Board of Supervisors June 13, 2017 Sheet 1  June 13, 2017  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY,UNE13,2017  BEGINNING AT 6:30 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Dale Herring, Vice Chair David Cox, Member Jim Frydl, Member Bill Martin, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County Attorney Kim Morris, Deputy Clerk  RE: CALLTO ORDER RE: EXECUTIVE SESSION  The Chair called the meeting to order.  Upon motion by. Jim Frydl and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7) of the  Code of Virginia. Virginia Code Reference  2.2-3711 A.1: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation ofs specific public officers, appointees, or employees of any public body. 2.2-3711 A.7: Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision oflegal advice by such counsel.  Pending litigation  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors June 13, 2017 Sheet 2  Upon motion by Dale Herring and unanimous vote, the Board returned to Open Session.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: OPEN MEETING  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: CONSENT AGENDA May 23, 2017 meeting as amended. Recorded vote:  Upon motion by. Jim Frydi and unanimous vote, the Board approved the minutes of the  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: RECOGNITION  The Board of Supervisors presented the Jefferson Area Board of Aging with a certificate of appreciation recognizing the outstanding service and support provided to the senior community in Greene County. Ms. Marta Keane, JABA Chief Executive Officer and Ms. Sandra Davis, Manager of the Greene County Community Senior Center, were present to accept  the certificate.  RE: MATTERS FROM THE PUBLIC  None.    Board of Supervisors June 13, 2017 Sheet 3  RE: PUBLIC HEARING - AMEND GREENE COUNTY CODE, CHAPTER 54, SECTION Mr. Barkley said this request to amend the County Code to impose a processing fee for individuals admitted to jail following conviction came from the Sheriff's Office along with a Mr. Clarke clarified that the $25 fee, which is designed to offset costs, would go to the Sergeant Karen Roberts, Greene County Sheriff's Office, noted all processing is done at It was the consensus of the Board to delay action on this matter to the next scheduled  54-5-FEES FOR LOCALJAIL PROCESSING  sample ordinance.  entity incurring the cost of processing prisoners.  the jail.  Thej public hearing was opened and closed with no public comment.  meeting on June 27, 2017.  RE: ACTION ONSIX YEAR PLAN  Mr. Darryl Shifflett, VDOT representative, said the Plan was revised to include the portion of South River Road as discussed at the public hearing. The South River Road project is listed as the last rural rustic road priority on the Plan with funding not indicated until 2022-23. Mr. Frydl felt this may give a sense of false hope to residents on the road. There are other roads in the County that are more likely to surpass South River Road in urgency for safety and traffic counts. Do we want toj put it on the Plan with ai reasonable chance that it will be taken offi in the future? The Board needs to compile a list ofroads by priority and Mr. Frydl felt South Mr. Cox agreed noting Turkey Ridge, Beasley, and Bull Yearling are all roads that would Mr. Shifflett said the Board of Supervisors prioritizes projects. He pointed out that only Rosebrook Road will receive funding during the upcoming year. All other projects will receive funding in FY 2019 and beyond. This gives the Board of Supervisors time to review roads and Mr. Herring and Mr. Martin agreed to leave South River Road project in the Plan with the Upon motion by David Cox and unanimous vote, the Board approved the resolution approving the Six Year Plan and the construction budget for 2017-2018. (See Attachment "A")  River Road would probably not make that list.  be priorities ahead ofSouth River as they are far more dangerous.  develop a priority list.  full understanding that priorities can change on a year to year basis.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: REVIEW OF BYLAWS  Itv was the consensus oft the Board that the bylaws stand as adopted.    Board of Supervisors June 13, 2017 Sheet 4  RE: PERSONAL PROPERTYTAX RELIEF FOR VETERANS  Mr. Barkley said the State Code authorizes the County to offer personal property tax relief for veterans with specific disabilities. Ifapproved, this could result in a $10,000 impact on revenue for the County. Mr. Barkley requested authorization to proceed to public hearing to It was the consensus of the Board of Supervisors to move forward with a public hearing  amend the County Code to allow for this category oft tax relief.  on this matter.  RE: HOMESTEAD REAL ESTATE TAX RELIEF FOR SENIOR CITIZENS Mr. Barkley said a citizen has suggested the Board of Supervisors consider a Homestead Real Estate Tax Relief for senior citizens that would freeze any increase in real estate property tax for the primary residence of an owner who is atl least seventy (70) years old. Mr. Barkley said this would be a nice gesture but would lean a bit towards an arbitrary form oftax reliefand would not be in the best interest ofthe County. Mr. Clarke said he would need to do further research but did not think the County could It was the consensus of the Board to not spend further resources researching this matter.  offer this type tax relief.  Mr. Barkley will respond to this request. RE: NOISE ORDINANCE  Mr. Barkley said he spoke with the Sheriff and Commonwealth's Attorney and the ordinance is enforceable as it stands. Enforcement comes down to equipment and effort made to respond to complaints about noise. Mr. Barkley said he has explained to individuals that Greene is ai rural county and certain noises (i.e. ATV, dogs, and gun fire) are customary to our area. Itis the responsibility ofthe Sheriff's Office to enforce this ordinance. Staff does not recommend any  changes to the ordinance at this time. RE: "NOI FENCE" ORDINANCE  Mr. Barkley said a citizen had written asking what happens when a certain category of livestock crosses a property line from a farm to another property. What constitutes a fence in Greene County? Our ordinance (Section 14-1) provides that a property line constitutes a fence from al legal standpoint. Violation is a civil matter between thej property owners. Mr. Martin said he received two calls recently and he is not sure law enforcement officials are aware of this ordinance as some are giving constituents a different read. Mr. Martin said he will speak with the Sheriff's Office in regards to this ordinance.  RE: STRATEGIC PLANNING INITIATIVE  Mr. Barkley said staff reviewed the strategic planning initiatives developed by the Board. Mrs. Flynn noted the Board just received this information and may want time to review. Mr. Barkley said he is confident staff can move in the right direction with the initiatives outlined by the Board that are tentatively scheduled to be addressed at some point during FY: 2018.  Mr. Barkley gave a brief overview ofinitiatives. be scheduled as an agenda item for the next meeting.  Mr. Martin felt the Board should have time to review the information and suggested this    Board of Supervisors June 13, 2017 Sheet 5  Mrs. Flynn noted the action agenda item for a code of performance should be deleted Itv was the consensus of the Board to have this item on the agenda for the June 27  from the list as members did not agree to do that.  meeting.  RE: WHITE RUN RESERVOIR  Mr. Barkley said a town hall meeting will be held in the county meeting room on July 13, 2017 at 6:30 p.m. Mr. Martin noted staff and consultants had a good discussion regarding this  project at the Chamber of Commerce meeting last week.  RE: BROADBAND the deadline for survey. RE: LIAISON REPORTS  Mr. Herring said 1,000 unique responses had been received as of noon last Friday. A map will be posted on our website showing actual location of responses and speeds. June 30is  Mr. Martin said a tour of the Flex Plex facility at the business park is scheduled on June 29at11:00: a.m. The Town Market Pavilion and Blue Ridge Heritage projects arei in full swing. Mr. Herring said a meeting of the Thomas Jefferson Planning District Commission will be held in Greene County on August 3 with the location to be determined. TJPDC staff will Mr. Frydl said the School Board will be meeting tomorrow night to discuss the facilities project and receive information on costs estimates. Construction costs are: rising significantly. Mr. Cox said the Emergency Services Committee will meet Thursday evening to start on av vehicle replacement plan. The Greene County Fair will be open June 27 thru July 1.  present information on specialized tax districts.  Mrs. Flynn said the Social Services Board met last' Thursday.  RE: OTHER ITEMS FROM BOARD MEMBERS  Mr. Martin reminded everyone of the. July 4 activities in Stanardsville.  Mr. Frydl said he will not be able to attend the June 27 meeting as he will be working out oftown. He also commented on items on the agenda that he feels could be covered in a report Mrs. Flynn said she received an email regarding a resolution concerning the restoration of  from the County Administrator.  funding for the Chesapeake Bay which she will forward to Board members.  RE: ADJOURN  The meeting was adjourned. The next scheduled meeting oft the Board of Supervisors will  be on' Tuesday, June 27, 2017 in the County Meeting Room.  mlle dpua Mithelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors June 13, 2017 Attachment "A"  RESOLUTION  WHEREAS, Section 33.2-331 of the 1950 Code of Virginia, as amended, provides the opportunity for each County to work with the Virginia Department of Transportation in WHEREAS, this Board had previously agreed to assist in the preparation ofthis Plan, in accordance with the Virginia Department of Transportation policies and procedures, and participated in a public hearing on the proposed Plan (2017-18 through 2022-23) as well as the Construction Priority List (2017-18) on May 23, 2017 after duly advertised, sO that all citizens of the County had the opportunity to participate in said hearing and to make comments and WHEREAS, Joel Denunzio, Resident Administrator, Virginia Department of Transportation, appeared before the Board and recommended approval of the Six Year Plan for Secondary Roads (2017-18 through 2022-23) and the Construction Priority List (2017-18) for NOW, THEREFORE, BE IT RESOLVED that since said Plan appears to be in the best interests of the Secondary Road System in Greene County and of the citizens residing on the Secondary System, said Secondary Six Year Plan (2017-18 through 2022-23) and Construction  developing a Secondary Six Year Road Plan; and  recommendations concerning the proposed Plan and Priority List; and  Greene County;  Priority List (2017-18) are hereby approved as amended.  Adopted in Open Meeting this 13th day of. June, 2017.  m0.30lman Michelle Flynn, Chair Greene County Board of Supervisors        - 813  8  € 818  a  f  a  f  S S S s s  8 8 8 $ 8  df S & &  df 8 8    8t8  Bia BR  E 81 da 8s8 00 8  813  Bss  5 Sss  &  de    S & 8 S 8  S 8 8  8 & 6 8  & f f  f  e8      828 3 Ess  818 ii  e S 8 s 6  & 8 $  $ 8 de  de