Board of Supervisors September 12,2017 Sheet 1  September 12, 2017 County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ONTUESDAY,SEPTEMBER 12,  2017 BEGINNING AT 6:30 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Dale Herring, Vice Chair David Cox, Member Jim Frydl, Member Bill Martin, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County Attorney  Bart Svoboda, Deputy County/Zoning Administrator  RE: CALLTO ORDER RE: EXECUTIVE SESSION  The Chair called the meeting to order.  Upon motion by Jim Frydl and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7)ofthe Code  ofVirginia.  Virginia Code. Reference  2.2-3711 A.7: Consultation with legal counsel employed or retained by a public body regarding  specific legal matters requiring the provision oflegal advice by such counsel.  Pending litigation  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Dale Herring and unanimous vote, the Board returned to Open Session.    Board of Supervisors September 12, 2017 Sheet 2  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Dalel Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: PUBLIC MEETING  The Chairman opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: CONSENT AGENDA on the consent agenda: a. b. C.  Upon motion by Bill Martin and unanimous vote, the Board approved the following items  Minutes of August 22, 2017n meeting. current budget. (See Attachment "A") current budget. (See Attachment "B")  Resolution to accept and appropriate $4,965 in DMV Selective Enforcement - Speed grant funds for the Sheriff's Office. Local in-kind match is included in Resolution to accept and appropriate $8,762 in DMV Selective Enforcement = Alcohol grant funds for the Sheriff's Office. Local in-kind match is included in  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: GREENE CAREC CLINIC  Mr. Frydl presented a certificate of recognition to the Greene Care Clinic honoring their 12th year of service and the dedicated volunteers who have helped over 1,000 individual patients and provided over $1,000,000 worth of services and medications to the community. Mr. Carl Schmitt, Board of Directors, Mrs. Janet Call, Executive Director and Nurse Practitioner, Dr. Mary Preston and Dr. Tom Call were present representing the Greene Care Clinic.    Board of Supervisors September 12, 2017 Sheet 3  RE: MATTERS FROM THE PUBLIC  Mrs. Louise Miller livesi in August, GA and owns property here at Greene Mountain Lake. The property, zoned R-1, was being rented on Air B&B as transient housing but Planning Department informed them this was not allowed. She asked the Board of Supervisors for their assistance in being ablet to continue renting the property as a short-term rental in ai residential zone.  RE: PERSONNEL, POLICY AND HIRINGPRACTICES  Mrs. Flynn reviewed the proposed amendment pertaining to advertisement of vacant positions. The amendment would require all county position vacancies to be advertised on the Mr. Barkley said this is a minor amendment but does add protection to the process by requiring advertisement of all vacancies whether intended to be filled by promotion or otherwise. Upon motion by. Jim Frydl and unanimous vote, the Board approved the amendment to the  County website and in al local newspaper for ai minimum often (10) days.  Greene County Personnel Policy as presented. (See Attachment "C")  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: LEGISLATIVE PROGRAM  Mr. David Blount, Legislative Liaison, was present to discuss the current 2017 Legislative Program and the upcoming program for 2018. The current legislative program includes the  followingp priorities:  State budget and funding obligations. Public education funding. Local revenue authority. Land use and growth management. Transportation funding and devolution. Water quality. Mr. Blount also shared the following updates.  Additional money for salary increases for teacher salaries and state employees. State funding for education with fewer state dollars back tol localities in FY 2018. Expectation that state revenues will grow by about 3% this fiscal year. More emphasis on the expansion oft broadband into unserved areas. Regional priority. Mrs. Flynn said it is disheartening that the topi priorities always include unfunded mandates Mr. Barkley was concerned about the talk of massive cuts to transit programs by the Department of Transportation. Figure out way to educate citizens about what's coming and see what plans aret to fill gap. Mr. Blount saidi it will bei interesting to seel howt the Governor approaches  by the State.  this in the budget he will submit right before he leaves office.    Board of Supervisors September 12, 2017 Sheet 4  RE: THOMAS JEFFERSON/ AREA COMMUNITY CRIMINALI JUSTICE BOARD Mr. Neal Goodloe, Criminal Justice Planner with the' Thomas Jefferson Area Community Criminal Justice Board, was present to discuss information regarding the Central Virginia Regional Jail and inmate population study. Violent crime rate is down and Greene County continues to be Mr. Goodloe reviewed bookings by locality at CVRJ noting Greene County contributes about 10%ofthel bookings. Reviewed Greene bookings by charget type with thei top threei including violation of court order, traffic misdemeanor, and property felony. Reviewed CVRJ intakes by year and Greene has the lowest booking rate of the fivej jurisdictions. Also provided information The number of people through the front door of the jail is down significantly. This reduction in intakes is almost entirely the result of the reduction in federal inmates at the jail. Federal inmates allowed CVRJ to run a "free" jail until 2009 and to have a fund balance for a Greene has the lowest booking volume but highest average length ofs stay among inmates. Bed days are driving the cost with inmates sometimes serving 30 days or more. Incarceration costs There is a recent study in collaboration with the UVA School of Systems Engineering regarding the number ofmentallyill; people locked up, under probation supervision, etc. Between 23 and 25% of the criminal justice population scores high enough on a validated mental health screening to suggest there is the presence of a serious mental illness and 18% of that number has Mr. Goodloe said some cases could be diverted to other programs rather than jail. These cases can be addressed through assessment and effective treatment. A checklist is used but itis  as safe place tol live.  oni intakes by gender, by race, and the average length ofs stay byj jurisdiction.  number of years.  for Greene range from $161,126 for FY 091 to $1,624,746 in FY1 18.  been previously hospitalized for mental illness.  not evidenced based.  There are ai number of questions for further research. Are wel holding the "right" people for the longest time?  What does the long-term stay population need in terms of effective. jail programming? Are mentally ill inmates getting successfully linked to community-based treatment upon Which community-based interventions can reduce returns to DVRJ custody for recidivists Mr. Martin asked ift the Jail Superintendent and Jail Board are open to a risk assessment tool. Mr. Goodloe said he brings this up at every opportunity as it would not be a substantial cost andl hel believes every person who comes in thej jail should at least be screened: forr risk. The General Assembly mandates every inmate receive a mental health evaluation but does not mandate that every. jail screen inmates for information to determine needs to mitigate risk to recidivate.  release?  and probation violators?  RE: WHITE RUN RESERVOIR meeting room and will be live streamed. RE: BROADBAND room and will bel live streamed  Mr. Barkley said a meeting is scheduled on September 25 at 6:30 p.m. in the county  Mr. Herring said a meeting is scheduled on October 16 at 7:00 p.m. in the county meeting    Board of Supervisors September 12, 2017 Sheet 5  RE: LIAISON REPORTS  Mr. Herring said the TJPDC met last Thursday and had good conversation on affordable Mr. Martin said the Ruckersville Area Plan survey has kicked off and is posted on the county website. A public meeting is scheduled on October 3 at 6:30 p.m. The VA Clay Festival isc coming up on September 23 and 24. The construction of the Blue Ridge Heritage Project memorial is underway. Art Guild of Greene is sponsoring "Date with Grande Dames", in honor Mrs. Flynn said the Social Services Board will meet on Thursday. JABA Rock-a-Thon is on Saturday from 10 to 2. The United Way Day of Caring will be sponsoring a Fall Ball Dance  housing.  ofE Ethyle Guiseppe, Eloise Giles and Geraldine Tata, on September 17.  for seniors on September 20. RE: MATTERS FROM BOARD a decrease inj public sector jobs.  Mr. Frydl referred to the recently released Chamber of Commerce jobs report. Greene has thel largest increase inj private sector. jobs over thel last 10 years (37%) and is the only locality with Mr. FrydI also commented on the cash policy for the County. Some feel the County should have 3 to 61 months cash reserve as is recommended for individuals. However, ift the County has that much in cash reserve it comes from citizens who are, going toj pay a lot more to have that cash Mr. Herring said he appreciated public comments and noted the Tour de Greene to benefit Mr. Martin also appreciated comments by Mrs. Miller and said he will speak to Board Mrs. Flynn recognized first responders in memory of September 11 and also for those  in the bank or there will be ai reduction in services. Not a great idea for county.  Habitat for Humanity is on October 14.  members and staffabout transient housing in the residential zone. pondingyolunteening in recovery from recent hurricanes.  RE: ADJOURN MEETING  Meeting was adjourned. White Run Reservoir community meeting on September 25 and the next scheduled Board meeting will be on Tuesday, September 26: in the county meeting room.  mdlle  ypae Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors September 12, 2017 Attachment "A"  RESOLUTION TO ACCEPT AND APPROPRIATE FOUR THOUSAND NINE HUNDRED SIXTY-FIVE DOLLARS FOR THE DMV SELECTIVE  ENFORCEMENT-SPEED GRANT  WHEREAS, the County of Greene could receive funding from the Department of Motor Vehicles for a DMV Selective Enforcement-Speed Grant;  and  WHEREAS, the funds in the amount of four thousand nine hundred sixty- five dollars ($4,965) need to be appropriated to the appropriate line item in the  2017-2018 budget ofthe County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that four thousand nine hundred sixty-five dollars ($4,965) be appropriated to the 2017-2018 budget of the County  ofGreene, Virginia.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution effect.  Adopted this 12th day of September, 2017.  Mcode SRpus  Chairman  John C. Barkley, Clerk    Board of Supervisors September 12, 2017 Attachment "B"  RESOLUTION: TO ACCEPT AND APPROPRIATE EIGHT THOUSAND SEVEN HUNDRED SIXTY-TWO DOLLARS FOR THE DMV SELECTIVE  ENFORCEMENT-ALCOHOL GRANT  WHEREAS, the County of Greene could receive funding from the Department of Motor Vehicles for a DMV Selective Enforcement-Alcohol Grant;  and  WHEREAS, the funds in the amount of eight thousand seven hundred sixty- two dollars ($8,762) need to be appropriated to the appropriate line item in the  2017-2018 budget ofthe County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that eight thousand seven hundred sixty-two dollars ($8,762) be appropriated to the 2017-2018 budget of the County  ofGreene, Virginia.  BE: IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution effect.  Adopted this 12th day of September, 2017.  muclle yplal  Chairman  2  John C. Barkley, Clerk    Board of Supervisors September 12, 2017 Attachment "C"  Greene County, Virginia Personnel Policies Manual  2.2 EMPLOYMENT  A. Authorization from the County Administrator, or his/her designee, is required prior to initiating B. Procedures may be modified by the County Administrator when deemed necessary to best serve Allrecords relating to employment, recruitment or appointment willl be maintained on one central file location as designated by the Board of Supervisors and maintained in conformance with the 1. The County Administrator shall determine the advertising required necessary to attract qualified applicants to fill each vacancy. The County Administrator shall maintain an advertising distribution list, which shall be used to maximize the application pool. WAeR-E-S-deterPined-Sy-tne-COWRY-AGRRAStatOF-tA3Ea-SWficienE-Rumber-of-qualified PGANISaPPGReNNyONCAstenvasaeyis notrequired--All County position vacancies shall be advertised on the County website and in 1. Persons seeking to apply for employment with the County shall be referred to the County 2. The County relies upon the completeness and accuracy of information contained in the employment application as well as the accuracy of other data presented throughout the selection process and during County employment. Therefore, applicants and employees are b. Any mirepresentations, falsifications or material omissions on the County application may result in the County's exclusion of the individual from further consider for  any recruitment of appointment. the interests of the County.  Code of Virginia and regulations of the Virginia State Library.  D. Employment Notice  al local newspaper for a minimum of ten (10) days.  E. Employment Applications  Administrator, except for those groups specified in Section 1.4.  hereby notified:  a. All employment information shall be current, accurate and complete.  employment.