearing to amend the budget. For Greene County, 1% of the adopted budget is $762,822.50. The Board needs to make a supplemental appropriation to thel FY: 23 budget in the amount of $5,461,659.19 to cover the expenditures as listed above. Ms. Morris said that, following the public hearing, she is seeking Board approval of the amended  FOR JAUNT  budget.  The public hearing was opened and closed with no comments.    Board of Supervisors December 13,2022 Sheet 8  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  Board approved the resolution as presented. (See Attachment "B")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBLIC HEARING TO CONSIDER THE ADOPTION OF AN ORDINANCE TO ALLOW THE BOARD OF SUPERVISORSTO APPROVE A PERFORMANCE BONUS FOR Ms. Garton was present to ask the Board to consider the adoption of an ordinance to allow fora aj performance bonus for employees pursuant to Virginia Code Section 15.2-1508. Ms. Garton said that, in October, the Board directed staff to do some analysis and present some options for either a salary adjustment or a bonus for county employees. This came about after a fair amount of conversation about pay regarding low salaries and salary inequities as well as other issues related to compensation of county employees. The Board has also authorized staff to hire ai firm to conduct a pay study which staffi is working on. The Code of Virginia requires the Board to pass an ordinance in order to provide bonuses to employees. The public hearing tonight is to consider that ordinance and then consider the options that are presented for how we. might provide al bonus  EMPLOYEES PURSUANTTO VIRGINIA CODE SECTION 15.2-1508  for county employees.  The public hearing was opened and closed with no comments.  Mr. Bowman said that he wanted to be clear that this bonus is not intended to address the overall compression and pay inequities that the Board knows exists. He said that those issues would be handled in a different way. This approach is to demonstrate good faith on the County's  part to its employees that the Board is aware of the pay inequities.  Mr. Herring thanked Ms. Garton and staff for coming up with multiple options and he thanked Ms. Heflin for making this recommendation on behalf of the Board. He said that he isi in favor of this and echoed Mr. Bowman's comments about staff understanding that this is not the fix  for the pay issues.  Upon motion by Abbey Heflin, second by Dale Herring and unanimous roll call vote, the adopted the Ordinance approving a performance bonus for employees as presented. (See  Attachment "C")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes    Board of Supervisors December 13,2022 Sheet 9  Motion carried.  Upon motion by Steve) Bowman, second by Abbey Heflin and unanimous roll call vote, the Board chose option 18 as submitted by the Interim County Administrator for the bonus. (See  Attachment "D")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Ms. Garton thanked Tracy Morris and Lisa Roach for all of their work on this project. Ms. Durrer emphasized that the Board appreciates each and every employee oft the County. Ms. Meador was present to ask the Board to readopt the Emergency Operations plan as requested for first review during the meeting on November 10, 2022. She explained that we are required by the Code of Virginia to review and update our plan every four years which requires formal adoption and resolution from the Board. This has no direct impact to the budget. Ms. Meador said that she had asked Mr. Bowman to review the document in its entirety based on his background. There were some minor changes, but the document pretty much remained intact. Board readopted the Emergency Operation Plan as submitted. (See Attachment "E")  RE: READOPTION OFTHE EMERGENCY OPERATION PLAN  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: AUTHORZATION OF THE ADVERTISEMENT FOR A PUBLIC HEARING TO ADOPT THE PROPOSED ORDINANCE TO PROVIDE A REBATE FOR QUALIFYING VEHICLES ASSESSED IN FY2022 BY RETURNING SURPLUS PERSONAL PROPERTY Ms. Deal was present to share the status of the project that she's been working on to return surplus personal property tax revenues collected in FY2022 by rebate to tax payers. She shared the steps that she has taken to date and said that she is ready to begin the final calculations in preparation for the public hearing. She said that she plans to post credits to taxpayer accounts by January 20, 2022 before delinquent notices go out and to start processing refunds inl February. Ms. Deal shared new collection data and asked the Board ift they wished to stay at a 70% rebate.  TAX REVENUES COLLECTED IN FY2022    Board of Supervisors December 13, 2022 Sheet 10  Mr. Herring asked Ms. Deali ifs she is seeking the approval of thel Board to authorize aj public Ms. Heflin asked ift there would be more finalized numbers at that meeting. Ms. Deal said Mr. Herring thanked Ms. Deal and Ms. Tate for working on this and seeing that it is done Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the Board authorized the advertisement of aj public hearing tol be held on January 10, 2023 to consider rebates for qualifying vehicles assessed in FY2022 by returning surplus personal property tax  hearing on January 10, 2023. Ms. Deal said that is correct. that she would be able to provide more detail at that meeting.  fairly and correctly.  revenues collected in FY2022. Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: AUTHORZATIONTO APPLY - FOR FY22 FEMA SAFER HIRING GRANT FOR FIRE Ms. Beigie was present to ask the Board for authorization to apply for the FY22 FEMA SAFER Hiring Grant for fire fighters. Ms. Beigie said that she had applied for the grant last February requesting 101 full time fire fighters after Ruckersville Volunteer Fire requested full time crew staffing. She said we were not selected for that grant. She said that she has requested feedback regarding the application. The next round will open on January 9, 2023 and close in mid- February. Ms. Beigie said that the grant covers all salary and fringe benefits for new firefighter hires for three years as well as the PPE required for the new hires and the cost ofi initial physicals for the new hires. However, the County would need tol be prepared toj pick up the personnel costs after the three years. The total grant request that we would be applying for if it were for 15  FIGHTERS  firefighters, which is the national recommendation, would be $4,521,330.  Mr. Herring asked if we were awarded the grant, would it start in October, 2023 and run through October, 2026. Ms. Beigie said yes. Mr. Herring said that they had previously looked at 10 full time positions, but wondered if we should request coverage from 6:00 a.m. to 6:00 p.m. Mr. Herring said that whichever coverage the Board chose to request, they must realize that after 3 years, we would have to cover those costs. Mr. Herring said that once you have paid staff, you  will need ai fire chief.  Mr. Bowman reiterated Mr. Herring' S statements and suggested a Monday through Friday  6to6approach sO that we could support the volunteers.    Board of Supervisors December 13,2022 Sheet 11  Mr. Lamb shared his concerns for the costs associated with this grant after the 3 years are over. He said that the Board is already making appropriations of about $4 million dollars for water and sewer. Mr. Herring said that he disagrees as the county has a fire department that went on record and stated that they can no. longer provide services as needed. Mr. Lamb said that he would like to see the call numbers to see if this grant is needed. Ms. Heflin agreed. She said that she is torn because she understands that we may need some help, but she is very concerned about the RE: AUTHORIZATION FOR THE COUNTY ADMINISTRATOR TO EXECUTE A Ms. Garton said that we have collected proposals for a pay study and will use a County Administrator appointed advisory committee to look at those proposals and make a recommendation about a firm to hire. Because having the figures from the pay study for implementation would be critical for the budget process next year, Ms. Garton said she'd like to not hold up the award of a contract until the. January 10th meeting, sO the request tonight is to pass aresolution that gives her the authority to execute a contract on behalf of the County, provided that it is not more than $50,000. The procurement policy actually refers to the County Administrator being able to execute a contract up to the limit, but the limit is not in noted. Ms. Garton said that she and Ms. Kemp have talked about the fact that that needs tol be revised to reflect what she believes was the intent, but the number was never put in there. On purchases between $20,000 and $50,000, the policy requires that we get three written quotes, which we have. The  upcoming budgets. She said that she would like to see some statistical data.  CONTRACTFOR A PAY STUDY  resolution would allow Ms. Garton the authority to execute that contract.  Upon motion by Dale Herring, second by Abbey Heflin and unanimous roll call vote, the Board authorized the Interim County Administrator to execute a contract for a pay study. (See  Attachment "F").  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: AUTHORIZATION FOR THE CHAIR TO EXECUTE A CONTRACT WITH THE RECOMMENDED BIDDER FOR THE WATER TREATMENT PLANT ACCESS ROADA AND Mr. Lunsford was present to ask the Board to authorize the Chair to execute a contract with the recommended bidder for the water treatment plan access road and the relocation of water supply lines. On September 11, 2022 an RFP was advertised for the construction of a new roadway, which would begin at the end of Vista Heights Drive cul-de-sac. In order to access this new road, there will be improvements on the existing Vista Heights Drive such as widening the road, some curb improvements and al littlel bit of patchwork and a waterline relocation at Westover Estates due to an agreement that was made with the property owner as the existing water line goes across the property, which he would like to sell at some point, and is located right where he wants  THE RELOCATION OF WATER SUPPLYLINES    Board of Supervisors December 13,2022 Sheet 12  to build houses. A pre-bid was held on September 22, 2022 and the bid opening on October 12, 2022 and the low bidder was SL Williamson. They were slightly below the number two and they were significantly below numbers three and four, sO that is the contractor we are recommending. Upon motion by Dale Herring, second by Davis Lamb, and a unanimous roll call vote, the Board authorized the Chair to execute a contract with the recommended bidder for the water treatment plant access road and the relocation of water supply line as presented. (See Attachment  "G").  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: AUTHORZATION FOR THE CHAIR TO REQUEST APPROVAL FROM VRA FOR THE TRANSITION OF OPERATIONS ONCE WATER AND WASTEWATER OPERATORS Mr. Lunsford was present to ask the Board to authorize the Chair to request approval from VRA: for the transition away from RSA once water and wastewater operators have been hired. Ms. Kemp said that she and Mr. Lunsford and Mr. Haley have had several conversations regarding the consent letter from VRA. She said that this resolution says that we believe that the County has either met all of the requirements or made substantial progress as far as we could to this point and wish to keep moving forward with the separation. She said that they will have a call with VRA tomorrow morning for final guidance, as some things can't happen until immediately prior to  HAVE BEEN HIRED  takeover such as the transfer of licenses.  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the Board approved the resolution authorizing the Chair to request approval from VRA for the  transition of operations. (See Attachment "H")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors December 13,2022 Sheet 13  RE: SET BOARD OF SUPERVISORS MEETING FOR DECEMBER 20, 2022 FOR THE PURPOSE OF INTERVIEWING CANDIDATES FOR THE COUNTY ADMINISTRATOR Ms. Garton asked the Board to: set a date for al Board of Supervisors meeting for thej purpose ofinterviewing candidates for the County Administrator position. Virginia Code section 2.2-3712 outlines the procedures for a Board of Supervisors to go into a closed meeting. There is an exception that allows the governing body to do a closed meeting in a different manner ift they are interviewing candidates for their CAO position. It says specifically, the provisions of the chapter don't apply for a closed meeting of any public body held solely for the purpose of interviewing candidates for the position of their chief administrative officer. Prior to any such closed meeting for the purpose of interviewing candidates, the public body shall announce, in an open meeting, that such closed meeting shall be held at a disclosed or undisclosed location within 15 days thereafter. The action the Board needs to take is to move to set this meeting on December 20, 2022 beginning at 8:45 a.m. at an undisclosed location for the purpose of interviewing candidates for the County Administrator position, as allowed by Virginia code section 2.2-3712. B. which allows you to set the meeting, but not announce the place, where you will be allowed to go into closed meeting for that purpose and discuss the candidates and everything associated with the  POSITION  interview process.  Upon motion by Abbey Heflin, second by Dale Herring and unanimous roll call vote, the Board set a meeting date of December 20, 2022 for the purpose ofi interviewing candidates for the  County Administrator position. Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: BOARD AUTHORZATION FOR THE COUNTY ATTORNEY TO PETITION THE CIRCUIT COURT OF GREENE COUNTY TO FILL THE VACANCY CREATED BY THE RESIGNATION OF SUSAN DUCKWORTH, CLERK OF THE CIRCUIT COURT Ms. Kemp was present to ask for authorization to petition the Circuit Court of Greene County to fill the vacancy created by the resignation of Susan Duckworth, Clerk of the Circuit Court. Ms. Kemp said that the State Code says if someone leaves an elected position within 12 months of the vacancy, the Board can petition not to have a special election. The timing of Ms. Duckworth's resignation brings question for clarification of that 12-month timeline because, technically, her resignation date would leave a 3-week gap where Greene County may not have a legitimate Clerk. Ms. Kemp said that she feels this is a fairly unique situation that does not happen often. She said that her legal advice, after extensive research, is to hold a special election prior to the general election in November, even though it is logistically difficult and expensive.    Board of Supervisors December 13, 2022 Sheet 14  After much discussion between the Board, the County Attorney and Ms. Turck, the Board decided to petition the Judge to hold the special election for the Clerk oft the Circuit Court on the same day as the general election and note the short time-frame and cost to the taxpayers as reasons. RE: RESOLUTION TO AUTHORIZE COUNTY ADMINISTRATOR TO EXECUTE GRANT APPLICATION WITH ROUTE 33 HOLDING FOR THE SEPTICLOCAL PARTNER Ms. Beigie said that she was contacted last week about a grant opportunity which would help Mr. Stoner and Route 33 Holdings bring public sewer to the mobile home parks located at the intersection of Route 29 and Route 33. This grant requires the commercial enterprise to partner with a county or locality. There is no cost to the locality and the funds that have been set aside by DEQ for this are different than the funds that we have applied for in the past for the Stanardsville Sewer operation, SO we're not competing against ourselves in any way. Ms. Beigie said that she wanted to be sure that this is something that the board is interested in collaborating with as this is anew situation that we have not had in the past. This application shows that the full project is about $1.6 million and Mr. Stoner is requesting $700,000 of the $5 million from DEQ. The application is due Thursday and we have to be the submitting partner in this situation.  PROGRAM  Ms. Durrer asked for clarification that there is no cost to the locality. Ms. Beigie said that Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the Board authorized the County Administrator to execute the grant application with Route 33  is-correct.  Holdings for the Septic Local Partner Program grant. (See Attachment "T)  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: CENTRAL VIRGINIA REGIONAL HOUSING PARTNERSHIP STRATEGIC PLAN Mr. Ned Galloway, Chair of the Thomas Jefferson Planning District Commission, was present in his role as the Chair of the Central Virginia Regional Housing Partnership. Mr. Keith Smith was also present. Mr. Smith is also a member of the Thomas Jefferson Planning District Commission, serving as their Treasurer and the Regional Housing Partnerships Vice Chair. They were present to give an overview of the Housing Partnership. He said that Mr. Smith will be sharing some information and data specific to Greene County. The partnership was created because of the problems finding housing affordability which is a regional problem that needs regional solutions. Greene county is represented by Planning Commissioner, Mr. Ron Williams, who serves on the Regional Housing Partnership which meets four times a year. Mr. Galloway said that he is happy to report that over $4 million of funds have been leveraged to go towards the affordable housing issues in our area. He said they collect and then analyze data and then share that data out SO, the partnership can serve as a resource to a body like the Board of Supervisors    Board of Supervisors December 13,2022 Sheet 15  and the County staff. He also said that Ian Baxter, who is the TJPDC staff member who works with the Housing Partnership, and the' Thomas Jefferson Planning District Commission's Executive Director, Miss Christine Jacobs were present and said that he'd be remiss if he didn't pass along grateful appreciation that the Board provided resources and funding specific to the Regional  Housing Partnership.  Mr. Smith said that he is also a real estate professional for 35 years. He shared housing numbers specific to Greene County. One of the things that the regional Housing Partnership was able to do was help Greene County by providing $114,000 in rent relief from the Rental Relief  Act.  Mr. Herring asked Mr. Smith if he could see the housing situation improving. Mr. Smith said that he does not see any price drops because the inventory is so low and the need is SO great.  He said that this is a national problem.  Mr. Smith shared that they plan to have an annual summit in March and another event in  the summer.  Ms. Durrer thanked Mr. Galloway and Mr. Smith for their presentation.  RE: THOMAS JEFFERSON PLANNING DISTRICT COMMISSION HOME-ARP GRANT Mr. James Howard was present to share with the Board that, thanks in large part to the TJPDC and Jim Frydl, Greene County will receive a little over $347,000 tol help its residents that are struggling to achieve permanency and stability through services such as education and training, job search activities, child care, housing counseling and more. He said that he is present tonight to ask the Board to accept these funds SO that his department can begin to share this opportunity  ALLOCATION PROCESS  with Greene's residents.  Mr. Ian Baxter of TJPDC was present to share the specifics of the grant with the Board. He said that all participating jurisdictions in the home program across the country received this money as a part of the American Rescue Plan. It is specifically for qualifying populations, primarily folks experiencing homelessness, those at risk of homelessness, those attempting to flee domestic violence, dating violence, sexual assault, stalking orl human trafficking, and then veterans and families that include a veteran family member that meet one oft the preceding criteria, as well as any other populations where providing supportive services would prevent that family or individual's homelessness. One of the options that localities have is toj provide supportive services. Thel list ofe eligible activities is pretty extensive. TJPDCi is helping the governing boards and county staff to make sure that they have an idea of how they want to spend the funding, then working directly with staff after the governing board indicates that there is an appropriate use of funding for us to eventually submit our Allocation Plan and Annual action amendment to HUD by the end of February. It is due on March 31, 2023. If everything goes as planned, TJPDC will open up the allocation plan for the whole region on January 18, 2022, with a formal adoption at the TJPDC meeting on February 2, 2023. This money was allocated by Congress and it is use it or lose it by the end of 2029. It is a really great opportunity to provide families with some much-needed help    Board of Supervisors December 13, 2022 Sheet 16  and also potentially leverage it into increased staffing. TJPDC is seeking the Board's approval sO that we can put this into our draft allocation plan for the region to submit to HUD. There is no local match required by the locality and there is noi requirement for a continuation of funding once  the grant is finished.  The Board thanked Mr. Baxter for his presentation.  RE: VOLUNTEER RECRUITMENT AND RETENTION PROGRAM  Chief Dustin Clay of the Stanardsville Volunteer Fire Department was present to share a proposed volunteer recruitment and retention program with the Board. He said that the program talks about how we need a retention program here in Greene to keep volunteers because they are dropping off tremendously due to people having to work extra jobs to make up for higher taxes and the increased cost on everything. This program is used throughout the country in different localities with Pennsylvania as an example and everyone knows that Pennsylvania keeps their volunteers very strong. Sol basically, the program lists qualifying participants and talks about what you have to accomplish and keep to maintain that status starting from the junior firefighter all the way up to the fire chief. There are many required certifications which take a lot of time and cost al lot of money. As of right now, volunteers only get $25 off on their taxes for the year. This year, they didn't get that because apparently the email didn't go through. He said that everyone knows that the taxes were a little bit higher this year and that they actually lost four people this year SO far, because they couldn't give the time because they were working two and three jobs. He said that others have taken a step back SO they could work extra hours at theirj job to make extra money. He said that if you run the numbers, just for Stanardsville, yearly, you're looking at $60,000 for about 26 to 30 people, whereas if you had to have paid staff, at just one firehouse, it would cost $1.97 million for 35 people according to salary numbers for this area, including Albemarle and Charlottesville, not including overtime. You're looking at over $2 million for 35 people for one firehouse, whereas you could spend $60,000 for 26 to 30 people. This program can help to keep  the taxes down in Greene and keep the volunteer departments running strong.  Mr. Herring said that the group that came up with this plan has been meeting for quite a while. He stressed that Greene County came very close to losing a department this past year and the volunteers are working very hard and working together to maintain a volunteer fire agency. He said that we need to support the volunteers as much as we can because they are critical to our  County.  Mr. Bowman said the Chief fClay and his team have worked very hard on this proposal. He Ms. Durrer said that there has to be some kind of incentive to get volunteers. She said that she's not sure this is the right program, but she would like to delve into this issue more and find a  feels this is something the Board should consider SO that taxpayers don'tsuffer later.  way to show the volunteers appreciation.  The Board thanked Chief Clay for his presentation.    Board of Supervisors December 13,2022 Sheet 17  RE: FINANCE QUARTERLY REPORT  Ms. Morris was present to share the financial report for the 4th quarter ending June 30, 2022. The contingency balance is $166,016.74. The supplemental appropriations that were approved were in the amount of $25,249,508.81. This includes grants for donations and carryover programs. The cash balance for the Treasurer's report to the Board as of June 30, 2022 is $28,130,837.33. The revenue detail summary report in the Board packet provides detail for all revenue categories. The Real Property Tax chart compares the current revenues and budgets to the previous fiscal year. Tax collections in Greene County are on December the 21st and June the 22nd. The real property tax has an increase of $527,149.53 from FY 21 to FY 22. Personal Property Tax has an increase of$1,549,426.51 from. FY21toFY22. That amount will also include people that pay taxes in June for December as well. The local sales and use tax had an increase of $184,038.80. Hotel and motel room tax has an increase of $83,067.20. Restaurant food tax has an increase of $219,484.66. The remaining category of permits and other licenses has an increase of $89,774.73 over the previously collected fiscal year revenue. There is a decrease in restaurant and food tax in FY 19 and a decrease in permits and other licenses in FY21. All other categories have received an increase in each fiscal year. The expenditure details summary in the Board packet provides detail for all expenditure categories. The total spent to date for all funds is  $104,631,688.73 which is broken down in the following percentages:  General Fund-51% Social Services - 2% CSA-2% Solid Wastes - 3% Schools 40% Capital Projects - 1%. Debt service 1%  School construction - 0% because it's actually less than 1%  The quarterly year to date categorical expenditures for the general fund are the major  categories oft the general fund which is broken down in the following percentages:  General government administration - 6% Judicial administration 2%. Public safety 19% Public Works-2% Health and Welfare - 2% Parks and Recreation - 1% Community Development is 2% Non-departmental - 66%.  Education which is PVCC-0% because it's less than 1%  The total expenditures are being spent at 88.2% of the budget.  Ms. Garton shared with the Board and the public that she has received Ms. Morris's resignation. She said the Ms. Morris will retire effective December 31, 2022 with 22.5 years of    Board of Supervisors December 13, 2022 Sheet 18  service to Greene County. Ms. Garton thanked Ms. Morris for her service to the County and her care for her responsibilities and for her community. Ms. Garton said that we wish her all good  things in retirement and happiness and rest.  The Board concurred and thanked Ms. Morris for her service.  Ms. Morris thanked the Board and said that she appreciates the opportunity to serve her  community and said that it has been an honor. RE: BOARDLIAISON REPORTS  Mr. Lamb said that he attended a soil and water today at PVCC.  Ms. Durrer said that she attended a. Jail Board meeting last week. She said they are working on ab budget for the upcoming year. She said that she will attend a Workforce meeting tomorrow.  Mr. Lamb said that the Ruckersville Advisory Committee was cancelled.  Mr. Herring said that TJPDC met December 1, 2022. He said there are several items discussed such as the Regional Transit Governance Study, the DRPT grant for the 310 with mobility management and David Blount was there for a general assembly preview. He said ESAB  will meet next Tuesday at 6:00.  Mr. Bowman said that he attended the VACO conference in November and had aj preview of the State budget and the tax policy as it relates to local government. He attended the Planning Commission meeting on November 16, 2022 and they discussed the transportation portion of the Comprehensive Plan. That plan should be coming to the Board in the near future. He attended the RSA meeting on November 17, 2022 where Ms. Garton and Mr. Lunsford were present. The  School Board meeting will be held tomorrow. RE: COUNTY ADMINISTRATOR REPORT  Ms. Garton said that because we didn't have a second meeting in November, her October and November monthly reports were included in this Board packet. In regards to the RSA transition, Mr. Lunsford has been working hard to try to fill all of his staffing needs in order tol be able to take that over. He's filled two administrative positions counting himself. Hel has three water operators on board, three sewer operators on board, three maintenance staff, and one part time meter reader and he still needs to hire one customer service representative and two maintenance  staff, sol he's very close.  RE: OTHER ITEMS FROMTHE BOARD that enjoy your time with your families. diligently to provide services.  Mr. Herring wished everyone Merry Christmas, Happy Holidays and safe travels and said Ms. Durrer said Merry Christmas to all County employees and thanks them for working    Board of Supervisors December 13, 2022 Sheet 19  Mr. Lamb asked for prayers for his wife.  Ms. Durrer thanked Mr. Bowman for attending virtually and said that she hopes he feels  better soon. RE: ADJOURN Board meeting was adjourned. Recorded vote:  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  DA 1 Dale Herring, Chair  hule 17 Sastin Brenda G. Garton, Clerk Greene County Board of Supervisors  Greene County Board of Supervisors    Board of Supervisors December 13, 2022 Attachment A  0-2022-011  AN ORDINANCE TO REZONE. APPROXIMATELY 8.84-ACRES PARCEL ON TMP# 60C-(A)-34 DEAN FAMILY, LLC FROM A-1, AGRICUITURALTOB3 (BUSINESS HIGHWAY, AND HIGH INTENSITY). (RZ#22-004) WHEREAS, 515.2-1427 and $15.2-1433 of the Code of Virginia, 1950, as may be amended from time to time, enable al local governing body to adopt, amend and codify ordinances or portions thereof; and WHEREAS, 515.2-2280, $15.2-2285, and $15.2-2286 of the Code of Virginia, 1950, as amended, enables WHEREAS the Planning Commission advertised and held aj public hearing on the proposed rezoning on, WHEREAS, the Planning Commission voted 4-01 to recommend approval oft the request to rezone the WHEREAS, public necessity, convenience, general welfare, and/or good zoning practice support approval WHEREAS, the Greene County Board of Supervisors caused to be published a notice of public hearing on this matter in the Greene County Record on December 1, and December 8, 2022, and WHEREAS, the full text of this request was available for public inspection in the Greene County Administrator's Office, County Administration Building, 40 Celt Road, Stanardsville, Virginia 22973; and WHEREAS on December 13, 2022, the Greene County Board of Supervisors held a public hearing on this NOW, THEREFORE, BE IT ORDAINED, that the Greene County Board of Supervisors hereby approves Ordinance 0-2022-011 to rezone the approximately 8.84-acre parcel on TMP# 60C-(A)-34 Dean Family, LLC from A-1, Agricultural to B-3 (Business Highway and High intensity). (RZ#22-004)  al localg governing body to adopt and amend zoning ordinances; and  November 16, 2022, and allo oft those who spoke on this topic were heard; and  subject property; and oft this rezoning; and  matter, and allt those who spoke on this topic were heard.  1    0-2022-011  ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON DECEMBER: 13, 2022.  Motion: Dale Herring Second: Davis Lamb  Votes: Durrer: Yes Lamb: Yes Bowman: Yes Heflin: Yes Herring: Yes  Whi  fr euns ATTEST: Marie Durrer, Chair Greene County Board of Supervisors  hsks Brenda Garton, Clerk Greene County Board of Supervisors  2    Board of Supervisors December 13, 2022 Attachment B  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, TO AMEND THE. FY: 22-23 BUDGET AND APPROPRIATE FIVE MILLION FOUR HUNDRED SIXTY-ONE THOUSAND SIX HUNDRED FIFTY-NINE DOLLARS AND NINETEEN CENTS FOR VARIOUS PROGRAMS WHEREAS, funds need to be appropriated to the FY 22-23 budget as follows: $2,000,493.64 of carryover funds for the water supply and treatment project, $489,431.75 of carryover funds for proffers, $34,294.80 of carryover funds for ARPA-equipment, $1,350,000.00 for asset transfer from RSA, $1,400,000.00 for ARPA-VATI-Rise Broadband project, and  $187,439.00 for. JAUNT; and  WHEREAS, the total expected expenditures and required supplemental appropriation for FY22-23 exceeds 1% oft the county's FY 22-23 budget, which requires a public hearing to amend  the budget per Virginia Code Section 15.2-2507 (A);  WHEREAS, the funds in the amount of five million four hundred sixty-one thousand six hundred fifty-nine dollars and nineteen cents ($5,461,659.19) need to be appropriated to the appropriate line item in the 2022-2023 budget of the County of Greene, Virginia.  NOW,THEREFORE,ITISI HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that following be appropriated to the FY 2022-2023 budget of the  County of Greene, Virginia:  $2,000,493.64 of carryover funds for the water supply and treatment project  4 489,431.75 of carryover funds for proffers 34,294.80 of carryover funds for ARPA-equipment $1,350,000.00 for asset transfer from RSA $1,400,000.00 for ARPA-VATI-RisE Broadband project $ 187,439.00 forJ JAUNT $5,461,659.19Total  BEIT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things  necessary to give this resolution effect.  Adopted this 13th day of December, 2022.  Motion: Dale Herring Second: Davis Lamb Recorded Vote: Steve Bowman Marie C. Durrer Abbey Heflin Dale R. Herring Davis Lamb  Yes Yes Yes Yes Yes  Vaue Coyes Marie C. Durrer, Chair Greene County Board of Supervisors  ATTEST:  hullht Brenda G. Garton, Clerk Greene County Board of Supervisors    Board of Supervisors December 13, 2022 Attachment C  ORDINANCE NUMBER 2022-CO-7  AN ORDINANCETO ALLOW' THE BOARD OF SUPERVISORS TO APPROVE A PERFORMANCE BONUS FOR EMPLOYEES PURSUANTTO VIRGINIA CODE  SECTION 15.2-1508  WHEREAS, Virginia Code $15.2-1508 sets forth the procedure, including the adoption of an ordinance, by which the Board of Supervisors may provide for payment of monetary bonuses  to county officers and employees; and retaining employees; and and their hard work; and  WHEREAS, there has been an increase in inflation coupled with difficulty attracting and WHEREAS, the Board of Supervisors appreciates and values Greene County employees WHEREAS, the Board of Supervisors may, from time to time, wish to acknowledge and  reward employees by providing a monetary bonus to employees.  NOW, THEREFORE, BE IT ORDAINED, by the Board of Supervisors of Greene  County, Virginia that:  1.N Monetary bonuses for employees may be considered and awarded based on a recommendation 2. A "bonus" shall be defined as al lump-sum payment to an officer or employee that is not part of 3. Any permanent full-time or part-time employee may be eligible for a bonus, as determined by 4. Any future bonuses are not guaranteed as a part of employment and are completely voluntary  from the County Administrator. that employee's base salary. the County Administrator.  on the part oft the County Administrator and Board of Supervisors.  This amendment shall take effect immediately upon passage.  ADOPTED BY' THE GREENE COUNTY BOARD OF SUPERVISORS ON  DECEMBER 13, 2022 Motion: Abbey Heflin Second: Dale Herring    Votes: Durrer Lamb Bowman Heflin Herring  Yes Yes Yes Yes Yes  youie uue Marie Durrer, Chairman Greene County Board of Supervisors  ATTEST:  hlesh Hala Brenda Garton, Clerk Greene County Board of Supervisors    Board of Supervisors December 13, 2022 Attachment D  Bonus Options Considered December 13, 2022  Minimum Maximum Total Bonus Bonus Bonus  Total Cost  Option  Description of Bonus for Full Time* Incremental flat bonus amount per year by 5y year blocks of service over 1yr., ranging from $100/yr. to$500/yr., Incremental flat bonus amount per year by! 5y year blocks of service, ranging from $100/year to $350/yr.; Flat $100 Flata amount per 5 year blocks of service, ranging from 3 $500 to $3000; Flat $500i if<lyr. Increasing % of salary in 5y year blocks of service, ranging 4 from 1%1 to 3.5%** Flat amount per 10 year blocks of service, ranging from 5 $500 to $2,000; Flat $500 for <1 yr. 6 $500 base bonus plus $50/yr. of service 7 $250 base bonus plus $25/yr. of service 8 $1,200 flat bonus, <1 yr. $300 flat bonus 9 $500 base bonus plus $25/yr. of service 10 $50/yr. of service; No bonus for <1 yr. 11 $500 base bonus plus $30/yr. of service 12 $500 base bonus plus $40/yr. of service 13 $1,000 base plus $10/yr. of service 14 $750 base plus $10/yr. of service 15 $1000 flat bonus 16 Flat $800 bonus 17 $600 base plus $40/yr. of service 18 $500 base plus $45/yr. of service  Paid $  Paid  Cost  FICA  1 No bonus if <1 yr. 2 if<1 yr.  $ 10,150 $2 201,600 $ 15,422 $ 217,022  $ 100 $ 10,150 $ 209,150 $ 16,000 $ 225,150 $ 500 $ 3,000 $ 148,000 $ 11,322 $ 159,322 $ 273 $ 3,565 $ 113,019 $ 8,646 $ 121,665 $ 500 $ 2,000 $ 149,500 $ 11,437 $ 160,937 $ 500 $ 1,950 $ 129,050 $ 9,872 $ 138,922 $ 250 $ 975 $ 62,338 $ 4,769 $ 67,106 $ 300 $ 1,200 $ 139,350 $ 10,660 $ 150,010 $ 500 $ 1,225 $ 100,213 $ 7,666 $ 107,879 $ 1,450 $ 45,325 $ 3,467 $ 48,792 $ 500 $ 1,370 $ 102,010 $ 7,804 $ 109,814 $ 500 $ 1,660 $ 110,010 $ 8,416 $ 118,426 $ 1,000 $ 1,290 $ 160,940 $ 12,312 $ 173,252 $ 750 $ 1,040 $ 122,815 $ 9,395 $ 132,210 $ 1,000 $ 1,000 $ 152,500 $ 11,666 $ 164,166 $ 800 $ 800 $ 122,000 $ 9,333 $ 131,333 $ 600 $ 1,760 $ 125,260 $ 9,582 $ 134,842 $ 500 $ 1,805 $ 114,230 $ 8,739 $ 122,969  $  *For all options descibed above, bonus for PT staff is half the amount for FT. Total Bonus Costs include calculated amounts for FT and PT staff. Employee must be employed by the county as of Nov. 301 to qualifyf for ab bonus.  **Thisi figure does not include PT costs because itis already too much and calculations for PT were too complicated.  Notes:  Only PT employees who are permanent are eligible for a bonus. Seasonal or on-call PT employees are not eligible. To qualify for a bonus, a PT employee must have worked atl least 231 hours during the current calendar year by Nov. 30. In order to do salarya adjustments rather than a bonus, amounts would needt to be prorated for the number of months left inthe  fiscal year and' VRS would needt to be added.  Bonus Options.xlsx  12/7/22 10:40AM    Board of Supervisors December 13, 2022 Attachment E  Emergency Operations Plan Board Resolution  WHEREAS, the County of Greene has historically experienced damages from natural and man-made disasters, which could potentially result ini the loss of life, damage to property and the  environment, economic hardship, and threats to public health and safety;  WHEREAS, the County of Greene Emergency Operations Plan provides a mechanism for effectively responding to and stabilizing incidents involving natural, technological, or human-  caused incidents; and  WHEREAS, this plan is prepared in accordance with the National Response Framework relative to the incorporation of the National Incident Management System and utilizing the  National Incident Command System; and  WHEREAS, the stated plan represents the County's best intentions to manage incidents within the framework of local, State, and Federal collaboration and coordination; and WHEREAS, the County of Greene's Office of Emergency Services encompasses all organization, agencies, and individuals responsible for the activities contained in this plan. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors oft the County of Greene, Virginia that this Emergency Operations Plan as revised December 13, 2022 is officially adopted;  and  BE IT FURTHER RESOLVED AND ORDERED that the Director of Emergency Management, or their designee, is tasked and authorized to maintain and revise, as necessary, this document over the next four (4) year period or until such it be ordered to come before this Board.  Adopted in open meeting this 13th day of December 2022.  cd Marie C.Durrer, Chair Greene County Board of Supervisors  Attest:  Wws Brenda G. Garton, Clerk Greene County Board of Supervisors    Board of Supervisors December 13, 2022 Attachment F  RESOLUTION TO AUTHORIZE THE INTERIM COUNTY ADMINISTRATOR TO EXECUTE A CONTRACT  TO CONDUCT A PAY STUDY  WHEREAS, the Greene County Board of Supervisors has previously directed that the Interim  County Administrator secure proposals for a county-wide pay study, and  WHEREAS, proposals to conduct a pay study were due on December 13, and  WHEREAS, Interim County Administrator will consider recommendations from the Pay Study WHEREAS, the Board desires that an estimate of the implementation cost of recommendations  Committee which she has appointed following their review oft the proposals; and  resulting from the pay study be available prior to the adoption oft the FY 23-24 budget; and WHEREAS, completion ofaj pay study generally takes three to four months.  NOW BEI ITTHEREFORE RESOLVED by the Board of Supervisors of Greene County that the Interim County Administrator is hereby authorized to select a firm, finalize a contract, and execute a contract with the firm selected to conduct a pay study, provided that the County Attorney has reviewed the contract and that the total cost of the executed contract is not greater than $50,000.  ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON DECEMBER  13,2022.  Vpuie aaues Marie Durrer, Chairman Greene County Board of Supervisors  ATTEST:  Greene County Board Recorded Vote: Steve Bowman Marie Durrer Abbey Heflin Dale Herring David Lamb  E  Yes Yes Yes Yes Yes    Board of Supervisors December 13, 2022 Attachment G  C ORS  A RESOLUTION TO APPROVE EXECUTING A CONTRACT WITH THE RECOMMENDED BIDDER FOR THE WASTEWATER TREATMENT PLANT ACCESS ROAD AND WATER PIPELINE RELOCATION WHEREAS, the Greene County Board of Supervisors created a water: supply plan and received a permit for WHEREAS the Greene County Board of Supervisors approved the construction of the wastewater treatment plant entrance road improvements and the relocation of the finish water pipeline; ;and WHEREAS the Greene County Board of Supervisors caused to be advertised a request for bid to complete the aforementioned work in the Daily Progress for one week beginning September 11,2022; and WHEREAS a pre-bid conference was held for all potential bidders on September 22, 2022; and WHEREAS all of those who wished to be considered for the project submitted a bid by the October 12, WHEREAS, a public bid opening was held on the afternoon of October 12 and all bidders who wished to WHEREAS, WW Associates, the project engineering firm reviewed the bids for technical compliance and WHEREAS, the selected bidder willl be required to enteri into a contract with Greene County fori the project NOW, THEREFORE, BE IT RESOLVED, that the Greene County Board of Supervisors hereby authorizes the Chair of The Board of Supervisors to execute a contract with the recommended bidder for the Water  the White Run Water Supply Project in 2013; and  2022 deadline; and attend were present; and  recommended the most responsive bidder; and  scope.  Treatment Plant Access Road and the relocation of the water supply line.  ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON DECEMBER 13, 2022.  Motion: Dale Herring Second: Davis Lamb  1    Votes: Durrer: Yes Lamb: Yes Bowman: Yes Heflin: Yes_ Herring: Yes  A Brenda Garton, Clerk Greene County Board of Supervisors  yue. eww ATTEST: Marie Ducrer, Chair Greene County Board of Supervisors  2    Attachment H  Board of Supervisors of Greene County December 13, 2022 Regular Meeting Consent Agreement with VRA  RESOLUTION  A Resolution approving the Consent Agreement with Virginia Resource Authority and granting authority to the Chair of the Board of Supervisors to endorse said Consent Agreement. WHEREAS, Rapidan Service Authority ("RSA") is an authority established and operating under the Virginia Waterand Waste Authority's Act, Virginia Code $ 15.2-5100etseg. Greene County and the Counties of Orange and Madison are member counties of RSA pursuant to $ 15.2-5102 and by  concurrent resolutions adopted in. June, 1969; and  WHEREAS, on July 28, 2020, the Board of Supervisors of Greene County adopted a Resolution calling for the Board of Supervisors of Orange and Madison to consent to Greene's  withdrawal from RSA pursuant to Va. Code $ 15.2-5112; and  WHEREAS, on April 13, 2021, the Orange Board of Supervisors and the Madison Board of Supervisors each adopted resolutions consenting to Greene's withdrawal from RSA pursuant to Va.  Code $ 15.2-5112; and  WHEREAS, on May 25, 2021, Orange County and Madison County entered into a Memorandum of Agrement/Withdrawal of Greene County, Virginia from Rapidan Service Authority. This Memorandum of Agreement providing for the governance and operation of RSA after Greene's  withdrawal; and  WHEREAS, in a letter dated October 29, 2021, VRA conditionally consented to the WHEREAS, on June 14, 2022, Greene County, Orange County, Madison County, and RSA entered into a Withdrawal and Transition Agreement setting forth the terms and conditions by which Greene County will withdraw from RSA, including but not limited to the transfer of facilities and equipment from RSA to Greene County and the transition of water and sewer services for the residents  withdrawal of Greene County from RSA under certain conditions; and  of Greene County; and  WHEREAS, one of the conditions of the Withdrawal Agreement is that Greene will submita request to VRA fori final approval of Greene's withdrawal from RSA and Greene shall provide evidence  reasonably satisfactory to confirm VRA's final approval of the withdrawal; and  WHEREAS, Greene County has met the terms of VRA's conditional approval of withdrawal, including but not limited to, establishing a water and sewer department, hiring water and sewer operators, and drafting and passing a water and sewer ordinance including a rate structure; and WHEREAS, Greene County has completed substantial parts of the withdrawal process and is prepared to complete said process by drafting deeds for the transfer of land, is ready to request a Certificate of Withdrawal from the State Corporation Commission and is ready to receive a transfer of    all water and wastewater permits issued by the Department of Health and the Virginia Department of  Environmental Quality once iti is appropriate to do so; and  WHEREAS, Greene County, one it is appropriate to do, will request that VRA give final approval to the Consent Agreement drafted by VRA based on Greene County's demonstrated preparedness to withdraw from RSA and assume all responsibilities associated with running a water  and sewer system; and  WHEREAS, the Greene County Board of Supervisors wants to statei its commitment to running awater and sewer system and its support for this Consent Agreement and completing the withdrawal  process.  NOW, THEREFORE BE ITI RESOLVED, the Board of Supervisors does here by agree to the BE IT FURTHER RESOLVED that the Board authorizes the Chair and the County Administrator to execute any appropriate documents and may any revision to the Consent Agreement  Consent Agreement attached hereto as Exhibit A and all ofi its Recitals and Terms.  with the concurrence of the County Attorney.  BE. ITI FURTHER RESOLVED that County staffi is directed to take all appropriate actions to BE: ITE FURTHER RESOLVED that County staffi is directed to finalize the transfer of permits with the Virginia Department of Health and the Department of Environmental Quality when itis  complete all elements of the withdrawal and finalize the Consent Agreement with VRA.  appropriate to do as per the Consent Agreement.  BE IT FURTHER RESOLVED that the County staff is directed to obtain and finalize BEI ITFURTHER RESOLVED, that the Board of Supervisors does hereby authorize the Chair of the Board to endorse the Consent Agreement on behalf of the entire Board of Supervisors.  certification from the State Corporation Commission ratifying the withdrawal.  Adopted: December 13, 2022 eSu Marie Durrer, Chair ATTEST:  hlihh Brenda Garton, Clerk Board of Supervisors    Board of Supervisors December 13, 2022 Attachment I  RESOLUTION TO AUTHORIZE COUNTY ADMINISTRATOR TO EXECOTE GRANT APPLICATION WITH ROUTE 33 HOLDINGS FOR THE SEPTIC LOCAL PARTNER PROGRAM  WHEREAS, Route 33 Holdings has requested to partner with the County of Greene, Virginia, for the Virginia Department of Environmental Quality ARPA Wastewater Funds Septic Local Partner Program grant application; and  WHEREAS, the project will improve the health, safety, and welfare for the residents in the two mobile home parks by connecting the neighborhoods to public  sewer; and  WHEREAS, the grant requires the partnership with a local government, for NOW,THEREFORE, BEITANDITISH HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that the Interim County Administrator is authorized to partner with Route 33 Holdings to submit the grant  which is there no funding match required by the locality partner  application by its due date of December 15, 2022. Adopted this 13th day of December, 2022.  Motion: Dale Herring Second: Davis Lamb Recorded Vote: Steve Bowman Marie C. Durrer Abbey Heflin Dale R. Herring Davis Lamb  Yes Yes Yes Yes Yes  tues Marie C Durrer, Chair Greene County Board of Supervisors  ATTEST:  hulehla Brenda G. Garton, Clerk Greene County Board of Supervisors