Board of Supervisors March 24, 2020 Sheet 1  March 24, 2020  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, MARCH 24,  2020, BEGINNING AT 6:301 P.M. INTHE COUNTY MEETING ROOM.  Present were:  Bill Martin, Chair Marie Durrer, Vice Chair Steve Bowman, Member Dale Herring, Member Davis Lamb, Member  Staff present:  Mark B. Taylor, County Administrator Kelley Kemp, Assistant County Attorney Patti Vogt, Deputy Clerk Jim Frydl, Director of Planning and Zoning Tracy Morris, Director of Finance Melissa Meador, Director of Emergency Services  RE: CLOSED MEETING Board approved the following: Meeting the following matter(s):  Ms. Kemp read the proposed resolution for closed meeting.  Upon motion by Dale Herring, second by Steve Bowman and unanimous roll call vote, the WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion or consideration ofthe acquisition ofreal property for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy oft the public body concerning property in proximity to the administration offices. Consultation with legal counsel employed or retained by aj public body regarding specific legal matters requiring the provision of legal advice by such counsel concerning the COVID-19 Consultation with legal counsel pertaining to actual or probable litigation, where such consultation in open meeting would adversely affect the negotiating or litigating posture of the WHEREAS, pursuant to: B2STIAXMAXA-maXariagia such NOW, THEREFORE, BEITI RESOLVED that the Board of Supervisors of Greene County  and options related thereto.  public body concerning the Charlottesville Land case. discussions may occur in Closed Meeting;  does hereby authorize discussion oft the aforestated matters in Closed Meeting.    Board of Supervisors March 24, 2020 Sheet 2  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: OPEN MEETING Board returned to open meeting. Recorded vote:  Upon motion by Davis Lamb, second by Dale Herring and unanimous roll call vote, the  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, all members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the  motion to enter into closed meeting were discussed.  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: ADOPTION OF THE AGENDA Board approved the agenda as presented.  Upon motion by Marie Durrer, second by Steve Bowman and unanimous roll call vote, the  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dalel Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors March 24, 2020 Sheet 3  RE: UPDATE ONCOVID-19  Mr. Martin said we are in an unprecedented situation here in Greene like sO many counties in Virginia and across the country and are forced to adapt to multiple changes in protocol on a daily basis. The County is following the advice of public health authorities and authorities in Mr. Martin asked that everyone stay in touch with their neighbors from a safe distance and said he has been impressed by organizations that are stepping up to support our community. Governor Northam declared an emergency on March 12th and Greene declared an emergency on March 13th. This allows the County to access funds that would not be available otherwise and to bei reimbursed for certain expenditures related to the emergency. When an emergency is declared by the County, operations are governed by the Emergency Operations Plan which assigns duties and responsibilities to various agency heads, organizations, departments, and others that will support. local government and the community during such emergency. The Chair oft the Board is thel Director of Emergency Management, the Vice Chair would be nexti in line, and the Coordinator isl Melissa Meador, who oversees the day to day activities for emergency preparedness. The EOP was developed in accordance with guidance from the Virginia Department of Emergency Management (VDEM) and the Federal Emergency Management Agency (FEMA) and is available Ms. Meador provided al briefupdate on information and activities associated with COVID- 19. There are 291 confirmed cases and 9 deaths in Virginia. The Thomas Jefferson Health Department (TJHD) is reporting 14 confirmed cases and 2 clinically diagnosed cases which is an individual who is not tested but has been in very close contact to someone who has been lab confirmed and is experiencing symptoms. Duet tot theirlevel ofexposure and symptoms, thel Health Department considers them positive without a COVID-19 lab test. (i.e. spouse ofa lab confirmed Ms. Meador said the hope is to have new testing guidelines to make it easier to get individuals tested. Personal protective equipment (PPE) remains an issue across the board and Greene has received a very limited supply ofPPE for the public safety community which will be distributed to local agencies as well as the Department of Social Services. A response to the Individuals who are looking for ways tol help can contact Feeding Greene, Inc. or "Greene There is obvious concern about community spread, extended absences of staff, PPE for public safety personnel, and emergency operation center EOC) activation. Ms. Meador said she continues contact with the Center for Disease Control (CDC), the Virginia Department ofHealth Mr. Martin asked everyone to coordinate efforts through Ms. Meador SO reimbursement  Richmond.  on the County website.  patient). There are: no confirmed cases in Greene County at this time.  request made to VDEM for PPE has not been received. Helping Greene COVID-19" on Facebook.  (VDH), VEDM, and other external and internal partners. may be requested for any expenses related to COVID-19.    Board of Supervisors March 24, 2020 Sheet 4  RE: ORDINANCE- - CONTINUITY OF GOVERNMENT  Ms. Kemp said this ordinance can be approved tonight and later advertised and ratified by the Board. The proposed Ordinance allows flexibility during a pandemic disaster to meet electronically to get business done and allow the public a way to try to be as involved as possible Mr. Taylor said the premise is to devise a means, in the interest of public health and safety and in thei interest oft the continuityo ofg governmental operations which arei necessary for our service to the community, for both the governing body and citizens to participate and observe meetings of all public bodies virtually. The School Board, Planning Commission, and any other County board, commission, or public body are included in the Ordinance. A public hearing will be held on the Upon motion by Steve Bowman, second by Dale Herring and unanimous vote, the Board  and would be enacted for a six-month period.  re-adoption oft this Ordinance at an upcoming meeting. approved the ordinance as presented. (See. Attachment "A")  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. None  RE: MATTERS FROM THE PUBLIC RE: CONSENT. AGENDA  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the  Board approved the following items on the consent agenda:  a. b. C. d. e. f. g.  Minutes of previous meeting  Resolution to accept and appropriate $1,549.36 in grant funds from the OJP BulletproofVest Partnership for the Sheriff's Office (local match approved in Resolution to accept and appropriate $589.13 from the Department of Motor Vehicles from the sale of animal friendly license plates for the. Animal Shelter (See Resolution to accept and appropriate $3,711 in donations for the Animal Shelter Resolution to accept and appropriate $2,855 in donations for the Sheriff's Office Resolution to accept and appropriate $5,611.50 for insurance recovery for the Resolution to accept and appropriate $985.87 for insurance recovery for the  current Sheriff's budget) (See. Attachment "B")  Attachment "C") (See Attachment "D") (See Attachment "E")  Emergency Services Department (See Attachment "F") Sheriff's Office (See Attachment "G")    Board of Supervisors March 24, 2020 Sheet 5 h.  Resolution in support oft the Stanardsville Independence Day Committee's efforts to raise necessary funds for their planned celebratory activities (See Attachment  "H") Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dalel Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. 13,2020  RE: REAFFIRM ACTION TAKEN TO DECLARE A LOCAL EMERGENCY ON MARCH Mr. Martin said al local emergency was declared on March 13, 2020. Mrs. Meador said the declaration ofalocal emergency: makes the County eligible forreimbursement for expenses related Upon motion by Steve Bowman, second by Dale Herring and unanimous roll call vote, the  to the pandemic.  Board approved the resolution as presented. (See Attachment "T)  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. YEAR2021  RE: RESOLUTIONTO AUTHORIZETHE ADVERTISEMENT OF BUDGETI FOR FISCAL  Mr. Taylor said adjustments have been made in the proposed budget as directed by the Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote, the Board approved the resolution authorizing advertisement of budget for FY 2021. (See Attachment  Board of Supervisors. The budget may be amended until adoption.  "J")  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dalel Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: SMART SCALE PROJECT 2020 - ROUTE 29 SAFETY IMPROVEMENTS Mr. Frydl reviewed the proposed project for submission for Smart Scale Round 4. VDOT is looking for a consensus of Board members at this time that this is the project discussed previously. A resolution will be required later. The potential project was reviewed for safety    Board of Supervisors March 24, 2020 Sheet 6  improvements and traffic safety needs which are key criteria and reasons why this project is The proposed project is at intersection 55, Route 29 and Carpenters Mill Road, and will modify a 0.73-mile corridor with existing median crossings into a Superstreet to help facilitate safer movements crossing Route 29. A Superstreet intersection is also known as an RCUT intersection. Data shows 52 crashes ini the area and the proposed project is expected to reduce the Mr. Lamb felt there will still be a problem with a large tractor trailer trying to turn around as it will be hanging out in the road. Mr. Frydl said the improvements will be designed for all vehicle traffic including tractors trailers. Turn lanes are extended and a stacking lane is provided Mr. Martin asked if there has been any discussion ini regards to "knocking down" some of the higher medians that are potential obstructions. Changing the grade of the road is cost prohibitive. Mr. Frydl said this is a preliminary design. Mr. Bowman said the site line is particularly difficult at dusk and dawn int the area ifd drivers do not have their lights on. Itv was the consensus oft the Board to support the Smart Scale 2020 project as proposed. Mr. Lamb asked for ai response from VDOT on how a 65-foot trailer would make a U-turn. Mr. Frydl said he would email VDOT and provide Board members with their response. Mr. Lamb also felt the northern most turn lane would not be blocked by traffic queuing. Mr. Frydl said the proposed project at the intersection ofRoute 29 and Route 33 will reduce the queuing oft traffic.  recommended by VDOT.  number ofconflict points and the number of crashes in this area by 63%.  at each turn.  RE: SECONDARY SIX YEAR PLAN  Mr. Frydl said the funds are programmed for the next six years and there is no urgent need to add roads to the Plan. The Board will have to hold a public hearing to adopt the Plan. Telefee funds, which the use of is not restricted by traffic counts and can be spent on both paved and  unpaved roads, are put in a separate fund to be used for different priorities.  Priorities for Rural Rustic Road projects include:  Bull Yearling Road Turkey Ridge Road Beazley Road Bingham Mountain Road Simmons Gap Road Icel House Road South River Road  Mr. Lamb noted a recent vehicle accident at the intersection of Route 29 and Route 609 and said both sides are dangerous. This is not a secondary road issue and should be commented Itwast the consensus ofthel Board toj proceed with the proposed Six Year Plani for Secondary  on at the next quarterly meeting with VDOT.  Roads as reviewed and to authorize a public hearing be scheduled.    Board of Supervisors March 24, 2020 Sheet' 7  RE: THOMAS JEFFERSON AREA COMMUNITY CRIMINAL JUSTICE BOARD Mr. Martin said Mr. Goodloe would not be present tonight and the Board did receive a report from him. It was the consensus of the Board to defer discussion until Mr. Goodloe could  ANNUAL REPORT  bej present to answer questions.  RE: SECOND QUARTER FINANCE REPORT  Mrs. Morris presented the second quarter finance report as of December 31, 2019. The contingency line item has a balance of $121,205.00. Supplemental appropriations have been approved in the amount of $1,002,413.12. This includes amounts for grants, donations, and carryover programs. The cash balance per the' Treasurer's report is $8,504,185.88. Real property tax had an increase of $757,351 and personal property tax had an increase of $151,037. Local sales and use tax had an increase of$152,203 and hotel and motel room tax increased by $44,675. General fund expenditures are at 49.3% of the approved budget. Expenditures in non- departmental is trending above the second quarter appropriation and includes transfers to other Mr. Martin asked if Mrs. Morris if she was able to successfully work with departments having problems with the six-month appropriation. Mrs. Morris said there were problems with a couple of vendors and those were resolved. There were no outstanding issues as of the end of December. If the same process will be used by FY 2020-2021, she suggested departments be informed SO invoices can be split in 6 month increments to lessen the burden on administrative staff. Mr. Bowman said he heard that annual maintenance fees were a problem for the Sheriff's Mr. Taylor said direct engagement with vendors seemed to solve most issues which seemed to have come up because this was a new process for Greene County. Mr. Taylor said staff is already looking ahead at the uncharted waters with the COVID-19 pandemic. Some localities are reconsidering projections for sales tax revenue. Greene County estimates are very conservative and staff does not see ai need to adjust those at this time. Staffwill continue to monitor the issue.  funds.  Office. Mrs. Morris said all issues have been resolved.  RE: LIAISON REPORTS  Mr. Herring said the Thomas Jefferson Planning District Commission (TJPDC) will: not be meeting. He and Mr. Frydl met with a broadband provider regarding another grant application. The Emergency Services (EMS) meeting was cancelled. Mr. Herring expressed his appreciation toall emergency services personnel for all they are doing during the COVID-19 pandemic. Mr. Bowman said he attended the School Board meeting on March 11 and the Planning Commission meeting on March 18. The Planning Commission discussed performance standards forl light industrial, research, development, and related manufacturing and seemed to strugglea a bit as performance standards would mean losing some control that the County is used to having. Greene County isi in competition for businesses with surrounding communities and businesses will Mrs. Durrer attended the Piedmont Workforce Network Board: meeting and said Ms. Sarah  go where they can build quicker.  Morton has been appointed as the new director.    Board of Supervisors March 24, 2020 Sheet 8  Mr. Martin said the Stanardsville Town Hall is likely to be closed for public meetings. Mr. Taylor said he and Mr. Frydl gave a presentation to the RSA Board at their recent meeting which was Mr. Martin's first meeting as. RSA representative. This was a good opportunity toj provide a status report on the reservoir project and the pressing need for that project toj proceed. Next steps include completion of engineering, review of design, permitting and financing. We must have ani increasing, stable, reliable source of water for the system to continue to work and for Mr. Martin said he had the impression that the RSA Board may not have been fully informed on this project. He felt it was a good beginning and believes a way will be: found tol help Mr. Bowman said he has a real concern about the water supply if we should have a bad summer. He asked that ai request bei made to RSA for a copy oft their Continuity ofOperations Plan Mr. Taylor expressed his appreciation to County staff members who have continued to serve the community in the face ofuncertainty that seems to change daily. It has been challenging, unnerving, and, at times, fearful. Staff1 has cooperated, communicated, and shared ideas as a team to work on solutions. Thei next Board of Supervisors meeting will be held electronically. Mr. Taylor said Greene County Transit is offering fee free rides through April 3.  RE: COUNTY ADMINISTRATORS UPDATE  the future success ofour community. them understand Greene County's needs.  (COOP) ifavailable.  RE: OTHER ITEMS FROM THE BOARD  Mr. Herring asked everyone to keep in mind those individuals who continue to work at grocery stores, fast food, drive-thru locations, etc. These are toughj jobs with long lines. Weshould be patient and respectful as these are tough jobs with long lines. We need to look out for our Mr. Lamb said hei is concerned about the receipt ofTransient Occupancy Tax (TOT) with people not traveling and asked if there will be a deferment on the payment to the USDA. Mr. Taylor said the first payment is delayed and revenue projections were quite conservative. Mr. Martin predicted the tourism industry will come back very quickly once we get through this. Mr. Martin said there has been a request for the Board to consider deferring the $30 Mr. Martin also reminded everyone that Census 2020 is ongoing and individuals are able  neighbors, especially those who are elderly.  monthly facility fee during this time. to complete the survey online.  RE: CLARIFICATION OF ORDINANCE was the intent oft the amendment.  Ms. Kemp clarified the amendment to the Continuity of Government Ordinance included using the same verbiage in each instance found in the document. By consensus. Board agreed that    Board of Supervisors March 24, 2020 Sheet! 9  RE: ADJOURN Board meeting was adjourned. Recorded vote:  Upon motion by Davis Lamb, second by Steve Bowman and unanimous roll call vote, the  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  C Chair  k-ky hat Greene County Board of Supervisors  William  Al Mark B. Taylor, Clerk Greene County Board of Supervisors  Bryan Martin,    Board of Supervisors March 24, 2020 Attachment "A"  AN ORDINANCE TO PERMIT PUBLIC BODIES OF GREENE COUNTY TO ASSEMBLE ELECTRONICALLY, TO MODIFY PUBLIC MEETING AND PUBLIC HEARING PRACTICES AND PROCEDURES, TO EFFECTUATE TEMPORARY CHANGES IN CERTAIN DEADLINES, AND TO ADDRESS CONTINUITY OF OPERATIONS ASSOCIATED WITH THE COVID-19 PANDEMIC DISASTER.  WHEREAS on March 12, 2020, Governor Ralph S. Northam issued Executive Order Fifty- One declaring a state of emergency for the Commonwealth of Virginia rising from the novel  coronavirus (COVID-19) pandemic; and  WHEREAS Executive Order Fifty-One ordered implementation oft the Commonwealth of Virginia Emergency Operations Plan, activation of the Virginia Emergency Operations Center to provide assistance to local governments, and authorization for executive branch agencies to waive  "any state requirement or regulation" as appropriate; and  WHEREAS Virginia Code $ 2.2-3708.2(A)(3) allows, under certain procedural requirements including public notice and access, that members of the Board of Supervisors ofa county may convene solely by electronic means "without a quorum of the public body physically assembled at one location when the Governor has declared a state of emergency," but only if"the  purpose oft the meeting is to address the emergency";  WHEREAS the catastrophic nature of the declared emergency makes it impracticable and unsafe for certain public bodies oft the County to assemble a quorum in a single location; WHEREAS the open public meeting requirements oft the Virginia Freedom ofInformation Act are limited only by a properly claimed exemption provided under that Act of "any other  statute";  WHEREAS federal and state guidance from the President of the United States and the Governor of Virginia have recommended suspension of public gatherings of more than ten  persons;  WHEREAS it is imperative that the Board of Supervisors and other public bodies of this county would be capable of continuing to assemble, both to address the emergency and to carry  on the ordinary functions of government;  WHEREAS Virginia Code $ 15.2-1413 provides as follows: Notwithstanding any contrary provision ofl law, general or special, any locality may, by ordinance, provide a method to assure continuity in its government, in the event of an enemy attack or other disaster. Such ordinance shall be limited in its effect to a period not exceeding six months after any such attack or disaster and shall provide for a method for the resumption ofn normal governmental authority by  the end oft the six-month period"; and  WHEREAS the Code of Virginia clearly contemplates that a "disaster" includes an "epidemic,' as seen in Va. Code $ 15.2-1724; and the courts of Virginia have held that "[w]hen attempting to define terms in onej part ofthe Code," the words should bei read with "a view toward    harmonizing it with other statutes,"b because "the Code ofVirginia is onel body ofl law.' " Marsh V. Commonwealh, 32 Va. App. 669,677, 530 S.E.2d 425, 430_(2000) (quoting Branch V.  Commonwealh, 14 Va. App. 836, 839,419S.E24422, 425 (1992)); and  WHEREAS, on March 13, 2020, the County's Director of Emergency Management issued aDeclaration of Emergency, applicable throughout the entire County ofGreene, Virginia pursuant  to Virginia Code SS 44-146.21 and 15.2-1413;  WHEREAS Virginia Code S $ 44-146.21(C) provides that a local director of emergency management may upon the declaration of a local emergency "proceed without regard to time- consuming procedures and formalities prescribed by law (except mandatory constitutional  requirements) pertaining toj performance of public work;  NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of 1. The Board of Supervisors, School Board, the Planning Commission, and any other County board, commission, or public body may, at their election, conduct any meetings and act upon agenda items before them for the duration oft the emergency declaration thereafter, whether under normal procedures or by solely electronic means, whether to address the present state of emergency (Va. Code $ 2.2-3708.2(A)3), or to address any other matter (pursuant to this ordinance adopted in conformance with Va. Code $ $ 15.2-1413). When conducting ai meeting by solely electronic means, the Board of Supervisors, School Board, the Planning Commission, and  Greene, that:  any other County board, commission, or other public body shall nonetheless:  a. Give public notice using the best available method given the nature of the emergency, which notice shall be given contemporancously with the notice provided to members oft the public  body conducting the meeting;  b. Make arrangements for public access to such meeting, whether physically or C. State in the minutes the nature of the emergency, the fact that the meeting was held by electronic communication means, and the type of electronic communication means by which the  electronically;  meeting was held; and  d. Otherwise comply with the provisions of Virginia Code $ 2.2-3708.2 (except for any requirement that would otherwise require a quorum ofthej publicl body tol bej plysicalyassembled). 2. Agenda items scheduled or proposed to be considered for the duration of the local emergency declaration not to exceed six (6) months by the Board of Supervisors, School Board, Planning Commission, or any other County board, commission, or public body shall be deemed continued for the duration the local emergency declaration not to exceed six (6) months, if the Board of Supervisors, School Board, Planning Commission, or other County board, commission, or public body does not take action on the agenda item during the: referenced timeframe, including    those agenda items for which state or local law requires an affirmative action tol bet taken within a statutonly-mandated timeframe and the failure to act can be deemed an approval; and  3. In the event that aj public hearing matter is deemed by the applicable public body to present a critical government function essential to continuity ofg govemment for the duration oft the emergency deciaration, the public hearing may be conducted by an open public comment period called for during an electronic meeting, in which case, action by the goveming body shall be continued to a subsequent meeting pending receipt ofsuch comments. Public comments shall be received by written submittal (including but not limited to email) delivered to the clerk of the Board or designee during the period stated in the call for public comments which comment period  shall be a minimum ofs six calendar days.  4. The Director of Emergency Management's Declaration of Emergency is hereby 5. Ane emergency is deemed to exist, and this entire ordinance shall be effective upon its adoption. The Board of Supervisors reserves the right by subsequently enacted ordinance to  ratified, pursuant to subsection A ofVa Code $ 44-146.21.  rescind or amend this ordinance.  6. The provisions of this ordinance shall cease in their operation six months after the adoption ofthis ordinance; but all ordinances, resolutions, agreements, or other decisions ofpublic bodies made by public bodies of this County at meetings held in accordance with the provisions  ofthis ordinance shall continue in their effect.  ADOPTED by the Board of Supervisors of Greene County on this 24th day ofl March,  2020.  APPROVED:  Nhaby a Mad: Chairman oft the/Board of Supervisors  ATTEST:  DAb  Clérkbfthe Bvardofsépervisors APPR9VED ASTOFORM: bel pl    Board of Supervisors March 24, 2020 Attachment "B"  RESOLUTION: TO ACCEPT AND APPROPRIATE ONE THOUSAND FIVE HUNDRED  FORTY-NINE DOLLARS AND THIRTY-SIX CENTS FOR OJP  BULLETPROOF VEST GRANT  WHEREAS, the Sheriff's Department of the County of Greene has received funding for the WHEREAS, the funds in the amount of one thousand five hundred forty-nine dollars and thirty-six cents ($1,549.36) need to be appropriated to the appropriate line item in the 2019-2020  BulletproofVest Grant; and  budget of the County of Greene, Virginia.  NOW,THEREFORE, ITISI HEREBY: RESOLVED by thel Board of Supervisors ofthe County ofGreene, Virginia that one thousand five hundred forty-nine dollars and thirty-six cents ($1,549.36)  be appropriated to the 2019-2020 budget ofthe County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things  necessary to give this resolution effect.  Adopted this 24th day of March, 2020.  Motion: Second: Recorded Vote: Steve Bowman Marie C. Durrer Dale R. Herring Davis Lamb Bill Martin  Steve Bowman Davis Lamb  Yes Yes Yes_ Yes Yes_  ATTEST:  MartiyChair  Mark B. Taylor, Cler  Greene County Board of Supervisors  Greene County Board of Supervisors  MLh    Board of Supervisors March 24, 2020 Attachment "C"  RESOLUTION TO ACCEPT AND APPROPRIATE STERILIZATION PROGRAM FOR. DOGS  FIVE HUNDRED EIGHTY-NINEDOLLARS AND THIRTEEN CENTS FOR THE  WHEREAS, the Animal Shelter for the County of Greene has received funding from  the Department ofMotor Vehicles for a sterilization program for dogs; and  WHEREAS, the funds in the amount of five hundred eighty-nine dollars and thirteen cents ($589.13) need to be appropriated to the appropriate line item in the 2019-2020 budget  ofthe County of Greene, Virginia.  NOW, THEREFORE, ITISI HEREBY RESOLVED by the Board of Supervisors oft the County of Greene, Virginia that fivel hundred eighty-nine dollars and thirteen cents ($589.13)  be appropriated to the 2019-2020 budget of the County of Greene.  BEITFURTHER RESOLVED that the County Administrator ofthe County ofGreene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all  things necessary to give this resolution effect.  Adopted this 24th day of] March, 2020.  Motion: Second: Recorded Vote: Steve Bowman Marie C. Durrer Ves Dale R. Herring Yes Davis Lamb Bill Martin  Steve Bowman Davis Lamb  Yes_ Yes_ Yés  ATTEST:  WKh-hhaf William B. Martin, Chair Greene County Board of Supervisors  Clérk  HNE MarkB. Taylor,  Greene County Board of Supervisors    Board of Supervisors March 24, 2020 Attachment "D"  RESOLUTION TO ACCEPT AND APPROPRIATE STERILIZATION PROGRAM FOR DOGS  THREE THOUSAND SEVEN HUNDRED ELEVEN DOLLARS FOR THE  WHEREAS, the Animal Shelter for the County of Greene has received funding from WHEREAS, the funds in the amount of three thousand seven hundred eleven dollars ($3,711.00) need to be appropriated to the appropriate line item in the 2019-2020 budget of  private donations for the sterilization program for dogs; and  the County of Greene, Virginia.  NOW, THEREFORE, ITIS: HEREBY RESOLVED by thel Board of Supervisors ofthe County of Greene, Virginia that three thousand seven hundred eleven dollars ($3,711.00) be  appropriated to the 2019-2020 budget of the County of Greene.  BEITFURTHER RESOLVED that the County Administrator of the County ofGreene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all  things necessary to give this resolution effect. Adopted this 24th day of March, 2020.  Motion: Second: Recorded Vote: Steve Bowman Marie C. Durrer Yes Dale R. Herring Yes_ Davis Lamb Bill Martin  Steve Bowman Davis Lamb  Yes_ Yes Yes  ATTEST:  Wah Mhat William BryanMartin, Chair Greene County Board of Supervisors  Ma  Mark B. Taylor, Clerk  Greene County Board of Supervisors    Board of Supervisors March 24, 2020 Attachment "E"  RESOLUTION TO ACCEPT AND APPROPRIATE  TWO THOUSAND EIGHT HUNDRED FIFTY-FIVE DOLLARS FOR  SHERIFF EXPENSES  WHEREAS, the Sheriff's Department for the County of Greene has received funding WHEREAS, the funds in the amount of two thousand eight hundred fifty-five dollars ($2,855.00) need to be appropriated to the appropriate line item in the 2019-2020 budget of  from donations for expenses; and  the County of Greene, Virginia.  NOW, THEREFORE, ITI IS HEREBY RESOLVED by the Board of Supervisors ofthe County of Greene, Virginia that two thousand eight hundred fifty-five dollars ($2,855.00) be  appropriated to the 2019-2020 budget of the County of Greene.  BEITFURTHER RESOLVED that the County Administrator oft the County ofGreene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all  things necessary to give this resolution effect.  Adopted this 24th day ofl March, 2020.  Motion: Steve Bowman Second: Davis Lamb Recorded Vote: Steve Bowman Marie C. Durrer Yes Dale R. Herring Yes Davis Lamb Bill Martin  Yes Yes Yes_  ATTEST:  Wah-Ahat William Bryan Martin, Chair Greene County Board of Supervisors  Greene County Board ofSupervisors  MAR    Board of Supervisors March 24, 2020 Attachment "F"  RESOLUTION TO ACCEPT AND APPROPRIATE  FIVE THOUSAND SIX HUNDRED ELEVEN DOLLARS AND FIFTY CENTS  FOR AN INSURANCE RECOVERY  WHEREAS, the County of Greene has received funding for an insurance recovery; and WHEREAS, the funds in the amount of five thousand six hundred eleven dollars and fifty cents ($5,611.50) need to be appropriated to the appropriate line item in the 2019-2020  budget oft the County of Greene, Virginia.  NOW, THEREFORE, ,ITISHEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that five thousand six hundred eleven dollars and fifty cents ($5,611.50) be appropriated to the 2019-2020 budget of the County of Greene.  BEITFURTHER RESOLVED that the County. Administrator ofthe County ofGreene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all  things necessary to give this resolution effect. Adopted this 24th day of March, 2020.  Motion: Second: Recorded Vote: Steve Bowman Marie C. Durrer Yes Dale R. Herring Yes Davis Lamb Bill Martin  Steve Bowman Davis Lamb  Yes Yes Yes_  lhhat ATTEST:  )a Clerk  William Bryan Martin, Chair Greene County/Board  Mark B.7 bb  of Supervisors  Greene County Board of Supervisors    Board of Supervisors March 24, 2020 Attachment "G"  RESOLUTION TO ACCEPT AND APPROPRIATE  NINE HUNDRED EIGHTY-FIVE DOLLARS AND EIGHT-SEVEN CENTS  FOR AN INSURANCE RECOVERY  WHEREAS, the County ofGreene has received funding for an insurance recovery; and WHEREAS, the funds in the amount of nine hundred eighty-five dollars and eight- seven cents ($985.87) need to be appropriated to the appropriate line item in the 2019-2020  budget oft the County of Greene, Virginia.  NOW,THEREFORE, ITISHEREBY RESOLVED by the Board of Supervisors ofthe County of Greene, Virginia that nine hundred eighty-five dollars and eight-seven cents  ($985.87) be appropriated to the 2019-2020 budget of the County of Greene.  BEITFURTHER RESOLVED that the County Administrator ofthe County ofGreene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all  things necessary to give this resolution effect. Adopted this 24th day ofl March, 2020.  Motion: Second: Recorded Vote: Steve Bowman Marie C. Durrer Yes Dale R. Herring Yes Davis Lamb Bill Martin  Steve Bowman Davis Lamb  Yes Yes Yes  ATTEST:  Nkb-ht William Bryan Martin, Chair Greene County Board of Supervisors  Ma  Mark B. Taylor, Cler  Greene County Board of Supervisors    Board of Supervisors March 24, 2020 Attachment "H"  716  RESOLUTION  WHEREAS, the Town of Stanardsville is sponsoring an Independence Day parade and celebration and has established a committee to organize that celebration and raise funds to WHEREAS, the Stanardsville Independence Day Committee is partnering with the Greene County Chamber of Commerce, Stanardsville Area Revitalization (STAR), and others to produce a memorable parade and celebration with music, food vendors, games, fireworks, and other family-fun activities to benefit the entire community, especially local charitable WHEREAS, the Committee has been meeting regularly to plan the Independence Day celebration and has been actively seeking sponsors from the business community and WHEREAS, the Committee organizes other annual community events, such as WHEREAS, the Independence Day celebration creates economic benefit for Greene County and the Town of Stanardsville by drawing crowds ofresidents and tourists who patronize NOW,THEREFORE, BE IT RESOLVED, that the Greene County Board of Supervisors urges residents, businesses and civic organizations in the community to support the Stanardsville Independence Day Committee's efforts to raise necessary funds for their planned celebratory ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON MARCH 24, 2020.  support the planned activities; and  organizations; and individuals; and  Oktoberfest, to raise funds for the Independence Day celebration; and  local businesses;  activities.  Motion: Steve Bowman Second: Davis Lamb Votes: Martin Yes Durrer Yes. Bowman Yes. Herring Yes Lamb Yes  William  Greene County Board of Supervisors  AaGhk  Attest: Mark B.  dministrator  AIByk Taylor,County,    Board of Supervisors March 24, 2020 Attachment "I"  716,  DECLARATION OF AI LOCAL EMERGENCY INI RESPONSE TO CORONAVIRUS 2019 (COVID-19)  WHEREAS, the Board of Supervisors of the County of Greene, Virginia does hereby find that: 1. The World Health Organization has declared Coronavirus 2019 (COVID19) a Public 2. The World Health Organization declared the spread ofCOVID-19 a pandemic on March 3. The Governor of Virginia declared a State of Emergency on March 12, 2020 to prepare and coordinate Virginia's response to the potential spread of COVID-19; and 4. The President oft the United States declared al National Emergency on March 13, 2020; and 5. The threat to public health and safety to the residents of the County of Greene, Virginia posed by and resulting from the COVID-19 virus is ofsufficient severity and magnitude to NOW, THEREFORE, BE IT RESOLVED as Chairman of the Board of Supervisors and the County's Director of Emergency Management, I hereby declare that a local emergency exists within the County of Greene. This declaration shall activate the County's Emergency Operations ITI IS FURTHER PROCLAIMED AND ORDERED that during the existence of said emergency, the powers, functions and duties of the Director of Emergency Management and the Emergency Management organization and functions of the County of Greene shall be those prescribed by statel law and the ordinances, resolutions and approved plans ofthe County ofGreene This Declaration is effective upon my signature and shall remain in full force and effect until the Greene County Board of Supervisors considers the confirmation of this Declaration at its next regularly scheduled meeting. Ifthe Greene County Board of Supervisors confirms this declaration, it shall remain in full force and effect until the Greene County Board of Supervisors determines that all necessary emergency actions have been taken and takes appropriate action to end the declared emergeneybyamajoriy vote taken at an open meeting, in accordance with the provisions  Health Emergency ofl International Concern; and  11,2020; and  be an emergency as defined by Virginia Code Section 44-146.16.  Plan and authorize the furnishing of aid and assistance.  in order to mitigate the effects ofs said emergency.  ofVirginia Code Section 44- 146.21(A).    In order to carry out the effect oft this resolution, a sum ofmoney, not to exceed $10,000 is hereby appropriated from the County's unappropriated fund balance to cover the reasonable operational cost of] Emergency Management functions and operations pending further report to this Board and such additional appropriations as shall be deemed necessary to cover the expected scope of this The Board of Supervisors hereby confirms the Declaration ofal Local Emergency as issued by the ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON MARCH 24, 2020.  emergency.  Director of Emergency Management on March 13, 2020.  Motion: Second: Dalen Herrin Votes: Martin Yés Durrer Bowman Yes Herring Yes Lamb  Steve Bowman  Yes Yés  Nik: hhk -  William B. Martin, fhair Greene County Bgard of Supervisors  Attest: MAL D4b  lark B. Taylor, Coynty Administrator    Board of Supervisors March 24, 2020 Attachment "J"  RESOLUTION TO AUTHORIZE THE ADVERTISING OF THE BUDGET  FOR FISCAL YEAR 2021  WHEREAS, the Board of Supervisors has discussed the budget for Fiscal Year 2021 THEREFORE, BE IT RESOLVED, that the Greene County Board of Supervisors hereby authorizes the County Administrator to advertise the budget for Fiscal Year 2021 in the form attached and to do all things necessary to give this resolution effect.  during their budget workshop,  Adopted this 24th day of] March, 2020.  Motion: Second: Recorded Vote: Steve Bowman Marie C. Durrer Dale R. Herring Davis Lamb Bill Martin Nalra  Steve Bowman Marie Durrer  Yes Yes_ Yes_ Yes_ Yes  ATTEST:  William Bryan Martin/ Chair Greene County Board of Supervisors  G-het  Greene County Board of Supervisors  BA    NOTICEOFI PUBLIC HEARING  Pursuantt tot thep provisions of Chapter 25, Title 15.2ofthe Code of Virginia, asa amended, the Publici is hereby notifiedt that the Greene County Board of Supervisors willl holdaP Public! Hearing on1 Tuesday, April 28,2 2020: at6 6:30p p.m. inu the County! Meeting Room toc consider the following proposed budget for fiscal year ending) June 30, 2021. (Action by the Board ofs Supervisors ont the proposed budgety will follow atle leasts seven (7daysa aftler thep public hearing.) REVENUEI ESTIMATES: General Fund: From Local Sources From the Commonwealth From the Federal Goverument Total Generall Fund Appropriation from Fund Balance Appropriation to Reserve for Future Needs Total General Fund Social Services Fund: From Local Sources From the Commonwealth From the Federal Govemment Total Social Services Fund: CSA Fund: From Local Sources From the Commonwealth Total CSA Fund Solid Waste Fund School Fund: From the Commonwealth From the Federal Govemment From Miscellaneous Revenue Locall Funds Total SchoolF Fund School Construction Fund Capital Prajects Fund Total Proposed Revenue Less Interfund Transfers GRANDI TOTAL- REVENUE EXPENDITURE ESTIMATES: Board ofs Supervisors County Administration Legal Professional Services Auditing Services Commissioner ofF Revenue Reassessment ofl Taxable Property County Treasurer Vehicle! Maintenance Electoral Board Officials Courts Clerk's Office Victim Witness Commonwealth, Attorney Law Enforcement) Protection School Resource Officer E911 Operations Center Fire Companies Rescue Squad Emergency Medical Services State Fire Protection Juvenile Detention Regional Jail Confinement ofPrisoners Inspections  FY2020-2021 31,762,695 4,435,033 46,836 36,244,564 1,963,221 420,728 37,787,057 554,301 406,487 886,881 1.847,669 455,000 845,000 1,300.000 1,703,970 20,380,438 2,080,000 494,000 17,465,112 40,419,550 500,000 320.485 83,878,731 19,344,898 64,533,833 FY2020-2021 90,621 611,617 69,200 56,500 243,893 68,032 389,635 975,044 168,273 52.736 366,204 89,114 399,315 3,433,599 214,832 1,025,137 788,928 246,600 1,168,425 5,500 220,483 1,463,024 2,957 333.927  Bud21 3/18/2020 12:26 PM    Animal Shelter Medical Examiner Emergency Services Animal Control Engineer Refuse Disposal Maintenance ofE Bldgs. & Grounds Local Health Department Mental Health Services Jefferson Area Board for Aging Emergency Shelter Other Agencies VAE Piedmont College Recreation! Program Youth Center Jefferson-N Madison Regional Library Planning Dept. Local Commission Planning District Commission Transit Skyline Cap Zoning Board Economic Development-EDA Tourism Soil Water Conservationl District Stormwater Management Cooperative Extensionl Program Copying Computer Services Miscellaneous Transfers Debt Service Total Generail Fund Social Services Fund CSA Fund Solid Waste Fund School Fund: General Operations Capital Outlay Debt Service Total School Fund School Construction Fund Capital Projects Fund Total Proposed Expenditures Less! Interfund Transfers GRAND1 TOTAL- EXPENDITURES  87.357 160 156.722 201,820 114,654 4,500 540.392 273.222 106,012 114,046 3,060 12,816 41,000 214,303 0 428,497 419,145 22,464 0 42.367 4,594 241,506 194,717 20,651 86,376 65,626 129,343 231,258 18,794,898 2,751,955 37,787,057 1,847,669 1.300.000 1,703.970 37,326,775 200,000 2,892,775 40,419,550 500,000 320,485 83.878,731 19,344,898 64,533,833  Bud21 3/18/2020 12:26PM