Board of Supervisors February 27,2018 Sheet 1  February 27, 2018 County ofGreene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, FEBRUARY27,  2018 BEGINNING AT 6:00 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Bill Martin, Vice Chair David Cox, Member Marie Durrer, Member Dale Herring, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County. Attorney Andrew Wilder, Deputy County Attorney Bart Svoboda, Deputy County/Zoning Administrator Patti Vogt, Deputy Clerk  RE: EXECUTIVE SESSION  Upon motion by Bill Martin and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7)ofthe Code  ofVirginia.  PERSONNEL MATTERS Virginia Code Reference  2.2-3711 A.1: Discussion, consideration, ori interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation  of specific public officers, appointees, or employees of any public body.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  Upon motion by Bill Martin and unanimous vote, the Board returned to Open Session.    Board of Supervisors February 27,2018 Sheet 2  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: PUBLIC MEETING  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: ECONOMIC DEVELOPMENT AUTHORITY  Upon motion by Bill Martin and unanimous vote, the Board made the following appointments/reappointments to the Greene County Economic Development Authority all with  terms to expire March 1, 2022.  Don Pamenter Julia Roberts Matt Dillon  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: CONSENT AGENDA February 13, 2018 meeting. Recorded vote:  Upon motion by Bill Martin and unanimous vote, the Board approved the minutes of the  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes    Board of Supervisors February 27,2018 Sheet 3  Motion carried.  RE: RECOGNITION-SCHOOLBOARD  February 2018 is School Board Appreciation Month. Mrs. Sharon Mack, Mrs. Leah  Paladino and Mr. Harry Daniel were present representing the School Board.  RE: MATTERS FROM1 THE PUBLIC  Jerry Gore- Thanks for putting E911 center back together. Remediated problem which you created. Citizens were not invited. Want to hear about all the details. Salary paid for Coordinator for year and half to do what? Two dispatchers hired away? Questioned plan or no plan. Contradicting public statements. Publicly illuminate chain of events that produced this chaos. Wants open public forum to air all issues and explain in detail with citizens participating fully in the dialogue. Want all the facts. When will coordinator bei replaced with someone Sheriff Lori Gore-1 Monroe District - Been a real rent ini the fabric oft trust between some citizens and the Board. How did this come about? Referred to loan to private citizen, interest free. Was told by Board member it wasn't illegal. She felt it was certainly immoral and should be made illegal as soon as possible. Board said no plans had been made to change anything at Sheriff's Office. Paper said opposite. Questioned the hiring of two dispatchers from Sheriff to County Nancy Rodland - Midway - Speaking on behalfofmany residents. Thanks for meeting on February 22 to come to a reasonable temporary outcome. Cannot dismiss statements, behavior and decisions that have been increasingjudgmenta, accusatory and disparaging whether deserved ornot. Thought it was extremely rude ofBoard member to defame Greene County residents while exalting a non-resident employee. Itisobligation of Board to keep residents informed especially regarding significant issues. Directlyinvolve Greene County residents. Greene has many, many qualified people that can and will contribute viable, sensible and worthwhile suggestions and solutions to issues, considerations and problems. We expect to be respected for our qualities and offerings just as you expect from us. Productivity and resolution would be achieved more frequently if Board would let us speak a dialogue with its members not just three minutes under matters from the public. Roundtable meetings in addition to scheduled meetings would resonant well with community. Suggested makeup of group for emergency services center personnel. Will Mallory Lamb - Ruckersville District - Attended February 13 meeting and saw citizens speak with respect for others and Board members. Did not feel citizens were equallyrespected by particular Board members. Encouraged Board to view the recording of meeting to fully comprehend thel hurtful impact and consequences oft their chosen words and accusations. Wes sign up to speak with courtesy to present our facts and views in allotted time of three minutes. Often subjected to lecture from some Board members with no time limit. Referred to comment about having to go outside of county to find someone with specific skill set. No apology was offered until citizens brought issue to attention. Apology offered in letter to editor to anyone who thought the Board members intention was not honorable. Apologized not for what they did but rather if  can trust and hopefully with someone from Greene County?  position.  continue to hold the Board accountable for statements and actions.    Board of Supervisors February 27,2018 Sheet 4  anyone was offended. Encouraged sincere public apology tonight. Referred to comments by Mrs. Flynn stating no decision has been made. Discrepancies in statements. Decision had already been Matt Hardin - Gratified by agreement on E911 system. Temporary agreement has been Mike Allers - Ruckersville District - Glad the Board "measured twice" before cutting. People are gettinginvolved and this is good thing. Work together and involve citizens in decisions. Pat Morris - Stanardsville District - Appalled by comments of Board member regarding Keith Bourne = Monroe District Can we see work product of Emergency Services Coordinator? Would help answer lot of questions about value taxpayers are receiving for considerable investment in this position. Second concern is growing lack of trust in elected officials and their leadership. Fueled by lack oft transparency, contempt for other elected officials and dismissal of public concerns. Hopes there is plan to check this downward trajectory. Greg Knight -Monroe District- - Pleased that Board found it possible to compromise with the Sheriff over 911 issue. Feels it was right decision to remain with Sheriffu until long term proper planning and more: resources are available to make such move productive and in best interests of Greene County. Citizens are qualified to recognize honesty, sincerity and transparency. Ed Yensho = Monroe District Has continued to talk with stakeholder in emergency services sector. Who decided to hire two dispatchers away from Sheriff and why? There is lack of trust with public. Concerned by lack of trust between people you are managing and the stakeholders. Youarer not getting truth. There is onei individual whoi is willing to meet with) Board to provide facts about what's really going on. Encouraged Board to talk toi individuals. Gail Breeden - Stanardsville District - Agreed with previous comments.  made without input from public. This is your accountability check.  put in place. Have few months to geti it right. Come up with permanent solution.  people of Greene mot being intelligent enough to fill jobs.  RE: PUBLIC HEARING - REZONE - THOMAS F.] MORRIS from Thomas F. Morris to the March 13, 2018 meeting as requested.  Mr. Svoboda said Mr. Morris has requested a deferral to March 13, 2018 meeting. Upon motion by David Cox and unanimous vote, thel Board deferred the request forrezone  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: FISCAL MANAGEMENT POLICY  Mr. Barkley reviewed the proposed Fiscal Management Policy. Mrs. Flynn noted this Mr. Herring suggested the wording "financial accounting system" under Financial  policy meets several ofthe strategic initiatives established by the Board last July.  Reporting, bullet no. 2 should be deleted    Board of Supervisors February 27,2018 Sheet 5  Upon motion by Dale Herring and unanimous vote, the Board approved the Fiscal  Management Policy with amendment as noted. (See Attachment "A")  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: QUARTERLY MEETING WITH VDOT  Mrs. Flynn said Mr. Denunzio would not be present due to illness. Did provide the following information: Reviewed Welsh Run and it meets requirements for Rural Rustic Road Also reviewed Turkey Ridge and it does not meet requirements for Rural Rustic Road. Does the  Board have any additional roads to suggest for review? RE: EMERGENCY COMMUNICATION CENTER  Mrs. Flynn said she and Mr. Cox met with the Sheriff, staff, county administration, fire companies and rescue squad on February 22. Began talking about fire and rescue dispatch concerns. Did come up with specific protocols how those concerns will be addressed going forward. Also discussed how the EMS monthly meeting can play part in making sure people are being held accountable not only to respond to queries but also to make sure people are expressing The Sheriff, Major Swingler and representatives of fire and rescue are to meet to discuss the CADi inoperability problems. Solution to rectify will hopefully bel budget neutral. Memorandum of understanding was developed that returns the Emergency Communication Center to the supervision of someone appointed by the Sheriff. Compensation Board and County funded dispatchers are governed by Sheriff's policy and procedures. Vacancies are currently posted and applications arel being accepted. The Sheriff will manage thel E91lbudget for the remainder of the fiscal year. At this time, no overtime or other pay in arrears. The. June 30th date is end of fiscal year. Some confusion about the way the budget is structured. Group that includes all stakeholders, fire and rescue, law enforcement, county administration and the Board Mr. Cox said hel had been communicating with the Sheriff and is veryimpressed with the information provided. He and Sheriff agreed that communication has got to be foremost. Mrs. Flynn noted the conversation two weeks ago was about having parallel paths. Had asked staffto research a county emergency communication center and report back. Mr. Barkley said he did not have numbers at this time and a lot of research will be necessary. Short-term agreement is in place. Need to start looking at public safety center ift that's Mrs. Flynn said there was discussion about what does emergency communications look like 10 years from now? Technology different, county growing, and not likely to need fewer law  concerns int timely fashion.  will continue to work toward a long-term solution.  the way we're going.  enforcement or less emergency services personnel. Look at long range plan.    Board of Supervisors February 27,2018 Sheet 6  Mr. Martin said term is next generation 911. We're not there yet. He said he is pleased to see new level of communication between fire and rescue, county administration, and Sheriff's Office. Mr. Martin said hel learned when litigation gets introduced into an activity, communication Mr. Herring said wei need toi make sure we'removing forward and we don'trepeat the same mistakes. Mr. Cox agreed saying we've been there one time and don'tneed to go back. Mrs. Flynn agreed noting accountability and putting things in writing are essential moving  shuts down which is unfortunate.  forward.  RE: STRATEGIC PLAN where are we and is staff on target.  Mrs. Flynn noted the priorities were approved by the Board in July. This review is about Mr. Barkley provided an update on the status of the Strategic Plan initiatives identified by Mrs. Flynn commented on Initiative Three, action agenda number 1: Encourage greater citizen involvement in county government by holding open town halls throughout the county; by sponsoring periodic surveys to garner public input and opinion on keyi issues; and, by sponsoring educational initiatives such as a citizen's local government academy and/or a citizen's community planning academy. This is in addition to the community forum to gain citizen input and perspective regarding annualized county spending and service delivery practices. Mr. Martin said it is impressive what has been completed to date. Priority choices good Mr. Herring agreed with holding town halls and noted there have been a lot of meetings for public comment including the water project and broadband. Movement to get to point of Mrs. Flynn said her vision for the town halls would be more of an open agenda.  the Board as priorities for FY 2018. (See Attachment "B" for document.)  for first year.  having more public comment on key strategic issues.  RE: LIAISONREPORTS  Mr. Cox said Emergency Services met Tuesday evening., Fire departments have done Mr. Herring said the Planning Commission met last Wednesday and TJPDC will meet Mr. Martin said the next public meeting on the Ruckersville Area Plan will be on March Really good progress being made by Town and STAR on the farmer's market and bandstand project. Now referred to as Greene Commons. Approximately $390,000 earmarked for this part of project. Fifteen facades to be worked on and six apartment interior upgrades. Mr. Martin said the Economic Development Authority recently approved a resolution for  research of their own on emergency communications.  Thursday.  29 at the Holiday Inn Express. The. Advisory Panel will meet on March 16.  $101 million bond for mitigation credits and engineering study  RE: COUNTY ADMINISTRATOR PDAIEDEPARIMENT REPORTS See. Attachment "C" for County Administrator's report.    Board of Supervisors February 27, 2018 Sheet 7  RE: OTHERI ITMES FROM BOARD  Mr. Martin said Mrs. Geraldine Morris Tata will be honored by Delegate Turpin and Mr. Martin also asked for everyone to keep the Yost family in their payers. Mr. Yost's Mrs. Flynn mentioned a dashboard for financial reports. She is hopeful to have dashboard  Senator Wagner this Friday in Richmond at the State Capitol. brother had a misfortune and is in very serious condition. styleinformation available during the budget process.  RE: ADJOURN MEETING  Meeting was adjourned. The next scheduled meeting of the Board will be on March 6 at 5:30 p.m. for budget work session. Another budget work session is scheduled for 5:30 p.m. prior  to the Board Meeting on March 13,2018.  Molalllupu Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors February 27, 2018 Attachment "A"  716  BOARD OF SUPERVISORS FISCAL MANAGEMENT POLICY  Originally drafted February 13, 2018  Adopted: Revised:  February 27,2018  STATEMENT OF POLICY PURPOSE  The County of Greene (the "County") and its governing body, the Board of Supervisors (the "Board"), is responsible to the County's citizens to carefully account for all public funds, to manage County finances wisely and to plan for the adequate funding of services desired by the public, including the provision and maintenance of facilities. Promoting fiscal integrity is an important priority int the County. The following policy establishes a general framework for the County's overall fiscal planning and management. These polices will be reviewed and, if necessary, updated annually. Any substantive amendments will be presented to the Board for  approval. POLICYGOALS  This fiscal policy isi intended to set general guidelines for the fiscal management practices of the County, where effective fiscal policy is determined to add the following benefits:  Contributes significantly to the County's ability to insulate itself from fiscal crisis Enhances short term and long term financial integrity by helping to achieve the highest Maintains continuous communication about the County's financial condition with bond Promotes long term financial stability by establishing clear and consistent guidelines Directs attention to the total financial picture of the County rather than single issue areas Promotes the view of linking long term financial planning with day to day operations Provides the Board and the citizens a framework for measuring the fiscal impact of government services against established fiscal parameters and guidelines  Attempts to maintain a diversified and stable economic base  credit and bond ratings possible  and credit rating institutions and the overall financial community    To add specificity tot the overall fiscal policy goals of the County, the following policy goal  statements are presented: GENERAL GUIDELINES  The County Administrator will provide quarterly reporting to the Board on the County's The County will remain current in payments to its employee benefit and retirement Capital projects ini the County government and schools will be reviewed and reconciled The County will annually update a long range (5 year) financial forecasting system which will include projections of revenues, expenditures and future costs and financing of capital improvements and other projects that are included in the capital budget and the  financial condition and debt position.  systems.  annually as part of the fiscal year-end financial closing procedure.  operating budget. OPERATING BUDGET  The operating budget is intended to implement the Board's: service priorities and vision The budget must be structured 50 that the Board and the general public can readily establish the relationship between revenues, expenditures and the achievement of The individual agency budget submissions must be prepared with the basic assumption The County will avoid tax anticipation borrowing and maintain adequate fiscal reserves in The number and distribution of staff willl be reviewed and evaluated in the context of service delivery. When feasible and cost effective, contracting out services will be The County will maintain and monitor a diversified and stable revenue structure to shelter it from short-run fluctuations in any one revenue source. The County will estimate its annual revenues by an objective, analytical process. The County, where possible, will institute user fees and charges for specialized programs and services in the County. Rates willl be established to recover operational as well as overhead or indirect costs and capital or debt service costs. Fees will be regularly reviewed and updated and where applicable, determine if pre-established recovery goals The County should routinely identify intergovernmental aid funding possibilities. However, before applying for or accepting intergovernmental aid, the County will assess  for the County.  service objectives.  that the Board will always attempt to minimize the local tax burden.  accordance with the fund balance policy.  considered.  are being met.  2    the merits of a particular program as ifi it were funded with local tax dollars. Local tax dollars will not be used to make up for losses ofi intergovernmental aid without first reviewing the program and its merits as a budgetary enhancement. All grant applications, prior to submission, must be approved by the County Administrator upon recommendation by the department director or finance director. Grants may only be The County should seek to approve a balanced budget in its annual appropriation without use offund balance reserves, except in the instances of approved capital projects which may be funded from previous accumulation of resources and for other designated Budget amendments throughout the year will generally only be acceptable in circumstances where there are unforeseen expenses, emergencys situations, and/or grant  accepted and funds appropriated by the Board.  purposes with previously accumulated resources.  funded expenses. DEBT MANAGEMENT  The County will not fund current operations from the proceeds of borrowed funds. The County will confine long-term borrowing and capital leases to capital improvements, projects, or equipment that cannot be financed from current financial resources. The County will analyze market conditions prior to debti issuance to determine the most advantageous average life. When financing capital improvements, or other projects or equipment, the County will repay the debt within a period not to exceed the expected The County will attempt to repay debt using al level principal repayment structure. The County may, at its discretion, on a project by project basis, subject to a public hearing of the Board on the proposed financing if applicable, use alternative financing mechanisms to the issuance of general obligation (GO) bonds to include these alternative financing mechanisms: the Virginia Public. School Authority (VPSA), the Virginia Resources Authority (VRA), revenue bonds (for revenue supported activities), lease revenue bonds, lease purchase agreements, and additional appropriations based financing or other The County shall comply with all U.S. Internal Revenue Service rules and regulations The County shall comply with all requirements of the Public Finance Act as set forth in Title 15.2, Chapter 26 oft the Code of Virginia and with any other legal requirements  useful life oft the project or equipment.  financing mechanisms that may be created. regarding issuance oft tax-exempt debt.  regarding the issuance of bonds or its debti issuing authorities.  CASH FLOW AND INVESTMENTS  3    The County will conduct an analysis of cash flow needs on an annual basis. Disbursements, collections, and deposits of all funds will be scheduled to ensure The County will, where permitted by law, pool cash from its various funds for investment The County will invest County revenue to maximize the rate of return while preserving The County will regularly review contractual, consolidated banking services.  maximum cash availability and investment potential.  purposes.  the safety of the principal at all times.  FINANCIAL REPORTING  The County will maintain a high standard of accounting practices in conformance with uniform financial reporting in' Virginia and Generally Accepted Accounting Principles (GAAP) for governmental entities as promulgated by the Governmental Accounting The County will maintain records on a basis consistent with accepted standards for local The County's a annual financial reports will present a summary of financial activity by The County'sr reporting system will provide monthly information on specific services by The County will retain the right to perform financial, compliance and performance audits The County will engage an independent firm of certified public accountants to perform an annual financial and compliance audit according to Generally Accepted Auditing Standards (GAAS) and will have these accountants publicly issue an opinion which will be The County will annually seek the GFOA Certificate of Achievement for Excellence in  Standards Board (GASB).  government accounting (according to GASB). governmental funds and all funds respectively. type of expenditure and revenue, and by fund. on any entity receiving funds from the County.  incorporated in the Comprehensive Annual Report.  Financial Reporting.  CAPITAL BUDGET  Capital planning and project emphasis will be placed upon Board-approved priorities as identified in the County's comprehensive plan, capital improvements program, and the The County will make all capital improvements in accordance with an adopted Capital The County will develop a multi-year plan for capital improvements (CIP), which considers the County's development policies and links development proffers resulting from  Board's Strategic Planning Initiative. improvements Program.  conditional zonings with the capital plan.  4    The County will coordinate development of the capital budget with development of the operating budget. Future operating costs associated with new capital projects will be The County will identify the' "full-life" estimated cost and potential funding source for each capital project proposal before iti is submitted to the Board for approval. Unspent local funds may be transferred to the County or School capital project contingency account to be used at the discretion of the Board of Supervisors. The County will maximize the use of non-debt capital financing sources through the use of alternate sources oft funding, including proffers, grants, and other sources of non-local The operating budget will provide for minor and preventive maintenance. The capital projects budget will provide for the acquisition, construction, or total replacement of physical facilities to include additions to existing facilities which increase The County will protect its assets by maintaining adequate insurance coverage through either commercial insurance or risk pooling arrangements with other governmental  projected and included in operating budget forecasts.  taxi funding revenues.  the square footage or asset value of that facility.  entities.  FUND BALANCE/RESERVES  The County of Greene recognizes that sound financial principles require sufficient funds An adequate fund balance is essential to providing for operating and future capital budgets, protecting against temporary revenue shortfalls, covering emergency or unforeseen expenditures, and ensuring the economic stability oft the County. Afund balance is the cumulative difference, reported annually, between revenues and The fund balance policy is based on recommendations of the Governmental Accounting This policy statement focuses on the amount remaining after accounting for non- Ar minimum unassigned fund balance shall be established at 15% of local general fund expenditures including transfers to other funds and transtersycontributions to the school board, with an additional amount to cover one month's average monthly cash flow The Board of Supervisors may appropriate money that will reduce available funds below the 15% for purposes of a declared contingency or emergency. In such circumstances, the Board will adopt a plan to restore the available fund balances to the policy level  be retained to provide a stable financial base at all times.  expenditures reported in governmental funds.  Standards Board.  spendable and restricted fund balance.  requirements of the County.  within 36 months.  5    Ifthe restoration cannot be accomplished within such time period without severe hardship, then the Board will establish a different but appropriate time period. The County's fund balance shall be evaluated during the annual budget process. Itshall be the goal of the Board of Supervisors to adopt a budget that maintains the minimum fund balance requirements while acknowledging the need to also protect the fund  balance from becoming excessive toi the point of inefficiency.  ANNUAL REVIEW  These policy guidelines shall be reviewed at least annually.  6    Board of Supervisors February 27, 2018 Attachment "B"  ,  Strategic Planning Initiative February 27,2018  Update on Board. Identified Priorities for Fiscal Year 2018  The following represents an update on the status oft the Strategic Plan initiatives identified by the  Board of Supervisors as priorities for FY 2018:  Initiative One: Promote Community and Economic Well-Being  6.  Revise the County's zoning ordinance to promote/encourage greater business and  economic development in Ruckersville and Stanardsville.  Ruckersville. Area Plan  Website Link: p/Iperhekerile  OJan-Feb: Code and ordinance audit completed by TJPDC  0 Mid Feb: Begin drafting ofe existing conditions and demographics section ofarea plan oFeb-Mar: Drafting of implementation strategies and recommendations sections ofarea plan as oMarch 16: Advisory group meeting to review and revise implementation strategies and recommendations. Also update from VDOT on the Route 29 study OM March 29: Final public open house at the Holiday Inn from 6:30pm-8:30pm oApr: Wonrksesiompresemtation to. Planning Commission  provided by the advisory, group  Rt. 33 Corridor Study Blight. Abatement Initiative  Review/Amendment ofTourist Lodging ordinance to include in R-1  Amendment ofHeight Restrictions in R-2 Special Use. Permit Language Amendments  8.  Craft an infrastructure policy that will support business, commercial and residential in  targeted areas along Route 33 and Route 29.  Rt. 33 Corridor Study (Tentative) EDU Payment Policy Water and Sewer Agreements with RSA Blight Abatement. Initiative Broadband Initiative  Website Link: Atp/hegrenecounpagowovemmenloalloarksupenisors/bronhand    Smart Scale Transportation Projects Specialized Tax/Service Districts  Website Link: tp/wwegrenecounmege-heslerone-lironel-smroieet  Website Link: ttp:/lpdc.orgmeda2b--speclalred-lax-D5sl.8.3.17.pd  Initiative Two: Practice Good Governance  5.  Develop and adopt a fiscal policy protocol for Greene County.  Fiscal Management Policy drafted and presented for review and approval by the Board of Supervisors February 27. Personnel and Purchasing policies to be referenced in overallfiscal  policy. Website. Link:  /goagmIcIscON.Npiphiez -ldelp.d-16énela id=5546 Internal Service Fund Policy drafted and scheduled for consideration in March 2018. Special Tax/Service District update scheduled for Board of Supervisors consideration in March.  Initiative Three: Promote Community Engagement  2.  Sponsor a community forum to gain citizen input and perspective regarding annualized  county spending and service delivery practices.  Community Forum/Open House event tentatively scheduled for May/June time frame. Staff is  working on the content and venue.  3.  Place adopted Greene County vision, mission and strategic initiatives statement on the  county's website and appropriate county letterhead.  Strategic Plan document posted to the website and via press release/articles. Email addresses for administrative staff and letterhead have been updated to reflect and reinforce the Board of Supervsor'continmued commitment to the vision, mission and initiatives set forth in the. strategic  plan. Website Link:  Atp:/www.greenecoumpagovgovermenlloalboarlsupenisorsmision-siatement  Initiative Four: Fund the Future  1.  Develop a five-year revenue and expenditure forecast focused on services and programs sponsored by Greene County inclusive of personnel costs, support costs, and capital costs. Add a capital maintenance component to the Greene County Capital  Improvements Program (CIP)inclusive oflife cycle costs.    Kick-offmeeting scheduled with the County' 'sj financial consultant in March to begin thej five-year financial planning process. Facility Assessment continues, with a presentation tentatively  scheduledfor, April/May timej frame.  3.  Develop a blueprint and multi-year financial plan for constructing and maintaining a new  water impoundment in Greene County.  Analysis and presentation to the Board of Supervisors and pubic about short and long-term revenue stream requirements and financing scenarios continues. Closing on Phase Ifnancing sehelaleafermid.March. Resolution approved by the Board ofSupervisors) for Phase 1financing ofuptos $10,000,000. Phase 1 design and engineering has commenced. Work on streambank and wetlands mitigation requirements anticipated to begin in the Summer/Fall. Reservoir. financing schedule will be incorporated into the five-year financial plan based upon Phase 1 as approved  by Board of Supervisors resolution.  Website. Link: mpoundmenl-prolect  ttp:/www.greenecoumpvagovgovermenldepls/adminisration/white-ru-reservoir-water-  4.  Develop, in partnership with the School Board, a multi-year capital improvement strategy that will finance the multiple upgrades and improvements that are needed in  Greene County's public schools.  Board of Supervisors endorsed the VPSA application, for funding up to. $28,160,000 for the Phase Ischoolfacilities, projects as presented on. July 11,2017. The capital plan andj financing schedule have been presented and approved jointly by the Board of Supervisors and School Board. Amortization schedule for payments on the VPSA bond issue. structuredi to incorporate. retired debt  and available capital reserves, scheduled. to begin in. July, 2018.  Website. Link:  Atp/www.greenecoumpagovhewssBlPgrene-coump-publieschools-aditions-qnd.  renovations-proiecl-summary    Board of Supervisors February 27, 2018 Attachment "C"  County Administrator's Report  February 27,2018  FY2019 Board of Supervisors Budget Workshops are scheduled for March 6th and March 13th at 5:30 PM. Staff will also be hosting al kick-off meeting to discuss the five-year planning process in The Ruckersville. Area Plan project seeks public input on how the County can address the planning and development needs in the Ruckersville Area - Next public meeting March, 29, The Economic Development Authority approved a resolution on February 20th allowing iti to serve as a conduit for the financing oft the White Run Reservoir Project (and any other projects as The White Run Reservoir Project team has secured an initial financing commitment in the amount of up to $10 million to provide interim financing for a portion of the costs oft the County's White Run Reservoir Project. The Board of Supervisors is scheduled to consider: a resolution at the March 13th regular Board meeting to officially move forward with the required Al Memorandum of Agreement has been approved by the County Administrator and the Sheriff, ino consultation with the County's Board Chair and public safety liaison, and including the valuable input of the County's fire, rescue, emergency services, administrative leadership, placing the E911 Center and all dispatch personnel under the supervision of the Sheriff's Office. This isa temporary agreement that will bei ini force pending further discussion and planning for future  March.  2018 at 6:30-8:30 PM.  the Board approves).  County financing.  emergency communications in Greene County.  VDOT Project Update - Route 29 (Seminole Trail) and Route 33 (Spotswood Trail) - Installation of flashing yellow arrows on traffic signal at Stoneridge Drive (Walmart Entrance) from Tuesday PM through Wednesday AM (February 27 -28th). Motorists are reminded to use caution  approaching the work zone and follow law enforcement direction.  Greene County Tourism has created an "Eati in Greene" campaign to encourage the local and regional community tot frequent Greene County restaurants. Citizens and visitors may inquire at any participating local restaurant for more information about how to participate and win a prize.    County Administrator's Report February 27, 2018  Greene County Attorney Ray Clarke has announced his plans for retirement from County service on May 315t. Having very capably protected the legal interests oft the County as Greene County's chief legal advisor for the past 30 years, Mr. Clarke's distinguished career has spanned the election of 15 Boards of Supervisors. We wish Ray the very best in his future endeavors. The next meeting of the Greene County Broadband Initiative is scheduled for Wednesday, February 28th, at9:00AM. The group will continue its discussion of options toi formalize as a committee, explore strategies to better engage with service providers, work with the TJPDC to pursue funding opportunities, and to place broadband updates and information in a more accessible and prominent location on the Countywebsite. The meeting will also include a guest The Project Management Team for the Town's CDBG Downtown Revitalization grant met on Monday, February 26th to provide an update on the status ofi facade improvement and housing rehab projects and review additional design plans for the proposed Market Pavilion and  speaker from Madison Gigabit.  Bandstand.  February is "School Board Appreciation" Month. We encourage all citizens to take the time to thank your favorite School Board member for their service and dedication to providing a world  class educational experience to Greene County's youth.  2