MINUTES REGULAR MEETING FEBRUARY 12,2019 Covington, Virginia.  The regular meeting oft the Council for the City of Covington was. held on' Tuesday, February 12, 2019 at 6:30 p.m. ini the Council Chambers ofCity Hall located at 333 W. Locust Street, The meeting was called to order by Mayor Thomas H. Sibold, Jr. The Invocation was given by Roll Call of Council showed all members present as follows: Mayor Sibold, Vicel Mayor David S. Crosier, Councilman C.. J.J Entsminger, Jr., Councilman Raymond C. Hunter and Councilman  Rev. Dan Gillette followed by the Pledge of Allegiance.  S. Allan Tucker. Interim City Manager: Clay Goodman City Attorney: Mark Popovich CORRECTION. AND APPROVAL OFN MINUTES  ICH,  Upon aj motion by Vice Mayor Crosier, seconded by Mr. Tucker, Council votedt to approve the following minutes as presented: Regular Meeting of January 8, 2019; Called Meeting of January 29,2019 and Called) Meeting of] January 31,2019. No work session was heldi in. January. David) Bryant, Director ofl Finance and HR, presented his report whichi included explanation of expenditures andi revenues regarding the water fund and wastewater/solid waste funds. Following the report, a motion was made by Vicel Mayor Crosier, seconded by Mr. Tucker, to REQUESTS, PETITIONS, COMMUNICATIONS AND APPOINIMENTS Att this time, ai motion was made by Mr. Tucker, seconded by Mr. Hunter, to addt tot the agenda, an additional item tot the closed sessionj pursuant tot the Virginia Freedom of] Information Act Sec. 2.2-3711 (A)(I)r regarding Council appointed personnel. Motion carried 5t to0. Dr.) Paul Linkenhoker, representing the. Alleghany Historical Society, presented information regarding the Industrial Revitalization: Fund. The Society is requesting the City's support in applying for a grant of $400,000 on behalf oft the Alleghany Historical Society. There are no funds requested/required from the City of Covington for this grant. Following discussion, a motion was made by Mr. Tucker, seconded. by Mr. Hunter, to authorize thej preparation ofa resolution and adoption ofs said Resolution R-19-15. Motion carried 5to0. Eddie Clemons, Chairman oft the Covington City Schooll Board, spoke to Council and expressed appreciation of Council's support of the School Board. Hei notedt that the School Board is working diligently on the budget andi is entrusted tos spend funds allocated. Mr. Clemons requested that an agreement between Council and the School Board bej put inj place regarding allocation of funds for the schools. He also requested approval of $45,911 carryover funds for the schools as previously discussed. Mr. Clemons notedt that the school system is growing and that we have a greats system. He would liket tol have Council and the School Board work together and establish better communications. Following discussion, ai motion was made by Vice Mayor Crosier, seconded by Mr. Tucker, to approve $45,91las requested by the School Board. Motion Greg Burton, Captain of Covington EMS, spoker regarding a funding request fort training for the volunteers in the amount of$3,500. Hej presented information regarding the availability of training andt that currently there are 22 volunteers assisting with calls. Following discussion,a motion was made by Vicel Mayor Crosier, seconded by Mr. Tucker, toj prepare an appropriation  MONTHLYI FINANCIAL REPORT  approve the monthly financial report.  carried5to0.  resolution for1 the volunteers' training int the amount of $3,500.    2/1 CI UI ck (1 re Fc st  2/12/2019 PG.2  REPORT OF1 THE CITY MANAGER  Interim City Manager Clay Goodman, presentedi information regarding the process for recruitment ofac city manager. Hei noted two methods to accomplish this. The firsti method discussed was that Council would develop a recruitment process with city staff. He noted that thisi isa a very time consuming process, but with minimal cost to the city. Thes second method. discussed would bet tol hire a consulting firm which would handle advertising withg guidelines determined by Council, conduct preliminary interviews, background checks, etc. This process does come with a cost. With either method, thet time framei is four tos six months. Following discussion, by consensus, Council decided tol hold a called meeting on Tuesday, February 19, 20191 immediately following the joint meeting with the Planning Commission, to discuss this  matter: further.  ORDINANCES, ANDI RESOLUTIONS  Following discussion, a motion was made by Vice Mayor Crosier, seconded by Mr. Tucker, to approve, on first reading, Ordinance 0-19-01 regarding the name change for the IDA. Motion carried 51 to 0. Mayor Sibold, FOR; Vicel Mayor Crosier, FOR; Mr. Entsminger, FOR; Mr. Upon ai motion by" Vicel Mayor Crosier, seconded by Mr. Tucker, Council voted 5t to Otos approve Appropriation Resolution R-19-11 regarding thel E-911 CAD/RMS: Software int the amount of $50,000. Mayor Sibold, FOR; Vicel Mayor Crosier, FOR; Mr. Entsminger, FOR; Mr. Hunter, Upona ai motion by Vice Mayor Crosier, seconded by Mr. Tucker, Council voted 5t to Ot to approve thel Participation Agreement and Appropriation Resolution R-19-12 regarding Next Generation 911 Software Part 2-AT&TE ESInet Solutioni ini the amount of $27,249.33. Mayor Sibold, FOR; Vice Mayor Crosier, FOR; Mr. Entsminger, FOR; Mr. Hunter, FOR; Mr. Tucker, FOR.  Hunter, FOR; Mr. Tucker, FOR.  FOR; Mr. Tucker, FOR.  Upon ai motion by Vice Mayor Crosier, seconded by Mr. Tucker, Council voted 51 to Oto approve Resolution R-19-13 regarding adoption oft the Emergency Operations Plan (EOP). Mayor Sibold, FOR; Vice Mayor Crosier, FOR; Mr. Entsminger, FOR; Mr. Hunter, FOR; Mr." Tucker, Upon ai motion by Vice Mayor Crosier, seconded by Mr. Tucker, Council voted 5 to Oto approve. Appropriation Resolution R-19-141 regarding an Alleghanyl Foundation Grant for the Jackson River Sports Complex/Paper Traili int the amount of$45,000. Mayor Sibold, FOR; Vice Mayor Crosier, FOR; Mr. Entsminger, FOR; Mr. Hunter, FOR; MR. Tucker, FOR.  FOR.  NEWI BUSINESS Commission. CITIZEN COMMENTS  Mr. Tucker: Updated Council regarding participation: in the Roanoke Valley/Alleghany Regional  Eddie Clemons: Expressed interest in building good relationship with Council. He would liket to Ron) Leichtner: (1)) Requested an" "out of area"interim: Police Chief and (2)1 Noted thel bank att the  seej joint meetings andl better communication ofi information. Jackson River Sports Complex needs cleaned up.  2    2/12/2019PG.3 CLOSED SESSION  Upon a motion by' Vicel Mayor Crosier, seconded by Mr. Tucker, Council voted to movei into closed session pursuant tot the Virginia Freedom ofI Information. Act Sec. 2.2-3711 (A)(3) and (A) (1) fort the purpose of: (1)Discussion dealing with real property/real estate and (2)I Discussion Following the closed session, Council reconvened andx voted to certify that only the matters No further business to come before Council, the meeting was adjourned.  regarding specific appointee of Council. stated were discussed. No action taken at thist time.  RAH THOMASI H. SIBOLD,JR., MAYOR PRESIDENT OF THE CITY COUNCIL. AND, AS SUCH, EX-OFFICIO OFFICER OFTHE CITYOF COVINGTON, VIIRGINIA  ATTEST:  h id EDITH S. WOOD, CITYCLERK  3