Board of Supervisors Decemberl 11,2018 Sheet 1  December11,2018  Greene County, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON' IUESDAY,DECEMBER 11,  2018 BEGINNING AT 6:30F P.M. INTHE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Bill Martin, Vice Chair David Cox, Member Marie Durrer, Member Dalel Herring, Member  Staff present:  Brenda Garton, Interim County Administrator Kelley Kemp, County Attorney Patti Vogt, Deputy Clerk Jim Frydi, Director of] Planning and Zoning  Tracy Morris, Finance Director/Deputy County Administrator  RE: CLOSED MEETING Board approved the following: Meeting the followingmatter(s):  Upon motion by Dale Herring, second by David Cox and unanimous roll call vote, the WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion, consideration, or interviews of prospective candidates for employment or appointment, with respect to the Planning Commission and the County Administrator, and Consultation with legal counsel employed or retained by aj public body regarding specific legal matters requiring the provision oflegal advicel by such counsel with respect to Greene WHEREAS, pursuant to $2.2-3711 (A)(1) and (A)(8) of the Code of Virginia, such NOW,THEREFORE, BEITI RESOLVED that thel Board ofSupervisors ofGreene County  discussion oft the salary ofa a specific employee of the public body  Transit, Inc.  discussions may occur in Closed Meeting.  does hereby authorize discussions of the aforestated matters in Closed Meeting.    Board of Supervisors December 11,2018 Sheet 2  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: RECONVENE IN OPEN MEETING AND CERTIFY CLOSED MEETING  Upon motion by Bill Martin, second by Dale Herring and unanimous roll call vote, the  Board returned to open meeting. Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, all members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the  motion to enter into closed meeting were discussed.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: APPOINTMENTTOPLANNING COMMISSION  Upon motion by David Cox, second by Bill Martin and unanimous roll call vote, the Board reappointed John McCloskey to the Greene County Planning Commission for a four-year term to  expire December 31, 2022. Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.    Board of Supervisors December 11, 2018 Sheet 3  RE: ADOPTION OF AGENDA  Upon motion by David Cox, second by Dale Herring and unanimous roll call vote, the  Board adopted the agenda with the removal ofitem 7d -After-School Program.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: CONSENT. AGENDA  Upon motion by Bill Martin, second by Dale Herring and unanimous roll call vote, the  Board approved the following items on the consent agenda:  a. b. C. d. e. f. g. h.  Minutes ofl November 13, 2018 and November 27, 2018 meetings Resolution to approve the extension of Interim County Administrator's Resolution to approve the extended Transit Development Plan for FY19-FY28 for Greene County Transit, Inc. in accordance with Virginia Department ofRail and Public Transportation grantee requirements (See Attachment "B") Resolution to accept and appropriate $940.00 in private donations for the. Animal Resolution to accept and appropriate $2,608.00 in private donations for the Resolution to accept and appropriate $20,519.48 from the Virginia Association of Counties Group Self-Insurance Riskl Pool (VACORP) for Sheriff's Office insurance Resolution to accept and appropriate $7,667.45 from the Virginia Association of Counties Group Self-Insurance Risk Pool (VACORP) for Transit Program Resolution to announce December 18, 2018 as Board of Supervisors meeting for the sole purpose ofinterviewing candidates for the position of County Administrator at an undisclosed location (See Attachment "G")  employment agreement (See Attachment "A")  Shelter (See Attachment "C") Sheriff's Office (See Attachment "D") claim (See. Attachment "E")  insurance claim (See Attachment "P")  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: RECOGNITION  The Board recognized the Greene County Rescue Squad on the occasion of their 50th Anniversary. Bob Townsend, Jennifer Dawson and Ronee Bishop were present representing the    Board of Supervisors December 11,2018 Sheet 4  Rescue Squad. Mr. Cox read the certificate of recognition and said it was a great pleasure to  recognize the volunteers and all are appreciated. RE: MATTERS FROMTHE PUBLIC  Mr. James Murphy feels we're at a crossroads in Greene County with many controversies involving the county government over the last five years. This was avoidable and has created an embarrassment. He felt it necessary to bring to light the injustices involving the previous County Administrator, private citizens using the Vehicle Maintenance Facility for their own personal vehicle, and the reported harvesting ofhay by ai member of this Board, rent free, on tax map 51A- 25C which is land owned by the County for the future reservoir. The upcoming hiring of a new County Administrator provides an opportunity to find someone willing and able to clean house.  Otherwise, November 5, 2019 is not that far off. RE: PUBLIC HEARING-I DENSTOCK  Mr. Jim Frydl, Director of Planning and Zoning, reviewed the request from Denstock, LLC/Frank & Pearl Eways to rezone approximately 13.25 acres from PUD, Planned Unit Development, to R-2, Residential, located on Moore Road and identified on County Tax Maps as 6XA/34,RZH100)Te property is currently vacant. Thet total area: zoned PUD: is 26.41 acres with associated proffers, which include that 69% of the acreage is to be used for 146 residential units and 31% of the acreage is to be dedicated to commercial development. There is also a cash proffer of$73,000. Uses would bel limited toj professional offices, assisted living and townhouses. Transportation improvements are associated with the loop road concept in the Comprehensive Plan. Mr. Frydl said the remaining acreage (9 parcels) that is not included in this rezoning request The proposal is to rezone to R-2 Residential which is also a high-density residential use. The applicant has provided a voluntary onsite proffer toj providea3 30-foot strip ofland for a future connector road between Moore Road and future connections to the east. There is a cemetery Mr. Frydl reviewed the changes int the Proffer Reform Bill which prohibits localities from requesting or accepting any unreasonable proffer in connection with a residential rezoning. An onsite proffer must be specifically attributable to the proposed development. For off-site proffers, which includes cash proffers, it must be specifically attributable to thej proposed development and must also address impacts to transportation, public safety, schools or parks. Such proffers are deemed unreasonable unless the project creates ai need or an identifiable portion of a need for the public facility improvement in excess of the existing capacity. Proffers would also be deemed Mr. Frydl reviewed the concept plan which shows a proposed interconnecting: road that ties Route 29 into Moore Road. That road is part of the long-range plan but technically is not part of the discussion tonight. The issue before the Board tonight is to decide if the property should be rezoned to R-2. The applicant has already applied for a special use permit in the event this rezone  isa also currently vacant.  adjoining the property to the north.  unreasonable unless the development receives a direct and material benefit.  is approved.    Board of Supervisors December 11, 2018 Sheet 5  Mr. Frydl said the Virginia Code provides al list ofi factors for consideration when ai rezone  is requested, which include  The existing use and character oft the property The suitability or how it fits with the Comprehensive Plan Thes suitability oft the property for the various uses The current and future requirements of the community  Thet trends of growth or change  The by-right use would allow 4 single-family detached dwelling units or 6 single-family attached dwelling (duplex) units per acre. A special use permit would allow 16 multi-family Public water is available along Moore Road and a sanitary sewer line must be extended to the property from Route 29S at Lowes. Itl has been estimated that $2.4 million in tap fees may be collected if the project is built out to the highest density allowed by special use permit. EDU availability and infrastructure capacity are reviewed by county staff during the site plan process. Historical water usage for multi-family dwellings is lower compared to detached single-family Thet traffic studyindicated the development would create about 1,500 new daily trips which would include 97: new. AM peak hour trips and 115 new PM peak hour trips. Traffic for the built- The regional average for school students is 0.32 children per multi-family structure and 0.56 children per single-family stand-alone structure. The proposed development was compared to Terrace Greene Apartments which has an average of 0.14 children per household. The Superintendent of Greene County Public Schools has said the facilities study indicates Ruckersville Elementary School is at capacity. Therei is an additional elementary school indicated in the 20-year plan without this development being considered. The estimate for the development The market study provided looks at regional trends in development, activity and housing types needed and the current occupancy: rate: for apartments is around 99 percent. Terrace Greene isat 100% occupancy. There is a pent-up demand for apartment style housing in this area. A fiscal impact analysis was also provided and projects $289,000 in net revenue fiscal The number one goal oft the Comprehensive Plan ist tol keep the rural areas and to retain the rural culture and rural beauty in the County. The number one: recommendation for doing that is tor make sure that the growth is consolidated in the high traffic, high capacity areas that include infrastructure. Thei most recent census indicates an average of2.6] people per household. Mr. Frydl said that we: need to have areas of density to accommodate the number of people who want to live here plus projected growth. Ifwe don'thavel high growth areas, the growth will go out in the rural The existing character is a vacant lot located on Moore Road near Route 33. The parcel abuts a single-family dwelling parcel to the south and vacant R-1 residential lots and a cemetery to the north. The remaining lots bordering the east and south property boundaries would remain PUD. The site plan ordinance requires buffering to screen from bordering residential property.  dwelling units per acre and 6 single-family attached (townhouse) per acre.  dwellings.  out PUD would be different because oft the mix ofresidential and commercial.  is 291 total students at 0.14 pupils per household.  benefits.  areas.    Board of Supervisors December 11,2018 Sheet 6  Requirements for interconnectivity to surrounding parcels will be looked at. The Comprehensive Plan designates the area as a mixed-use residential place type. The primary intent of this area is to provide traditional high amenity and market-driven residential with access to services. Commercial and office use complementary to thei neighborhood is encouraged. Theideaist toh have ah highly interconnected sense of place, where you can get from residences to businesses by walking, driving, or biking. This has been the highest growing area of Greene County with The development will provide needed housing options in the Ruckersville area. Higher density residential with access to commercial services ist the primary focus ofthis area. The water and sewer needs are being addressed byt thej planning of a community reservoir and the wastewater treatment facility has adequate capacity. The needs for schools, housing, parks, and playgrounds would likelyi increase. The development does noti impact any conservation areas. The development involves the same property where the "loop road" concept plan comes in and thej proposal includes the dedication of a 30-foot strip of land to accomplish inter-parcel connection. Mr. Frydl noted Mrs. Flynn questioned the impact on schools when comparing apartments to a PUD. The potential would be fewer students per unit. Mr. Herring clarified that the number of dwelling units Mr. Frydl said that the Planning Commission recommended approval of RZ#18-003 to rezone 13.25 acres of TMP 60-(A)-34 from a zoning designation ofa a PUD with proffers to R-2 Mr. Frydl agreed that VDOT comments in the traffic analysis assumed that the connector road is going tol happen. The applicant feels the project would not be viable without that road and intends tol have thei road as a condition oft the special use permit. There should not be any additional traffic impact from PUD to R-2 zoning. Mrs. Flynn also said the impact on the schools should be Ms. Denise Lacore, Managing Director ofDenstock, said the company builds luxury class- A apartments throughout Virginia and self-manages the developments. They have several apartment complexes: in Charlottesville and. Albemarle County. Denstock has built 965 apartments in the last five years with a commitment for another 204 units last week. The connector road Ms. Lacore described other projects including amenities (club house, pool, grill area, workout room, dog parks, etc.) that they have completed. Their apartments are very well- appointed and millennials and baby boomers are the biggest target market. A house payment for The connector road is critical to the project and an agreement has been negotiated with property owners to dedicate land. The construction of the road will help spur commercial  significant development over the last 10 years.  again that the impacts are being looked at from the highest density allowed.  would increase by 5 with the approved rezone.  Residential with proffers dated November 13, 2018.  minimal between a PUD and R-2 zoning.  would be addressed during the special use permit process.  ai family with young children is less than the rent for these luxury apartments.  development and sewer lines will also be extended. The floor was opened for public comment.  Mr. Ernest Pratt said he owns the adjoining property to the north. Moore. Road is very rural and hei is concerned about having apartments on this road. Hei noted hel has had issues in the past with poachers and is also concerned with security issues. Mr. Pratt said he has a pond on his    Board of Supervisors December 11, 2018 Sheet' 7  property and questioned his obligation to keep people out of his pond. He has concerns about Mr. James Murphy questioned who the target audience is for this development and ift that Ms.. Amy Hollis, resident on Moore Road, said traffic has gotten more congested since she moved here. There is farm equipment on Moore Road on a daily basis and she is concerned about increased traffic on the road. She asked why a club house would be just for the residents of the development and not shared with the community. She does not want to see a development that will create more conflict, in her opinion, with more residents. This is not the time to bring this type development to the county. The schools, sheriff, and rescue squad are: not ready for this right  security, traffic, and drainage from the development into his pond.  aspect is considered. He asked ift this project is in thel best interest oft the county.  now.  The public hearing was closed.  Mr. Herring said the Board is considering the rezone of the property but a lot of questions were related to a special use permit request. Mrs. Flynn noted this property is already zoned for high density development without access to Route 29. The consideration is to rezone to a different density zoning. The question is how we see the property best being developed to meet the Comprehensive Plan and goals of the County. Terrace Greene apartments has had a waiting list Mr. Martin commented on the quality of presentations which is improving. This is going tol be one oft the twol busiest corners in Greene County. He was on1 the Planning Commission when the size oft the growth area was decreased in an effort to maintain the rural areas. This is going to be al high growth area. Mr. Martin said hej personally believes a development like this will enhance property values, which is good for business, adjacent property owners and the tax base. He felt the connector road looks like a longer-term solution for traffic from Moore Road to Route 33 and Route 29. The proposal fits with our Comprehensive Plan, future land use plan, economic development goals and objectives, and is a high-quality proposal that seems to smartly address Mrs. Flynn said she did not realize the current proffered connector road had all those conditions on it and would only transfer if all those conditions were met. She also noted proffer laws prohibit the Board from asking the developer to build a clubhouse for the community. We can't build schools for future students or increase the Sheriff's Department based on people who Mrs. Durrer said she came here tonight thinking she was totally against this for various reasons such as traffic, schools, etc. She said she could approve this ift there was a condition that the connector road was going to bej puti in. Traffic on Moore Road isl horrible. Mrs. Flynn said the connector road could be added as a condition during the special use permit process. This rezone Mr. Cox said he admired the developer pursuing the connector road to come out at an Upon motion by Dale Herring, second by David Cox and unanimous roll call vote, the Board approved RZ#18-003, rezoning 13.25 acres ofTMP 60-(A)-34 from a zoning designation ofaF PUD with proffers to R-2 Residential with proffers dated November 13, 2018 and with the  since opening. There is no question therei is a market for this type housing.  market demand.  might move in.  is high density to different high density.  existing stop light. Previous proposals did not even have ai median crossover.    Board of Supervisors December 11,2018 Sheet 8  amendment to state the approval is based on public necessity, convenience, general welfare, and  good zoning practices. Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: RESOLUTION TO SELECT FINANCING OPTION FOR GREENE COUNTY WATER Mrs. Tracy Morris, Finance Director, said the proposed resolution would approve the selection of the financing option to continue forward with the Greene County Water Supply and Treatment Project. There were three: responses to the request for proposals and staff recommends Mr. Joe Mason, Davenport, said BB&T is the lender being recommended primarily due to the low interest rate. United Bank was thel lender on the initial borrowing of$ $9 million. Both notes will mature in the spring of next year and permanent financing to pay off both notes should be in place in 2019. The Economic Development Authority will facilitate the borrowing. Mr. Martin Upon motion byl Bill Martin, second by David Cox and unanimous roll call vote, the Board approved the resolution to implement interim financing for the reservoir project phase II with  SUPPLY AND TREATMENT PROJECT  BB&T as the lender.  said the EDA has planned a special meeting on January 3rd.  BB&T. (See Attachment "H") Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: RESOLUTIONI SUPPORTING SCENIC BYWAY DESIGNATION  Mr. Alan Yost, Director of Economic Development and Tourism, said he sent the Board an email with responses to the Board's questions from the previous meeting about the proposed Scenic Byway designation on Routes 810 and 230. Mr. Yost clarified that the County is more restrictive in ordinances for required setbacks than recommendations by Ms. Crump of the Scenic Ms. Kelley Kemp, Assistant County Attorney, said there is nothing that seems to obligate the County to anything should the road be undesignated. There is absolutely no case law. The County sign ordinance is fairly prohibitive. The VDOT representative did not indicate cell phone  Byway Program.  towers would be a problem.    Board of Supervisors December 11,2018 Sheet 9  Mrs. Flynn clarified that cell phone towers are not] prohibited. Ms. Kemp said an argument could bei made thati it maynot! be appropriate. Mrs. Flynn said that would bes someone's preference Mr. Yost said neither agency was able toj provide information regarding traffic. While no studies havel been done post designation, it is believed therei is a 4%i increase. He does not believe we will: notice an increase but there could be a significant positivei impact for area businesses. Data could not be found that shows bicyclists become aj problem on scenic byways. VDOT and DCR both confirmed that the application could be pulled at any time and there would not be a problem Mr. Yost said this designation supports our ordinances, our Comprehensive Plan, the Tourism 2025 Plan, the vision ofthe Town of Stanardsville, VDOT's transportation plan, and this Board's own vision and goals. There are no land use restrictions, no data that shows negative impact by designation and no risk to the County because it can bej pulled at any time. He said that Madison County has already approved their resolution and Albemarle is moving forward with the Mrs. Durrer said she has had quite a few phone calls from citizens who travel Route 810 and she is not in favor oft this for Route 810 orl Route 230. She has more concerns over Route 810 Mr. Martin said he could support moving forward with this resolution, which gets the ball rolling, and was very open to adding a public hearing SO that all sides could bel heard. He received emails and phone calls against it but knows there are some who support it as well. The public needs an opportunity to weigh in. The Board would be doing a disservice to our Comprehensive Plan and the tourism and economic component of our own goals ifv we don't at least have a public hearing. Mr. Martin said he would be very much in favor of pulling the plug on the whole thing if Mr. Herring said he has had a few phone calls against this. He does not think traffic will be an issue. For him, the question going forward is the perception of cell towers on Route 810. Cell towers are: needed on Route 810 and regardless oft the type oftower, it will impact some view Mr. Cox said het thought hel had 14 phone calls against this proposal and did not receive the first phone call ini favor. Hei referred to anew 300-foot cell tower on Route 230i in Madison County, saying it was needed for safety and will hopefully provide coverage to areas on Route 230 and some oft the Middle River area. He is not a supporter of this proposal because his constituents in Mrs. Flynn said she finds it frustrating when people make up their minds that something is not right without factual information and is concerned when people present things as fact that maybe are not. The designation is in line with the Comprehensive Plan, the plan for Stanardsville and the Board's vision. She did not see a volume of increase that supports those things that outweighs the concerns that she has received from the people who live on the road and travel the road all the time. She received two phone calls and one email against and none in support of the designation. Mrs. Flynn said she could appreciate the idea ofhaving aj public hearing but does not  versus a requirement.  ift the road is undesignated.  request.  than Route 230 as far as road conditions.  we: found out it doesn't work for us down the line.  shed. He said he could support going forward with aj public hearing.  thel Monroe District are against it.  support the proposal at this time.    Board of Supervisors December 11,2018 Sheet 10  Mr. Yost asked if we could move forward with a public hearing. There are a lot of] people in the community who support this and he received texts during this meeting from some of those people. Mr. Martin agreed with holding a public hearing. Mrs. Flynn said she agreed with Mr. Mr. Yost said DCR and' VDOT will not evaluate thei roads until spring when leaves are out. Itv was the consensus ofthe Board tol hold a public hearing to receive input from citizens on Upon motion by David Cox, second by Dale Herring and unanimous roll call vote, the  Martin that aj public hearing would be appropriate. the proposed designation ofroads as scenic byways. Board deferred voting on the resolution until a future date.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: RECESS  The Chair called a five-minute recess. RE: SHENANDOAH NATIONAL PARK  Ms. Jennifer Flynn, Superintendent of Shenandoah National Park, said operating the Park is similar to operating a small town. The Park consists of 20,000 acres of forested land and is home to over 1,400 species of plants and 53 species ofi mammals including the iconic black bear. They are charged with the care of cultural objects and sites that tell some of the most important stories of the mountain residents, the presidential retreat, segregation and desegregation, and the important legacy of the civilian conservation core. There are 500 miles of trails, lodges, campgrounds, restaurants and the iconic Skyline Drive and the views that define a visit to Shenandoah. All this is accomplished with a budget of roughly $12 million from Congress. Revenue from fees is approximately $8 million per year, ofwhich 80% stays at the Park and can only be used for things that directly support visitor experience. An additional $5 million comes from various sources which amounts to a $22 to $24 million budget. The Park employs about 280 Delaware-North Corporation is their corporate partner in their 6th year of 10-year contract to operate facilities in the Park. They have reinvested significantly in the Park. A renovation project is ongoing at Big Meadows to enhance visitor experience. Other partners include the Potomac-Appalachian Trail Club, the Shenandoah National Park Association as an education partner, and the Shenandoah National Park Trust as aj philanthropic partner providing direct aid to This has been a very challenging year weather-wise. Total rainfall at Big Meadows thru November 6 was 84.18 inches. The prior record was 76 inches for the year. Visitation was down 14% going into October but is now about even with last year thanks to recent nice weekends.  people with 160 being permanent staff.  the Park of $450,000 per year.    Board of Supervisors December11,2018 Sheet 11  The National Park Service commissions a study each year that looks at the economic impact on localities ofhaving Shenandoah National Park as ai neighbor. In 2017, visitors spent an estimated $95.8 million in communities within 60 miles of the Park boundary. That money supported 1,200 jobs not counting jobs within the Park itself. Community relations continues to be strong. The proposal to increase fees last year resulted in overwhelming feedback from the public and the fee was ultimately increased by only $5 rather than the proposed $50. Representatives from Greene County on the Celebrate Shenandoah Committee are Bill Henry and Alan Yost. The Blue Ridge Committee was formed in the 1980's when relations between the Park and counties were: not good. It was intended to provide a forum for counties to give feedback to the Park Superintendent on how to improve relations, but has since turned into more ofa a collaborative opportunity to just talk to each other. The Blue Ridge Committee meets twice per year and Greene County'sr representatives are Bill Henry and Gary Lowe. There will be five fee-free days in all national park in 2019 -. January 21, April 20, August 25, September 28, and November 11. Shenandoah National Park will also have a fee-free Park Neighbor Dayo on. Junel 15,2019. This dayi is also an opportunity for counties to present information The Parkl has deferred maintenance of about $76 million, of which $5 million is addressed per year with recreational fee funds. Most of the deferred maintenance is on Skyline Drive. Emerald ash bore is pervasive in the entire Park and die-off is starting to be seen in the north district. Ash tree die-offis concerning in that those trees tend to fall apart rapidly and present The final issue is chronic wasting disease in deer which is similar to mad COW. Itis not in thel Park yet but is within ten miles of the northern boundary on the other side of Warren County. There is an action plan approved five years ago that calls for selective culling of the deer herd if Mr. Martin asked ift there have been any problems with wild boar. Ms. Flynn said not yet but they are watching the situation as wild boar would be highlyenvironmentaly destructive.  to thej public at the visitor centers.  aj public health hazard in a way that other tree species do not.  chronic disease gets to the Park.  RE: EPERSON-MADISON REGIONAL LIBRARY  Ms. Ginny Reese, Greene Branch Manager, said they have a brand-new projector system ini the meeting room at the Library which was paid for from the equipment fund. The Giving Tree Program, which has beeni in existence for more than 10 years, allows patrons to choose an ornament offt the tree toj purchase al hardback picture book for children in the Greene County pre-school and head start programs. Ms. Reese briefly spoke on a number of programs offered by the Library including a knitting club, a cookbook club, a self-defensive class, Festival of the Book, Read It, Thousand Books Before Kindergarten, and many more. The Greene County branch had the fourth highest participation in the 2017 summer reading program and third highest in 2018 with adults Greene. Friends C oftheLibrary: and thel Regional Friends ofthe] Jefferson-Madison Regional Library pay for a lot of programming. The Greene Friends have also helped pay for landscaping  and teens.  maintenance this past year.    Board of Supervisors December 11, 2018 Sheet 12  Mr. Martin said you can join the Friends oft the Library once a month to see a movie for a verymodest fee. Ms. Reese said there is also at thriving adult book club, teen book club, and tween Mrs. Flynn expressed appreciation to Ms. Reese and her staff for a phenomenal job at the  girls book club. Library.  RE: FIRST QUARTER FINANCIAL REPORT  Mrs. Tracy Morris, Finance Director, presented the First Quarter Financial Report ending September 30, 2018. The report compares year-to-date revenue and expenditures for fiscal year 2019 to the current budget and provides previous fiscal year revenues and expenditures.  Mrs. Morris reviewed the report noting the following:  General Fund collection for real property taxes and personal property taxes are slightly higher than last fiscal year. Other General Fund revenues are being received according to Solid Waste revenues has increased by $98,405 due to the change in the rate per ton and Revenue from use ofmoney is the interest earned on the $9.3 million borrowed and not yet General Fund expenditures are less than the previous fiscal year by $440,000. Expenditures include the semi-annual water/sewer debt payments of $1.7 million. Quarterly contributions to external agencies are included in this quarter and the Volunteer Non-departmental line item includes transfers to Schools, Social Services, CSA and Capital Capital Projects includes contribution made to the water and sewer projects currently in the Mrs. Morris also reviewed a chart representing the year-to-date expenditure for General Fund categories trending above the first quarter appropriation. Itis expected that departments will Board members agreed that this presentation with visual aids is helpful and is appreciated. Mrs. Morris felt it is helpful for Board members to see information in chart format. Mr. Martin said thisi is veryl helpful and clarified that this report will bej presented two months after each quarter ends. He felt the public will really like this report format and encouraged Mrs. Morris to speak up Ms. Garton said the goal was to target revenues which, for thei most part, thel Board sets the rates or that are impacted by local conditions. More historical data will be available as we move  schedule.  additional commercial waste being received at the facility.  fully expended.  Fire Department includes the truck replacement program.  Projects and varies month to month.  budget  spend at least 25% oftheir budgets during the first quarter.  when she sees aj problem area.  forward.    Board of Supervisors December 11,2018 Sheet 13  RE: RESOLUTION TO FINALIZE OR EXTEND COUNTY ADMINISTRATOR'S Ms. Garton said thisi is presented as an item for first review. Thereareamumber ofp possible outcomes from the interviews on December 18. Depending on the outcome, the Board will need tot take another look atl her employment agreement to make a final determination. RE: RESOLUTION TO APPROVE EMPLOYMENT AGREEMENT FOR NEW COUNTY Ms. Garton said the employment agreement for the new County Administrator also depends on the outcome oft the interview process. Ai resolution wasi not included because it would depend on the terms oft the employment agreement with the new County Administrator. This item RE: RESOLUTION APPROVING BROADBAND INITIATIVES RECOMMENDATIONS Ms. Garton said the County Administrator's Broadband Initiative Advisory Committee has developed al list ofrecommendations for the Board of Supervisors. This item is also presented for Mr. Herring said the Broadband Committee has been meeting for two years and is now ready to make recommendations which gives the County Administrator the right to pursue action  EMPLOYMENT AGREEMENT  ADMINISTRATOR  was also presented for first review.  first review with potential action on January 8.  and take necessary steps to move the project forward. RE: COUNTY ADMINISTRATOR SEARCHI UPDATE  Ms. Garton said the deadline for receipt of applications was November 5 for first review and the position has been advertised as open until filled. The Berkley Group met with the Board ofSupervisors on November 271 to select candidates to: interview on. December 18 at an undisclosed location. The outcome of those interviews will determine the next actions, but could include approval ofan employment agreement at the. January 81 board meeting should there be a successful  hire as ai result oft those interviews. RE: LIAISON REPORTS  Mr. Herring said there is a Planning Commission and Board of Zoning Appeals meeting  next week.  Mrs. Durrer said the. Jail Board will be meeting on Thursday. Mrs. Flynn said there is a Social Services meeting on' Thursday.  RE: COUNTY ADMINISTRATOR UPDATE  Ms. Garton said a' Town Hall Meeting was held on November 29. Individuals making brief presentations included School Superintendent Andrea Whitmarsh on the school construction project, Stanardsville Town Mayor Gary Lowe on the Greene Commons project and other matters in Stanardsville, Supervisor Dale Herring on the broadband initiative, Interim County Administrator Brenda Garton on the County Administrator search, Director of Planning and Zoning Jim Frydl on the Greene County Water Supply and Treatment Project, and Emergency    Board of Supervisors December 11,2018 Sheet 14  Services Coordinator. Melissa Meador on flooding issues. Citizens were allowed to ask questions following each update. There were 24 attendees including reporters from the Greene County Record and Channel 29: News. The first Town Hall Meeting went very well and thej plan ist tohold The. After-School Program was removed from the agenda tonight because we're not ready to make the transition. Better estimates are needed on funding in order to make a good Work continues on the isolation room at the Animal Shelter to bring the facility into compliance with state standards. The custom-made enclosures for the isolation room have been Arecords retention training session, which was mandatory for those departments reporting to the County Administrator and optional for others, was well attended and a very. good session. The Freedom ofl Information Act policy online has been updated including the addition of A 2019 Board of Supervisors meeting schedule and associated deadlines chart has been developed with dates contingent upon approval of the meeting schedule by the Board. This Monthlyreports are al littlel behind due to the meeting schedule but should bel back on track  meetings in other districts as well. recommendation to the Board.  received and should bei installed by the end of this month.  designated FOIA officers.  schedule will be used by staff to determine deadlines for the agenda process.  by the second meeting in. January. RE: OTHER ITEMS FROM THE BOARD  Mr. Herring thanked everyone who participated in the Town Hall Meeting. Mr. Martin Mrs. Flynn said the Parade of Lights was a tremendous success despite the weather. She and Mrs. Durrerreceived a call from a gentleman whol has asked that thel Board consider a different late fee structure for seniors who sometimes have more difficulty remembering things like  said he felt the: meeting went very well and he got good feedback from attendees.  deadlines.  RE: ADJOURN: MEETING  The Board meeting was adjourned at 10:21 pm. The Board will reconvene on December  18 for a closed meeting only and on January 8, 2019 for ai regular meeting.  u Midhelle  yn Chair Flynn,  /  hulv Hha Brenda G. Garton, Clerk Greene County Board of Supervisors  Greene County Board of Supervisors    Board of Supervisors December 11, 2018 Attachment "A"  RESOLUTION APPROVING MODIFICATION OF THE TERMS OF THE EMPLOYMENT AGREEMENT WITH THE INTERIM COUNTY ADMINISTRATOK,  BRENDA G. GARTON  WHEREAS, the Board of Supervisors of Greene County entered into an Employment Agreement with Brenda G. Garton to serve as the Interim County Administrator, such agreement ending on December 31, WHEREAS, in conjunction with Thel Berkley Group, the Greene County Board of Supervisors is currently WHEREAS, interviews with prospective candidates will be held on Tuesday, December 18, 2018; and WHEREAS, the Greene County Board of Supervisors desires toj provide for uninterrupted management of the county and potentially for some degree of overlap between the Interim County Administrator and the WHEREAS, approval from the Virginia Retirement System (VRS) has been granted for Brenda Garton's NOW, THEREFORE BEI ITI RESOLVED by the Board of Supervisors of Greene County, Virginia, that thel Employment Agreement oft the Interim County Administrator, Brenda Garton, be extended to January BE: ITI FURTHER RESOLVED that the Chair is authorized to execute any required contract documents toe extend the Interim County Administrator's Employment Agreement on the same terms and conditions BEITFURTHER RESOLVED that thel Board intends to take action at its. January 8, 20191 Board meeting too clarify when this Employment Agreement will terminate depending on the outcome of the interviews conducted in December and upon the desired degree ofoverlap with the new County Administrator. ADOPTED BY7 THE GREENE COUNTY BOARD OF SUPERVISORS ONI DECEMBER 11, 2018.  2018; and  conducting the search for ai new County Administrator; and  new County. Administrator; and  employment int the interim position up to February 28, 2019;  31,2019, contingent upon the hiring date oft the new County Administrator; and  currently contained therein; and  Motion: David Cox Second: Dale Herring Recorded Vote: Michelle Flynn Yes Bill Martin David L. Cox Yes Marie C. Durrer Yes_ Dale R. Herring Yes  Yes  edlupn Michelle Flynn, Chair Greene County Board of Supervisors  ATTEST:  Brenda G. Garton, Clerk Greene County Board of Supervisors  ulfh    Board of Supervisors December 11, 2018 Attachment "B"  RESOLUTION OF THE BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA, APPROVINGTHE EXTENDED TRANSIT DEVELOPMENT PLANFOR  FY2019-) FY2028 FOR GREENE COUNTYTRANSIT, INC.  WHEREAS, Greene County Transit, Inc. receives funding assistance from the Virginia WHEREAS, the Virginia Department of] Rail and Public Transportation requires that any public transit operator receiving state funding prepare, adopt, and submit a Transit Development  Department ofRail and Public Transportation for public transportation; and,  Plan at least once every six years; and  WHEREAS, the Greene County Board of Supervisors last approved the Transit WHEREAS, Greene County Transit has submitted a revised Transit Development Plan NOW, THEREFORE, BE IT RESOLVED, that the Greene County Board of Supervisors does hereby approve the extended Transit Development Plan for Greene County ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON DECEMBER  Development Plan for FY2012-FY2017 on April 12, 2011; and  for consideration and approval by the Greene County Board of Supervisors;  Transit, Inc. forFY2019-FY2028 as presented.  11,2018. Motion: Second: Votes: Flynn: Martin: Cox: Durrer: Herring:  David Cox Dale Herring Yes Yes Yes Yes Yes  dpn Michelle Flynn, Chair Greene County Board of Supervisors  ATTEST:  46  Brenda G. Garton, Clerk Greene County Board of Supervisors    Board of Supervisors December 11, 2018 Attachment "C"  RESOLUTION TO ACCEPT AND APPROPRIATE  NINE HUNDRED FORTY DOLLARS FOR THE STERILIZATION PROGRAM  FORDOGS  WHEREAS, the Animal Shelter for the County of Greene has received funding WHEREAS, the funds in the amount of nine hundred forty dollars ($940.00) need to be appropriated to the appropriate line item in the 2018-2019 budget of the County of  from private donations for the sterilization program for dogs; and  Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that nine hundred forty dollars ($940.00) be  appropriated to the 2018-2019 budget of the County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the  budget to do all things necessary to give this resolution effect.  Adopted this 11"h day of December, 2018.  Motion: David Cox Second: Dale Herring Recorded Vote: DavidL. Cox Marie C. Durrer Yes Michelle Flynn Dale R. Herring Yes_ Bill Martin  Yes Yes Yes  icpa Michelle Flynn,  ATTEST: nuk  Brenda G. Garton, Clerk Greene County Board of Supervisors  Adpun  Greene County Board of Supervisors    Board of Supervisors December 11, 2018 Attachment "D"  RESOLUTION TO ACCEPT AND APPROPRIATE  TWO' THOUSAND SIX HUNDRED EIGHT DOLLARS FOR SHERIFF  EXPENSES  WHEREAS, the Sheriff's Department for the County of Greene has received WHEREAS, the funds in the amount of two thousand six hundred eight dollars ($2,608.00) need to be appropriated to the appropriate line item in the 2018-2019 budget  funding from donations for expenses; and  of the County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that two thousand six hundred eight dollars ($2,608.0)  be appropriated to the 2018-2019 budget of the County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the  budget to do all things necessary to give this resolution effect.  Adopted this 11"day of December, 2018.  Motion: Second: Recorded Vote: DavidL. Cox Marie C. Durrer Yes_ Michelle Flynn Yes_ Dale R. Herring Yes Bill Martin  David Cox Dale Herring  Yes  Yes  Mclpoe upn Greene County Board of Supervisors  ATTEST:  Michelle  hullhi Brenda G. Garton, Clerk  Flynn, Chair  Greene County Board of Supervisors    Board of Supervisors December 11, 2018 Attachment "E"  RESOLUTION TO. ACCEPT AND APPROPRIATE EIGHT CENTS FOR AN INSURANCE RECOVERY  TWENTY THOUSAND FIVE HUNDRED NINETEEN DOLLARS AND FORTY-  WHEREAS, the County of Greene has received funding for an insurance recovery; WHEREAS, the funds in the amount of twenty thousand five hundred nineteen dollars and forty-eight cents ($20,519.48) need to be appropriated to the appropriate line  and  item in the 2018-2019 budget of the County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that twenty thousand five hundred nineteen dollars and forty-eight cents ($20,519.48) be appropriated to the 2018-2019 budget of the County of  Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the  budget to do all things necessary to give this resolution effect.  Adopted this 11"h day of December, 2018.  Motion: David Cox Second: Dale Herring Recorded Vote: DavidL. Cox Marie C. Durrer Yes_ Michelle Flynn Dale R. Herring Yes Bill Martin  Yes Yes Yes  l.dle Bypn  ATTEST: hule  Michelle!  Hb  Flynn, Chair  'Brenda G. Garton, Clerk Greene County Board of Supervisors  Greene County Board of Supervisors    Board of Supervisors December 11, 2018 Attachment "F"  RESOLUTION TO ACCEPT. AND APPROPRIATE FIVE CENTS FOR AN INSURANCE RECOVERY  SEVEN THOUSAND SIX HUNDRED SIXTY-SEVEN DOLLARS AND FORTY-  WHEREAS, the County of Greene has received funding for an insurance recovery; WHEREAS, the funds in the amount of seven thousand six hundred sixty-seven dollars and forty-five cents ($7,667.45) need to be appropriated to the appropriate line  and  item in the 2018-2019 budget of the County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that seven thousand six hundred sixty-seven dollars and forty-five cents ($7,667.45) be appropriated to the 2018-2019 budget of the County  of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the  budget to do all things necessary to give this resolution effect.  Adopted this 11"h day of December, 2018.  Motion: David Cox Second: Dale Herring Recorded Vote: DavidL. Cox Marie C. Durrer Yes Michelle Flynn Dale R. Herring _Yes Bill Martin  Yes Yes Yes  4uchple upa Michelle Flynn, Chair' Greene County Board of Supervisors  ATTEST:  hul Sha 'Brenda G. Garton, Clerk Greene County Board of Supervisors    Board of Supervisors December 11, 2018 Attachment "G"  RESOLUTION ANNOUNCING A BOARD OF SUPERVISORS MEETING AT. AN  UNDISCLOSED LOCATION TO INTERVIEW CANDIDATES  FOR COUNTY ADMINISTRATOR  WHEREAS, the Board of Supervisors of Greene County is currently conducting the search fora a WHEREAS, Virginia Code Section 2.2-3712(B), which is part of the Virginia Freedom of Information Act, provides that the "notice provisions of this chapter shall not apply to closed meetings ofany public body held solely for the purpose ofinterviewing candidates for the position of chiefadministrative officer. Prior to any such closed meeting for thej purpose ofinterviewing candidates, the public body shall announce in an open meeting that such closed meeting shall be WHEREAS, interviews with prospective candidates will bel held on' Tuesday, December 18,2018; NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Greene County, Virginia, that it isl hereby announced that such closed meeting shall be conducted on December 18, 20181 beginning at 8:00 am at an undisclosed location for the sole purpose ofinterviewing County ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON DECEMBER  new County Administrator; and  held at a disclosed or undisclosed location within 15 days thereafter."; and  and  Administrator candidates.  11,2018.  Motion: David Cox Second: Dale Herring Recorded Vote: Michelle Flynn Bill Martin David L. Cox Marie C. Durrer Dale R. Herring  Yes Yes Yes Yes Yes  a  ichdle lyma Michelle Flynn, Chair Greene County Board of Supervisors  ATTEST:  Brenda G. Garton, Clerk Greene County Board of Supervisors    Board of Supervisors December 11, 2018 Attachment "H"  Boardo ofs Supervisors of Greene County, Virginia December 11,20181 Regular Public Meeting Interim Financing- Reservoir Project, Phase II  RESOLUTION OF THE. BOARD OF SUPERVISORS OF GREENE COUNTY, VIRGINIA  WHEREAS, pursuant to Title 15.2 of the Code of Virginia, 1950, as amended, the County of Greene, Virginia (the "County") is empowered to finance and refinance the acquisition, construction, reconstruction, renovation, enlargement, and equipping of the County's  water, wastewater, and sewer systems; and  WHEREAS, the County's engineers, W.W. Associates, determined and advised the County that in order for the County to establish a safe and reliable water supply and treatment facilities to meet projected demands through 2050, a substantial need exists for the County to acquire, construct, reconstruct, expand, and equip capital projects for the County's water system, particularly a water supply reservoir and reservoir intake system and facilities related thereto, including but not limited to a water treatment facility, raw water intake and pump station, approximately 17,000 linear feet of 30 inch raw water piping, access road(s), and associated appurtenances, including payment of engineering fees and other preliminary costs and costs of issuance in connection with such undertakings by the County (all capital projects for such purposes in the County being referenced herein as the Reservoir Project"); and  WHEREAS, W.W. Associates has determined and advised the County that certain engineering and design work is needed to proceed with the Reservoir Project (collectively  referred herein as "Phase II"); and  WHEREAS, the County's financial advisor, Davenport & Company ("Davenport"), has recommended that the County accomplish Phase II with an interim financing, preferably through as short-term Bond Anticipation Note (the "Note") with a final maturity of five years or less, and  al likely maturity of two years or less; and  WHEREAS, it is anticipated that in order to accomplish the interim financing, the County would need assistance from the Economic Development Authority of Greene County, Virginia (the "Authority") to issue the Note, which would be a limited obligation of the Authority, the principal of, premium, ifany, and interest on which would be payable solely from certain rental payments paid by the County pursuant to a lease financing arrangement between  the County and Authority; and  WHEREAS, it is anticipated that in order to accomplish the lease financing arrangements, the County would assign and lease certain real property of the County to the Authority, the Authority would lease such property back to the County, and the County, among other things, would agree to pay rental to the Authority, subject to a non-binding moral obligation support pledge of sufficient annual appropriations by the Board of Supervisors of the    County (the "Board") from time to time therefor, in order to pay the Note and the obligations in  connection therewith; and  WHEREAS, Branch Banking and Trust Company, be letter dated November 29, 2018, has offered to purchase the Note in accordance with the general terms and provisions therein (the  "Bank Proposal"), a copy ofv which is attached hereto as Exhibit A.  NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISRORS  OF THE COUNTY OF GREENE, VIRGINIA:  1.  Undertaking of Reservoir Project. The Board previously determined by  Resolution on December 12, 2017 that a substantial need exists to undertake the Reservoir Project and the transactions contemplated thereby, and that the Reservoir Project shall increase the health, welfare, and prosperity of the inhabitants of the County and the Commonwealth of Virginia. Accordingly, the Board hereby reapproves and reauthorizes the County to proceed with the undertaking of the Reservoir Project, including Phase II, and providing for the long-term financing, in one or more transactions, of all or any portion of the capital costs to provide funds  to complete the Reservoir Project in an amount not-to-exceed $60,000,000.  2.  Interim Financing. The Board determines it is in the best interest of the County  to proceed with Phase II to pay costs oft the Reservoir Project, including but not limited to further engineering and design work needed to proceed with undertaking the Reservoir Project, and the Board hereby approves the same. The Board hereby accepts the Bank Proposal and authorizes proceeding with the issuance of a not-to-exceed $2,100,000 interim financing through the Note or such other recommended financing vehicle for interim financing to fund the Reservoir Project, Phase II and pay costs of issuance therefor, with the Board stating its understanding that additional public hearings, approvals, and pledges of the Authority and Board will be required under Virginia and federal law to undertake and complete such interim financing.  3.  Assistance of Authority. The Board hereby declares its desire for the County to  enter into certain lease revenue arrangements with the Authority in order to accomplish interim financing for the Reservoir Project, particularly Phase II, and, accordingly, the Board formally requests the assistance of the Authority in obtaining such interim financing, and to the extent necessary, the Authority's assistance in future financing for the Reservoir Project. Itis to be expressly understood the Authority shall not be obligated to make any payments under the Note orr related documents except from payments made by or on behalf of the County under the lease arrangements; provided, however, the obligations of the County, shall not include any binding commitment beyond the current fiscal year of the County, as provided by law. Furthermore, the County's obligations to pay the cost and expense of performing its obligations under the Note and related documents, including without limitation its obligation to pay all rental payments and any other payments under the documents related to the lease arrangements are subject to and dependent upon appropriations being made from time to time by the Board for such purposes.  -2-    4.  Reimbursement Matters. The County has paid/has caused to be paid, beginning  no earlier than 60 days prior to adoption hereof and will pay/will cause to be paid, on and after the date hereof, certain expenditures (the "Expenditures") in connection with the Reservoir Project. Further, it has been determined that those moneys previously advanced no more than sixty (60) days prior to the date hereofand to be advanced on and after the date hereoft to pay the Reservoir Project related Expenditures are available only for a temporary period and it shall be necessary to reimburse the County for the Expenditures from the proceeds of one or more issues of tax-exempt obligations. Accordingly, the County hereby declares its intent to reimburse Expenditures with all or any portion of the proceeds thereof for the Expenditures with respect to the Reservoir Project made no earlier than sixty (60) days prior to the adoption hereof. The County reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of such tax-exempt obligations, and will make (or will cause to be made) a reimbursement allocation, which is a written allocation that evidences the use of proceeds thereof to reimburse the Expenditures, no later than 18 months after the later of the date on which the Expenditure(s) is/are paid or the Reservoir Project is placed in service or abandoned, but in no event more than three (3) years after the date on which the Expenditure(s) is/are paid. This declaration ofintent to reimburse, as required by federal tax laws, shall take effect immediately. 5. Further Actions. The Chair or Vice Chair of the Board of Supervisors, either of whom may act, the County Administrator, the Deputy County Administrator/ Finance Director, and such officers, employees, and agents of the County as may be necessary or convenient, any one or more of whom may act, shall coordinate with the Authority and the County's engineers, financial advisors, bond counsel, legal counsel, and potential lenders in order for the County to take all such further actions as may be required by law or otherwise necessary or convenient in order to carry out the intent and purposes of this Resolution in order for the County to accomplish the Reservoir Project and Phase II thereof. Such officers or their designees are authorized to execute and deliver on behalf of the County all such further instruments, documents or certificates, and to do and perform such things and acts, as they shall deem necessary or appropriate to carry out the transactions authorized by this Resolution. All of the foregoing, previously done or performed by such officers or agents of the County, and all actions previously taken in turtherance of the intent set forth in this Resolution, are in all respects  approved, ratified and confirmed, in their entirety.  6.  Effective Date. This Resolution shall take effect immediately.  Date: December 11,2 2018  COUNTY OF GREENE, VIRGINIA  By:  Chair  Exhibit A: Bank Proposal  -3-    CERTIFICATE OF VOTES  The undersigned Clerk of the Board of Supervisors of Greene County, Virginia, hereby certifies that the foregoing constitutes a true and correct copy oft the Resolution duly adopted by the Board of Supervisors at a regular meeting duly held and called on December 11, 2018. A  record ofthe roll-call vote by the Board of Supervisors follows:  NAME  AYE  NAY ABSTAIN ABSENT  A.N Michelle Flynn, Chair William Martin, Vice Chair Dale R. Herring Marie C. Durrer David L. Cox  Dated: December 11,2018  [SEALI  Clerk, Board of Supervisors of Greene County, Virginia    EXHIBITA A  BB&T  BB&T Governmental Finance 352 State Route: 34 Hurricane, WV 25526 (304) 353-1635 Fax (304) 757-2768  November 29, 2018 Courtney E. Rogers Senior Vice President Davenport & Companyl LLC One. James Center 901 East Cary Street Richmond, Virginia 23219 Dear Mr. Taylor:  Branch Banking and Trust Company ("BB&T") is pleased to offer this proposal for the financing  requested by the Economic Development Authority of Greene County, Virginia ("Authority").  (1) Project:  Series 2019, Lease Revenue Bond Anticipation Note  (2) Amount Tol Bel Financed:  upto$2,100,00.00  (3) Interest Rates, Financing Terms and Corresponding Payments:  Maturity March 1, 2020  Rate 3.11%  For the maturity chosen, payments for interest shall be semi-annual commencing July 15, 2019, while principal shall be due at maturity, as requested. The amortization of the bond anticipation note shall be mutually Thei interest rates stated above are valid for a closing not later than January 16, 2019. Closing oft the financing is contingent upon completing documentation acceptable tol BB&T. The: full proceeds shall be disbursed at closing with no more than four disbursement made by BB&T on behalfofthe County. BB&T shall The County shall pay lender counsel on behalf of BB&T. All costs of lawyers for the County and any other costs shall be the County'sr responsibility and separately payable by the County. The financing documents shall allow prepayment oft the principal balance, in whole only, on any date without aj prepayment premium. The stated interest rate assumes that the County expects to borrow moret than $10,000,000 in the calendar year of closing and that the financing shall qualify as tax-exempt financing under the Internal Revenue Code. BB&T reserves the right to terminate its interest in this bid or to negotiate ai mutually acceptable rate if BB&T will require audited financial statements to be delivered within 270 days after the conclusion of each fiscal year-end throughout the term oft the financing. The financing documents shall include provisions that will outline appropriate changes tol bei implemented in the event that this transaction is ever determined to be taxable in accordance with Virginia Statutes or thel Federal Internal Revenue Service code.  agreed upon by the BB&T and the. Authority.  not ber required to surrender thei note in order to receive payment during the term.  the financing does not qualify as tax-exempt.    (4) Financing Documents:  It shall be the responsibility oft the. Authority to retain and compensate counsel to appropriately structure the lease revenue bond anticipation note according to Federal and Virginia Commonwealth Statutes. BB&T shall also require the Authority's Bond Counsel to provide an unqualified legal opinion. BB&T reserves the  right to review the bond which must be mutually accepted byl BB&T and the Authority.  (5) Security:  The lease revenue bond shall be secured by an assignment of the Authority's interest in the financing lease between the Authority and Greene County in which the County will agree to make lease payments that will  meet the debts service requirement on thel bond.  BB&T appreciates the opportunity to provide this financing term sheet and requests to be notified BB&T shall havet the right to cancel this offer by notifying the Authority ofi its election to dos so (whether or not this offer has previously been accepted by the Authority) ifa at any time prior to the closing there is ai material adverse change in the Authority's financial condition, ifwe discover adverse circumstances of which we are currently unaware, if we are unable to agree on acceptable documentation with the Authority ori if there is a change in law (or proposed change in law) that changes the economic effect oft this financing to BB&T. We reserve the right to negotiate and/or terminate our interest in this transaction should we be the  within five days of this term sheet should BB&T bet the successful proposer.  successful proposer. you. Sincerely,  Please call me at (304) 353-1635 with your questions and comments. We look forward to hearing from  BRANCHBANKING, ANDTRUST COMPANY Fune R-Ch ln  RusseltR. Akers, II Vicel President Enclosure