Board of Supervisors October 24, 2017 Sheet 1  October 24, 2017  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, OCTOBER 24,  2017 BEGINNING AT 6:00 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Dale Herring, Vice Chair David Cox, Member Jim Frydl, Member Bill Martin, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County. Attorney Patti Vogt, Deputy Clerk  Bart Svoboda, Deputy County/Zoning Administrator  RE: CALLTO ORDER  The Chair called the meeting to order. RE: WORK SESSION - FY 2018-2019 BUDGET an agenda item forl November, December and January meetings.  Mr. Barkley reviewed the proposed FY 2019 budget schedule. Discussed having budget as Mrs. Flynn said staff could: refer to strategic plan and initiatives developed by thel Board as to what priorities are. Mr. Frydl noted one priority is the revision of ordinances but that depends on the outcome oft thel Ruckersville Master Plan project. Mr. Svoboda said staffi is starting to look Mr. Frydl said Mr. Barkley and Mrs. Morris are working with auditors and some of the financial planning documents are critical considering upcoming projects (i.e. stream credits, school construction, emergency service vehicle replacement). All departments have done an excellent job keeping a tight hand on budget. Mrs. Flynn noted the County may have to support the Transit Program due to budget cuts. Iti is important for all this to come together as a plan. Information will Mr. Martin said the Board will need to review the strategic plan on an annual basis. Mrs. Morris noted the auditors will be at the. January 23rd meeting. Mr. Svoboda said the facilities study will start with a basic assessment of buildings and Mr. Barkley said an article in The Greene County Record with a definitive schedule and posting on website would be appropriate. Mr. Flynn felt promoting that we're seeking earlyi input  at ordinances now.  bel key.  grounds. This is not a space needs study.  is key.    Board of Supervisors October 24, 2017 Sheet 2  RE: EXECUTIVE SESSION  Upon motion by. Jim Frydl and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7)ofthe Code  ofVirginia. 1)  PERSONNEL MATTERS Virginia Code Reference  2.2-3711 A.1: Discussion, consideration, ori interviews ofp prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, orr resignation  ofs specific public officers, appointees, or employees of any public body.  2)  LEGAL Virginia Code Reference  2.2-3711 A.7: Consultation with legal counsel employed or retained by aj public body regarding  specific legal matters requiring thej provision oflegal advice by such counsel.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. Recorded vote:  Upon motion by Dale Herring and unanimous vote, the Board returned to Open Session.  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors October 24, 2017 Sheet 3  RE: OPEN MEETING  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: CONSENT AGENDA on the consent agenda: a. b.  Upon motion by Bill Martin and unanimous vote, the Board approved the following items  Minutes of October 10, 2017: meeting. for purchase of vehicles.  Resolution to authorize thel lease purchase agreement in an amount up to $371,168  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: RECOGNITIONS - SHELTER FOR HELP IN EMERGENCY/ EUGENE SULLIVAN The Board presented Ms. Dorothy Thomas, representative of the Shelter for Help in Emergency, with a certificate of recognition. The Board had previously approved a resolution recognizing October, 2017 as Domestic Violence Awareness Month. Ms. Thomas gave a brief The Board also recognized Mr. Eugene Sullivan, who recently resigned as local  overview of activities and services offered by the Shelter. representative on the. Jefferson Area Board for Aging. RE: MATTERSI FROMTHE PUBLIC  None.  RE: PUBLICHEARING- - PREDDY GABLES LLC-] REVISE ZONING ORDINANCE Mrs. Stephanie Golon, County Planner, reviewed the request from Preddy Gables, LLC to revise Article 6 of the Greene County Zoning Ordinance, Residential District, R-2, and all applicable references to amend the height regulations in the R-2, residential, zoning district. The applicant is requesting to amend the height requirements in the R-2 zoning district to accommodate changes to the Terrace Greene apartments site layout. By extending the height of the final phase, the applicant will be able to offer additional amenities such as a swimming pool, The Project is currently subject to proffers under RZ#04-152, which states that the height of the residential buildings is restricted to less than an average building height over the entire residential development of forty (40) feet as measured at the bottom of the roof eaves. The proposed proffer amendment will cause this proffer to be null and void and the proposed final building will be subject to the current R-21 height restrictions which states that all building shall be forty (40) feet or less. The current ordinance is interpreted to state that the height is measured at This amendment would affect all parcels in the R-2 zoning district. The Planning  covered parking and a dog park.  grade to the center of the roofline and not the roofe eave. Commission recommended approval as submitted.    Board of Supervisors October 24, 2017 Sheet 4  Mr. Chris Gordon, representative of applicant, spoke briefly. Opened and closed public hearing with no comments.  Upon motion by. Jim Frydl and unanimous vote, the Board approved OR#17-003 to amend  height regulations in Article 6 ofthe Greene County Zoning Ordinance as submitted.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBLIC HEARING-I PREDDY GABLES, LLC- PROFFER AMENDMENT Mrs. Golon reviewed thei request from Preddy Gables, LLC to amend proffers approved on July 13, 2004 (RZ#04-152) regarding the development of 28.5lacre tract and a 0.229-acre tract zoned R-2, residential, located in Ruckersville on Terrace Greene Drive/Seminole Trail and The project is currently subject to proffers approved through RZ#04-152 which restricts the number of apartments to be developed on the parcel to 350 units. In order to phase the development of the apartments, the applicant offered a proffer which correlated the number of apartment units to the development of retail space at the Tierney Property (Holiday Inn shopping plaza) and development of senior residential units at Four Seasons. Currently there are 160 units The applicant would like to remove the regulatory phasing that was approved in 2004. Also requests to remove proffers that have been fulfilled or are no longer permitted by the Code  identified on County Tax Maps as 66-(A)-52 & 52C. (RZ#17-004)  and due to the ratio, the limit is 276 units.  ofVirginia.  The Planning Commission recommended approval as submitted.  Mr. Chris Gordon, representative of Fried Companies, spoke on the request. Development ofthe final units will: necessitate a second swimming pool to avoid overcrowding. Also interested Have had to rethink plans as initial layout does not allow room for additional amenities. Need to consolidate the remaining 90 units into a single, slightly taller building, which opens up land for the additional amenities while making it economically viable to add elevators and other The amended proffers as proposed carry forward the requirements for a buffer along the boundary with existing residential development as well as the cap of 350 apartment units. Eliminate the ability to develop three-bedroom units which will diminish the impact on County Schools when compared to the existing zoning which allows three-bedroom units. The amended proffers also provide for development in general conformity with the Conceptual Plan and the architectural standards of the existing buildings. The tennis court originally proffered will be  in a second private community dog park and possibly covered parking.  up-scale features not currently available in Greene County.  replaced by a second pool and dog park.  Opened and closed public hearing with no comments. proffers approved on July 13, 2004, as submitted (dated July1 19,2017).  Upon motion by. Jim Frydl and unanimous vote, the Board approved RZ#17-004 to amend    Board of Supervisors October 24, 2017 Sheet 5  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydi Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: CENTER FOR INNOVATIVETETECHNOLOGY  Mr. Herring said the broadband committee is already in place and ready to pursue all possible solutions tol bring broadband access to Greene County. CIT services are free, is proactive Uponi motion byl Dalel Herring and unanimous vote, thel Board approved ai formal agreement allowing County staff to work with the Center for Innovative Technology (CIT) to further  and has demonstrated success.  broadband expansion within our community.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: GOVIRGINIA  Ms. Helen Cauthen, President of the Central Virginia Partnership for Economic Development, presented information on GO Virginia which supports programs to create more high-paying. jobs through incentivized collaboration between business, education and government  to diversify and strengthen the economy in every region.  GO Virginia is needed because:  Virginia urgently needs strong private-sector growth. Growth in Virginia' 's diverse regionals requires collaboration. State government must be a catalyst and partner.  Greene County is in Region 9 which was recently renamed the Piedmont Opportunity Corridor. Funds available are $800,000 for Region 9 projects and $11.3 million fori inter-regional Qualifying projects involve two or more localities, lead to the creation of higher paying jobs and addresses opportunities, needs, challenges and priorities of each region's growth and diversification plans. Require matching funds of at least $50,000 for projects up to $250,000. Projects are submitted to regional council. Each regional council then submits its per capita Eligible project categories include: talent development, movatonetiregprencushp, growing existing business, and sites. There are three qualifying preapplications from this region and the first regional projects may be approved by the State board in December. The Piedmont Workforce Network Board will hold a GO Virginia workshop on Monday,  projects.  projects to the GO Virginia Board for final approval.  October 30 to consider workforce projects that may qualify.    Board of Supervisors October 24, 2017 Sheet 6  RE: PRESENTATION BY YDROTERMINATORS  The Hydro Terminators team consisting of members Mushtaq Faiz, Thomas Traber and Akhil Marri, were present to discuss their project related to hydrodynamics for the First Lego League Challenge for 2017. They had to identify a problem related to water and focused on the White Run River Reservoir Project. The project involved capturing footage oft the project site with ac drone and smart phones and then creating an online interactive story map. The story map can The Board complimented thet team on a wonderful project and wished them success at their  be accessed at: htp:/goo.gl/D6yB22 competition on November 11. RE: WHITE RUN RESERVOIR with representatives of VRA recently. RE: BROADBAND  Discussion oft the project will be an agenda item on November 14. The project team met  Mr. Herring noted information meeting was held on October 16 with al lot of feedback and good questions. The County will follow all possible avenues to achieve broadband for citizens.  Ac commentquestion line has been established. (939-9030)  RE: LIAISONI REPORTS  Mr. Cox said the annual awards banquet for the Culpeper Soil and Water Conservation District will bel held next month The Emergency Services Board met last week. There are still a Mr. Frydl said the VPSA bond pool paperwork is being processed. Would like to get bid Mr. Herring said the Planning Commission considered and approved a request for a Mr. Martin said the EDA is participating in the Ruckersville Area Plan with a lot of good ideas. They are also looking at their bonding authority that has not yet been used. The dedication ofthel Blue Ridge Heritage monument will bel held this Sunday.  lot of concerns about fire and rescue getting notified ofactive calls.  outi inl November.  telecommunication tower at their meeting last week.  Mrs. Flynn noted a vacancy on the JABA Board.  RE: DEPARTMENT REPORTS  Mrs. Flynn said the Enrichment Program continues to be used extensively.  RE: RUCKERSVILLE MASTER PLAN she felt it was really well done. RE: NOVEMBER MEETING DATE  Mrs. Flynn commented on the amount ofinformation presented in a concise format saying  Mrs. Flynn announced that the Board will be meeting on Tuesday, November 28, 2017 for a closed session to consider the County Administrator's annual evaluation. Time will be  announced.    Board of Supervisors October 24, 2017 Sheet 7  RE: ADJOURN MEETING  The meeting was adjourned. The next scheduled meeting oft the Board of Supervisors will  be on Tuesday, November 14, 2017: in the county meeting room.  isldlle Sep) Michelle Flynn, Chair Greene County Board of Supervisors