Board of Supervisors April 11,2 2023 Sheet 1  April 11,2023  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, APRIL11,2023, BEGINNING AT 5:30 P.M. IN PERSON IN THE COUNTY ADMINISTRATION BUILDING  MEETING ROOM Present were:  Dale Herring, Chair Marie Durrer, Vice Chair Steve Bowman, Member Abbey Heflin, Member Davis Lamb, Member  Staff present:  Brenda G. Garton, Interim County Administrator Melissa Meador, Director of Emergency Services Jim Frydl, Director of Planning & Zoning Justin Bullock, Director of Parks and Recreation  RE: CLOSED MEETING Meeting the following matter(s):  WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body concerning the county administrator position and the process of filing that position; the recontiguration of the county's organizational structure; the Treasurer; and vehicle Consultation with legal counsel employed or retained by the public body and briefings by staff members pertaining to actual or probable legal litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture oft the public body, regarding specific legal matters, namely, the RSA litigation and withdrawal WHEREAS, pursuant to: $2.2-3711(A)C) and (A)(7) of the Code of Virginia, such NOW, THEREFORE, BEI ITI RESOLVED that the Board of Supervisors of Greene County  maintenance department.  agreement.  discussions may occur in Closed Meeting;  does hereby authorize discussion of the aforestated matters in Closed Meeting.    Board of Supervisors April 11,2023 Sheet 2  Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote, the  Board entered into Closed Meeting. Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: OPENMEETING Board returned to open meeting. Recorded vote:  Upon motion by Davis Lamb, second by Marie Durrer and unanimous roll call vote, the  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters asi identified by the motion to  enter into closed meeting were discussed.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: PLEDGE OF ALLEGIANCE AND MOMENT OFSILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of silence.  RE: ADOPTION OF AGENDA Board adopted the agenda a presented.  Upon motion by Marie Durrer, second by Davis Lamb and unanimous roll call vote, the    Board of Supervisors April 11,2023 Sheet 3  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: MATTER FROMTHE PUBLIC  Ms. Anne Murphy was present to share her opposition to the proposed emergency communications tower being placed on property that is adjacent to hers. She said that the documents associated with this project have some inconsistencies that she would like to have RE: PUBLICI HEARINGTOCONSDER A] LEASE OF PUBLIC PROPERTYTOI RAPIDAN SERVICE AUTHORITY URSUANTTOHIS2180 OF THE CODE OF VIRGINIA Ms. Kemp explained to the Board that, since the transition has not yet taken place, Greene County does not own the property. She recommended that the Board hold the public hearing and then keep it open until such a date as ownership of the property is transferred to Greene County. The property is identified as TMP 50-A-3 and it is where RSA currently has their office. The County plans to lease the building to RSA, after the transition takes place, until December 31,  addressed.  2023.  The public hearing was opened with no comments.  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the  Board voted tol keep the public hearing open until the RSA transition takes place.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: DRAFT SECONDARY SIX YEAR PLAN FOR FY24-29  Mr. Frydl gave the Board an update on the draft Secondary Six Year Plan for FY 2024- 2029. He shared the unpaved roads in the county that meet the criteria for paving. He said that Bingham Mountain Road and Simmons Gap Road were completed earlier than expected. This summer, South River Road and Icehouse Road are scheduled to be paved. He said that nexti in line would be three small paving projects on Welsh Run Road. Mr. Frydl said that there will be extra funds and staff recommends keeping them unallocated and able to apply to a different project in the future. He said that he was asking for the Board's concurrence and then VDOT will hold the public hearing in May. The Board concurred with the staff's recommendations.    Board of Supervisors April 11,2023 Sheet 4  RE: DONATION FROM THE GREENE COUNTY RURITAN CLUB TO GREENE Mr. Norm Slezak and Mr. Bob Burkholder we present to discuss the dissolving of the Greene County Ruritan Club after more than 50 years. Mr. Slezak told the Board the Ruritan Club wanted to donate the remaining club funds of $61,395.35 to the Greene County Department of Parks and Recreation tol benefit the Greene County Community Park. The funds are to be used for the construction of a second picnic pavilion at the park. Mr. Burkholder told the Board it was the  COUNTY PARKS AND RECREATION  Ruritan Club that built the first one and donated it to the County.  The Board thanked the Ruritan Club members there for all the dedicated service provided  for the community as did Mr. Bullock on behalf of Parks and Recreation.  RE: CONSENT AGENDA  Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote, the  Board approved the consent agenda as presented.  a. b. C. Recorded vote:  Minutes of previous meetings  Approval of refund request from Commissioner of Revenue in the amount of Approval of modifications to the Board of Supervisors 2023 Meeting Schedule.  $3,270.36.  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: RESOLUTIONTO. ADOPT7 THE REGIONALI HAZARD! MITIGATIONPLAN Mr. Ian Baxter of the Thomas Jefferson Planning District Commission presented the FEMA-approved Natural Hazard Mitigation Plan 2023 Update for the Thomas Jefferson Planning District. Mr. Baxter told the Board the Hazard Mitigation Plan's purpose is to reduce the loss of life, property damage, and disruption of commerce. Mr. Baxter said many Federal grants require the adoption of such ap plan that is updated every five years, including thel Hazard Mitigation Grant Program and the Building Resilient Infrastructure and Communities grant. The plan identifies hazards in our region and lays out specific mitigation actions related to those hazards.  Mr. Bowman said he encourages the current Board members and future Board members to study the document and integrate it with the Capital Improvement Plan and the Comprehensive  Plan.  Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote, the Board approved the resolution to adopt the Regional Hazard Mitigation Plan 2023 update as  presented. (See Attachment "A")    Board of Supervisors April 11,2 2023 Sheet 5  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: RESOLUTION AUTHORIZE THE CHAIR TO EXECUTE AN AGREEMENT WITH ORANGECOUNTYTOPROVIDE: SERVICETO HOMESLOCATEDINORANGE COUNTY Mr. Kelley Kemp presented a resolution to the Board regarding 13 homes that are located within the County of Orange but are serviced by the Greene County Water system who might otherwise lose access to water once the RSA transition is finalized. Ms. Kemp noted the homeowners are miles away from any water line that originates in Orange County and will likely never be fed by any Orange County water line. Ms. Kemp said the state code allows a County to go outside its borders to provide water or sewer. The resolution effectively makes those 13 customers Greene County water customers once the transition occurs. Ms. Kemp said she believed they were added to the water line after Preddy Creek was built and their community well failed. She said those homeowners will pay the new Greene County water rates once the transition  THAT ARE CURRENTLY CONNECTED TOTHE RSA WATER SYSTEM  happens.  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the Board authorized the Chair to execute the agreement with Orange County to provide service to homes located in Orange County that are currently connected to the RSA water system.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: SET BOARD OF SUPERVISORS MEETING FOR APRIL 17, 2023 FOR THE PURPOSE OF INTERVIEWING CANDIATES FOR THE COUNTY ADMINISTRATOR Ms. Garton asked the Board to set a date: for al Board of Supervisors meeting for the purpose ofinterviewing candidates for the County Administrator position. Virginia Code section 2.2-3712 outlines the procedures for a Board of Supervisors to go into a closed meeting. There is an exception that allows the governing body to do a closed meeting in a different manner ift they are interviewing candidates for their CAO position. It says specifically the provisions of the chapter don't apply for a closed meeting of any public body held solely for the purpose of interviewing candidates for the position of their chief administrative officer. Prior to any such closed meeting for the purpose of interviewing candidates, the public body shall announce, in an open meeting, that such closed meeting shall be held at a disclosed or undisclosed location within 15 days  POSITION    Board of Supervisors April 11,2 2023 Sheet 6  thereafter. The action the Board needs to take is to move to set the meeting on April 17, 2023, beginning at 8:00 a.m. at an undisclosed location for the purpose of interviewing candidates for the County Administrator position, as allowed by Virginia Code section 2.2-37121 B which allows you to set the meeting but not announce the place, where you would be allowed to go into closed meeting for that purpose and discuss the candidates and everything associated with the interview  process.  Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote, the Board set the meeting date of April 17, 2023, for the purpose of interviewing candidates for the  County Administrator position at an undisclosed location.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: BOARDLIAISON REPORTS 6:30 p.m., on April 10.  Ms. Heflin attended the Stanardsville Town Council meeting, which now begins at Mr. Bowman said he would attend the Jaunt meeting at 10:00 a.m. on April 12, as well as the School Board meeting at 7:00 p.m. that night and the Planning Commission meeting at 6:30  p.m. on April 19.  Mr. Herring said the Thomas Jefferson Planning District Commission met April 6 and discussed the regional transit study. He said the Emergency Services Advisory Board will meet  April 18.  RE: OTHER ITEMS FROMTHE BOARD  Ms. Heflin asked two questions regarding property assessments. Mr. Frydl said questions regarding property assessment should be directed to the Commissioner of Revenue's office. Ms. Heflin also asked ift there was a way to get a budget breakdown for the school division's budget to better understand how the money is spent. Mr. Herring suggested she reach out to the school  division's finance director about that.  Mr. Bowman said hel has two concerns about positions that were removed from the budget; one is aj part-time animal control officer and the other an emergency radio technician for the public  safety radio project. RE: ADJOURN Board meeting was adjourned.  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the    Board of Supervisors April 11,2023 Sheet 7  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  22 aa Dale Herring, Chair  hule Hht Brenda G. Garton, Clerk Greene County Board of Supervisors  Greene County Board of Supervisors    Board of Supervisors April 11, 2023 Attachment A  RESOLUTION COUNTY OF GREENE ADOPTION OF THE REGIONAL NATURAL HAZARD MITIGATION PLAN  WHEREAS, the Disaster Mitigation Act of 2000, as amended, requires that local governments develop, adopt and update natural hazard mitigation plans in order to receive certain  federal assistance; and,  WHEREAS, the Thomas Jefferson Planning District's Regional Natural Hazard Mitigation WHEREAS, The County of Greene has been involved in the preparation of the Regional Natural Hazard Mitigation Plan, with Melissa Meador representing the County on the Working Group and working with TJPDC staff toi identify mitigation actions for inclusion in the plan, and, WHEREAS, the Virginia Department of Emergency Management (VDEM) and the Federal Emergency Management Agency (FEMA) have approved the plan with no changes  Plan has been prepared in accordance with FEMA requirements at 44C.F.R. 201.6; and,  recommended; and,  WHEREAS, hazard mitigation is essential to protect life and property by reducing the NOWTHEREPORE BEI ITI RESOLVED, the County of Greene Board of Supervisors does  potential for future damages and economic losses resulting fromi natural disasters;  hereby adopt the Regional Natural Hazard Mitigation Plan.  ADOPTED by the County of Greene Board of Supervisors on this 11th day of April, 2023.  APPROVED DA ah Dale Herring, Chair ATTEST  hulhia Brenda G. Garton, Clerk