Board of Supervisors March 23, 2021 Sheet 1  March 23, 2021  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, MARCH 23, 2021,BEGINNING, AT: 5:30P.M.. BYZOOMVIDEO COMMUNICATIONINACCORDANCE WITH THE ORDINANCE ADOPTED ON MARCH 24, 2020 TO PERMIT PUBLIC BODIES OF GREENE COUNTY TO ASSEMBLE BLECTRONICALLY, TO MODIFY PUBLIC MEETING AND PUBLIC PRACTICES AND PROCEDURES, TO EFFECTUATE TEMPORARY CHANGES IN CERTAIN DEADLINES, AND TO ADDRESS CONTINUITY OF OPERATIONS ASSOCIATED WITH THE COVID-19 PANDEMIC DISASTER  Present were:  Bill Martin, Chair Marie Durrer, Vice Chair Steve Bowman, Member Dale Herring, Member Davis Lamb, Member  Staff present:  Mark B. Taylor, County Administrator Kelley Kemp, Assistant County Attorney Patti Vogt, Deputy Clerk Jim Frydl, Director ofl Planning and Zoning Tracy Morris, Director of] Finance  RE: CLOSED MEETING Board approved the following: Meeting the following matter(s): public body concerning RSA case. discussions may occur in Closed Meeting;  Ms. Kemp read thej proposed resolution for closed meeting.  Upon motion by Marie Durrer, second by Davis Lamb and unanimous roll call vote, the WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Consultation with legal counsel pertaining to actual or probable litigation, where such consultation in open meeting would adversely affect the negotiating or litigating posture of the WHEREAS, pursuant to: $2.2-3711 (A)(1)(A)(3) ( (A)(7) of the Code of Virginia, such NOW, THEREFORE, BEITI RESOLVED that the Board ofSupervisors ofGreene County  does hereby authorize discussion oft the aforestated matters in Closed Meeting.    Board of Supervisors March 23, 2021 Sheet 2  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: OPEN MEETING Board returned to open meeting. Recorded vote:  Upon motion by Marie Durrer, second by Stevel Bowman and affirmative roll call vote, the  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Absent  Motion carried.  By unanimous roll call vote, members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by thei motion to  enter into closed meeting were discussed.  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Absent  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE ofGovernment Ordinance which allows for meetings to be held digitally.  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of silence. Mr. Martin said the Board of Supervisors is operating under Greene County's Continuity  RE: ADOPTION OF AGENDA Board approved the agenda as presented.  Upon motion by Steve Bowman, second by Marie Durrer and unanimous roll call vote, the  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: UPDATE ONCOVID-19  Ms. Meador said Greene County has 1,083 COVID cases, 57 hospitalizations, and 15 COVID related deaths. Weekly vaccination clinics continue and 4,736 individuals have had their    Board of Supervisors March 23, 2021 Sheet 3  first shot and 2,884 are fully vaccinated. The Greene Care Clinic and Greene Pharmacy may be administering vaccinations in the near future. Governor Northam held a press conference today and Virginia is eighth in the country in terms of doses. Three vaccines are available at this time. Due to lower case counts and higher vaccine efforts, Governor Northam also announced limited and targeted charges to certain mitigation strategies in place. Full list is available on the VDH and Governor's websites. Effective April 1, social gatherings can have 50 people indoors and 100 people outdoors. Outdoor events will be capped at 5,000 people or 30% of capacity oft the venue. Ms. Meador and Dr. Bonds discussed the Board of Supervisors returning to in person meetings. The county meeting room is not adequate for social distancing. Precautions will still Mr. Martin said meetings could bel held at the high school and he would like to get back to public meetings soon. Mr. Bowman said hel has attended School Board meetings in the PAC and the space is good. Mr. Herring thought the Board should set a date toi meet inj publica and suggested the first meeting in May as the target date. Mrs. Durrer and Mr. Lamb agreed. Mr. Taylor said the budget hearing could not be moved as the date, location, and timel have been advertised. Mr. Martin said this change will bei for the Board of Supervisors and other entities oflocal government It was the consensus oft the Board to return toj public meetings held at the Performing Arts  Indoor events have a limit of5 500 people or 30% of capacity.  bei in place including the use ofmasks, hand sanitizer, and social distancing.  may want to follow thel Board's lead in moving back to public meetings. Center at William Monroe High School beginning on May 11.  RE: CARES ACTUPDATE  Mr. Taylor said the accounting process for ongoing projects continues. Information at this point confirms the next round ofr relief with an estimate from the National Association of Counties that the County's share could be up to $3.8 million. A report on current funds is due early April.  Noi information on funding for schools at this time. RE: MATTERS FROM THE PUBLIC  Ms. Gwen Baker was excited that the Board will return to in person meetings in May and suggested the Board continue using Zoom for those individuals who are not yet comfortable being  outi inj public.  RE: CONSENT AGENDA  Upon motion by Steve Bowman, second by Marie Durrer and affirmative roll call vote, the  Board approved the minutes of the March 9, 2021 meeting as presented.  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Absent  Motion carried.  Mr. Lamb was experiencing technical problems.    Board of Supervisors March 23, 2021 Sheet 4  RE: GREENE COMMONS GROUP - REQUEST TO PLACE STORAGE SHED ON Mr. Taylor reviewed the request from the Greene Commons Group to place a storage shed Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the Board approved the request from the Greene Commons Group toj place a storage shed on the back lawn of the County Administration Building pursuant to the February 3, 2021 communication.  COUNTY PROPERTY  onj property behind the County Administration Building.  (See Attachment "A") Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Absent  Motion carried.  RE: AMENDED MINUTES OF MAY28, 2019) MEETING  Ms. Kemp said this is a housekeeping matter and is to correct an error in the way the minutes for the May 28, 2019 meeting of the Board of Supervisors were recorded and voted on. A Special Use Permit for Sandra S. Emery for Tourist Lodging (0-2019-01) was approved with no conditions. Ani incorrect version ofthe ordinance: resolution was attached to the approved minutes. Thei minutes, specifically Attachment "C", the ordinance resolution, requires correction toi indicate Mr. Lamb and Mr. Bowman both recused themselves as they were not on the Board of Mr. Frydl read an email received from Ms. Paige Roberts asking the Board to delay voting on this issue until resident concerns regarding tourist lodging in their neighborhood are addressed. Mr. Martin did not think it would be appropriate for the Board to reconsider this Special Use Permit as this is merely cleaning up documentation. Mr. Herring and Mrs. Durrer agreed. Upon motion by Marie Durrer, second by Dale Herring and affirmative roll call vote, the Board approved the amendment ofthel May 28, 2019 minutes as presented. (See Attachment "C")  the Special Use Permit was approved without any conditions.  Supervisors at that time. (See. Attachment "B")  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Abstained Yes Abstained  Motion carried.  RE: ZONING AUDIT UPDATE2021  Mr. Frydl gave an update on the status of the zoning audit. Steps taken toward code development included scoping, assessing existing conditions, vision, and creating regulations. Wanted to start with the development community. Three webinars were developed to solicit feedback from stakeholders: History and Scoping, Existing Conditions and Visions, and Creating  Regulations. Stakeholder response and input included:    Board of Supervisors March 23, 2021 Sheet 5  Sense of place Support mixed use: zones Consider future transportation needs Lack ofwalkability is big hurdle  Euclidian (traditional) zoning is a long term failed fad  Optional overlay with significant by-right increases in density  There are different standards that can be used when looking at the creation of zoning categories. The County has traditional zoning which focuses on the use oft thel business, use ofthe property, and separates each use from all the others. Traditional zoning has caused what is seen in Ruckersville which is disconnected, unrelated groups of parcels and structures. Thel best way to achieve the goals of the Comprehensive Plan is to instead focus on the form of the development. This means the focus should be on how the structures connect with each other and relate to each The first step is to scope or define the area for new regulations. The Comprehensive Plan already defines the two high density growth areas in Ruckersville which have designations of Mr. Frydl said al hybrid regulation could be created that adds performance regulations on top of the traditional zoning regulations. The second method is an optional/parallel code which would allow developers a choice of either traditional zoning or with new regulations to create a sense ofplace, parcel by parcel. The: final method ist the comprehemsiverephacement ofthe existing code. This offers the widest rangeofopportunities for transforming targeted areas and consistency ini regulatory vocabulary and procedures in overlay form. This is staff's recommended approach.  other and the surrounding community.  mixed-use residential and mixed-use village center.  Mr. Frydl reviewed organizing principles which includes:  Transect Based Codes: rural-to-urban transect. Gradual transition between areas in the Building Type Codes: organized by different building types -1 too small ofai focus for area Street-Based Codes: organized by different street types. Makes the most sense. Street-Based Codes is the recommended organizing principle approach. Features that create as sense ofplace arei identified and willl be utilized to develop an outline in drafting regulations and include walkability, complementary mixed uses, complete streets sO  community. Too large of as scale.  there is complete transportation, and things that create a community center. The Planning Commission agreed this is the approach to take.  Staffwill use the detailed input provided by the public and stakeholders to create al baseline zoning amendment. Once that is complete, public hearings will be scheduled for review and Mr. Bowman supports thei recommendations ofthel Planning Department and said the form- based zoning method is what the Ruckersville community is looking for. He liked the idea of secondary streets built like town and village streets that provide walkability and really likes the Mr. Martin agreed and said the documentation is very heavy on planning jargon and the Mr. Frydl said five webinars are posted on the County website and he would recommend  discussion.  neighborhood concepts. community may need explanations. interested parties watch them.    Board of Supervisors March 23, 2021 Sheet 6  RE: BOARDLIAISON REPORTS  Mr. Bowman said the School Board met on March 10th. The School Board renewed the Superintendents contract for four years and their next meeting is on April 14th. He also attended the Planning Commission Meeting on March 17 where a public work session was conducted on the future land use chapter of the Comprehensive Plan. A request for rezone and Special Use Mr. Herring said the ESAB: met last Tuesday where the ordinance was discussed and it will be returned for the Board's review with revisions. The Broadband Committee met and discussed the possibility of another survey. Greene did not receive the VATI grant this year. Mr. Herring and Mr. Taylor attended a meeting last Friday concerning REC, Old Dominion, CVEC and the Mrs. Durrer said thel budget request from the Central Virginia Regional Jail will be reduced Mr. Martin said the RSA Board met last Thursday. The RSA Chairman, from Madison County, resigned. The new Chairman is Lee Frame, Orange County, and Vice Chairman is Troy Coppage, Madison County. Mr. Martin posted drone footage oft the Town of Stanardsville on his  Permit on the same property is being sent to the Board for consideration.  Louisa County project. Looks promising for a lot ofareas.  some.  Facebook page.  RE: COUNTY ADMINISTRATOR UPDATE  Mr. Taylor said a sign is posted on Fredericksburg Road about the proposed through truck restriction and the comment period. VDOT Resident Engineer said Ford Avenue will be paved this year. The County received comments expressing concern about the speed limit on the newly paved Bull Yearling Road. VDOT is conducting a speed study. Thel building system for the EMS station arrived today. The new Parks and Rec Office at the Park is now open. Spring soccer has 175 participants. The Vehicle Maintenance parking lot project is being prepared for gravel. The briefing on broadband was an exciting discussion about working together on ai regional project that Mr. Lamb said Route 609 down to Somerset is really dangerous but trucks still use it instead of Route 20 to Route 33. Deceleration lanes are needed at Route 645 and Route 609 on Mr. Bowman questioned the material used for the bottom plate of the new office at the Park and Mr. Taylor said it is pressure treated lumber and the same skirting was used for other units. Itwill ultimately be coated with paint or other treatment. Mr. Taylor said ai mural is being painted on the P & R Office by members of the William Monroe High School National Arts Society. Mr. Bowman said hei is willing to help organize a clean-up day at the Park.  will be big enough to get attention.  Route 29 north.  RE: MONTHLY REPORTS  Mrs. Durrer thanked departments for their monthly reports saying they are very beneficial. Mr. Herring suggested funds for citizens in need oft rent or mortgage relief due to COVID  RE: OTHER MATTERS FROMT THE BOARD  be considered in the event the County receives additional CARES Act funding.    Board of Supervisors March 23, 2021 Sheet 7  RE: ADJOURN  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the Board meeting was adjourned. Thei next regularly scheduled meeting oft the Board of Supervisors  will be on' Tuesday, April 13,2021.  hls:  byhat  William Bryan Martin, Chair Greene County Board of Supervisors  Greene County Board ofs Supervisors  ABy    Board of Supervisors March 23, 2021 Attachment "A"  GREENE COMMONS GROUP, INC.  9157 Seminole Trail Ruckersville, VA 22968 February 3, 2021  Mr. Mark' Taylor County. Administrator Greene County Administration Building 40 Celt Road Stanardsville, VA 22973 Dear Mr. Taylor:  The Greene Commons Group would like toi install a permanent storage shed on a site next to the Pavilion. Since this could be considered a change to fixed assets,  itisl best to have the County'sapproval.  Alocked storage unit is needed to accommodate operations of the weekly farmers market and to store items for use at other Greene Commons events. Purchase ofa a storage shed was approved by a majority vote of the Board of Directors last summer. The shed (10'x14) has been built by students att the Technical Education Center. The exterior siding matches the wood stain on the Pavilion and Stage and the metal roofi is the same green color as on those structures. The. Art Guild of Greene will bear the cost and donate the shed to Greene Commons for its use. They plan eventually to hang a barn quilt on thes shed. The proposed site is an area under the tree south oft the Pavilion, between the parking lot and gravel road. We will coordinate with County staff on the exact siting. Wel hope this planned improvement meets with the County's approval and  we welcome your thoughts.  Sincerely, Don Pamenter President  Greene Commons Group Board of Directors  Don Pamenter, President Gary Lowe, Vice President Alan Yost, Secretary Roy Dye, Treasurer  Sarah Sharpe Bill Henry Andrea Whitmarsh  Market Manager: Judy Berger    Collaborative Community Effort for Greene Commons and the Greene Farmers Market  The Building & Trades students at Greene County Tech Center have built a handsome 10x14 foot storage shed for use at Greene Commons. The Art Guild of Greene funded the construction and is gifting it to us upon its completion. The Art Guild will install ai farmers market themed barn quilt on the shed when it is in place. The colors for the shed were chosen to match the existing buildings (including the County Office Building) at Greene Commons. Iti is made of maintenance-free materials to extend its attractive appearance with little effort. We would like to place the shed at the base oft the back driveway where it is close to farmers market and stage activities, while offering a clear view from the parking lot of Greene Commons for security reasons.  The shed:  0330  Proposed location:    Board of Supervisors - March 23, 2021 - Attachment "B"  5 Replya all M m Delete J Junk Block Fw: Please read aloud fori the public record  Comment Tue 323/2021714PM To: JimF Frydi  355 *  From: P Roberts roberspb@gmail.com, Sent: Monday, March: 22,20218:01PM To: Comment Comments@geva.us> Cc: Marie Durrer <mdurrer@gcva.us> Subject: Pleaser read aloudf for the public record  Dear Bos,  I'm writing about the memo to correct the meeting minutes from May 28, 2019.  Although it's true this is al housekeeping measure, Greene Mountain Lake will now have three whole house rentals in our Ithink, considering how strongly ther neighborhood rejected the application for tourist lodging in December, that before  community. Three approved whole house rentals. the county vote on this memo they address our concerns.  Sincerely, Paige! Roberts Stanardsville Reply Forward    Board of Supervisors, March 23, 2021 - Attachment "C"  0-2019-01  AN ORDINANCE (0-2019-01) GRANTING AS SPECIAL USE PERMIT (SUP #19-001) TO SANDRAS S. EMERY FOR TOURIST LODGING ATTAXI MAP PARCEL37C/22)1-13 LOCATED AT279 PINE BLUFF ROAD. WHEREAS, SANDRA: S. EMERY request a Special Use Permit (SUP) FOR TOURIST LODGING within the R-1, Residential. Zoning District per Article 5 of the Greene County Zoning Ordinance; and WHEREAS, 515.2-1427 and $15.2-1433 oft the Code of Virginia, 1950, as may be amended from time to time, enable al local governing body to adopt, amend and codify ordinances or portions thereof; and WHEREAS, 515.2-2280, $15.2-2285 and $15.2-2286 of the Code of Virginia, 1950, as amended, enables WHEREAS, on APRIL 17, 2019, the Greene County Planning Commission held a public hearing on this WHEREAS, on APRIL17,2019, the Greene County Planning Commission voted 4-01 to recommend to the Board of Supervisors for approval of the request to grant the Special Use Permit (SUP); and WHEREAS, the Greene County Board of Supervisors caused to be published a notice of public hearing on this matter ini the Greene County Record on May 23 16th and May 23rd, 2019; and WHEREAS, the full application was available for public inspection in the Greene County Administration Building, Room 226, 40 Celt Road, Stanardsville, Virginia 22973; and WHEREAS, on May 28th, 2019, the Greene County Board of Supervisors held a public hearing on this matter and all of those who spoke on this topic were heard.  al local governing body to adopt and amend zoning ordinances; and matter and all oft those who spoke on this topic were heard; and  1. NOW, THEREFORE, BE IT ORDAINED by the Greene County Board of Supervisors, in accordance with Article 16-2 of the Greene County Zoning Ordinance, public necessity, convenience, general welfare, and good zoning practice, that the SUP request is hereby approved subject to thet following conditions: 1.F Failure to comply with the conditions oft this SUP may result in the issuance ofa a Notice of Violation (NOV) by the Zoning Administrator. The Zoning Administrator may present this SUP to the Board of Supervisors for revocation if the NOVi is not resolved as directed.