Board of Supervisors February 28, 2017 Sheet 1  February 28, 2017  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, FEBRUARY  28, 2017BEGINNING AT 5:00 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chairman Dale Herring, Vice Chairman David Cox, Member Jim Frydl, Member Bill Martin, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County Attorney Patti Vogt, Deputy Clerk  Bart Svoboda, Deputy County/Zoning Administrator  RE: CALL' TOORDER  The Chair called the meeting to order. RE: WORKSESSION-S STRATEGIC PLANNING  Mr. Mike Chandler was present to continue working with Board members regarding a  vision statement, mission statement, core values, and strategic initiatives.  RE: RECESS  The Chair called a short recess. RE: EXECUTIVE SESSION oft the Code of Virginia. PERSONNEL MATTERS Virginia Code Reference  Upon motion by Bill Martin and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7)  1)  2.2-3711 A.1: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body.  Interview Economic Development Authority    Board of Supervisors February 28, 2017 Sheet 2  2) LEGAL Virginia Code Reference  2.2-3711 A.7: Consultation with legal counsel employed or retained by a public body regarding  specific legal matters requiring the provision ofl legal advice by such counsel.  Pending litigation Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes  Motion carried. Recorded vote:  Upon motion by David Cox and unanimous vote, the Board returned to Open Session.  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim FrydI Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: APPOINTMENTTO ECONOMIC DEVBLOPMENT AUTHORITY  Upon motion by Jim Frydl and unanimous vote, the Board appointed Ms. Gretchen Scheuermann to the Greene County Economic Development Authority with a term to expire  March 1,2021.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydi Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: OPENMEETING ofsilence.  The Chairman opened the meeting with the Pledge of Allegiance followed by a moment    Board of Supervisors February 28, 2017 Sheet 3  RE: CONSENT AGENDA Attachment "A") Recorded vote:  Upon motion by David Cox and unanimous vote, the Board approved the resolution to accept Kenwood Lane in Hancock Farm Subdivision into the State Secondary Road System. (See  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: PEDMONTVIRGINIA COMMUNITY COLLEGE  Dr. Frank Friedman, President of PVCC, was present toj provide annual update. Mr. Fred Dr. Friedman reviewed information and statistics for Greene County residents regarding enrollment, dual enrollment, tuition savings, distance learning and high school graduates from 2005/06 and 2015/16. One hundred fifty-six (156) students were enrolled at the Giuseppe Center in the fall of2016. Also reviewed new programs and workforce services in place since the fall An Advanced Technology Center is planned with a projected opening in 2021. Cost estimate of $20 million, from the state, for 45,000 sq. ft. facility. Site development cost estimate of$ $1 million which must be funded locally. Greene's share will be $103,644 over a three year Mr. Frydl said PVCC provides a good opportunity for citizens and students. Dr. Friedman Mr. Martin noted the PVCC Center is a community center also and PVCC plus the  Richardson, Greene County representative on the PVCC Board, was also present.  of2006. New facilities since 20016.  period, FY 181 thru FY2 20.  noted the early college program in Greene is one oft the largest in the entire State.  Library creates al hub of activity for the area. RE: VDOT QUARIEREYMEETING February monthly report.  Mr. Joel Denunzio, Resident Administrator, was present to discuss road matters and the  Preliminary Engineering projects include: Route 33/Route 29 intersection Route 630 - Rose brook Road Route 624 -Beazley Road  Route 607- Matthew Mill Road/Route 29 Intersection Improvement - Project was advertised in September, 2016, awarded in December, 2016. Construction will begin in the Route 670 connector road project looks like it will be funded and this allowed the scope of the Matthew Mill Road/Route 29 intersection improvement project to be significantly reduced. Initially proffered by developer. Some traffic diverted to Route 670 connector road  spring.  project.  Received funding for Route 33 guardrail replacement project on mountain. Project will  be advertised in April with anticipated completion in June, 2018. $1.1 million    Board of Supervisors February 28, 2017 Sheet 4  Held "stakeholders" meeting on February 7 to discuss Preddy Creek Road after fatal crash during severe weather. Planning to replace culvert and get guardrail installation at site. Lot of crashes on that road. Talked about enforcement, excessive speed, and engineering. Visited the  area to try to identify short term maintenance items that can be addressed.  The floor was opened for public comments.  Mrs. Jessica Maupin - Lives on Holmes Run Road off Ice House Road. Ice House is a gravel road with drainage issues and potholes. About 40 houses off that road and amount of traffic would justify paving of road which she felt would ultimately save the County money. Referred to petition previously submitted to have road paved. Would increase property values Mr. Denunzio said Ice House Road could qualify for hard surfacing under the Rural Rustic Paving Program. Can discuss inclusion of road in Six Year Plan at upcoming hearing. Proposed improvements (i.e. work on Route 33) exceeded economic feasibility for developer of Mr. Cox commented on Route 609 Fredericksburg Road where culvert was replaced but guardrail or safety feature never put in. This needs to be addressed. Also, request to lower speed limit on Route 615 to match Route 810. Mr. Denunzio said he will check on the culvert and will Mr. Fryd! asked if the Preddy Creek Road project needs extra funding noting funds could be diverted to this safety project. Mr. Denunzio said utilities in the area will have to be moved. Estimated cost of $80,000 to $100,000. Also, will need to obtain necessary easement. Mr. Frydl asked if Mr. Denunzio could look into the appropriate usage of mobile message signs in Greene County. Mr. Denunzio said the large mobile sign could not be used on Preddy Mr. Martin requested additional clearing of debris at staging area at intersection of Route 33/Business 33 at Swift Run. Mr. Denunzio said he was not aware material was still on the site Mrs. Flynn asked for additional clarification on Route 670 connector road. People are asking why the developer is not paying for the road. Why using state funds for this road when originally private funds? Mr. Svoboda said this is the only project that Greene has that will qualify for the Smart Scale program. The right-of-way has already been dedicated to public use. We need to look at more up-to-date traffic counts. There seems to be a misconception about the amount of traffic using Preddy Creek Road (Route 670) as a cut-through to Orange County instead of using Matthew Mill Road (Route 607). The design of Matthew Mills intersection took into account the cut thru road which should alieve some of the traffic problem. The approved 1100 home subdivision in area may or may not be developed and cannot happen  and help the sale of] Barrington Place. Please pave road.  Barrington Place.  request a speed study on Route 615.  Creek Road due to lack of placement areal but there are other options.  and would have it cleaned up.  without the connector road going in. RE: SPECIALTAX DISTRICT  Mr. Barkley said staff is looking into public finance options to address long standing neighborhood issues such as crumbling infrastructure and has information from the Local Government Commission. Virginia passed legislation allowing Special Tax Districts called  Community Development Authorities.    Board of Supervisors February 28, 2017 Sheet 5  Staffi is interested in additional research and possibly having ai representative of the LGC Mr. Herring noted several different subdivisions have asked about this. Mr. Barkley said it could be used for road improvements and other servicesimproyements as well. Ideally, the Mr. Frydl noted most requests have been regarding road improvements but one Mr. Martin expressed interest in learning more about a CDA. Mr. Barkley said the  or other to attend ai meeting for additional information. special assessment would cover debt service for the project. subdivision was interested in repairs to a dam.  County would not consider a CDA for construction oft the water impoundment project.  RE: WHITE RUN RESERVOIR  Mr. Barkley noted the project team held another meeting and plans to make a presentation of the water/sewer rate analysis at March 28 or April 11 Board meeting. We need to keep moving forward in deliberate fashion. There are regulatory issues to deal with before Mr. Martin noted Mr. Dudley Pattie, Executive Director of RSA, will be retiring shortly. Should we invite him to address the Board with any final comments as he leaves many years of  construction phase. service?  RE: BROADBAND  Mr. Herring said the committee had a second meeting. Developing a survey with goal of having it sent student report cards and tax bills. A telephone line will be set up SO people without internet access can call in to leave information. Survey will run for two months. Data will be collected and a map of Greene County created using GIS showing speed, coverage, and lack of coverage. The survey will also be posted on our website. The committee is still looking at possibility of "dig once policy"-i.e. put conduit in place when doing subdivision cuts down on Mr. Barkley said the better we can refine scope and inventory what we have, better for project. Invite providers in to question their plans, important to know their plans. We are  cost of provider connecting homes to broadband access. interested in being a facilitator but need help from providers.  RE: BUDGET  Mr. Barkley said he will present the budget during a work session on March 7 with an additional work session on March 16. Schedule is posted online. Mrs. Flynn encouraged public  participation in the budget process. RE: LIAISON REPORTS  Mr. Frydl said the School Board approved their budget request which is a little lower than original presentation Also, update on water shortage. Little snow this year and gauging station  at river has had historical lows at intake. Listed area as unseasonably dry. Mr. Herring said the' TJPDC will meet this Thursday. Mrs. Flynn said the Social Services Board will meet March 9.    Board of Supervisors February 28, 2017 Sheet 6  RE: PUBLIC HEARING - REQUEST FOR SPECIALI USE PERMIT- SUP#15-009 Mr. Svoboda reviewed the request from Francis Shiflett/Jody and Jamie Shiflett for a Special Use Permit for meeting places for clubs, fraternal and civic organizations as listed in Article 4-1-2.15 on a 2.41 acre tract, zoned A-1, Agriculture, located at 14865 Spotswood Trail This is one of the busiest intersections in the county. Property was previously occupied by a music store. This request does not include the entire parcel. The old motel structure and single family dwelling located on the parcel are abandoned. Ideally, B-3 zone would be the most The Planning Commission recommended approval of the Special Use Permit with the The Special Use Permit is limited to the existing two-story structure (14865 Spotswood Mr. Herring clarified the SUP would no longer be in effect if the building is demolished. There would be additional requirements associated with the property from that point forward. The representative of the applicant said the building will be used for an office and there Mrs. Laura Kane, Gateway Antique Center Has antique store in basement ofbuilding on adjoining property. Has no objection to a small church office at the old music store building. Questioned types of clubs allowed to use property, limit on occupancy for clubs, parking, submittal of site plan, occupancy permit, location of septic system, problems with old motel being used by homeless people, health and public safety issues. She felt the Board of Supervisors has civic responsibility and burden to properly consider request for Special Use  and identified on County Tax Maps as 60C-(A)-6. (SUP#15-009)  appropriate use ofthe property. following condition:  Trail) located on TMP 60C-A-6.  may be four cars parked on site.  Opened floor for public comment.  Permit. Submitted photos of property. Closed public hearing.  Mr. Herring said the applicant has indicated it will only be used by 2 to 3 church employees. Applicant said that is correct and there is ample parking for a couple cars. Also, the septic system will be inspected. Mr. Svoboda noted the size of the structure will limit the Mr. Martin asked if there are any plans to rezone the property. Representative of the applicant said not at this time but possibly at later date. Future owner would have to seek rezone. Mr. Martin said he sees the old motel as a safety hazard and asked if there are plans to do anything to the dilapidated part of the property. She will have to take up with owner Mr. Martin asked ift this unsafe issue is al liability on property owner? Mr. Svoboda said the building code has provisions for unsafe structures. The building would have tol be made secure. Three: is a difference between unsightly and unsecure under the building code. Mr. Martin suggested a two Mr. Cox questioned rezoning of the property to B-3. Mr. Svoboda said the Comprehensive Plan indicates the highest and best use of property would be B-3. Surrounded by B-2 or B-3 zoned property. Mr. Cox said he did not have problem with request but was not sure Mr. Frydl noted this action would simultaneously bring the building into and out of compliance with the Comprehensive Plan. He said Greene is business friendly and does approve lots of business uses through SUPS on agriculture property. However, a business with  number of people and parking.  year time limit on the Special Use Permit.  about the proposed time limit.    Board of Supervisors February 28, 2017 Sheet7  SUP forgoes all rights and benefits of being a business property. He agreed with approving request with a time limit and restricting to small building. Mr. Frydl suggested the Board may want to consider change of zoning on lots and parcels that are not in compliance with Mr. Herring agreed with recommendation by the Planning Commission and suggested a three year time limit. Having it occupied is better than unoccupied. Building only. Mrs. Flynn agreed with minimum ofthree years restricted to that building only. Upon motion by Bill Martin and unanimous vote, the Board approved SUP #15-009 with The Special Use Permit is limited to the existing two-story structure (14865 Spotswood  Comprehensive Plan.  the following conditions:  The Special Use Permit will have a duration oft three (3) years.  Trail) located on' TMP 60C-A-6. Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: EPPERSON-MADSON REGIONALLIBRARY- THE BIG READ  Mr. Stephen Walls-Mathis, local representative on the JMRL Board, and Mrs. Ginny Reese, Librarian, was present. Ms. Reese briefly spoke on the book "Silver Sparrow" noting this Upon motion by Bill Martin and unanimous vote, the Board approved the proclamation  is the eleventh year ofThe Big Read. as presented. (See Attachment "B") Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  Mrs. Reese also updated the Board on activities at the Library including the reading summit; a new program, "A Thousand Books before Kindergarten"; and the Festival of the Mr. Mathis noted Charlottesville and Albemarle have approved budget requests from the Library. The request to Greene County has been changed to reflect a 2% salary increase rather  Book. than a 2.7%.  RE: OTHER MATTERS FROM BOARD MEMBERS  Mrs. Flynn thanked fellow Board members for their participation in the work session  earlier this evening.    Board of Supervisors February 28, 2017 Sheet 8  RE: ADJOURN! MEETING  The meeting adjourned at approximately 9:17 p.m. The next scheduled meeting of the Board of Supervisors will be on Tuesday, March 7,2017 at 5:30 p.m. for a budget work session.  micholle Michelle  ypin  Flynn, Chair  Greene County Board of Supervisors    Board of Supervisors February 28, 2017 Attachment "A"  of   SauIr Gr  BOARD OF SUPERVISORS PosT OFFICE Box: 358 STANARDSVILLE, VIRGINIA 22973 TELEPHONE: 434-985-5201  RESOLUTION February 28, 2017  WHEREAS, the streets described on the attached VDOT Form AM-4.3, fully incorporated herein by reference, is shown on a plat recorded in the Clerk's Office of the Circuit Court of Greene WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to addlabandon the streets described on the attached VDOT Form AM-4.3 to the secondary system of state highways, pursuant to 33.2-705, Code of Virginia, and the BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the  County, and  Department's Subdivision Street Requirements, and  described, and any necessary easements for cuts, fills and drainage, and Resident Engineer for the Virginia Department of Transportation. Adopted in open meeting on. February 28, 2017  ACopy Teste: C  2/29/17 Date  John C. Barkley County Administrator Yes - Yes Yes Yes Yes  Recorded Vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin    In the County of Greene  By resolution oft the governing body adopted] February 28, 2017  Thej following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolutionf for  changes in the secondary system ofstate highways.  A Copy Testee  Signed (County Official):  Report of Changes in the Secondary System of State Highways  ProlectSubdivision Hancock Farms Phase 3 Type Change to the Secondary System of State Highways:  Addition  The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as  required, is hereby guaranteed: Reason for Change: Pursuant to Code of Virginia Statute: Street] Name and/or Route Number Kenwood Lane, State Route Number 1048 Old Route Number: 0 From: Route 1047, Hancock Drive Right of Way width (feet)= = 0  New subdivision street $33.2-705  To: 43 miles! North to ESM, ac distance of: 0.43 miles. Recordation Reference: PC 5072, 5073, 5074, 5075, PG: 360-363  VDOTE Form AM-43(420.2007) Maintenance Division Date of Resolution: February 28, 2017 Page lof1    Board of Supervisors February 28, 2017 Attachment "B"  of  uaIe    BOARD OF SUPERVISORS PosT OFFICE Box 358 STANARDSVILLE, VIRGINIA 22973 TELEPHONE: 434-985-5201  THE BIG READ 2017  "Silver Sparrow" by Tayari Jones  WHEREAS, The Big Read is designed to restore reading to the center of American culture and provides our citizens with the opportunity to read and discuss a single book within  our community; and  WHEREAS, the efferson-Madison Regional Library invites all book lovers to participate in the Big Read that will be held throughout March 2017. The library's goal is to encourage all residents of Central Virginia to read and discuss "Silver Sparrow" by Tayari Jones;  and  WHEREAS, the novel takes place in 1980s Atlanta and examines the lives of two teenage girls and their families, connected by their father, who is married to each of their  mothers; and  WHEREAS, the Big Read is an initiative of the National Endowment for the Arts in partnership with Arts Midwest, and is supported by the Art and Jane Hess Fund of the Library  Endowment;  NOW, THEREFORE, be it resolved that the Greene County Board of Supervisors does hereby proclaim the Big Read during March 2017 and encourages all residents to read "Silver  Sparrow" during this time.  Adopted in Open Meeting this 28th day of February, 2017.  yliclollo Michelle  umua  Flynn, Chair  Greene County Board of Supervisors    Board of Supervisors February 28, 2017 Sheet 4  Held "stakeholders" meeting on February 7 to discuss Preddy Creek Road after fatal crash during severe weather. Planning to replace culvert and get guardrail installation at site. Lot ofcrashes on that road. Talked about enforcement, excessive speed, and engineering. Visited the  area to try to identify short term maintenance items that can be addressed.  The floor was opened forj public comments.  Mrs. Jessica Maupin Lives on Holmes Run Road off Ice House Road. Ice House is a gravel road with drainage issues and potholes. About 40 houses off that road and amount of traffic would justify paving of road which she felt would ultimately save the County money. Referred to petition previously submitted to have road paved. Would increase property values Mr. Denunzio said Ice House Road could qualify for hard surfacing under the Rural Rustic Paving Program. Can discuss inclusion of road in Six Year Plan at upcoming hearing. Proposed improvements (i.e. work on Route 33) exceeded economic feasibility for developer of Mr. Cox commented on Route 609 Fredericksburg Road where culvert was replaced but guardrail or safety feature never put in. This needs to be addressed. Also, request to lower speed limit on Route 615 to match Route 810. Mr. Denunzio said he will check on the culvert and will Mr. Frydl asked ift the Preddy Creek Road project needs extra funding noting funds could be diverted to this safety project. Mr. Denunzio said utilities in the area will have to be moved. Estimated cost of$ $80,000 to $100,000. Also, will need to obtain necessary easement. Mr. Frydl asked ifMr. Denunzio could looki into the appropriate usage oft mobile message signs in Greene County. Mr. Denunzio said the large mobile sign could not be used on Preddy Mr. Martin requested additional clearing of debris at staging area at intersection of Route 33/Business 33 at Swift Run. Mr. Denunzio said he was not aware material was still on the site Mrs. Flynn asked for additional clarification on Route 670 connector road. People are asking why the developer is not paying for the road. Why using state funds for this road when originally private funds? Mr. Svoboda said this is the only project that Greene has that will qualify for the Smart Scale program. The right-of-way has already been dedicated to public use. We need to look at more up-to-date traffic counts. There seems to be a misconception about number of cars traveling on Preddy Creek Road. The design of Matthew Mills intersection took into account the cut thru road which should alieve some of the traffic problem. The approved 1100 home subdivision in area may or may not be developed and cannot happen  and help the sale of] Barrington Place. Please pave road.  Barrington Place.  request a speed study on Route 615.  Creek Road due tol lack of placement area but there are other options.  and would have it cleaned up.  without the connector road going in. RE: SPECIALTAXDISTRICT  Mr. Barkley said staff is looking into public finance options to address long standing neighborhood issues such as crumbling infrastructure and has information from the Local Government Commission. Virginia passed legislation allowing Special Tax Districts called ACDA is a public instrumentality authorized by the County Board of Supervisors for the purpose of providing public infrastructure and would require a petition signed by a majority of property owners in the area. Thisi is an assessment toj property owners in the district.  Community Development Authorities.