Board of Supervisors May 22, 2018 Sheet 1  May 22, 2018  Greene County, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, MAY 22, 2018  BEGINNING AT 6:30 P.M. IN THE COUNTY MEETINGI ROOM.  Present were:  Michelle Flynn, Chair Bill Martin, Vice Chair David Cox, Member Marie Durrer, Member Dale Herring, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County Attorney Patti Vogt, Deputy Clerk  RE: EXECUTIVE SESSION  Upon motion by Dale Herring and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7) of the Code of  Virginia.  Virginia Code Reference  2.2-3711 A.7: Consultation with legal counsel employed or retained by a public body regarding  specific legal matters requiring the provision oflegal advice by such counsel.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes  Motion carried. Recorded vote:  Upon motion byl Bill Martin and unanimous vote, thel Board returned to Open Session.  Motion carried.    Board of Supervisors May 22, 2018 Sheet 2  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion to enter into  Executive Session were discussed. Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: AMEND AGENDA recognize National EMS Week. RE: PUBLIC MEETING  Itv was the consensus of the Board to amend the consent agenda by adding a resolution to  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: CONSENT AGENDA on the consent agenda: a. b. C.  Upon motion by Bill Martin and unanimous vote, the Board approved the following items  Minutes of April 30, 2018 and May 8, 2018 meetings.  Resolution to designate Beazley Road as a Rural Rustic Road project. (See Resolution for National Emergency Medical Services Week. (See Attachment  Attachment "A") "B") Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: RECOGNITIONS  The Chair presented the following certificates of recognition:  Mrs. Kathy Hatter with a certificate of recognition for being recognized as the Thomas Jefferson EMS Council'sOutstanding EMS Pre-Hospital Educator and her Mr. Charlie Hatter in recognition of outstanding accomplishments and earning the Thomas Jefferson EMS Council Outstanding Contribution by al High School Senior  service to Greene County. Scholarship Award.    Board of Supervisors May 22, 2018 Sheet 3  Ms. Kendall Tata was present to accept a certificate ofrecognition in memory and Ms. Tata thanked the Board for honoring her mother's legacy and spoke on her mother's  honor of1 her mother Mrs. Geraldine Morris Tata.  life ofservice and contributions to the community.  RE: PUBLIC HEARING- SIXY YEAR PLAN FOR SECONDARY ROADS  Mr.Joel Denunzio, VDOT Resident Engineer, reviewed thej proposed Six Year Plan which is the same as last year with the addition of Bull Yearling Road as a Rural Rustic Road project.  Reviewed allocation projections.  The floor was opened for public comment.  Mrs. Tina Deane spoke in support of Route 634, Bull Yearling Road, being added to the Mr. Denunzio said, generally, arural rustic roadi is a "pavei inj place" type project. However, VDOT does recognize this road is a bit narrow and understands assistance is available from landowners to allow for widening of road. Still a very rural road with no shoulders and surface Upon motion by David Cox and unanimous vote, the Board approved the resolution for the Secondary Six Year Plan and construction budget as proposed. (See Attachment "C")  plan. Mr. Bruce Shifflett also spoke in support of] Bull Yearling Road.  treated.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBLIC HEARING - ALL AMERICAN STORAGE - AMEND GREENE COUNTY Mrs. Stephanie Golon, County Planner, reviewed the request from All American Storage II,LLCt to revise the Greene County Zoning Ordinance, Article 9, Business, B-2, and all applicable references toi include mini-storage units as a use permitted in thel B-2 zoning district. (OR#18-002) The current ordinance permits mini-storage units by-right in the B-3 zoning district. The amendment would permit mini-storage units, as defined, by special use permit in the B-2 zoning The Planning Commission recommended approval of ordinance revision OR#18-002 to allow mini-storage units by special use permit in the B-2 zoning district as requested by the  ZONING ORDINANCE - ARTICLE9. BUSINESS, B-2  district. applicant.  Mr. Jeff Early, representing applicant, spoke briefly on request. The public hearing was opened and closed with no comments.  Upon motion by David Cox and unanimous vote, the Board approved OR#18-002 to allow mini-storage units by special use permit in the B-2 zoning district, as submitted by the applicant.    Board of Supervisors May 22, 2018 Sheet 4  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: VDOT QUARTERLY MEETING  Mr. Denunzio provide an update on projects and thei monthly report. (See Attachment "D") Route 33/Route 29 Project - Public hearing held on April 5. One hundred thirteen (113) people signed in at meeting. Forty-seven (47) comments were received at meeting. (fourteen(14)ins support, twenty-five(25): support with modifications and eight (8) did not support project. New tally once mail in comments are included. Route 670 connector: road - Should start to see survey activity in area. Route 33 guardrail project - Completion date is June 30 but may be completed by Primary roads being mowed. Busy with debris removal recently. Gettingi ready forp paving schedule. Will have online link to public website showing Ini response to aquestion from Mr. Martin, Mr. Denunzio said the mobile speed limit signs Mrs. Flynn thanked Mr. Denunzio and staff for bringing models of the proposed Route Mrs. Flynn said a citizen was told by VDOT that roads in Preddy Creek Subdivision are not in the state system. Mr. Denunzio said there was an error and that it is being worked through Mrs. Flynn also said a question came up about trees over the road that look like they might come down. Mr. Denunzio said if VDOT receives a call about a tree that is dead, dying, or a hazard to the road, the road side manager will review the tree to determine ifits should bei removed. Ifiti is on private property, the property owner will be asked to sign a right of entry to remove the  early. June.  roads that will be surfaced treated.  have been ordered.  33/Route 29 project to the county office building for citizens to review.  to get roads oni map.  tree.  RE: LIAISON REPORTS  Mr. Cox said Emergency Services met last Tuesday night. Coming offweekend with over sixty-two (62) calls answered by volunteer organizations. Some radio traffic problems. Hats off Mrs. Durrer said she attended the Jail Board meeting last Thursday. The Jail is working with Dominion Power regarding right-of-way in front ofj jail. She also met last week with JABA Mrs. Flynn said she will not be able to attend the. JABA meeting next week. She did attend  to volunteers and dispatchers who worked through it.  representative.  ai meeting oft the Social Services Board this past Thursday.    Board of Supervisors May 22, 2018 Sheet 5  Mr. Martin said bids for site preparation work for the farmer's market and pavilion have been received. Low bid looks slightly lower than expected. Project should start soon. May 30th Mr. Herring said the Planning Commission met last week. The Ruckersville Area Plan  at10a.m. is school capital project ground breaking ceremony. should come before the Board of Supervisors in June. RE: COUNTY ADMINISTRATOR REPORT  Mr. Barkley said an informational meeting on Specialized Tax Districts is scheduled for Mr. Barkley said the Board has hired the law firm of Deal and Lacheney to represent the County as County Attorney. Mr. Tom Lacheney will be lead County Attorney and Ms. Kelley  this Thursday, May 24, 2018 at 7:30 p.m. in the county: meeting room. See. Attachment "E" for County Administrator's: report.  Kemp will serve as Assistant County Attorney. RE: OTHER ITEMS FROM BOARD MEMBERS  Board members expressed their appreciation to Mr. Clarke for his services as County Mr. Martin commented that County's frequently go over budget for health care costs for inmates. He questioned if there is an insurance rider for counties to cover uninsured inmates at  Attorney.  the Regional Jail.  Mr. Martin said, hopefully, there will be an adopted State budget by. June.  Mr. Martin said he and Mr. Herring sat in on very interesting Planning Commission Mrs. Flynn said residents in the Preddy Creek Subdivision area have received new voter registration cards indicating they will now have to vote in Orange County. They have been voting in Ruckersville District and paid taxes to Greene County. The Department of Justice has determined that thel homes ofai few Greene Countyresidents: are actuallylocated in Orange County. There are now questions about taxes, schools, voting, etc. Countystaffmembers: are working with  meeting about proffers.  agencies on1 this issue.  Mrs. Flynn expressed her appreciation to emergency services workers.  Mrs. Flynn also said she has had conversations with Mr. Barkley and Mrs. Morris about the budget process and reviewed the process with Mrs. Morris. Each department receives an information packet from the Finance Director with instructions, Mrs. Morris makes herself completely available to help any directors with budget, includes deadline, some financial assumptions and salary/fringe benefit worksheet. Departments are encouraged to start from scratch. All new positions have to be approved by the Board, ideally during budget process. Each department has opportunity to provide information to support budget request. The Board then develops the proposed budget and advertised tax rate. Up until the time of budget approval, directors can contact Finance Director or Board with additional information regarding their Tos say that no changes are allowed after the budget is finalized is not factually accurate. It is the Board's preference to not make changes to the budget after approval. Ifa Director wants to  request.    Board of Supervisors May 22, 2018 Sheet 6  move money because of unanticipated need after the budget is approved, there is a process to do Mrs. Flynn presented Mr. Clarke with a certificate of appreciation for outstanding service  SO which may require coming before the Board. and commented on his tenure as County Attorney.  Mallo.lpw Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors May 22, 2018 Attachment "A"  The Board of Supervisors of Greene County, Virginia, in regular meeting on the 22nd day of  May ,2018, adopted the following:  RESOLUTION  WHEREAS, Section 33.2-332 of the Code of Virginia, permits the hard surfacing of WHEREAS, any such road must be located in a low-density development area and have WHEREAS, the Board of Supervisors of Greene County, Virginia ("Board") desires to consider whether Route 624 Beazley Road, From: Route 623 To: 0.55 mi. N. of Route 623,  certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and  no: more than 1,500 vehicles per day; and  should be designated a Rural Rustic Road; and the existing traffic on this road; and qualifying characteristics; and system ofs state highways.  WHEREAS, the Board is unaware of pending development that will significantly affect WHEREAS, the Board believes that this road should be sO designated due to its WHEREAS, this road is in the Board's six-year plan for improvements to the secondary NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of  Transportation concur in this designation.  BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right-of-way and ditch-lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character  along the road in their current state.  BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to  the Virginia Department ofTransportation Residency Administrator.  Recorded Vote Moved By: Seconded By: Yeas: Nays:  A Copy Teste:  Bill Martin David Cox 5 0  Signed 205 Printed Name John C. Barkley Title County Administrator    Board of Supervisors May 22, 2018 Attachment "B"  NATIONAL EMERGENCY MEDICAL SERVICES WEEKI MAY 20-26, 2018  EMS STRONG-: STRONGER TOGETHER  WHEREAS, Emergency Medical Services is a vital public service; and  WHEREAS, the volunteers of Greene County Rescue Squad and staff of Greene County EMS are ready to provide lifesaving care to those in need 24 hours a day, seven days a WHEREAS, access to quality emergency care dramatically improves the survival and WHEREAS, the emergency medical services system consists of first responders, emergency medical technicians, paramedics, emergency medical dispatchers, firefighters, educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians, WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands ofhours ofs specialized training and continuing education to WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; WHEREAS, the theme of National EMS Week, May 20th through May 26th, 2018 "Stronger Together" signifies the commitment of our EMS personnel and community members to work together to provide services with passion and purpose, day in and day NOW, THEREFORE, BE IT RESOLVED that the Greene County Board of Supervisors declares the week of May 20th through 26th, 2018 to be National Emergency Medical Services Week in honor of the men and women whose diligence and professionalism keep  week; and  recoveryrate ofthose who experience sudden illness or injury; and  and other out ofl hospital medical care providers; and  enhance their lifesaving skills; and  and  out.  our county and citizens safe.  Adopted in Open Meeting this 22nd day ofl May, 2018.  chiole Kypu Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors May 22, 2018 Attachment "C"  RESOLUTION  WHEREAS, Section 33.2-331 of the 1950 Code of Virginia, as amended, provides the opportunity for each County to work with the Virginia Deparmemtoffampotaton in developing WHEREAS, this Board had previously agreed to assist in the preparation ofthis Plan, in accordance with the Virginia Department of Transportation policies and procedures, and participated in a public hearing on the proposed Plan (2018-19 through 2023-24) as well as the Construction Priority List (2018-19) on May 22, 2018 after duly advertised, sO that all citizens of the County had the opportunity to participate in said hearing and to make comments and WHEREAS, Joel Denunzio, Resident Administrator, Virginia Department of Transportation, appeared before the Board and recommended approval of the Six Year Plan for Secondary Roads (2018-19 through 2023-24) and the Construction Priority List (2018-19) for NOW, THEREFORE, BE IT RESOLVED that since said Plan appears to be in the best interests of the Secondary Road System in Greene County and of the citizens residing on the Secondary System, said Secondary Six Year Plan (2018-19 through 2023-24) and Construction  as Secondary Six Year Road Plan; and  recommendations concerning the proposed Plan and Priority List; and  Greene County;  Priority List (2018-19) arel hereby approved as amended.  Adopted in Open Meeting this 22nd day ofl May, 2018.  ie Michelle  Chair upu Flynn,  Greene County Board of Supervisors         8 a a e de 8 8  e a de e 6 de de %  : a e 3 3 a  de E8 3  3 E Eg 3  € -  g 3  ag 3      9  8 8 : :  d8 8 8  de  3 e e  9 e  e  %  00 5 8  e 28 1  E8 3  g 3  8 3    e  e : 8 8 9  9 e 8  2  %  -  &  23  s 3  2g B    Board of Supervisors May 22, 2018 Attachment "D"  Virginia Department  WDOT ofTransportation  Culpeper District Greene County Monthly Report May 2018  Preliminary Engineering PROJECT Route 29/33 Intersection Improvements Project Details Route 624, Beazley Road Rural Rustic Unpaved Road Route 670 Connector Road Smart Scale Application Construction Activities Road Project Bridge Project  LAST MILESTONE NEXT MILESTONE  ADDATE November 2022 State Force Construction TBD  Public Hearing Funding Approved  Design Approval (May 2018) Project Scoping PE Open  Rt. 33 Guardrail Upgrade - The Contractor willl be removing existing guardrail, performing shoulder Route 630 Rosebrook Road - Rural Rustic - State forces work has begun. Crews have completed trimming trees and brush and are currently working on sub grading, adding base stone and installing Route 670 Preddy Creek Road Culvert Replacement and Approach work - Method to replace existing culvert and make approach roadway improvements are being evaluated. Utilities under Route 603 Plunkett Road over Lynch River (Albemarle County) - State forces completed work on  restoration and placing aggregate base. Estimated complete is June 30".  cross pipes. review. April 13". News Release  Traffic Engineering Completed studies: None at this time Studies under review: None at this time  Page 1 of2    Safety Improvements  Safety improvements for Route 670 Preddy Creek Road. Astriping plan was developed andi installed Asign plan was developed andi isi in installed  Maintenance Activities  VDOT Area Headquarters crews completed the following activities during the past month. For specific  route activities, please contact the Charlottesville Residency Office. Debris removed on 1 primary route and 4 secondary routes Machining operations on 8 NHS secondary routes Patching performed on 3 secondary routes Shoulders repaired on 3 secondary routes Trash removal on 4s secondary routes Tree removal on 2 secondary routes  Trimming operations on 1 primary route and 2s secondary routes  Updated BOS Manual  itp/www.virginiadtorpbusinessiess/resources/local assislanceBOSManual 2017.pdf  Joel DeNunzio, P.E. Resident Engineer VDOT Charlottesville Residency 434-293-0011  Page 20 of2    Board of Supervisors May 22, 2018 Attachment "E"  County Administrator's Report  May 22, 2018  FY: 2019 Budget - The FY19 budget was approved unanimously by the Board of Supervisors on May gth as part of the regularly scheduled Board meeting. Special thanks to all citizens, staff, and County officials who participated ini the process. The approved budget is now available on the County website: http:/www.greenecountwagov/poverment/depts/finance/budget. 5 Year Financial Planning Staff is now working on a draft 5-year financial plan and process to improve the Board's future financial planning and decision making. A presentation will be made The' White Run Reservoir - Property negotiations continue with 2 remaining land owners. The first phase of streambank and wetlands mitigation projects is now underway, in an effort to obtain credits needed to ensure compliance with DEQ regulatory requirements. Design and engineering are in the works. A Preliminary Engineering Report has been submitted toi the Virginia Department of Health, Office of Drinking Water, including plans for the new intake, raw water main, reservoir and reservoir intake, and pump stations. The proposed water treatment plant design will be submitted separately for review. A facility fee notice has been approved and will be delivered to RSA customers as part of the regular billing process. Staff is in the process of obtaining a legal determination about the collection of facility fees on a per EDU basis.  to the Board at an upcoming meeting.  For more details on the White Run Reservoir project, visit  ittp/wwwgreenecountwagoyRovernent/deptAdminraton.whte-run-reservoir-water. Ruckersville Area Plan -The Greene County Planning Commission held a public hearing on May 16tht to discuss and receive comments on the content oft the draft Ruckersville Area Plan. With the Planning Commission's formal approval of the plan, it will now bei forwarded to the Board of Supervisors for approval. For more information on the Ruckersville Area Plan, visit  mpoundmentprolect.  tp/Ppacorvdervle,  AddressingRedistricting - An issue has surfaced recently with respect to addresses that straddle Greene and Orange Counties, where there is confusion about what jurisdiction these residents actually reside in, vote, pay taxes, and attend schools. With recent action taken by the Department of Elections cross-referencing 2010 county census boundaries against voter    County Administrator's Report May 22, 2018  registrations across the Commonwealth, they have determined that the homes of a few Greene County voters are actually located in Orange County. These property owners have been contacted by Orange County with a notice that they now reside in Orange County. In an attempt to rectify the situation, the Greene County Registrar is in the process of reviewing GIS data in coordination with the Orange County Registrar's office. This has resulted ini the transfer of those voters toi the legal jurisdiction for voting purposes. i.e. - if the house is located in Greene, they vote in Greene and if the house is located in Orange, they vote in Orange. Beyond the voter registration issue, there remain very legitimate concerns regarding taxes, schooling of the children int those households, etc. Staff will work with all affected agencies to explain and  straighten this issue out on a case by case basis.  Special Tax Districts Open House May 24th at 7:30 PM- Follow the link below to find out more nttp:/www.greenecountya.gov/news/Bl-depts/administration/402-specialized-tax-districts: Emergency Communications - Staff is working to formulate a strategic plan for the ECC that encompasses a new public safety center concept. We have arranged for a tour of the Greene County Flex Plex (Spotswood Business Park) as a possible public safety center site. We will update the Board in June as to the future of the planning phase of the project. Public! Safety Radio Communications System- Staff hosted a meeting with Madison County officials to discuss the possibility of a shared public safety communications network. We are meeting with Fluvanna and Louisa officials this week to discuss the potential of the regional Greene County Broadband Initiative - The group met on May gth to receive a presentation from Valerie Long, a local attorney specializing in wireless and cellular communications law and process, about some of the legal issues involved ini the broadband service industry. For details and updates, visit itip/www.greenecounwagoyRovernment/oca/board. County Attorney- - The Board of Supervisors has hired the law firm of Deal and Lacheney to represent the County as County Attorney. Tom Lacheney and Kelley Kemp will: serve as lead  about this opportunity for Greene County homeowners and businesses:  may-24-2018  concept. Staff will update the Board at a regular June meeting.  supervisors/broadband  counsel.  Director of Planning/Zoning Administrator- Candidate interviews are being scheduled this week,  with a goal of having a new Director on board by June 15th.  2    County Administrator's Report May 22, 2018  VDOT Rt. 29/33 Intersection Upgrades - An open house and public hearing was held on the proposed project designed toi improve safety and congestion at the intersection of Route 33 (Spotswood Trail) and Route 29 (Seminole Trail) in Ruckersville. The board will consider formally  approving the design at a future Board meeting. For details visit ttp/www.virginiadotorprolects/clpepe/B329lmprovements.asp  Greene County Public Schools Addition and Renovation Project - The Greene County Public Schools will host a groundbreaking ceremony on May 30th to kick off this exciting project. For more details, visit ttp/www.greenecountwagov/news319-greene-county-public  schools-additions-anrenovationsprojectsummary,  Judges Walk - Repair of the Judges Walk" between the Courthouse and Main Street is expected Parks/Recreation - Staff is working on bringing an additional water supply to the County Park by accessing an existing well ini the vicinity of the Rt. 33 water tank. This would improve the operation of restrooms, and concessions, along with field irrigation and maintenance. Staff is obtaining bids for surface treatment, striping and ADA improvements toi the County Park parking. Facilities Maintenance - Due to damage sustained in the recent wind storm, bids are being obtained for a roof replacement project on the building that houses the Sheriff's Office, DSS and Vehicle Maintenance - Staff is having the VMF property surveyed to prepare for an expansion of  to begin in. June.  Cooperative Extension.  the bus parking lot to the south side of the facility.  3