Board of Supervisors October 11, 2022 Sheet 1  October 11,2022  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, OCTOBER 11, 2022, BEGINNING AT 5:30 P.M. IN PERSON IN THE COUNTY ADMINISTRATION BUILDING MEETING ROOM AND BYZOOM VIDEO COMMUNICATION  Present were:  Marie Durrer, Chair Dale Herring, Vice Chair Steve Bowman, Member Abbey Heflin, Member Davis Lamb, Member  Staff present:  Brenda G. Garton, County Administrator Kelley Kemp, Assistant County Attorney Kim Morris, Deputy Clerk Jim Frydl, Director of Planning and Zoning Tracy Morris, Director of Finance  RE: CLOSED MEETING  Ms. Kemp read the proposed resolution for Closed Meeting.  WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body concerning the County  Meeting the following matter(s):  Administrator position and the Piedmont Workforce Development Board.  Consultation with legal counsel pertaining to actual or probable litigation, where such consultation in open meeting would adversely affect the negotiating or litigating posture of the  public body concerning the litigation with Rapidan Service Authority.  Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel concerning the litigation with the Rapidan Service Authority and the settlement agreement with Charlottesville Land  Development Group.  WHEREAS, pursuant to: 22-3711A)0.A)0) and (A)(8) of the Code of Virginia, such    Board of Supervisors October 11, 2022 Sheet 2  discussions may occur in Closed Meeting;  NOW,THEREFORE, BEI ITRESOLVEDI that the Board of Supervisors of Greene County Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  does hereby authorize discussion of the aforestated matters in Closed Meeting.  Board entered into Closed Meeting. Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: OPEN MEETING Board returned to open meeting. Recorded vote:  Upon motion by Davis Lamb, second by Dale Herring and unanimous roll call vote, the  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the motion to  enter into closed meeting were discussed.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: APPOINTMENT OF JAMES TSIKERDANOS TO THE PIEDMONT WORKFORCE Upon motion by Marie Durrer, second by Dale Herring and unanimous roll call vote, the Board appointed James Tsikerdanos to the Piedmont Workforce Development Board for a term  DEVELOPMENT BOARD  which will expire on December 31, 2024.  Recorded vote:  Marie Durrer  Yes    Board of Supervisors October 11, 2022 Sheet 3  Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes  Motion carried.  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: ADOPTION OF AGENDA Board approved the agenda as presented.  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: MATTERS FROM THE PUBLIC  Sheriff Smith was present to ask the Board to take action tonight to amend the budget to grant his employees a pay raise as requested during the previous meeting. Sheriff Smith also asked the Board to consider allowing him to use unspent part-time funds to hire his own in-house  cleaning staff.  RE: CONSENT AGENDA  Upon motion Steve Bowman, second by Davis Lamb and unanimous roll call vote, the  Board approved the consent agenda as presented. a. Minutes of previous meeting Attachment "A") Attachment "B")  b. Resolution to ratify the contract of the Interim County Administrator (See C. Resolution to grant authority to the Interim County Administrator (See d. Resolution to accept and appropriate $652,798.85 from the state/federal governments and private donations for carryover programs (See Attachment "C") e. Resolution to accept and appropriate $6,495.00 for donations to the Animal f. Resolution to reimburse ourselves for vehicle financing (See Attachment "E") g. Resolution in support of BRIC Grant submittal (See Attachment "F")  Shelter (See Attachment "D")  Recorded vote:  Marie Durrer  Yes    Board of Supervisors October 11, 2022 Sheet 4  Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes  Motion carried.  RE: PUBLIC HEARING TO AMEND THE BUDGET TO ADJUST THE AGGREGATE AMOUNTTOI BE APPROPRIATED DURING THE FY22 FISCAL YEAR BYAN AMOUNT INI EXCESS OFONEI PERCENT OFTHE TOTALI EXPENDITURES IN' THE FY22ADOPTED BUDGET TO FUND THE REFINANCING OF A LEASE REVENUE BOND FORTHE WATER SUPPLY AND TREATMENT PROJECT AND THE PUBLIC SAFETY RADIO Ms. Morris was present to explain to the Board that this public hearing has to be held to amend the budget because it exceeds 1% of the adopted budget. The total amount that was approved is $20,335,682.14. The Board previously approved the issuance of the lease revenue bonds and the public safety radio equipment refinancing, SO this is just a housekeeping matter to  EQUIPMENT LEASE PURCHASE AGREEMENT  supplement the budget.  The public hearing was opened and closed with no comments.  Upon motion by) Dale Herring, second Davis Lamb and unanimous roll call vote, the Board  approved the budget amendment as presented. (See Attachment "G").  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: APPOINTMENT OF A BOARD MEMBER TO SERVE ON THE THOMAS JEFFERSON PLANNING DISTRICT COMMISSION'S REGIONAL TRANSIT Ms. Garton explained that information was forwarded to the Board that there is a study being conducted by Thomas Jefferson Planning District Commission about transportation and they wanted one staff member and one member of the Board to represent Greene County. Ms. Garton said that she has appointed Mr. Frydl as the staff member it is up to the Board to choose which of  GOVERNANCE STUDY STEERING COMMITTEE  them would serve.  Mr. Herring said that he would be happy to serve in this capacity as he already serves on the TJPDC, but that he also wouldn'tmind if another Board member wasi interested. Mr. Bowman  said that he would recommend Mr. Herring for the appointment.    Board of Supervisors October 11, 2022 Sheet 5  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the Board appointed Dale Herring as the Board representative on the Thomas Jefferson Planning  District Commission's Regional Transit Governance Steering Committee.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: PERSONAL PROPERTYTAX REIMBURSEMENT  Ms. Stephanie Deal was present to share information regarding a personal property tax reimbursement with the Board. She said that she, Kelley Kemp and Kim Tate have been gathering information regarding the personal property tax surplus and how to give credits to the citizens. Ms. Deal explained how each class of personal property is assessed by the Commissioner of Revenue. She shared that the budgeted amount forj personal property tax revenue was $8,739,351 and that the current year to date billing is $11,602,104 meaning that there is the potential for a surplus of $2,862,753. The current collections account for 90% of the first half and 27% of the second half. Ms. Deal said that the Board could choose the amount of surplus they wish to credit back to the citizens. For instance, a credit of 60% of the surplus would leave a balance of $1,145,101 or they could choose to credit 80% which would leave a balance of 572,550.60. She explained that the Board must consider certain factors such as additional abatements, what the true surplus will be come December and whether or not they might wish to address the surplus in the next fiscal year budget. She said that it is anticipated that the surplus credit process will involve adjusting both PPTRA and the tax value of certain vehicles. Ms. Deal said that she is assuming that every adjustment would have to be manually prepared and then submitted to our software company to post as aj payment to our system. That payment would go against any balance due on each affected account or stay there as a credit which would then have to be returned to the payee  via check.  The Board asked Ms. Deal to continue to gather information such as the effect of future adjustments on the surplus, what the process of giving the credit to citizens would look like and to use ai refund amount of70% when drafting the plan. They also asked that Ms. Deal work with Ms. Kemp and staffto establish the best timing fora aj public hearing to adopt the ordinance. They Board said that they are o.k. with having to call a special meeting to further discuss and decide this issue.  RE: BOARD LIAISON REPORTS  Mr. Herring said that the TJPDC met last Thursday. There were several topics that are of interest to Greene County such as the Central Virginia Regional Housing update. There will be a summit held on March 24, 2023 at the Omni. He said that they discussed the difference between housing affordability and affordable housing. At the summit, they will discuss Airbnb's and middle ground housing. Mr Herring said that the BRIC Grant letter of support was approved. They also discussed holding regional remote meetings to boost attendance and participation. The    Board of Supervisors October 11,2022 Sheet 6  ESAB will meeting next Tuesday at 2:00 to hold a workshop to discuss the development of a  comprehensive plan for public safety. possible cutbacks due to inflation.  Mr. Lamb said that he attended the Culpeper Soil and Water meeting and they discussed Mr. Bowman said that he will attend the Jaunt meeting tomorrow at 10:00 a.m. and will attend the School Board meeting tomorrow at 7:00 p.m. He will also attend the Planning  Commission meeting on the 19th at 6:00 p.m. RE: COUNTY ADMINISTRATOR REPORT  Ms. Garton said that she spent a significant amount of time her first week here with Mr.  Taylor. She said that she will not have a formal report this evening.  RE: OTHER ITEMS FROMTHE BOARD  Mr. Lamb said that he wanted to emphasize that there is a problem with the salaries at the Sheriff's Office and it is causing us to lose a lot of deputies. He said that the safety of the people  isi important and we need to: find a way to retain our officers.  Mr. Bowman said that he supports increasing funding for the Sheriff's Office. He asked Ms. Garton and Ms. Morris to gather information such as impact projections for a salary increase and a possible change to the pay structure where we pay people for their experience. He asked that they bring back ideas on how we could fund this request as soon as they could.  Mr. Herring said that the' Tour De Greene was held this past weekend and that hel had heard al lot of positivity surrounding the event. He also said that he will not be in attendance at the next  Board meeting. RE: OLDB BUSINESS RE: ADJOURN Board meeting was adjourned. Recorded vote:  The Board briefly discussed updates on Old Business matters.  Upon motion by Steve Bowman, second by Dale Herring and unanimous roll call vote, the  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors October 11, 2022 Sheet7  ieluo Marle-Durrer, Chair  hula hla Brenda G. Garton, Clerk Greene County Board of Supervisors  Greene County Board of Supervisors