Board of Supervisors January 11,2022 Sheet1 1  January 11, 2022  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, JANUARY 11, 2022, BEGINNING AT 5:30 P.M. IN PERSON IN THE COUNTY ADMINISTRATION BUILDING MEETING ROOM AND BY ZOOM VIDEO COMMUNICATION  Present were:  Marie Durrer, Chair Dale Herring, Vice Chair Steve Bowman, Member Abbey Heflin, Member Davis Lamb, Member  Staff present:  Mark B. Taylor, County Administrator Kelley Kemp, Assistant County Attorney Kim Morris, Deputy Clerk Jim Frydl, Director of Planning and Zoning Tracy Morris, Director of] Finance  RE: ELECTION OF CHAIR  Upon motion by Dale Herring, second by Davis Lamb and affirmative roll call vote, the  Board elected Marie Durrer as Chair for calendar year 2022.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Abstained Yes Yes Yes Yes  Motion carried.  RE: ELECTION OF VICE CHAIR  Upon motion by Steve Bowman, second by Davis Lamb and affirmative roll call vote, the  Board elected Dale Herring as Vice Chair for calendar year 2022.    Board of Supervisors January 11,2022 Sheet 2  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Abstained Yes Yes Yes  Motion carried. RE: CLOSED MEETING  Ms. Kemp read the proposed resolution for closed meeting.  WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Consultation with legal counsel pertaining to actual or probable litigation, where such consultation in open meeting would adversely affect the negotiating or litigating posture of the  Meeting the following matter(s):  public body concerning RSA litigation. occur in Closed Meeting;  WHEREAS, pursuant to: $2.2-3711(A)7) of the Code of Virginia, such discussions may NOW, THEREFORE, BEITE RESOLVED that the Board of Supervisors of Greene County Upon motion by Dale Herring, second by Marie Durrer and unanimous roll call vote, the  does hereby authorize discussion oft the aforestated matters in Closed Meeting.  Board entered into closed meeting. Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: OPEN MEETING Board returned to open meeting. Recorded vote:  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors January 11,2 2022 Sheet3  By unanimous roll call vote, members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the motion to  enter into closed meeting were discussed.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: ADOPTION OF AGENDA Board approved the agenda as presented.  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: UPDATE ON COVID-19  Mr. Taylor gave the Board a brief update on COVID-19. He shared the information that was updated daily on the Blue Ridge Health District's website. He said that we are seeing a large  spike in cases due to the omicron variant.  Mr. Herring said that he had read that the testing timeframe has been extended due to demand. He asked Mr. Taylor ifl he knew whether or not they were going to ramp up the testing capabilities. Mr. Taylor was not aware, but said he would try to gather information regarding this  question.  RE: MATTERS FROM THE PUBLIC  Mr. Scott Winslow was present to ask the Board tol leave the transient occupancy tax at the 5% of the owner's sales amount. The State is now allowing the tax to be applied to the entire amount that the renter pays. Airbnb charges a 12% fee above the rate that the owner lists the property for. The owner does not receive any of that money. The owner should not have to pay  TOT tax on the amount that they do not receive.  Mr. Joe Mitch Miller was present to speak on the health, safety and welfare impacts in Dogwood Valley regarding how the land was subdivided. The roads cannot be maintained and    Board of Supervisors January 11,2022 Sheet4 4  have not been maintained. The deeds that provide those subdivided lots do not show that the roads are dedicated. He asked if he could meet with Abbey Heflin and Dale Herring to discuss these  issues.  Ms. Gwen Baker was present via Zoom to tell the Board that her neighbor received an email from the FiberLync team that they did not receive state funding to finish their project. She also wanted to recommend that a TOT registration form be created as an online form in a searchable database. Lastly, she asked that the agenda format be changed sO that public hearings  be moved to the beginning of the meeting. RE: CONSENT AGENDA  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the Board approved the minutes of the December 14, 2021 and of the December 28, 2021 meetings as  presented.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the Board approved the resolution to accept and appropriate $2,100 for the VFIRS Hardware Grant as  presented. (See Attachment"A") Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the Board approved the resolution declaring a local emergency due to winter storm Frida. (See  Attachment "B")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors January 11, 2022 Sheet5  RE: BYLAWS FOR CALENDAR YEAR 2022  Mr. Herring said that the Board received a suggestion from the County Attorney to include Mr. Lamb said that some ofhis constituents had contacted him about modifying the agenda tor move action items earlier. Mr. Herring said that he does not disagree, but ifthe Board were to make that change, guest peakers/presenters would have to be here much later and most of them  the Virginia Code Section that allows electronic meetings and remote participation.  travel to attend.  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the Board approved the bylaws for 2022 as amended to include the language for remote participation.  (See Attachment "C") Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: MEETING SCHEDULE FOR2022  Mr. Taylor shared that the regularly scheduled meeting on November 8, 2022 falls on a State holiday, Election Day. The Board's bylaws state that, should a meeting fall on a holiday, the meeting shall be held on the following Thursday. We have amended the calendar to hold that meeting on November 10, 2022. Mr. Taylor also shared that, due to light agendas during the summer months, it may be a good idea to remove one of the continued meetings, either in. July or August. After discussion by the Board, and the understanding that a meeting could be scheduled as needed, the Board agreed to remove the. July 26, 2022 meeting from the schedule.  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the  Board approved the 2022 meeting schedule. (See Attachment "D")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Dale Herring, second by Steve Bowman and unanimous roll call vote, the Board approved the FY 2023 Budget Schedule with workshops starting at 4:30 pm. (See  Attachment "E")    Board of Supervisors January 11, 2022 Sheet 6  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: APPOINTMENTS  Upon motion by Dale Herring, second by Steve Bowman and unanimous roll call vote, the Board appointed Davis Lamb to the Agricultural and Forestal Advisory Committee for calendar  year 2022. (See Attachment "F") Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Davis Lamb, second by Dale Herring and unanimous roll call vote, the Board appointed Marie Durrer to the Central Virginia Regional Jail Authority for calendar year  2022. (See Attachment "G") Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Davis Lamb, second by Dale Herring and unanimous roll call vote, the Board appointed Marie Durrer to the Piedmont Workforce Network Council and Steve Bowman  as alternate for calendar year 2022. (See Attachment "H")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Davis Lamb, second by Marie Durrer and unanimous roll call vote, the Board appointed Dale Herring and Abbey Heflin to the Rivanna River Basin Commission for  calendar year 2022. (See Attachment "T")    Board of Supervisors January 11,2022 Sheet7  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Dale Herring, second by Steve Bowman and unanimous roll call vote, the Board appointed Davis Lamb tot the Social Services Board for calendar year 2022. (See Attachment  "J")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Davis Lamb, second by Steve Bowman and unanimous roll call vote, the Board appointed Dale Herring to the Thomas Jefferson Planning District Commission for calendar  year 2022. (See Attachment "K") Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Ms. Durrer shared the list of liaison appointments as follows:  Board of Zoning Appeals Culpeper Soil & Water Economic Development Authority Emergency Services Jefferson Area Board for Aging Planning Commission Ruckersville Advisory Committee School Board Stanardsville Town Council  Steve Bowman Davis Lamb Abbey Heflin Dale Herring Marie Durrer Steve Bowman Davis Lamb Steve Bowman Abbey Heflin    Board of Supervisors January 11, 2022 Sheet 8  RE: TRANSIENT OCCUPANCYTAXORDINANCE AMENDMENT AND SHORT-TERM Ms. Kelley Kemp shared information with the Board regarding an update to the transient occupancy tax ordinance and some options regarding a short-term rental registry which would be used as a means for tracking and enforcement. The transient occupancy tax was updated by the State in September of 2021. Ms. Kemp said that she made some proposed amendments to the County's ordinance to use some of the same language that the State is using. Ms. Kemp went on to explain that the State is now allowing localities to apply the TOT tax based on the total amount paid by a customer. Mr. Herring asked what other localities had implemented the updated TOT tax. Ms. Kemp said Goochland had, but was not sure of others. Mr. Lamb asked if the amount charged by all third-party booking vendors was 12%. Ms. Kemp said that she did not know how that part of the transaction worked. Ms. Heflin asked ift the TOT was 2%, plus 3%. Ms. Kemp said yes. Ms. Heflin asked ifthat was something we have to charge or ifit is up to each locality. Ms. Kemp said that the State has allowed the locality to charge that percentage. Ms. Heflin asked ifit was possible to charge commercial businesses a different TOT tax rate than we would charge Al, by-right, short-term rentals. Ms. Kemp said that she did not believe that would be allowed, but that she would check. Ms. Heflin explained that she was trying to preserve agro-tourism SO they would not have to be involved in the higher tax that the State is allowing. Mr. Herring said that the issue lies in the fact that the Airbnb owners are having to pay the tax on the total amount charged, which includes a fee that is not charged by or received by the owner. Mr. Herring went on to explain that what is being asked of the Board is that they not implement the updated Code changes which would result in the Airbnb owner making less money. He asked how the larger counties ini the State were dealing with this issue. Ms. Kemp said that she believes that this update ist trying to get the tax from the third-party rental company and not the homeowners. Ms. Kemp said that some localities will use different forms depending on the business type which could help deal with some ofthese issues. Mr. Herring asked ifthey could choose to implement the changes at any time or not at all. Ms. Kemp said yes, that we could even just update some of the  RENTAL REGISTRY  terminology to match the State.  Ms. Kemp said that the Board had asked for additional information for a registry for the short-term rentals that are operating in the County. She shared examples of the ordinance, the registry and the update to the Zoning Ordinance. Mr. Bowman said that he has learned that the example from Orange County, which had prompted him to ask us to: review this option, isi inj place because Orange County does not have a business license process. He said that we do, and the Commissioner of Revenue could provide to us, on a monthly basis, a list of all of the short-term rentals. He would like for the Board to send a formal request to the Commissioner of Revenue to provide us monthly or quarterly information on the short-term rentals that are registered with business licenses in our County. Ifthat were the case, we would not have to institute a registry. Ms. Kemp said that just having an updated business license form could help to gather the information that is needed. Mr. Bowman said that we should ask the Commissioner of Revenue toadd the requested information to the form. Mr. Herring echoed Mr. Bowmans thoughts and said that we should start with thei request ofthe Commissioner ofRevenue to update the business license    Board of Supervisors January 11,2022 Sheet9  form and perhaps make it fillable and able to be paid online. Mr. Bowman added that the 911 department should have access to this database in real time ini the case ofa an emergency.  RE: BOARDLIAISON REPORTS  Mr. Lamb said that he attended the Culpeper Soil and Water Commission meeting and found that Mr. Ratzlaff had taken a new. job and that the Culpeper Soil and Water was going tol be  assisting the County until his position can be filled.  Mr. Herring said that the Board should expect a request for the use of some oft the ARPA  funds for the needs of the fire departments due to loss of funding because of Covid. Mr. Bowman said that the School Board will meet tomorrow night.  Ms. Durrer said that the Central Virginia Regional Jail Board will meet Thursday  afternoon.  Mr. Lamb said that the Ruckersville Advisory Board will meet Thursday.  RE: COUNTY ADMINISTRATOR UPDATE  Mr. Taylor said that our staffi is experiencing a spike in Covid cases. He said that there are Mr. Taylor shared that RSA has submitted a request for expedited review to the Supreme Court of Virginia in which they are questioning Judge Worrell's ruling in favor of Greene County on the Plea inl Bar. On January 7,2022, the Supreme Court of Virginia issued their decision saying that they were denying RSA's petition for review. This was the 7th successive victory for Greene County. Due to illness ofan attorney, the hearing that was scheduled for this afternoon, has been  more employees out at this time than during any other time of this pandemic.  reschedule tol Monday, January 24th at 3:00 p.m. RE: OTHER ITEMS FROM BOARD MEMBERS  Mr. Bowman said that RSA has cancelled their. January meeting because they feel there is Mr. Bowman shared his concern about the meeting with the public hearing concerning glamping being held in our meeting room. He is worried about the number of people that may attend. Mr. Taylor said that the glamping hearing will not be coming before the Board until the second meeting in February. Mr. Herring said that is important to point out that if the event is hosted at one oft the school facilities, everyone would be required to wear: masks.  nothing to talk about.  Mr. Lamb shared that an accident took place on Route 29 where a truck broadsided a vehicle coming out of Route 609. Pegasus had to land in order to transport that patient. It was a very bad accident. Mr. Bowman said that there is something very wrong at that intersection that  really needs to be looked at.    Board of Supervisors January 11,2022 Sheet 10 RE: ADJOURN Board meeting was adjourned. Recorded vote:  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  ylea Marie/Durrer, Chair GreeneCounty Board of Supervisors  Deyp  Mark B. Taylor, Clerk Greene County Board of Supervisors    .Board of Supervisors, January 11, 2022, Attachment A  RESOLUTION? TO ACCEPT AND APPROPRIATE TWO THOUSAND ONE HUNDRED DOLLARS FOR THE VFIRS HARDWARE GRANT  WHEREAS, the County of Greene has been awarded a grant from Department of Fire WHEREAS, the funds in the amount of two thousand one hundred dollars ($2,100.00) will need tol be appropriated to the appropriate line item in the 2021-2022 budget oft the County  Programs for a VFIRS Hardware Grant; and  of Greene, Virginia.  NOW,THEREFORE, ITI IS HEREBY RESOLVED by the Board of Supervisors oft the County of Greene, Virginia that two thousand onel hundred dollars ($2,100.00) be appropriated  to the 2021-2022 budget of the County of Greene.  BEI ITI FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all  things necessary to give this resolution effect.  Adopted this 11th day of January, 2022.  Motion: Dale Herring Second: Steve Bowman Recorded Vote: Steve Bowman Marie C. Durrer Abbey Heflin Dale R. Herring Davis Lamb  Yes Yes Yes Yes Yes  luieree Marie Durrer, Chair Greene County Board of Supervisors  ATTEST:  Mark B.7  Greene County Board of Supervisors  ME    Board of Supervisors, January 11, 2022, Attachment B  RESOLUTION FOR THE DECLARATION  OF A  LOCAL EMERGENCY  WHEREAS, the Board of Supervisors of the County of Greene, Virginia does hereby find that: 1. Due to the occurrence of Winter Storm Frida, the County of Greene is facing a condition of peril to the lives, safety and property of the residents of Greene County; 2. That as a result of this peril, the proclamation of the existence of an emergency is necessary to permit the full powers of government to deal effectively with this condition  of peril as of1200 hours on the 4th day of January, 2022.  NOW, THEREFORE, IT IS HEREBY PROCLAIMED by the Board of Supervisors of the County of Greene, Virginia, that a local emergency now exists throughout the County of Greene; ITIS FURTHER PROCLAIMED AND ORDERED that during the existence ofs said emergency, the powers, functions and duties of the Director of Emergency Management and the Emergency Management organization and functions of the County of Greene shall be those prescribed by state law and the ordinances, resolutions and approved plans of the County of Greene in order to In order to carry out the effect of this resolution, a sum of money, not to exceed $5,000, is hereby appropriated from the county's unappropriated fund balance to cover the reasonable operational cost of Emergency Management pending further report to this Board and such additional appropriations as shall be deemed necessary to cover the expected scope of this emergency. Affirmed and adopted this 11th day of. January, 2022 due to the emergency conditions caused by  and  mitigate the effects ofs said emergency.  the Winter Storm Frida.  PAue Maridç Durrer, Chair Greene County Board of Supervisors  Attest:  Mark B. Taylor, Colnty Administrator    Board of Supervisors, January 11, 2022, Attachment C  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY,  VIRGINIA, ADOPTING THE BYLAWS OFTHE BOARD OF SUPERVISORS, AS AMENDED  WHEREAS, at the Annual Organizational Meeting ofthe Board ofs Supervisors, conducted as part oft the first meeting in January each year, the Board amends and adopts its Bylaws; and WHEREAS, the Board has reviewed, discussed, and considered suggested amendments NOW,THEREFORE, BEI ITI RESOLVED that the Greene County Board of Supervisors BE IT FURTHER RESOLVED that these amended Bylaws be posted on the Greene  toi its Bylaws;  does hereby adopt the Bylaws of the Board of Supervisors, as amended; and  County website for public access.  ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ONJANUARYII,  2022.  Motion: Steve Bowman Second: Davis Lamb Votes: Bowman: Yes Durrer: Yes Herring: Yes Lamb: Heflin:  Yes Yes  Yucsu Marie Durrer, Chair  ATTEST:  Mark B. B  Çlérk    Board of Supervisors, January 11, 2022, Attachment C  Adopted January 11, 2022  GREENE COUNTY BOARD OF SUPERVISORS  BYLAWS  SECTION 1 - PURPOSE AND BASIC PRINCIPLES Section 1-1 Purpose of Bylaws and Rules of Procedure  A. Toenable County government tot transact business expeditiously and efficiently;  B. Toprotect the rights of cach individual;  C.T Toj preserve a spirit of cooperation among Board members; and D. To determine the pleasure ofthe Board on any matter.  Section 1-2 Five Basic Principles Underlying Bylaws and Rules of Procedure A. Only one subject may claim the attention oft the Board at one time; B. Each item presented for consideration is entitled to full and free discussion;  C. Every member has rights equal to every other member;  D. The will of the majority must be carried out, and the rights oft the minority must be preserved; E. Board members should work asa collaborative body toj promote effective government.  SECTION 2 - MEETINGS Section 2-1 Regular Meetings  A. There will be a regular monthly meeting on the second and fourth Tuesday of each month beginning at 5:30 p.m. The meetings will be held at the County Administration Building located at 40 Celt Road, Stanardsville, VA 22973. A yearly calendar will be developed at the annual B. When a regularly scheduled meeting falls on a legal holiday, the meeting shall be held on the C. Ifthe Chairman, in consultation with the County Administrator, finds and declares that weather or other conditions are such that it is hazardous for members to attend the regular meeting, the meeting shall be postponed and all items on the agenda shall be deferred one week to thei following Tuesday. Such finding shall be communicated to the members and the press as promptly as possible and all reasonable efforts shall be made to notify the public including, but not limited to,  organzationalmecting. followingThursday.  providing such notice on the County web site or by electronic means.    D. IftheChairman, inc comsulanionwithiheCoumy, Administrator, finds and declares thati more than thes standard time allocated for Closed Mceting ist needed fora aj particular mecting or that a work session is needed prior to the normal starting time fora a regular meeting, the meeting start time may be adjusted to a time earlier than 5:30 p.m. Such finding shall be communicated to the members: andi thej press as promptly as possible and all reasonable efforts shall bei made toi notify the public including, but not limited to, providing such notice on the County web site or by E. From time to time, the Board may act in open meeting to add mectings toi its approved meeting schedule for such things asj joint meetings with the School Board or otherentities, work sessions on various topics, or budget work sessions. Notice of such additional meetings shall be communicated to the members and the press as promptly as possible and all reasonable efforts shall bc made to notify the public including, but not limited to, providing such notice on the  electronic means.  Countywebstcorbyelectronicmeans. Section 2-2 Special Meetings  Thel Board may hold such special meetings, as it deems necessary, at such times and places asi it may find convenient; and iti may adjourn from time to time. The Chairman or two (2) or more membersi may callaspecialn meetingo ofthel Boardi lins such ai mannera as] prescribed by Section 15.2- 1418 oft the Code of Virginia (1950), as amended. Only matters specified in the notice shalll be considered unless all ofthe members ofthe Board arej present. Where a special meeting has been called the Board shall give to the media and general public such notice oft the time, place and  purposeofthen meetingasisf feasible. Section 2-3 Annual Organizational Meetings  A. The first meeting held after the newly elected members of the governing body shall have qualified andi the first meeting heldi in the corresponding month ofeach succeeding year shalll be known as thea annual meeting. The County Administratorshal, preside during the election ofthe B. The Chairman: shalll be electedat thea annualo organzationamecing. immediately followinga any initial closed meeting, fora at term ofone year, but shall continue tos serveuntil: such timea asanew . Following the election ofthe Chairman, he/she will assume the chairand conduct the electiono of  Chairmanofthel Board.  Chaimaniselected.TheChairmanmaysucedhimselrnerselfinottice.  the Vice Chairman.  D. albwnghekimafevamdan  1. 2. 3.  Adoptmeyeanyacnaaremdroroarcmecings Voteonliaisonassignmentsasrequired.  Adopt its Bylaws.  2    Section 2-4 Quorum and Method of Voting  A. At any mccting, a majority of the Supervisors shall constitute a quorum. All resolutions, ordinances, and closed session certifications shall be determined by ai recorded roll call voice vote. All other matters may be determined by consensus or voice vote, orar roll call vote at the discretion  ofthe Chairman. . Atic vote fails.  B. Members abstaining shall state for the record their reason for abstaining.  Section 2-5 Board to Sit In Open Session  The Board shall sit in open session and all persons conducting themselves in an orderly manner may attend the meetings; provided, however, the Board may conduct Closed Mcctings as permitted  under the Virginia Frecdom of Information Act.  Section 2-6 Closed Meetings Virginia (1950), asa amended.  A. Closed Meetings may only be convened in conformance with Section 2.2-3711 of the Code of B. No resolution, ordinance, rule, contract, regulation or motion agreed to in a Closed Meeting shall become effective until thel Board reconvenes in an open session and takes a vote ofthe membership onsuchi resolution, ordinance, rule, contract or regulation or motion which shall have its substance At the conclusion ofa a Closed Meeting, the Board shall reconvene in open session immediately thereafter and shall take a roll call vote certifying that to thel best ofeach members' knowledge: 1. Only public business matters lawfully exempted from open session requirements were  reasonably identified in the openmeeting.  discussed; and  2. 3.  Only public business matters identified in the motion convening the Closed Meeting were Any member who believes that there was a departure from the above requirements shall sO state priort to the vote, indicating the substance ofthe departure that, in his/herjudgment,  heard, discussed orconsidered.  has takenplace.  D. The Board may permit non-members to attend a Closed Meeting ift their presence will reasonably  aid the Board in its consideration of anissue. Section 2-7 Remote Participation  A. A member of the Board may participate in the meeting by electronic means if, on or before the  day ofa meeting, a member of the Board notifies the chair oft the Board that:  I. 2.  Such member is unable to attend the meeting due to a temporary or permanent disability or other medical condition that prevents the member's physical attendance; or Such member is unable to attend the meeting due to aj personal matter and identifies with specificity the nature of the personal matter. Participation by a member pursuant to this  3    section is limited each calendar year to two meetings or 25 percent of the mcetings held per calendar year rounded up to the next whole number, whichever is greater.  B. If participation by a member through electronic communication means is approved pursuant to section 2-7: subsection A.1, the Board shall record in its minutes the remote location from which the member participated; however, the remote location need not be open to the public. Ifparticipation is approved pursuant to section 2-7 subsection A.1, the Board shall also include in its minutes the fact that the member participated through electronic communication means due to a temporary or permanent disability or other medical condition that prevented the member's physical attendance. If participation is approved pursuant to section 2-7 subsection A.2, the Board shall also include in its Ifar member's participation from a remote location pursuant to section 2-7 subsection A.2 is disapproved because such participation would violate the policy adopted pursuant to section D 7 The Board, or any, joint meetings thereof, may meet by electronic communication means withouta a quorum oft the public body physically assembled at one location when the Governor has declareda state of emergency in accordance with $ 44-146.17 or the County of Greene has declared a local state ofe emergency pursuant to S 44-146.21, provided that (i) the catastrophic nature oft the declared emergency makes it impracticable or unsafe to assemble a quorum in a single location and (ii) the purpose oft the meeting is toj provide for the continuity of operations ofthe Board or the discharge of its lawful purposes, duties, and responsibilities. When convening a meeting in accordance with this  minutes the specific nature oft the personal matter cited by the member.  (below), such disapproval shall be recorded in the minutes with specificity.  section the Board shall:  1.  Give public notice using thel best available method given the nature oft the emergency, which notice shall be given contemporaneousy with the notice provided to members of the public Make arrangements for public access to such meeting through electronic communication means, including videoconferencing ifa already used by the public body; and Provide the public with the opportunity to comment at those meetings of the public body  body conducting the meeting;  2. 3. 4.  when public comment is customarily received; and Otherwise comply with thej provisions oft this section chapter.  The nature ofthe emergency, the fact that thei meeting was held by electronic communication: means, and the type of electronic communication means by which the meeting was held shall be stated in The provisions of this section Cs shall be applicable only for the duration of the emergency declared D. Participation by a member of the Board in a meeting through electronic communication means pursuant to sections A and! B shall be authorized only ift the following conditions are met: 1. This remote participation policy shall be applied strictly and uniformly, without exception, to the entire membership and without regard to the identity of the member requesting remote participation or the matters that will be considered or voted on at the meeting; 2. Aq quorum oft thel Board must bej physically assembled at one primary or central meeting location;  the minutes.  pursuant to $ 44-146.17 or 44-146.21.  and  4    3. The Board makes arrangements for the voice oft the remote participant tol be heard by all persons  at the primary or central meeting location.  SECTION 3 -- OFFICERS  Section 3-1 Chairman and Vice Chairman  A. The Chairman shall preside over all mcctings of the Board of Supervisors. Upon the death, resignation or other permanent disability of the Chairman to fulfill the dutics of his office, the Board shall clect a new Chairman at its next regularly scheduled mecting or as soon thereafter: as B. The Vicc-Chairman shall preside over all mcetings ofthe Board of Supervisors when the Chairman is unable to attend or in absence ofa Chairman duc to death, resignation or permanent disability  possible.  until the Board elects a new Chairman inaccordance with Section 3-1.A.  Section 3-2 Clerk  The Clerk oft the Board shall be the County Administrator. The County Administrator may appoint one or more members oft the County stafft tos serve as Deputy Clerk oft the Board.  Section 3-3 Parliamentarian  The County Attorney shall serve as the Parliamentarian for the purpose of interpreting these Bylaws and Rules of Procedure and Robert's Rules of Order as may be directed by the Chairman, or as required as a result of a point of order raised by any one or more Board members. Ift the County Attorney is unavailable, the County Administrator shall serve as the Parliamentarian.  Section 3-4 Preservation of Order  A. At meetings ofthel Board, the presiding officer shall preserve order and decorum.  B. The Board encourages citizens to work through problems at the department and/or administrative .B Board meetings should not be used as a forum for political activity or campaigning. D. The Board will focus on issues and avoid making public comments about individuals, staff members, fellow Board members, community residents or mediarepresentatives.  levels before coming to thel Board.  SECTION 4- CONDUCT OF BUSINESS Section 4-1 Public Hearings  Public hearings are held as required to receive community input and citizen comment. 1. Any person desiring to spcak shall sign upi prior to the meeting and write down their contact 2. Speakers will be allowed three (3) minutes oft time or longer based on the Chairman's  information.  discretion. Speakers may not yield their time toothers.  5    3. The Chairman will monitor time and maintain decorum.  Section 4-2 Matters From the Public  A. The Board will set aside time for matters from the public on cach mccting agenda to receive  comments on any item not scheduled forap public hearing. B. Procedures for matters from the public are as follows: 1. All persons wishing to speak shall sign upi priort tos speaking.  2. All speakers shall speak from the microphone and state their name prior to their comments. 3. Spcakers will be allowed three (3) minutes of time or longer based on the Chairman's  discretion.  4. Speakers may not yield their time toothers. 5. The Chairman will monitor time and maintain decorum.  .The Board will not engage with the citizens in discussion or debate ofa any comment received.  Section 4-3 Consent Agenda  The Chairman and County Administrator shall style routine, non-controversial matters requiring Board action on a Consent Agenda. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request ofany Board member present. Only one motion is necessary  to adopt all recommendations and action items on the Consent Agenda.  Section 4-4 Other Matters from the Board  The Board will follow the procedure oft taking no action on items introduced at thetable under the category of other matters from the Board members or the County Administrator. If an item is presented for the first time during the course of business by Board members or the County Administrator, any action will be deferred until the next meeting of the Board. Exception willl be  made by unanimous consent of thel Board.  Section 4-5 Motions  A. A substitute motion may be made by any member to any motion properly on the floor. Once seconded, the substitute motion shall take precedence and all debate or action on the existing motion shall cease until the substitute motion is decided. Debate on a substitute motion is permissible. If the substitute motion is passed by a majority vote oft the members then present, the original motion is supplanted by the substitute motion. A second substitute motion can be made only after the first substitute motion is decided by vote of the Board. No more than two substitute  motions may be made on anyagenda item.  B. No Board member shall abstain from any vote unless there is a conflict ofinterest.  C.I Ina accordance with the Code of Virginia, a recorded affirmative vote ofa majority oft the entire Board shall be required to pass any ordinance or resolution imposing taxes, authorizing the  borrowing of money, or appropriating funds in excess of$500.00.  6    Section 4-6 Supplemental Appropriations Section 4-7 Amendment of Rules  Supplemental appropriation requests oflocal funds will require a second reading. These Bylaws may be amended by majority vote of the entire membership.  Section 4-8 Robert's Rules of Order  The proccedings of the Board, except as otherwise provided in the Bylaws and Rules of Procedure and by applicable State law, shall be guided by Robert's Rules of Order.  SECTION: 5- AGENDA Section 5-1 Preparation  A. The Chairman and the County Administrator will set the agenda for meetings. Any Board member can add an item to the agenda, coordinating with the Chairman and the County Administrator to B. Items requested to be on the agenda must be submitted in writing eight (8) working days prior to the meeting to allow for distribution of agenda to the media and for circulation of packet to the Board members. All correspondence addressed to the Chairman and/or to Board Members, that is included in the Board packet, must provide a telephone number and a return address. Individuals and/or departments wishing to provide information to the Board after the stated deadline will be required to mail such information directly to the mailing addresses of individual Board Members P Persons wishing to appear before the Board are directed to contact the County Administrator or D. The Clerk of the Board shall prepare or cause to be prepared extra copies ofthe agenda and shall make the same available to the public in the Office of the County Administrator. The Clerk shall also have copies available at each meeting. The Clerk shall post the agenda in such public places int the County as shall give the public as much notice oft the agenda as is feasible.  determine when the matter will bes scheduled for Board consideration.  with a copy to the County AdministratorsOfice. Board Clerk, to be placed on theagenda.  SECTION 6-1 BOARD APPOINTMENTS Section 6-1 Board of Supervisors Liaison Appointments partnerships, and other boards as required.  A. The Board, by majority vote, may establish Board liaison positions for departments, committees, B. The role of the liaison is to facilitate communication. The liaison will report on matters that may come before the Board or could have a future impact on the Board, staff and citizens of Greene. The liaison as an individual has no authority to act for the Board unless given that authority by  majority vote during an established regular mccting.  Section 6-2 Citizen Appointments  7    All appointments of citizens, other than members oft the Board of Supervisors, shall bc made by a  majority vote of Board members present. SECTION 7- GENERAL OPERATING POLICY Section 7-1 Actions by Individual Members of the Board  A. Board members will refrain from taking individual actions that require expenditure of public funds B. In responding to questions from the media and citizens, Board members shall not speak for the entire Board without authorization or make any comment on executive session matters as pursuant to Section 2.1-344 oft the Code of Virginia. The media should be referred to the Chairman or the  orsignificant stafftime regarding matters not in furtherance of Board action.  County Administrator regarding any official action ofthe Board.  8    Board 'of Supervisors, January 11, 2022, Attachment D  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY,  VIRGINIA, ADOPTING THE 2022 MEETING SCHEDULE  FOR THE BOARD OF SUPERVISORS  WHEREAS, at the. Annual Organizational Meeting oft the Board ofs Supervisors, conducted as part of the first meeting in January each year, the Board adopts its meeting schedule for that  calendar year; and  WHEREAS, the Board also desires to set the date oft the first meeting in 2023, which also NOW, THEREFORE, BEI ITI RESOLVED that the Greene County Board of Supervisors does hereby adopt its 2022 Meeting Schedule with the removal oft the July 26, 2022 meeting; and BEI IT FURTHER RESOLVED that the 2022 Meeting Schedule be posted on the Greene County website for public access and distributed as appropriate by the Clerk to the Board. ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON JANUARY11,  serves as its Annual Organizational Meeting;  2022.  Motion: Dale Herring Second: Steve Bowman  Votes: Heflin: Durrer: Yes Bowman: Yes Herring: Yes Lamb:  Yes  Yes  ybe Bus Marie Durrer, Chair Greene County Board of Supervisors  ATTEST:  Mark B. Taylor, Clerk Greene County Board of Supervisors    GREENE COUNTY BOARD OF SUPERVISORS -2022 MEETING SCHEDULE  Meeting Date  January 11,2022 Regular Meeting January 25,2022 Regular Meeting  February 8,2022 Budget Workshop CIPI Presentation and Regular Meeting  February 22, 2022 Regular Meeting  March 1,2 2022 March 8, 2022 March 10,2022 March 22,2022 April 12, 2022 April 26, 2022 May 10,2022 May24, 2022 June 14, 2022 June 28, 2022 July 12, 2022 August 9, 2022 August 23,2022  Budget Workshop  Budget Workshop and Regular Meeting Budget Workshop (ifr needed) Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting  September 13, 2022 Regular Meeting September 27, 2022 Regular Meeting October 11, 2022 Regular Meeting October 25, 2022 Regular Meeting November 10, 2022 Regular Meeting December 13,2022 Regular Meeting  January 10,2023 Organizational and Regular Meeting    Board of Supervisors, January 11, 2022, Attachment E  COUNTY BUDGET PROCESS/SCHEDULE  FY2023  December 20th January 10th January I1th January 25th January 3151 February It-4th February 7th February gth. 28th Fcbruary.s" February 23rd February 28th March I  Distribute budget preparation information Deadline for budget submission  Review of submissions by County Adminstrator/PFinance Director Presentation from Auditors & Public Comment on Audit  Complete draft of County Budget  Agency/Deparment presentations to County Administrator Inclement Weather Date for Agency/Deparment Presentations County Administrator & Finance Director Meetings  CIP Presentation - 4:30 p.m.  School Board adopts budget to send to Board of Supervisors All Budget Information to Board of Supervisors Budget Workshop - 4:30 p.m. County Administrator Budget Presentation Constitutional Officers, School Board Budget Workshop - 4:30 p.m. Budget Workshop - 4:30 p.m. If Needed Deadline for ad tol be submitted Advertise budget for public hearing  March8" March 10O" March 22nd March 27th April 26th May 10th  Public Hearing on Budget & Tax Rates, Adopt Tax Rate  Adopt Budget  NOTE: Yellow highlighted dates are additional meeting dates.    Board of Supervisors, January 11, 2022, Attachment F  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPOINTING A MEMBER OF THE BOARD OF SUPERVISORS TOTHE AGRICULTURAL AND FORESTAL DISTRICT ADVISORY COMMITTEE WHEREAS, at the Annual Organizational. Meeting ofthel Board of Supervisors, conducted as part ofthe first meeting in. January each year, the Board makes appointments to various entities;  and  WHEREAS, the Board desires to appoint its voting member to serve on the Agricultural NOW,THEREFORE, BEITE RESOLVED that the Greene County Board of Supervisors does hereby appoint Davis Lamb as its voting representative on the Agricultural and Forestal ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON JANUARYI1,  and Forestal District Advisory Committee;  District Advisory Committee.  2022.  Motion: Dale Herring Second: Steve Bowman  Votes: Bowman: Yes Durrer: Yes Herring: Yes Lamb: Yes Heflin: Yes  yhi Suen Marie Durrer, Chair Greene County Board of Supervisors  ATTEST: MAL Mark B. Taylor, Clerk Greene County Board of Supervisors    Board of Supervisors, January 11, 2022, Attachment G  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPOINTING A MEMBER OF THE BOARD OF SUPERVISORS TOTHE CENTRAL VIRGINIA REGIONALJAIL AUTHORITY WHEREAS, at the Annual Organizational Meeting ofthe Board of Supervisors, conducted as part oft the first meeting in January each year, the Board makes appointments to various entities;  and  WHEREAS, the Board desires to appoint its voting member to serve on the Central NOW, THEREFORE, BEI ITI RESOLVED that the Greene County Board of Supervisors does hereby appoint Marie Durrer asi its voting representative on the Central Virginia Regional Jail ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ONJANUARYII,  Virginia Regional Jail Authority;  Authority for the calendar year 2022.  2022.  Motion: Davis Lamb Second: Dale Herring Votes: Bowman: Yes Durrer: Yes Herring: Yes Lamb: Yes Heflin: Yes  ypic ORues Marie Durrer, Chair Greene County Board of Supervisors  ATTEST: Mark B.  Clerk Taylor,  Mg  Greene County Board of Supervisors    Board of Supervisors, January 11, 2022, Attachment H  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPOINTING MEMBERS OF THE BOARD OF SUPERVISORS TO THE PIEDMONT WORKFORCE NETWORK COUNCIL WHEREAS, at the Annual Organizational Meeting ofthel Board of Supervisors, conducted as part oft the first meeting in. January each year, the Board makes appointments to various entities;  and  WHEREAS, the Board desires to appoint its voting member and alternate to serve on the NOW,THEREFORE, BEI IT RESOLVED that the Greene County Board of Supervisors does hereby appoint Marie Durrer as its voting representative and Steve Bowman as its alternate ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON JANUARY11,  Piedmont Workforce Network Council;  on the Piedmont Workforce Network Council for the calendar year 2022.  2022.  Motion: Davis Lamb Second: Dale Herring Votes: Bowman: Yes Durrer: Yes Herring: Yes Lamb: Heflin: Yes  Yes  ypue Sauer MarieDurrer, Chair  ATTEST: Mark B.  Clerk  Greene County Board of Supervisors  Greene County Board of Supervisors  MRAE    Board of Supervisors, January 11, 2022, Attachment I  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPOINTING A MEMBER OF THE BOARD OF SUPERVISORS WHEREAS, at the Annual Organizational Meeting ofthe Board of Supervisors, conducted as part ofthe first meeting in. January each year, the Board makes appointments to various entities;  TOTHE RIVANNA RIVER BASIN COMMISSION  and  WHEREAS, the Board desires to appoint two members to serve on the Rivanna River NOW,THEREFORE, BEI IT RESOLVED that the Greene County Board of Supervisors does hereby appoints Dale Herring and Abbey Heflin as its voting representatives on the Rivanna ADOPTED BYT THE GREENE COUNTY BOARD OF SUPERVISORS ON JANUARYII,  Basin Commission;  River Basin Commission for the calendar year 2022.  2022.  Motion: Davis Lamb Second: Dale Herring Votes: Bowman: Yes Durrer: Yes Herring: Yes Lamb: Yes Heflin: Yes  YRunes Marie Durrer, Chair Greene County Board of Supervisors  ATTEST:  Mark B. Taylor, Clerk Greene County Board of Supervisors    Board of Supervisors, January 11, 2022, Attachment J  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPOINTING A MEMBER OF THE BOARD OF SUPERVISORS  TOTHE GREENE COUNTY SOCIAL SERVICES BOARD  WHEREAS, at the. Annual Organizational Meeting oft the Board of Supervisors, conducted as part ofthe first meeting in January each year, the Board makes appointments to various entities;  and  WHEREAS, the Board desires to appoint its voting member to serve on the Greene County NOW,THEREFORE, BEITRESOLVED: that the Greene County Board of Supervisors does hereby appoints Davis Lamb as its voting representative on the Greene County Social ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON JANUARY11,  Social Services Board;  Services Board for calendar year 2022.  2022.  Motion: Dale Herring Second: Steve Bowman  Votes: Bowman: Yes Durrer: Yes Herring: Yes Lamb: Yes Heflin: Yes  YauS Marie Durrer, Chair  ATTEST:  Mark AEC  S  Greene County Board of Supervisors  Greene County Board of Supervisors    Board of Supervisors, January 11, 2022, Attachment K  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPOINTING A MEMBER OF THE BOARD OF SUPERVISORS TO THE THOMAS JEFFERSON PLANNING DISTRICT COMMISSION WHEREAS, at the. Annual Organizational Meeting oft the Board of Supervisors, conducted as part ofthe first meeting in. January each year, the Board makes appointments to various entities;  and  WHEREAS, the Board desires to appoint its voting member to serve on the Thomas NOW,THEREFORE, BEITRESOLVED that the Greene County Board of Supervisors does hereby appoint Dale Herring as its voting representative on the Thomas Jefferson Planning ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ONJANUARYI1,  Jefferson Planning District Commission;  District Commission for calendar year 2022.  2022.  Motion: Davis Lamb Second: Steve Bowman  Votes: Bowman: Yes Durrer: Yes Herring: Yes Lamb: Yes Heflin: Yes  Yau Suus Marie Durrer, Chair Greene County Board of Supervisors  ATTEST:  Mark B.faylor, Clerk Greene County Board of Supervisors