Board of Supervisors July 23, 2024 Sheet 1  July2 23,2024  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUSDAY.ULY2.202. BEGINNING AT 4:301 P.M. IN PERSON IN THE COUNTY ADMINISTRATION BUILDING  MEETING ROOM Present were:  Davis Lamb, Vice Chair Steve Catalano, Member Tim Goolsby, Member Francis McGuigan, Member Marie Durrer, Chair Cathy Schafrik, County Administrator Kim Morris, Deputy Clerk Jim Frydl, Director of Planning & Zoning Kelley Kemp, County Attorney David Hundelt, Interim Director of Water & Sewer Alan Yost, Director of Economic Development & Tourism  Absent was: Staff present:  RE: CLOSED MEETING  Ms. Kemp read the proposed resolution for Closed Meeting.  WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body Consultation with legal counsel pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, specifically an appeal of a BZA decision. WHEREAS, pursuant to: $2.2-3711(A)CI) and (A)(7) of the Code of Virginia, such NOW, THEREFORE, BE: ITI RESOLVED that the Board of Supervisors of Greene  Meeting the following matter(s):  concerning the Water and Sewer Department.  discussions may occur in Closed Meeting;    Board of Supervisors July 23,2024 Sheet 2  County does hereby authorize discussion of the aforestated matters in Closed Meeting.  Upon motion by Tim Goolsby, second by Francis McGuigan and unanimous roll call vote,  the Board entered into Closed Meeting.  Recorded vote:  Marie Durrer Davis Lamb Tim Goolsby Francis McGuigan Steve Catalano  Absent Yes Yes Yes Yes  Motion carried. RE: OPEN MEETING  Mr. Lamb announced that Ms. Durrer was not present at this evening's meeting due to Upon motion by Steve Catalano, second by Francis McGuigan and unanimous roll call  illness.  vote, the Board returned to open meeting.  Recorded vote:  Marie Durrer Davis Lamb Tim Goolsby Francis McGuigan Steve Catalano  Absent Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the motion to  enter into closed meeting were discussed.  Recorded vote:  Marie Durrer Davis Lamb Tim Goolsby Francis McGuigan Steve Catalano  Yes Yes Yes Yes Yes  Motion carried.  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.    Board of Supervisors July 23, 2024 Sheet 3  RE: ADOPTION OF AGENDA agenda was adopted as presented. Recorded vote:  Upon motion by Steve Catalano, second by Tim Goolsby and unanimous roll call vote, the  Marie Durrer Davis Lamb Tim Goolsby Francis McGuigan Steve Catalano  Absent Yes Yes Yes Yes  Motion carried.  RE: MATTERS FROMTHE PUBLIC  Ms. Gwen Baker suggested that Greene County look into creating a tourism app like the one used in Louisa County, which would be less expensive than maintaining kiosks and provide better analytics. She also recommended that Greene County invest in sports tourism, as itisai fast- growing sector in the tourism industry and proposed that Greene County establish a tourism zone to participate in the tourism development financing program. She did not agree with spending $100,000 on bathrooms at Greene Commons and said that should be handled through their management company. She stated that Greene County should consider creating a dedicated Tourism Director role instead of having one person handle both Economic Development and Tourism and recommended expanding and diversifying the membership of the Tourism Council  tol bring in more fresh ideas.  Mr. Don Pamenter expressed appreciation for the support the Tourism Council has provided to the Greene Commons group and the Farmers Market and said that the Black Fair festival was a great success, with many visitors from outside of Greene County attending. He noted that it is disappointing there is no allocation of funds to the Greene County Historical Museum in the current budget, as the museum provides valuable services to visitors researching their family history. He also thanked the Tourism Council members, Alan Yost, and the volunteers for their  contributions to tourism in Greene County. RE: MONTHLY WATER AND SEWER UPDATE  Mr. Dave Hundelt said that Greene County is currently experiencing severe drought conditions, with a third oft the county in extreme drought. Voluntary water restrictions are inj place and mandatory restrictions may be implemented if the dry weather continues. He said that we are continuing to make progress on various water and sewer projects, including proposals for the Standardsville water mains and elevated tank projects, the Standardsville sewer rerouting project, the alum treatment at the Rapidan WWTP project and the lead and copper rule lead line inventory project. The water utility is working to improve its billing and meter reading processes, including moving to a consistent 30-31-day billing cycle and prioritizing meter replacements for older, harder-to-read meters. The water utility is also increasing pressure on delinquent customers, including issuing door hangers, and considering implementing late fees and cut offs, in order to    Board of Supervisors July 23, 2024 Sheet 4  improve revenue collection. The water utility is proposing to change the sewer. rates for customers with County owned and maintained grinder pumps and lateral systems, as the current rates do not  adequately cover the county's maintenance responsibilities for those systems. RE: TOURISM COUNCIL TOT RECOMMENDATIONS  Several members of the Tourism Council were present to share their recommendations for Mr. David Fowley explained that the Tourism Council is advocating for outdoor activities and access to parks and natural areas in Greene County, including potentially purchasing land or securing access along the border of Shenandoah National Park. The council is also proposing to use carryover tourism funds to install information kiosks throughout the county, which would provide brochures and information to visitors. The council is requesting that any remaining carryover tourism funds be set aside to support potential future tourism-related asset purchases or  use of the TOT funds with the Board.  development opportunities.  Ms. Julie Winslow said that the Tourism Council is made up of volunteers from various tourism-related industries in Greene County, including restaurants, lodging, venues, and outdoor recreation organizations. The council works closely with groups like the Blue Ridge Heritage Project and the STAR organization to promote tourism in the county. She said that the Tourism Council is dedicated to supporting and promoting tourism in Greene County through their  volunteer efforts.  Mr. WhitLedford said hel has experience in the tourism industry, having previously owned and operated the Lafayette Hotel in Greene County and has several Airbnb on their 60-acre farm. He highlighted the significant economic impact of tourism in Greene County, noting that tourism revenues have grown from around $3 million in fiscal year 2015 to over $10 million currently. Ledford stated that while the COVID-19 pandemic hit the tourism industry hard, the sector has rebounded strongly in recent years. He noted that of the $31 million total economic impact of tourism in Greene County, only $300,000 oft the $1.6 million in local taxes generated went towards tourism-related initiatives, suggesting there is room to dedicate more funding to support the  industry.  Mr. Alan Yost said that he researched how other localities, such as Albemare/Charotcsvile and Clark County, allocate their transient occupancy tax (TOT) funds. He found that Albemarle/Charotcsvile dedicates 1.4 cents of their 8-cent TOT to parks and recreation, while Clark County dedicates all of its TOT revenue to the general fund. Mr. Yost explained the history behind the Tourism Council's carryover funds, noting that they have been conservative in their budget projections to account for uncertainties, such as the impact of the COVID-19 pandemic on tourism and also that the Finance Office and the Tourism records were not matching, SO current staff has worked through those books for a more precise total.    Board of Supervisors July 23, 2024 Sheet 5  Ms. Tina Deane said that she cannot keep brochures stocked at the kiosk located at Lydia Mountain Lodge, indicating a high demand from visitors for this type of information. She expressed support for the Tourism Council's proposal to install information kiosks throughout the county, as she has seen the success of a similar kiosk at her own business. Deane noted that the kiosks provide a valuable resource for visitors to learn about and plan their activities in Greene County, even ift they do not end up visiting the specific location where the kiosk is located.  Mr. Roy Dye said that the Greene Commons facility, which includes aj pavilion and stage, was built through a grant awarded to the Town of Standardsville, at no cost to the county. The county then leased the property to the Greene Commons group to manage the facility. Dye stated that the lack of permanent bathroom facilities at Greene Commons is hindering its use by community groups, churches, and other organizations, as they are reluctant to rent the space without access to restrooms. The Greene Commons group has raised funds to help pay for the construction of a bathroom facility, but the additional costs for stormwater engineering and other infrastructure have made the project too expensive for the group to complete on their own. Dye requested that the county use carryover tourism funds to contribute $100,000 towards the construction of the bathroom facilities at Greene Commons, which would benefit both the local  community and visitors to the venue.  It was the consensus of the Board and the Tourism Council that they should hold a workshop SO they can sit down and discuss and align goals for the use of the TOT funds.  RE: CONSENT AGENDA the Board approved the consent agenda.  Upon motion by Steve Catalano, second by Tim Goolsby, and unanimous roll call vote,  a. b. C. d.  Minutes of previous meetings  Resolution to authorize the Chair to sign a letter of support of a new Regional Housing Needs Assessment and Strategy Report to the TJPDC (Attachment "A") Resolution to authorize the County Administrator to sign the Multijurisdictional Memorandum of Agreement to apply for a Digital Inclusion Planning Grant with Resolution to appropriate $51,757.50 from proffer funds to purchase nutrient credits and engineering for the Emergency Medical Services Building Project and Vehicle Maintenance Facility School Bus Parking Lot Project (Attachment "C")  the Virginia DHCD (Attachment "B")  Recorded vote:  Marie Durrer Davis Lamb Tim Goolsby Francis McGuigan Steve Catalano  Absent Yes Yes Yes Yes  Motion carried.    Board of Supervisors July 23, 2024 Sheet 6  RE: BOARDLIAISON REPORTS  Mr. Lamb said that he attended Water and Sewer Committee meetings and interviews.  Ms. Schafrik noted that there was an ESAB meeting last week.  RE: COUNTY ADMINISTRATORS UPDATE  Ms. Schafrik said that Greene County is currently experiencing severe drought conditions, with a third of the county in extreme drought. Voluntary water restrictions are in place, and mandatory restrictions may be implemented if the dry weather continues. The county is promoting a federal program that provides working capital loans for small businesses, agricultural cooperatives, and nonprofits impacted by the drought and excessive heat. The deadline to apply is August 12. The County has successfully recruited a new permanent Water and Sewer Director, Tom Hutka, who has al background in civil engineering, water resources, and finance, as well as  experience managing large capital projects.  RE: ADJOURN  Upon motion by Steve Catalano, second by Francis McGuigan and unanimous roll call  vote, the Board meeting was adjourned.  Recorded vote:  Marie Durrer Davis Lamb Tim Goolsby Francis McGuigan Steve Catalano  Absent Yes Yes Yes Yes  Motion carried.  ische Marie Durrer, Chair Greene County Board of Supervisors  Greene County Board of Supervisors  BAA    July 23, 2024 Attachment A  of  CatI  d  BOARD OF SUPERVISORS POSTOFFICE Box358 SrsimsynT. VIesis 22077 TAPONE: 434-985-5201  July 23, 2024  Thomas Jefferson Planning District Commission (TJPDC)  401 E. Water Street Charlottesville, VA22902  Dear Commissioners of the TJPDC,  Iam writing on behalf of Greene County to express our strong support for the development ofa new Regional Housing Needs Assessment and Strategy Report. We understand the importance of this project in identifying and addressing the housing needs within our community and the wider Greene County is committed to collaborating with TJPDC in applying for the necessary funding too carry out this vital work. We recognize the value of partnering with the Virginia Center for Housing Research (VCHR) to develop a comprehensive Housing Needs Assessment. This partnership will ensure that the assessment is thorough, data-driven, includes a high level of consultation with our citizens, and is tailored to the unique needs of our region. The insights gained from this assessment will be instrumental in guiding our future housing policies and strategies. It will help us to identify current and projected housing needs, prioritize areas for development, and create a more inclusive housing environment for all residents. We firmly believe that this initiative will significantly contribute to the well-being and prosperity of our community. Greene County is eager to support TJPDC in this endeavor and looks forward Thank you for your attention and consideration. Please feel free to contact me if you require any  region.  to the positive impact it will have on our region. further information or assistance in this matter.  Sincerely,  Yoir CDyun  Marie C. Durrer Chair, Greene County Board of Supervisors    July 23, 2024 Attachment B  DRAFTJuly 9, 2024  MULTI-JURISDICTIONALMEMEMORANDUM OF. AGREEMENTTO APPLY FORA VIRGINIA DHCD BLOCK GRANT PROGRAM PLANNING GRANT 1. Thej parties to this Agreement are the County of Albemarle, Virginia (Albemarle);, the Couniy of Nelson, Virginia (Nelson); the Counly vfLouisa, Virginia (Louisa), the County of Fluvanna, Virginia (Fluvanna); the County of Greene, Virginia (Greene); and the City of Charlottesville, Virginia (Charlottesville); all political subdivisions ofthe Commonwealth of Virginia (collectively "the Parties"). 2. The parties hereto are eligible and authorized under Virginia Code $ 2.2-5400 et seq. to participate in the Virginia Community Development Block Grant Program administered by the Virginia Department of Housing and Community  Development (DHCD).  3. The Virginia Community Development Block Grant Program Planning Grant program (Planning Grant) is designed to aid in developing clearlya articulated strategies for addressing communities' greatest community development needs following meaningful citizen participation. Planning Grants are available for needs analysis and prioritization, preliminary design, and strategy development activities in preparation for a future Community Improvement Grant application. 4. The Parties intend to collaborate inj planning and strategizing in an effortto submit a competitive and successful application for DHCD-managed Federal digital inclusion grant funding (Digital Inclusion Grant), which is intended to extend broadband infrastructure to remaining unserved locations withouta funded solution for connectivity and to design programs to meaningfullyaddress 5. The purpose oft this Memorandum of Agreement (MOA) is to establish the Parties' joint commitment to participate fully in the planning and development needed tos submit a grant proposal, letter ofintent to apply, and grant application in 2024 for a Digital Inclusion Grant. This MOA outlines in general the Parties' 6. The Parties recognize the critical need to expand and improve broadband access tou unserved and underserved locations and to community institutions. They intend to work together to develop a grant proposal to serve all participating 7. The. Albemarle County Broadband Accessibility and Affordability Office will serve as the primary, lead applicant for this multi-jurisdictional coalition. The Parties will enter a multi-jurisdiction grant application for project areas tol be identified.  broadband affordability and adoption.  responsibilities.  localities.  1    DRAFTJuly 9, 2024  Participation in this Agreement is non-exclusive, meaning each Party is at liberty toj participate in separate grant applications and programs tol benefitit its  jurisdiction.  8. Albemarle, by and through its Broadband Accessibility and Affordability Office, is  responsible for the following:  a. Serve as the primary applicant and point of contact between the DHCD and all other Parties for Planning Grant application purposes; b. Serve as the procurement agent for obtaining an appropriate consultant's services upon receipt ofal Planning Grant award; Administer the finances associated with a Planning Grant award and submit required financial reports to thel DHCD and other Parties; and d. Manage the consultant in satisfying the requirements for a successful Planning Grant application, which will include amongst other requirements the meaningful engagement with and participation of each  Party's citizenry.  9. All Parties are responsible for the following:  a. Share local date and information needed to complete a Planning Grant b. Upon receipt ofal Planning Grant award, engage with local community members and broadband service provider stakeholders as suggested by the consultant to assist in research needed to complete a Planning Grant Upon receipt ofa Planning Grant award, facilitate local community d. Otherwise, cooperate tos submit a Digital Inclusion Grant proposal, letter ofintent, and complete application, making decisions on roles and responsibilities where necessary to facilitate a timely and effective e. Enterinto an Operational Agreement when required to govern the  application;  application;  member meetings with the consultant;  submission of necessary information; and management ofa Digital Inclusion Grant award  SIGNATURE PAGES FOLLOW]  2    DRAFTJuly 9, 2024  IN WITNESS WHEREOF, the Parties have executed this Memorandum of Agreement  effective as to each Party as of the date oft the execution.  County of Albemarle, Virginia  Jeffrey Richardson County Executive  Date  County yofNelson, Virginia  Candace McGarry County. Administrator CountyofLouisa, Virginia  Date  Christian Goodwin County. Administrator County of] Fluvanna, Virginia  Date  Eric M. Dahl County Administrator Countypf@reene, Virginia  Date  Date  76vby  County Administrator  EAE  CityofCharlottesville, Virginia  Samuel Sanders, Jr. City Manager  Date  3    July 23, 2024 Attachment C  RESOLUTION TO APPROPRIATE FIFTY-ONE THOUSAND SEVEN HUNDRED FIFTY-SEVEN DOLLARS AND FIFTY CENTS FROM PROFFER FUNDS TO PURCHASE NUTRIENT CREDITS AND PAY FOR ENGINEERING TO CLOSE OUT CAPITAL PROJECTS  WHEREAS, the Code of Virginia $15.2-2303.3 allows localities to accept voluntary cash proffers from landowners petitioning for a zoning change; and WHEREAS, Greene County has received cash proffers from landowners; and WHEREAS, Greene County must pay for Chesapeake Bay Nutrient Credits for the Emergency Medical Services Building Project and for the Vehicle  Maintenance Facility School Bus Parking Lot Project; and  WHEREAS, Greene County must pay for the as-built engineering for the WHEREAS, the credits must be purchased, and engineering invoice paid to WHEREAS, Greene County may use proffer funds for these expenses; and WHEREAS, the funds in the amount of fifty-one thousand seven hundred fifty-seven dollars and fifty cents ($51,757.50) need tol be appropriated to the correct line item in the 2024-2025 budget of the County of Greene, Virginia.  Vehicle Maintenance Facility School Bus Parking Lot Project; and  close out the capital projects; and  NOW,THEREFORE, BEITANDITISHEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that fifty-one thousand seven hundred fifty-seven dollars and fifty cents ($51,757.50) be appropriated to the 2024-  2025 budget of the County of Greene from proffer funds.  BE: IT FURTHER RESOLVED that the County Administrator of the County ofC Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to all things necessary to give his resolution effect and sign the bank  documents for the nutrient credits.  Adopted this 23rd day of July, 2024.    Motion: Steve Catalano Second: Tim Goolsby Recorded Vote: Steve Catalano Marie C. Durrer Tim Goolsby Davis Lamb  Yes Absent Yes Yes  Francis McGuigan Yes Mair C.Dyns Marie C. Durrer, Chair Greene County Board of Supervisors  ATTEST!.  Ceathy  Clerk  Greene County Board of Supervisors  GLEAR