Board of Supervisors July 9,2019 Sheet1  July 9, 2019  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, JULY 9, 2019,  BEGINNING AT 6:30 P.M. IN THE COUNTY MEETING ROOM  Present were:  Bill Martin, Chair Michelle Flynn, Vice Chair David Cox, Member Marie Durrer, Member Dale Herring, Member  Staff present:  Mark B. Taylor, County Administrator Kelley Kemp, Assistant County Attorney Patti Vogt, Deputy Clerk Jim Frydl, Director of Planning and Zoning  RE: CLOSED MEETING Board approved the following: Meeting the following matter(s):  Ms. Kemp read the proposed resolution for closed meeting.  Upon motion by David Cox, second by Dale Herring and unanimous roll call vote, the WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion, consideration, or interviews of prospective candidates for appointment to a personnel committee and the performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body with respect to Greene WHEREAS, pursuant to: 92.2-3711(A)0) oft the Code of Virginia, such discussions may NOW,THEREFORE, BEITRESOLVED that thel Board of Supervisors of Greene County  Transit - $2.2-3711(A)1) occur in Closed Meeting;  does hereby authorize discussion oft the aforestated matters in Closed Meeting.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors July 9,2 2019 Sheet 2  RE: RECONVENE IN OPEN MEETING AND CERTIFY CLOSED MEETING  Upon motion by David Cox, second by Marie Durrer and unanimous roll call vote, the  Board returned to open meeting. Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, all members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the  motion to enter into closed meeting were discussed.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  RE: APPOINTMENT OF PERSONNEL COMMITTEE  Upon motion by Dale Herring, second by David Cox and affirmative roll call vote, the  Board appointed Michelle Flynn and Bill Martin to the Personnel Committee.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Abstained Abstained Yes Yes Yes  Motion carried.  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: ADOPTION OF THE AGENDA Board approved the agenda as presented.  Upon motion by Dale Herring, second by Michelle Flynn and unanimous roll call vote, the  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors July 9,2019 Sheet 3  RE: RECOGNITION  STANARDSVILLE INDEPENDENCE DAY COMMITTEE Mr. Martin presented the volunteer members of the Stanardsville Independence Day Committee (SIDC) with a certificate of recognition for their tireless efforts to showcase the community spirit in honoring the commemoration of Independence Day. Untortunately, the Mr. Michael Payne presented a United States flag that was donated and flown by David] P. Jones, TSgt. USAF, Ret. over the U.S. Embassy in Kabul, Afghanistan on April 20, 2019. The flag was presented to all citizens and given to the County for public display as a1 reminder that our independence is guaranteed only by the sacrifices of service members and their families.  festivities were cancelled due to heavy rain.  RE: MATTERS FROM THE PUBLIC RE: CONSENT. AGENDA  None  Upon motion by Michelle Flynn, second by David Cox and unanimous roll call vote, the b. Resolution to accept and appropriate $70,000 in grant funds for the Victim Witness Program in the Sheriff's Department - al local match is not required (See. Attachment "A") Resolution to accept and appropriate $45,000 in grant funds for the Virginia Domestic Violence Victim Fund for the Commonwealth's Attorney's Office - a local match is not  Board approved the following items on the consent agenda: a. Minutes of] June 25, 2019 meeting  required (See. Attachment "B") Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: WORK SESSION - STRATEGIC PLAN  Mr. Taylor said the presentation includes the whole set ofidentified strategic priorities and status update for each. Staff would appreciate the Board's feedback, comments and direction to either refine these priorities, to add others, or to help staff customize a workplan going forward. There is a draft of a Fiscal Management Policy prepared during the past year and Mr. Mr. Taylor said he and Mr. Frydl are reviewing the draft County Facilities Plan as submitted by the contractor. Mr. Taylor suggested scheduling a tour of current facilities at 4:00 p.m. on September 10th prior to the meeting. It was the consensus of Board members to proceed Mr. Taylor said the County and Schools CIP Budget Strategy is still very much a work in progress and he and Dr. Whitmarsh will be meeting to discuss. He noted the current School  Taylor said hel has it in his workplan to refine that policy further.  with scheduling a tour of current county facilities. construction project is nearing completion.    Board of Supervisors July 9, 2019 Sheet 4  Mrs. Golon, Deputy Planning Director, has started work ini regards to the Code and Zoning Ordinance audit to bring certain issues in focus such as the balance of mixed-use provisions and provisions in the Comprehensive Plan to set aside land for future employment centers. Greene County is a high growth locality and the State requires the designation of UDAS (urban development areas). Mr. Taylor said over 2,500 single family dwelling units havel been added over the last 19 years. There has also been a shift in the type ofunits those are. American Community Survey projects that we will see another 3,000 additional dwelling units over the next 20 years. Mr. Taylor said approximately 85% of our workers commute to other areas and 14.9% work in Greene County. The challenge is toi increase employment opportunities in the county and reduce commuting. Along with that comes the benefit of an increase in non-residential tax base which does not generate school children like residential growth generally does. Potential barriers to employment center development and housing density were identified. The Planning Department is preparing a more in-depth presentation to address these potential barriers. Greene is al healthy Discussions with Rapidan Service Authority on the water and sewer agreements are ongoing. Mr. Taylor said a comprehensive report will be provided to the Board in early fall. The Broadband Committee has been looking at business concepts and having discussions with potential institutional partners that could help with significantly affordable ways to provide service. Mr. Martin said the Committee has done sO much and come sO far and gettinginformation Mrs. Flynn felt the focus of limited staff resources should be on moving things forward and not constantly having to completely revisit the whole history ofa project every time we try to take a step forward. Mr. Herring said the Broadband Committee is making progress and things Mr. Taylor spoke next on information management and agreed it is difficult to find the agenda for Board meetings online. Staffisi in the process ofidentifying ways to make information more accessible. The Board also had identified as aj priority the scheduling ofap public meeting to focus on community needs and levels of service expectations and ai meeting will be scheduled for late September. An online survey will also be developed to get feedback from multiple modes. Mr. Taylor and Mr. Frydl have been looking at possible projects to submit for the Smart Scale 2020 cycle and have found nothing yet that meets the criteria for the program. Mr. Frydl said thej project must be al highwayofsignificance which would be Route 29 and Route 33. Thej project is limited to something that increases or improves safety or congestion on Route 29 or on Route Mr. Taylor said an infrastructure policy to support strategic development would be driven by solutions found for infrastructure development for water and sewer and he did not have a framework for progress at this time. Mr. Martin said projects such as school construction, the water treatment plant and water supply were: in mind when this was discussed and he would have toi refer tol his notes to provide additional information. Mr. Herring noted that the work session was  and growing community.  out to the public on broadband would be appreciated.  look al lot more promising.  33 in the general area ofthe intersection with Route 29.  recorded.    Board of Supervisors July 9,2019 Sheet 5  Mrs. Flynn said there has been al lot of education about Special Service Districts including workshops for the community and thought this would be more at the point of action. Mr. Martin said he did not see this as a high aj priority at this time. Mr. Taylor suggested this information could Mr. Martin said volunteerism as applied to fire and rescue and other seems like a strategic item going forward. Mr. Taylor agreed and thought it would be a sound addition to this plan. Mrs. Flynn said the Board has a strategic priority to promote greater citizen involvement in our county government but not to encourage greater involvement in the community. Volunteerism is not just about emergency services and she agreed with a strategic plan item specifically looking at that area while also looking toj promote citizens being engaged in the community. Mr. Martin agreed and noted the difficulty in getting citizens interested in serving on commissions and boards. Mr. Taylor said one point is fundamentally about community engagement and that goes back to communication. There are multiple things we can do to increase engagement of citizens on a variety ofi issues and to invite and encourage their participation. Then there is the issue of supporting volunteerism on and of our volunteer fire departments. The volunteers provide a tremendous service to our community that we would otherwise have to pay for. We need the benefit that these good people give to our community and to appreciate them every day for the service they give. Mrs. Flynn felt there is a large number of citizens who do not realize the fire departments are volunteer. Communication and education are key. Mr. Taylor said community Mr. Martin said an awful lot ofmisinformation, disinformation and information that is not fact checked gets circulated. While it is not the County's job to surf the internet to find what is wrong and correct it, he does wish the County could pursue ways tol have it monitored for flagrant misinformation and rumor control check point of sorts. Mr. Herring said other localities have individuals such as public information officers who respond to things like that on official media sites in a very factual manner to provide information. Mrs. Flynn said she is less inclined to be reactionary to things posted on social media. She asked ifthe County is beingi proactivel byi issuing press releases, for example, when something good happens. Mr. Martin said he wished there was av way we could begin to address this. Mr. Herring said the County could start issuing press releases about positive things that arel happening. Mrs. Flynn agreed saying this would help promote what Mr. Taylor said social media is a very big place and if one is not necessarily concerned about ai relationship with the truth, then a lot more information with an inflammatory tone can be produced quickly. On our side of the fence, where we are still tethered by truth and feel a deep responsibility to maintain integrity and report fully, honestly and thoughtfully to our community, the task often becomes more laborious. He believes there is an opportunity for our team to be proactive by very simply sharing news as we go: forward. We arel here to serve the community and we welcome their questions. The need for a public information officer is not determined by the size of your community or by the complexity of your issues, but by the nature of the society in Mr. Taylor said hel has instituted an open-door policy that is engaging of citizens. He does appreciate when people make appointments as that helps him order his time in an efficient way  bei included on the County website.  engagement and volunteers for public safety would be added to the list.  we want to have people talk about Greene County for.  which we are attempting to function and provide services in this modern age. and he does his best to engage with anyone who has questions for him.    Board of Supervisors July 9,2019 Sheet 6  RE: AUTHORIZATION TO REQUEST A STUDY OF FIRE AND EMS SERVICES WITHIN GREENE COUNTY BY THE VIRGINIA FIRE SERVICES BOARD Mr. Taylor said the Virginia Fire Services Board can provide a free study of fire and EMS services within a locality ifit is requested. Studies are valuable to emergency services and local governments by providing an objective view of fire and emergency services in al local jurisdiction. Mr. Herring said the Emergency Services Committee has requested a study. Mr. Cox read an excerpt from the memo and said thei report would need tol be critiqued and made to work for Greene County. A report may be available by the end of the year ift the request is made soon. This will  be on the agenda for the next meeting for action by the Board.  RE: LIAISON REPORTS  Mrs. Flynn said the Social Services Board met this past week. The Commonwealth has developed a key matrix to use in evaluation of Social Services agencies and those results will be Mr. Martin encouraged citizens to visit the Blue Ridge Heritage Memorial and review the associated historical information. The Farmer's Market has moved to the pavilion and the music  made available.  stage should be under construction shortly. RE: COUNTY ADMNISTRATORS REPORT  Mr. Taylor expressed his appreciation to the Chamber ofCommerce for the meet and greet event on June 27 at Terrace Greene. There is mandatory training on the Conflict of Interest Act available online and each Board member must complete it by the end ofthe year. Mr. Taylor said he and his wife attended the soft opening of Greene Commons and the Farmer's Market. Efforts are being made to improve our web presence, public notification and the accessibility of information. Public comments activated stafft to review current practices fori meeting notifications, public notice posting, etc. Our existing practices are, and have been, fully in compliance with  State law.  RE: OTHERS ITEMS FROMT THE BOARD  Mr. Herring said he and Dr. Whitmarsh gave a presentation on broadband and there were positive comments about what we're doing in our community. He agreed this past weekend was Mrs. Flynn thanked Mr. Taylor and staff for taking to heart the comments and feedback heard about communication, meeting notices and agendas. She found it encouraging that those comments are used as a springboard for communication and review of current practices toj provide thel best service we can in the most meaningful way and making it as accessible as possible. She  great with music, good food, and dedication oft the memorial.  encouraged staff to keep doing the good job that they have been doing.    Board of Supervisors July9,2019 Sheet7  RE: ADJOURN MEETING The meeting was adjourned.  lbyhnt William Bryan) Martin, Chair Greene County-Board of Supervisors  Majk B. AA  Clerk  Greene County Board of Supervisors    Board of Supervisors July 9, 2019 Attachment "A"  RESOLUTION TO ACCEPT SEVENTY THOUSAND DOLLARS FOR THE  VICTIM WITNESS PROGRAM GRANT  WHEREAS, the County of Greene has been awarded a grant from DCJS for a WHEREAS, the funds in the amount of seventy thousand dollars ($70,000.00) will need to be appropriated to the appropriate line item in the 2019-2020 budget of the  Victim Witness Program Grant; and  County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that seventy thousand dollars ($70,000.00) be  appropriated to the 2019-2020 budget of the County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the  budget to do all things necessary to give this resolution effect.  Adopted this gth day ofJuly, 2019.  Motion: Second: Recorded Vote: David L. Cox Marie C. Durrer Yes_ Michelle Flynn Dale R. Herring Yes_ Bill Martin  Michelle Flynn David Cox  Yes Yes Yes_  ATTEST:  LOA  Ibl Mark/B. Taylor, Clerk  William  KKht  Bryan Martin, Chair Greene County Board of Supervisors  Greene County Board of Supervisors    Board of Supervisors July 9, 2019 Attachment "B"  RESOLUTION TO ACCEPT AND APPROPRIATE FORTY-FIVE THOUSAND DOLLARS FOR THE VIRGINIA DOMESTIC VIOLENCE VICTIM FUND  GRANT  WHEREAS, the County of Greene has been awarded a grant from DCJS for a WHEREAS, the funds in the amount of forty-five thousand dollars ($45,000) will need to be appropriated to the appropriate line item in the 2019-2020 budget of the  Virginia Domestic Violence Victim Fund; and  County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that forty-five thousand dollars ($45,000) be  appropriated to the 2019-2020 budget oft the County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the  budget to do all things necessary to give this resolution effect.  Adopted this gth day ofJuly, 2019.  Motion: Michelle Flynn Second: David Cox Recorded Vote: DavidL. Cox Marie C. Durrer Yes Michelle Flynn Yes Dale R. Herring Yes Bill Martin hhibe William  Yes  Yes  ATTEST:  bhat Bryay Martin, Chair Greene Courty Board of Supervisors  Mark -  Greene County Board of Supervisors  MBE