Board of Supervisors May 8, 2018 Sheet1  May 8, 2018  County ofGreene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, MAY 8, 2018  BEGINNING AT 7:00 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Bill Martin, Vice Chair David Cox, Member Marie Durrer, Member Dalel Herring, Member  Staff] present:  John C. Barkley, County Administrator Ray Clarke, County Attorney Patti Vogt, Deputy Clerk  Tracy Morris, Deputy County Administrator/Finance Director Bart Svoboda, Deputy CountylZoning Administrator  RE: EXECUTIVE SESSION  Upon motion by Dale Herring and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7) of the Code of  Virginia.  PERSONNEL MATTERS Virginia Code Reference  2.2-3711A.1:1 Discussion, consideration, or interviews ofprospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation  ofspecific public officers, appointees, or employees of any public body.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors May 8, 2018 Sheet 2  Upon motion by Dale Herring and unanimous vote, the Board returned to Open Session.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: OPENMEETING  The Chairman opened the meeting with the Pledge of Allegiance followed by ai moment of  silence.  RE: CONSENT AGENDA on the consent agenda:  Upon motion by Bill Martin and unanimous vote, thel Board approved the following items b. Resolution to accept and appropriate grant for Sheriff's Office. (See Attachment "A")  a. Minutes of April 24, 2018 meeting.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: RECOGNITION  The Chair presented the Greene County Tourism Council with a certificate ofrecognition for efforts to promote Greene County as a world class travel destination and to raise awareness of Tourism Council members present included: Roy Dye, John Silke, Bill Henry, Michelle Wallace, Deanna Gephart. Members not present: Veronica Dumas, Tina Deane, Chuck Swinney  the economic impact of tourism in the county.  and Whitt Ledford.    Board of Supervisors May 8, 2018 Sheet3  RE: MATTERS FROMTHE PUBLIC  Mrs. Pat Morris commented on four ladies telling the Board whati is going on at the landfill and Sheriff's Office. What are the County Administrator and Assistant Administrator doing?. Also questioned $60,000 salary ofl Emergency person. There is a lot ofwaste in the county that needs  to bel looked at. Does it take four unqualified citizens to find this out? RE: ACTION ON PROPOSED COUNTY BUDGET FOR FY2018-2019  Mr. Barkley provided brief overview of budget.  Mr. Herring stated hei is an employee oft the Greene County public school system and able to participate in budgetary discussions and/or transactions fairly, objectively, and in the public  interest.  Motion by Dale Herring to approve the budget. Second by Bill Martin.  Mrs. Durrer asked the Board to reconsider the request from the Sheriff for two new deputy positions for $140,000. The State Compensation Board says there should be one: more but they don'thavei money to fund the position. In2 2017, the Sheriff's Office served 169: more civil papers and 946 more warrants that they did in 2016. Approx. 37,000 calls coming in to office in 2017. Overtime and court security are issues. Juvenile judge requests 3 deputies in courtroom at all times. General District and Circuit Court judges request between two and three deputies. Judge Bouton is retiring June 1 and Judge Barkley will bei retiring later this year and we don'tknow what the request will be from new judges. Amend budget to allow additional $140,000 for Sheriff's  Office. Doesn'tf feel that's too much to ask for safety of citizens. said she wasn't sure but possibly from reserve funds.  Mrs. Flynn asked Mrs. Durrer where she would suggest thei money come from. Mrs. Durrer Mrs. Flynn said additional personnel is normally requested during the budget process. Money can be moved, it just needs to be done during the budget process. Mrs. Tracy Morris, Finance Director, clarified that once the budget is approved, salary and fringe benefit line items Mr. Cox expressed his concern about a recent traffic stop where the deputy had tol leave to respond to another call. He said he was in favor of and supported the two positions during the budget process. Sheriff's Office has been very tight with money for last six years noting funds returned each year. With mandates he has been made aware of through the court system it looks like number of deputies required will increase. As it is now, deputies will have to be pulled off road or out ofschool to fill those positions. State mandate that we don'thave control overj just like what we' 've been fighting for years with the schools. Sheriff has done excellent job with funding provided. Also received grants and numerous donations and is managing money wisely. Sheriff has achieved al lot of programs without using tax money or county funds. Agreed with adding two deputy positions to budget. Right now, only place funding can come from is the reserve. Too late Mrs. Flynn said, historically, departments start with last year's budget and add toi it. She does not know that the budget has been completely broken down. Eighteen percent increase requested this year for one department. Twenty-three deparmentsyagencies requested less  cannot be moved.  tor raise taxes this year.  funding.    Board of Supervisors May 8, 2018 Sheet 4  Mr. Herring felt the Board agrees that public safety is very important. Reviewed history of increases over last several years in public safety. He thought overtime costs would have decreased with the addition of two deputy positions. Mr. Herring said he has not seen a state Discussion regarding request for overtime funds in proposed budget. Additional funds Mrs. Flynn, referring to call Mr. Cox mentioned, said she didn't believe anyone could predict how many deputies are needed in any given situation and had no doubt Sheriff's Office did Mr. Herring thinks the Board supports public safety. Ifwe, go back and look at these two Mr. Martin said the Board went through budget process and reviewed all requests with plenty of time to discuss this. Budget and tax rate advertised. Thought we did real good job in making choices, balanced budget, didn'traise: real estate tax rate. This is not the yeart to raise taxes or add staff. Mr. Martin said he is really not in favor of dipping into reserve anymore; of raising Mrs. Flynn agreed with Mr. Martin's comments and is confident with work the Board did Mrs. Flynn noted several questions were: raised about the Waste Transfer Station and she wanted to speak to that before the budget is adopted. She expressed appreciation fori information that has been presented over the course oft the budget process including research, looking at other localities and bringing forth ideas. She said she doesn't have answers but this has led tol her Mrs. Flynn said the operation is known as the Waste Transfer Station or the landfill and isa actually both. There are certain costs associated with the garbage under the ground there and closure oft the landfill. At this time, staff could not breakdown costs fori maintenance of landfill Rates at the Waste Transfer Station were increased just last year. There was a question about people from neighboring counties bringing trash to the facility. Commercial haulers are bringing waste from outside the county and are paying more in tipping fees. Mrs. Flynn felt titis worth taking note if there are a lot of non-residents bringing their household refuse to Greene because of low rates. Felt there may not be a whole lot outside of commercial waste but is reasonable question. Board had conversation about wanting industry to find our waste transfer station tol be ofvalue, not] priceourselves out ofmarket, but also not] have a1 resource SO undervalued that we end up not being able to support it. Legitimate questions raised and staff will continue to  mandate and doesn'tl know what its says.  requested for overtime in addition to two new positions.  all they could.  positions, we'd have to be fair to other county departments across the board.  taxes.; or cutting any other department budgets. Supports resolution on floor. over the course ofbudget process. Supports resolution as it stands.  requesting additional information.  and closure costs as opposed to waste transfer operation.  look at Solid Waste Transfer Station. presented. (See Attachment "B")  Upon motion by Dale Herring and unanimous vote, the Board approved the resolution as    Board of Supervisors May 8, 2018 Sheet 5  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: THOMAS JEFFERSON REGIONAL HAZARD MITIGATION! PLAN  Mr. Svoboda reviewed the updated Regional Hazard Mitigation Plan. Originally presented to Board in October, 2017. Greene County participates in the development of regional plan with Uponi motion byl David Cox and unanimous vote, thel Board approved the' Thomas Jefferson  other localities.  Regional Hazard Mitigation Plan as presented. (See Attachment "C")  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: TOURISM STRATEGICI PLAN  Mr. Alan Yost, Economic Development/Toursm Director, briefly reviewed the tourism strategic plan. Mission statement is to promote Greene County as a destination and raise the  tourism economic impact. Goals include:  Assure Stanardsville's vitality and sustainability Capitalize on Shenandoah National Park's assets and potential guests Develop a comprehensive marketing and advertising strategy Advocate for planning and protection of growth Support individual tourism industries Strengthen and capitalize on partnerships  The Board of Supervisors is asked to review and endorse the plan at a future meeting. Mr. Yosth briefly reviewed thej proposed changes to the EDAI bylaws. Meetings willl bel held every two months, meetings shall bel held 6:30j p.m., and votes at special meetings may be cast and The Board asked the County Attorney to review the bylaws and to have this as an action  RE: EDA BYLAWS  recorded by electronic means with confirmation at the next regular meeting,  agenda item at future meeting.    Board of Supervisors May 8, 2018 Sheet 6  RE: BLIGHT ABATEMENT  Mr. Svoboda said owners ofthe old Mr. B'sproperty on Route. 291 have been contacted and  will have schedule for work shortly. No update on property within town limits.  RE: LIAISON REPORTS  Mr. Cox said the EMS committee meets next Tuesday. Mrs. Durrer said Jail Board meets this Thursday.  Mr. Martin said schools are waiting on legislators in Richmond to adopt state budget. The Ruckersville Area Plan goes before Planning Commission next week and then before Board of Supervisors. He suggested it may make sense to have another Board member take RAP on as Mr. Herring reported that Delegate Toscano presented the Thomas Jefferson Planning District Commission and its members with HJR 531 recognizing their efforts for broadband expansion. Also, reviewed strategic plan process. Planning Commission meets Wednesday. Mr. Barkley said there is a meeting on Specialized Tax Districts scheduled for May 24. Mr. Martin commented on the Transit Facebook page which he felt is a good effort at Mrs. Flynn said the Board interviewed prospective county attorneys and authorized the Mrs. Flynn also said the Farmer's Market at Tractor Supply is open. The 4th of July celebration will be different this year and school grounds will be under renovation. Mrs. Flynn also wished Mr. Svoboda good luck saying the County has appreciated his service and dedication  liaison position.  Best wishes to Mr. Svoboda as he leaves for aj position in another locality.  customer service.  County Administrator to enter negotiations to retain legal counsel.  during his time here. RE: ADJOURN MEETING on' Tuesday, May 22, 2018.  Meeting was adjourned. Next scheduled meeting oft the Board of Supervisors will be held  dbipun Michelle Flynn, Chair' Greene County Board of Supervisors    Board of Supervisors May 8, 2018 Attachment "A"  RESOLUTION TO ACCEPT AND APPROPRIATE FORTY-NINE THOUSAND NINE HUNDRED EIGHTY DOLLARS FOR BYRNE  JUSTICE ASSISTANCE GRANT  WHEREAS, the Sheriff's Department oft the County of Greene has received WHEREAS, the funds in the amount of forty-nine thousand nine hundred eighty dollars ($49,980.00) need to be appropriated to the appropriate line item in  funding for the Byrne Justice Assistance Program Grant; and  the 2017-2018 budget ofthe County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that forty-nine thousand nine hundred eighty dollars ($49,980.00) be appropriated to the 2017-2018 budget of  the County ofGreene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution effect.  Adopted this gth day ofl May, 2018.  mdlllpa  Chaiman  John C. Barkley, Clerk    Board of Supervisors May 8, 2018 Attachment "B"  RESOLUTION  BEITI RESOLVED by the Board ofs Supervisors ofthe CountyofGreene, Virginia, that the categories contained in the County's proposed FY 2018-191 budget are hereby appropriated subject, however, toi thea availability ofthel Federal and State funds contained in thei revenue estimates ofthe FY2018-19 proposed budget and thej proposed transfer to the Virginia Public. Assistance Fund and the County School Funds are subject to the need to meet the appropriations contained in their  respective budgets.  Adopted in Open Meeting this gth day of May, 2018.  micholl pun Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors May 8, 2018 Attachment "C"  RESOLUTION GREENE COUNTY ADOPTION OFTHE  REGIONAL NATURAL HAZARD MITIGATION PLAN  WHEREAS, the Disaster Mitigation Act of 2000, as amended, requires that local governments develop, adopt and update natural hazard mitigation plans in order to receive certain  federal assistance; and,  WHEREAS, the' Thomas Jefferson Planning District's Regional Natural Hazard Mitigation WHEREAS, Greene County has been involved in the preparation oft the Regional Natural Hazard Mitigation Plan through representation on the Working Group by staff from Greene County, and review and comment by the Greene County Board ofSupervisors during their October  Plan has been prepared in accordance with FEMA requirements at 44C.F.R. 201.6; and,  10, 2017: meeting; and,  WHEREAS, the Virginia Department of Emergency Management (VDEM) and the Federal Emergency Management Agency (FEMA) have deemed the submitted plan satisfactory  with no changes recommended; and,  WHEREAS, hazard mitigation is essential to protect life and property by reducing the NOW THEREFORE BE IT RESOLVED, the Greene County Board of Supervisors does  potential for future damages and economic losses resulting from natural disasters;  hereby adopt the Regional Natural Hazard Mitigation Plan.  ADOPTED byt the Greene County Board of Supervisors on this 8 day of Hayans  APPROVED  md.Qe Rypw  ATTEST