Board of Supervisors December 10, 2019 Sheet 1  December 10,2019 County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON7 TUESDAY, DECEMBER 10,  2019, BEGINNING AT 6:30 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Bill Martin, Chair Michelle Flynn, Vice Chair David Cox, Member Marie Durrer, Member Dale Herring, Member  Staff present:  Mark B. Taylor, County Administrator Kelley Kemp, Assistant County Attorney Patti Vogt, Deputy Clerk Jim Frydl, Zoning Administrator Tracy Morris, Director of Finance Melissa Meador, Director of Emergency Services  RE: CLOSED MEETING Board approved the following: Meeting the following matter(s):  Ms. Kemp read the proposed resolution for closed meeting.  Upon motion by David Cox, second by Marie Durrer and unanimous roll call vote, the WHEREAS, thel Board of Supervisors of Greene County desires to discuss in Closed Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body concerning the County Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision oflegal advice by such counsel concerning land acquisition WHEREAS, pursuant to: 92.2-3711(A)() and (A)(8) of the Code of Virginia, such NOW,THEREFORE, BEI ITI RESOLVED that the Board ofs Supervisors of Greene County  Administrator  discussions may occur in Closed Meeting;  does hereby authorize discussion oft the aforestated matters in Closed Meeting.    Board of Supervisors December 10, 2019 Sheet 2  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: OPEN MEETING Board returned to open meeting. Recorded vote:  Upon motion by Michelle Flynn, second by Marie Durrer and unanimous roll call vote, the  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, all members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the  motion to enter: into closed meeting were discussed.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  RE: PLEDGE OF ALLEGIANCE ANDI MOMENT OFSILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: ADOPTION OF THE AGENDA  Upon motion by Michelle Flynn, second by David Cox and unanimous roll call vote, the Board approved the agenda with the removal ofitem 9f- Social media policy- and the addition of  item 9i - Accept a deed of gift from Gateway Center.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: MATTERS FROMTHE PUBLIC  Mr. Patrick Moctezuma, Twin Lakes, felt the Second Amendment sanctuary resolution is not in the best interest ofh his neighborhood or of the county. Interpretation of the constitution is    Board of Supervisors December 10, 2019 Sheet 3  the role ofthe courts and it should wait at least until al law is passed that is found tol be oppressive. This is not a grass movement born in Greene County. The fact that the resolutions dropped in sO manyr municipalities at onces should tell everyone that thisi is aw well-funded, well-organized political campaign manufacturing fear and outrage in the service ofas state-wide and even national agenda. Mr. Moctezuma implored the Board to not allow Greene County and its citizens to be used as a pawn in a larger political and financial agenda that, in no way, has the best interest of Greene Mr. Jerry Schiller, resident here for 40 years, believes passing this resolution would be a bad idea. The spirit oft this seems to be very emotional. The law has not been passed and no one is.coming for your guns. Ifthey did, it would be assault rifles, not hunting rifles, shotguns or home defense weapons. He felt Greene County has more important things, this is not who we are, and Ms. Nancy Rodland, speaking on behalf of Greene citizens, reminded the Board of Supervisors that citizens are their equals in every way with the exception ofhaving the power to vote which has been entrusted tol Board members. She thanked Michelle Flynn and David Cox for having a listening ear with her personally. She asked Board members to think about their legacy tonight and urged members to vote for the Second Amendment sanctuary for Greene County. Mr. Theodore Crackel, Vietnam veteran, said AR-15 rifles were issued to troops as a weapon that could spray al lot ofammunition down the field to protect soldiers. The problem now is people think this type ofautomatic weapon should be available to everyone. The whole point of an automatic weapon is tol kill people and these rifles are very effectivel killing weapons. He does Mr. Mark Heinicke, Twin Lakes, expressed his opposition to the proposal that the Board declare the County a Second Amendment sanctuary. Regulations ofany kind should be treated on ac case by case basis rather than swept aside on the presumption that all regulation is illegitimate. The Second Amendment does not say each and every person in all circumstances. Homicide by firearms in Virginia increased by 45% between 2013 and 2017 according to the CBC. Commonsense constraints on the ownership and use of firearms, such as universal background checks, are now crucial to a civil society. He asked that the language "slippery slope" be removed from any resolution adopted by the Board. This is inherently a public safety issue, not a political Mr. William Sypher, resident of Ruckersville since 2010, was opposed to the resolution proposed by the Greene County Republicans. Those who oppose the resolution accept that most gun owners are responsible people and also recognize the principal of self-defense. We are not coming after your guns despite the oft stated fears that we are. The fundamental reason for gun violence in America is the easy access to guns by those who should not have them. Republicans have long agreed withi this sO you would think they would want to make itl harder to get guns. They propose an end to all gun enforcement. They advocate anyone of any age, with any criminal or psychiatric history can buy any gun from anyone and carry it concealed or open anywhere, a school, a workplace, a house ofworship, al business and they believe that the Second Amendment supports this. They are dead wrong. The Second Amendment does not give unrestricted access to guns. The Constitution is a flexible rulel book. He asked ifwe can just use common sense, logic, Ms. Martha Ledford, full-time resident here since 1983, is a retired educator, owner ofa hospitality business, and owner of small farmstead. The United States Constitution and the  County in mind.  itisamistake.  not want to see people in America using our own weapons against each other.  one.  and experience to come together to support sensible gun legislation.    Board of Supervisors December 10, 2019 Sheet 4  Constitution of the Commonwealth of Virginia spell out the rights of the individual to keep and bear arms. The rights of citizens are already protected and the proposal is redundant. She does not support declaring Greene County a Second Amendment sanctuary and supports the second Mr. Steven Hollis, Ruckersville resident since 2005, referred to comments by the Culpeper County Sheriff who plans to properly screen and deputize thousands of law-abiding citizens to protect constitutional rights. He challenged Sheriff Steve Smith to make a similar VoW. Mr. Paul Harrington, resident here for 20 years, spoke in opposition to the proposed resolution. We are a country oflaws meant to protect the safety ofa all. No one: is above the law. The NRA has promoted ai fear that any. gun legislation is a path to taking our Second Amendment rights away. Anyone suggesting we: need gun control is an enemy. Thisis divisive, further splitting our nation into warring factions. Same tactics our enemy uses to divide us. We cannot pick and choose which amendments wei feel like following. Wearet the United States of America and should Mr. Brian Robinson, Greene County resident, life-long Virginia resident and combat veteran with the United States Marine Corp, said he swore to defend the Constitution against enemies, both foreign and domestic. Two hundred nine Virginia residents died in the Iraq and Afghanistan conflicts and the politicians in Washington have the audacity to tell the widows and families that they can't have an AR15 or a magazine over 10 rounds. Itis a shameful act. He Mr. Ted Deeds, resident here for over 29 years, spoke in favor of the Second Amendment and any and all acts the Board can do in furtherance of that. He, his father, and his son served in the military. His son also volunteered ini rescue operations. His son wasn't afraid but hei is now. Mr. Deeds said he supports the Second Amendment and cannot sit and watch his son be afraid of what his state government might do. He implored and charged Board members, as a voter in this County, to use their voice and power ofoffice to communicate that there is a palpable fear among the population. He asked for a show ofhands oft those in the room who supported his comments. Mr. Ed Yensho, Monroe Magisterial District, said he was speaking for himself and as a representative of the Greene County Republican Committee and read an excerpt from the Declaration of Independence. The Board has the opportunity to join with 59 other localities as of last night. He urged Board members to take a proactive position in support of the Second Amendment rather than shirk their responsibility to protect county citizens. He asked members to Mr. Keith Bourne, Monroe District, said Virginians have a long history ofs standing up for theirrights. Citizens are asking the Board of Supervisors to help in sending a clear message to the state and national governments that the continued erosion of rights is simply not acceptable. He asked the Board to please help by passing an ordinance to preserve Second Amendment rights. Mr. Eddie Deane handed printed information to Board members and shared statistics from countries where citizens were disarmed. If we can't see this agenda knocking on the door of America, wel have our heads stuck int the: sand. He encouraged thel Board to vote fort this resolution. Ms. Dovonna Lamb, a lifelong resident of Greene County, said she served in the Virginia Army National Guard and will always uphold her duties as a veteran. The Constitution guarantees all citizens the right to bear arms. She asked the Board of Supervisors to approve the Second  proposed resolution.  stand together. He opposed the Second Amendment sanctuary resolution.  urged the Board to do the right thing and pass the resolution.  vote to declare Greene County a Second Amendment sanctuary.  Amendment sanctuary resolution.    Board of Supervisors December 10, 2019 Sheet 5  Mr. Steve Barber said the proposed law would allow anyone to claim that another person isa danger to society. Ifthe court agrees, then law enforcement could take their guns. This would infringe upon the rights ofp people and eliminate due process in giving that person a way to defend themselves before their weapons are taken. Confiscation of weapons will not keep people from Mrs. Kimmy Kruskamp, Ruckersville, spoke in favor ofthe proposed resolution saying she rescinded her comments made at the previous meeting. She is disappointed at the timidness ofthis Board to simply defend and uphold the Constitution which is in the oath many Board members have taken more than once. Constituents stood outside at the previous meeting without a thank you and are out there again tonight. This Board has left a legacy of obscureness, over-spending, and lack of respect to constituents who came to have their voices heard but were stuck outside. Mrs. Kruskamp referred to comments by Colion Noir, ai national gun rights activist. Mr. Steve McLean, resident here since 2008, said he was deployed as contractor in Iraq and saw enough death and destruction to last a lifetime. He hopes to never see that again and Mr. Doug Roberts, Stanardsville District, respectfully urged the Board to vote in favor of Greene as a Second Amendment sanctuary county. He asked the Board to vote for the resolution specifically geared towards the Second Amendment, not the watered-down version. Ms. Paige Roberts felt the Board has consistently ignored feedback from the community on matters affecting our lives and wallets. She questioned having a survey now under these circumstances. The Second Amendment is the only one consistently under attack by the fascists on the left and she wondered why citizen rights are up: for debate. She asked the Board toj pass the Mr. Brandon McDaniel, Monroe District, said a law to limit access to things that can hurt people sounds like a good idea but, in reality, anything can be used to hurt someone. Airplanes were used to hurt people on September 11. There is a morality problem in this country and laws only work for law-abiding citizens as criminals do not obey laws. He asked the Board to stand up Mr. Steve Keene said hei is a former State Trooper, was a State employee for 26 years, and is the Director of Virginia Justice and Safety, which has provided firearms training to thousands of citizens. He noted the Sheriff's Office continues to train people in record numbers. Greene County was instrumental in getting gun safety classes started in Virginia. He asked the Board of Supervisors to support the proposed resolution saying bogus new laws have been tried before and Mr. Harry Austin said he has always been very proud of the fact that the founders of Virginia are also the founders of this country. They would be rolling over in their graves if they could see what is happening. Any firearm that has been in common use: for thej protection ofhomes can continue tol bei used. AR-15rifles havel been around fora a long time. This will send the message tol legislature that we are not very happy about their contempt oft the Supreme Court. Virginia still has a State militia that requires any able body citizen between the age of21 and 65 is subject to being called to fight by the Governor. Ifthese gun control laws are enacted, that law needs to be Mr. Michael Hoovler said he is a data scientist and goes by the facts. Gun control and efforts at restricting the Second Amendment do not have facts on their side. Heis a father oftwo  killing.  urged the Board to vote the right way.  resolution defending Second Amendment rights.  for citizen rights.  did not work.  amended also.    Board of Supervisors December 10, 2019 Sheet 6  and a family man who owns al lot of guns that will cause him to be a felon. Hei is not going to give Mr. Jason Williams said he is a life-long resident of Greene County, hunter, gun owner, NRA member, and concealed weapon permit holder. Thisi ist the first Board of Supervisors meeting hel has ever attended because it is the first time he felt the need to come out here. Anything can be used as an assault weapon. Governor Northam and the gun hating politicians in Richmond and Washington want to take every gun that we have. Greene County residents are good honest law- abiding people andi if these laws are passed, they will be criminals. We're not giving our guns up Mr. Daniel Dobrowolski said this technology has been in existence since the early 1900's. The most common handgun cartridge is the 9mm invented by George Luger in 1907 and no significant changes have been made. He has been defending this country since he was 19 years old. Some of the nastiest places he has ever been to had outlawed weapons and were rife with machine guns, true assault rifles, etc. Ifyou think drug runners are bad, wait until you meet gun Mr. Martin said there were 27 speakers and thanked everyone for their comments.  up any ofhis firearms. He asked Board members to do the right thing please.  and will not let anyone take them.  runners. They are evil.  RE: CONSENT AGENDA  Upon motion by David Cox, second by Michelle Flynn and unanimous roll call vote, the b. Resolution authorizing financing for purchase of vehicles (See. Attachment "A") . Title VIPlan for Greene County Transit, Inc. (See Attachment "B") d. Resolution to accept Clore Drive in Cornerstone Plaza into the State Secondary Road  Board approved the following items on the consent agenda: a. Minutes ofNovember 26, 2019 meeting  System (See Attachment "C") Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: SECOND AMENDMENT RESOLUTION  Mr. Taylor said the decision to not relocate this meeting was based on the fact that the County relies on the technology in the meeting room to provide livestreaming and recording of The online survey closed at 7:30 p.m. with 747 responses. Results were as follows: Question 1-1 Do you support the adoption of a Second Amendment Sanctuary resolution by the Greene County Virginia Board of Supervisors? Responses Yes- 428 and No-110 Question 2- Are you a resident of Greene County? Responses - Yes - 543 and No 193 - Staff also was circulating the survey in the crowd tonight and the response was 196 yes  meetings. Also, open carry is prohibited on school property.  with 11 responders skipping the question  and 11 no.    Board of Supervisors December 10, 2019 Sheet 7  This was first discussed at thel November. 26 meeting andi information provided at that time The Coded ofVirginia, Section 15.2-1522 prescribes the same oath for every elected county officer. The oath, which is found in Code Section 49.1, is as follows: "I do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge all the duties The Sheriff's duty to enforce the lawi is also prescribed in the State Code Section 15.2-1609 and by his duty, the Sheriff clearly has the primary and direct responsibility for law enforcement in Greene County. As a community, we certainly respect and appreciate his thinking with regard toall new statutes enacted by the General Assembly. Sheriff Smith has publicly declared: "Iwill unequivocally be loyal to my oath of office and support the Second Amendment and the Constitution oft this great land. Our right to keep and bear arms shall not bei infringed." As a Virginia locality, Greene County is prohibited by statute from adopting or enforcing any ordinance, resolution, or motion governing the purchase, possession, transfer, ownership, carrying, storage or transporting of firearms, ammunition, or components or combination thereof other than those expressly authorized by statute. (Virginia Code Section 15.2-915) The Board of Supervisors does not appropriate funds by line item to the Sheriff for various areas of enforcement activity. That is within his discretion. Greene County has no public monies budgeted specifically to fund any existing or contemplated gun laws or their enforcement. There arer no publicn monies budgeted or available to fund legal defense or al legal fight over any such new Mr. Taylor said he has been a Virginia licensed attorney for 33 years and involved in local government for 30 years. Misapprehensions of the implementation of government in our Commonwealth are troubling to him. He has watched, over the course of his career in local government, the erosion of local government's influence with the General Assembly. Watched the rising friction and sometimes ultimate animosity between the General Assembly and localities on various points. It is incumbent upon all Virginians to address their concerns about laws that might be enacted in Richmond, to Richmond. We have very little voice, as a local government, and wel haveprecious littleinfluence. Hes suggested citizens take their message to the State Capitol. Mrs. Durrer made a motion that the Board declare Greene County a Second Amendment Sanctuary with approval of resolution number 3 as proposed which she read. The motion was Mrs. Flynn said she had a phone conversation with a citizen in which she was told she needed to have safety concerns if she voted against the Second Amendment sanctuary resolution. She felt threatened and her original reaction was to skip this meeting, submit a written statement and remain safe but that is not ok. She has spent four years making the best decision with the information available at the time and this will be no different. She took an oath to support the Constitution which includes all the amendments. She asked Board members, if moving forward with this on the agenda, to consider the second proposed resolution that clearly states that no amendment is more important than another and the Board would resolve that public funds will not be used to restrict any constitutional right. Mrs. Flynn said she would bei in supportofthei resolution  included nine examples ofresolutions. That number is down to two this evening.  incumbent upon me as  according to the best ofr my ability, (so help me God)."  laws.  seconded by David Cox.  that affirms support of the entire Constitution.    Board of Supervisors December 10,2 2019 Sheet 8  Mr. Herring said this decision has been difficult. He spoke with a Nelson County Supervisor who agreed with him that the resolutions going forward were not representing rural Virginia and that Supervisor drafted a resolution which was later modified by Mr. Martin for Greene County. Mr. Herring grew up in Greene County, grew up around guns, and had hunter safety programs in school. Threats have been made to other Board members here and throughout the Commonwealth. Citizens want to send ai message to Richmond that there is fear or concern of whati is taking place. They want the Board of Supervisors to make a statement that they are being Mr. Cox said he supports resolution number 31 that is on table att this time. He feels it sends amessage to Richmond that Greene County is watching their every move with the whole Mr. Martin said the subject tonight is the Second Amendment and he has had dozens of conversations with his Greene County neighbors about the subject. He has no doubt in his mind where the grand majority ofl his constituents in the Stanardsville district comes out on this issue of as sanctuary resolution. This Board was deliberate by taking time with a two-step process to come up with a document that he thinks fits better for Greene County. Mr. Martin spoke with Sheriff Smith and Commonwealth Attorney-elect Win Consolvo who were both supportive of this document. Greene County citizens tend to be reasonable folks and family-oriented patriots to whom firearms are very important. They understand and respect firearms and practice gun safety. Incidents or accidents are extremely rare here in Greene County. The majority of Greene County residents just want to be heard on this issue. They want the Board of Supervisors and Richmond  heard and their concern is understood. He supported the resolution.  Constitution.  to listen. He supported the resolution as read by Mrs. Durrer.  Mrs. Flynn said, ofthose who spoke tonight, 40% were opposed and 60% were in favor of Upon motion by Marie Durrer, second by David Cox and affirmative vote, the Board approved the Second Amendment resolution as read by Mrs. Durrer. (See Attachment "D")  the Second Amendment resolution.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes No Yes Yes Yes  Motion carried.  RE: PUBLIC HEARING - METEORIC VENTURES.LLC- REZONE RZ#19-001 Mr. Frydl reviewed thei request from Meteoric Ventures, LLCtoi rezone approximately 7.76 acres from R-1, Residential, to R-2, Residential, located on Seminole Trail southbound a quarter ofai mile from the Greene County/Albemarle County line and identified on County Tax Maps as 66-(A)-53A & 66-(A)-53C. RZ#19-001. Thei rezone request is madei to accommodatei multi-family dwelling units for citizens age 55 and over. There are currently three residential structures on the The applicant has provided a traffic study, a fiscal impact analysis, and market analysis. The traffic. study was created by Engineering and Planning Resources and found that the proposed development would generate approximately 866 new daily trips, 57 new: morning peak hour trips,  property.    Board of Supervisors December 10, 2019 Sheet 9  and 69 new afternoon peak hour trips. VDOT recommended the extension oft the current left turn lanel located on the southbound lane ofRoute 29. The: fiscal impact analysis indicates the proposed project willl have no school children and there would be nearly $140,000: in fiscal impacts at build- out. R-2 zoning will permit a by-right density of 6 dwelling units per acre or 46 units. Ift the applicant moves forward with a Special Use Permit, density and impacts will be analyzed at that  time. There is a market demand for this housing type.  The Planning Commission recommended approval of the request.  Mr. Butch Wilberger, consultant for owner Jonathan Feldman; Mr. Tim Miller, Engineer; and Mr. Bill Wuensch, Traffic Engineer, were present. The proposal is for an active agei restricted community consisting of approximately 120 apartment units. There is great demand for age restricted housing. Seminole Casa will fiti in nicely as a mixed-use residential development. There willl be a green buffer between the development and Route: 29. The net development impact would be approximately $142,000 and will have no impact on the local schools. Traffic study generated for this project suggests there will be minimal increase of 57 morning trips and 69 evening trips. Thel building willl bet three stories with an elevator and may house administrative offices along with agym on thel lower level. The apartments will be targeted tot the 551 to 79 age group. Forty percent of the units will be one bedroom and sixty percent will be two bedrooms. Estimated rental costs range between $1,500 to $1,700. There will be an activity director for the development. Mr. Martin asked what happens ifthe rezone to R-2 is approved but the Special Use Permit is not approved. Mr. Frydl said, once rezoned, the property could be developed by-right with 6 units per acre. Mr. Martin questioned plans for the vacant area of the property which he felt is prime for commercial activity. Mr. Wilberger said no plans have been made to put anything on that part of the property at this time. During the site plan process, the owner may look at it as an  amenity area. been addressed.  The public hearing was opened for comments.  Mr. Brandon McDaniel said, after hearing discussion about the project, his issues have Mrs. Flynn was concerned about approving something contingent upon something else passing. Mr. Herring agreed and noted, once the property is rezoned to R-2, any use allowed in Upon motion by Michelle Flynn, second by Dale Herring and affirmative vote, the Board, ina accordance with the Greene County Zoning Ordinance, public necessity, convenience, general welfare, and good zoning practice, approved RZ#19-001, rezoning 7.76 acres located on parcel TM66-(A)-53A and 66-(A)-53C from a zoning designation of an R-1, Residential, to R-2,  The public hearing was closed.  the R-2 zone could be implemented.  Residential. (See. Attachment "E") Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes No Yes  Motion carried.    Board of Supervisors December 10, 2019 Sheet 10  RE: PUBLIC HEARING - METEORIC VENTURES. LLC - SPECIAL USE PERMIT Mr. Frydl said a Special Use Permit is required to build multi-family developments. A Special Use Permit allows the applicant or the Board to place conditions or restrictions on the development. The request is for 120 senior residential apartments for people age 55 and older. Senior residential apartments typically have a different traffic pattern than single family homes because the occupants are ofa different age and at a different point in their lives. Fiscal impact is Mr. Frydl said there has been a philosophy in Greene County that if a lot of conditions were needed on a Special Use Permit, then it was not a good parcel for the proposed use. Ifthe Board of Supervisors approved a project with certain expectations but conditions were not required, often times the expectations were not realized. Staff has worked with the applicant to make conditions SO that everyone is on the same page. This is what the Board will vote on and The Planning Commission held the first public hearing on August 21 and another public hearing on October 16, 2019 where concerns were addressed. Planning Commission concerns  SUP#19-007  estimated at a positive net of$140,000 per year.  this is what the community will receive.  included:  Proposed density of the project  Height of the structure and how the character of the surrounding properties would be  affected  Creation of excessive impervious surfaces within parking lots Screening yards along property boundaries, including Route 29 Viewshed as it would appear from Route 29 and Holly Hill Subdivision Capacity, safety, and site distance for the proposed project  Mr. Frydl said the applicant would have to build in accordance with the concept plan and conditions placed. The two members of the Planning Commission who were opposed had concerns regarding the road. Mr. Herring questioned the site distance. The Traffic Engineer worked closed with VDOT and the conditions are acceptable to them. Mrs. Flynn said she struggles sometimes with what VDOT considers an acceptable volume and acceptable delays and the experience oft those who drive the road every day. Mrs. Durrer said it comes back to common The Planning Commission recommended approval with the following conditions: 1.To ensure the character oft the neighborhood, all development shall be in general accord with the Conceptual Development Plan created by Meridan Planning Group (dated 2.Toensuret the character ofthe neighborhood, the exterior! building materials shall bel brick and horizontal siding, such as vinyl, aluminum or cementitious plank, with complementary architectural details. All materials shall require the preapproval of the 3.To mitigate impacts related to traffic safety and capacity, the parcels may only contain 4.To mitigate overcrowding and traffic capacity, the dwelling units shall only occur as 1-  sense when you drive that road day after day.  9/25/19), except as may bei modified due to the final engineering.  Planning Director, which shall be granted in his/her sole discretion.  120 multi-family dwelling units. or 2-bedroom units.    Board of Supervisors December 10, 2019 Sheet 11  5.To mitigate the potential increase in capacities at the Greene County Public Schools, the proposed 120 multi-family dwelling units shall only house individuals who are 55 or 6.To alleviate transportation congestion and mitigate the capacity of transportation infrastructure, the development shall accommodate bus or transit access. 7.To mitigate over the capacity of the transportation infrastructure, the development shall provide a sidewalk or multi-use trail to the adjacent southern parcel. 8.To ensure interconnectivity of the parcels, the applicant shall provide a 24' access road, 9.Toj preserve the character ofthe existing R-1 zoned neighborhoods to the north and west of the parcel, a3 30' wide screening yard shall be planted. The screening yard shall consist ofat least 8' evergreen vegetation planted and spaced ins staggered rows, atal 15-foot center. 10.To preserve the character of the area, a 20' wide vegetated front buffer strip shall be planted between the parking lot and Route 29. The front buffer strip shall consist ofat least 8' trees/shrubs planted and spaced in staggered rows, at a 15-foot center. 11. To mitigate nutrient and soil runoff to the stream, which is a tributary to Lake Saponi and Preddy Creek, a 25-foot vegetated riparian buffer shall be provided the entire length 12.To ensure public safety and welfare, the parcel shall be served by public water and 13.To ensure the public safety and welfare, the applicant shall build and provide a right turn lane to the entrance, with necessary easements, built to VDOT standards. 14. To ensure public safety and welfare and due to the proximity between the proposed entrance and the nearest 29 median crossover, the applicant shall extend the existing left turn lane (located on Route 29 southbound) to the location oft the proposed entrance. 15.To provide recreational areas for its residents, the multi-family development shall include a fitness center, outdoor recreation space, and an activities director. The Chair opened the public hearing for comments. The hearing was closed with no Mr. Herring said hel has concerns about vehicles pulling out onto Route 29 and getting up to speed with traffic coming down thel hill. He said this sounds like a good project. Mr. Martin agreed that this is ag good project. There is clearly market demand for that type ofaffordable housing for 55 and above. Iti is close to amenities. Not having school impact is al big bonus for us. He is pleased with work by the Planning Commission and staff on this. Upon motion by Dale Herring, second by Michelle Flynn and affirmative vote, the Board approved, in accordance with the Greene County Zoning Ordinance, public necessity, convenience, general welfare, and good zoning practice, SUPHI9-00/aspecial use permit for 120 multi-family units to be located on parcel TMP66-(A)-53A & 66-(A)-53C with the conditions as  greater in age.  with easements, to the adjacent southern parcel.  of the stream located on the property.  public sewer, provided by Rapidan Service Authority.  comments.  stated. (See Attachment "F")    Board of Supervisors December 10, 2019 Sheet 12  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes No Yes  Motion carried.  RE: APPARATUS PROGRAM FOR VOLUNTEER FIRE DEPARTMENTS  Mr. Cox said the Board discussed this at their last meeting. Average annual maintenance costs for the ladder truck in Orange County is $6,500. The three fire companies have agreed to forego funding through the Emergency Vehicle Apparatus Plan for fiscal years 2024-2029 (funding for six years) toj purchase al ladder truck that willl be owned and maintained by the County. All three fire companies willl be trained and have access to the unit which will probably bel housed at Station 1 (Stanardsville) because of the size of the unit. Mrs. Meador noted a final decision on Mr. Martin said he likes the concept and that all three fire companies have agreed to this. He noted this Board cannot commit future Boards to obligations or appropriation of funds. Mr. Martin also noted the County is waiting on the upcoming study by the Department of Fire Uponi motion by David Cox, second by Dalel Herring and unanimous vote, thel Board agreed to approve the request to change the Emergency Vehicle Apparatus Plan as submitted.  thel location has not been made.  Programs.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBLIC SAFETY RADIOSYSTEM UPGRADE  Mrs. Meador said the Board heard this presentation at their last meeting. Staff is now requesting approval of the Motorola contract in order to begin the implementation phase of the project. Representatives ofMotorola, Clear Communications, and Madison County were present. Mike Dickerson, Bradley McDaniel, and Cody Clay, members ofthe Stanardsville Volunteer Fire Department, and David Morris, member oft the Ruckersville Volunteer Fire Department, were also Mrs. Meador briefly reviewed the timeline oft the project. Thes system price is $8,877,647. Incentives will decrease the final system price to $5,958,441. Staffi is recommending the County proceed with financing through Motorola with the two-year payment deferral, Option 3, 15 years, 27 semi-annual payments in the amount of $291,288.35. This option will allow the County to apply for grants, seek vendors to assist with providing towers, and allow for any change orders. Discussion ofmaintenance: and lifecycle oft this system followed. Maintenance costs over a: fifteen-year period are estimated at $3.1 million and would be billed monthly. Lifecycle costs  present.  Mrs. Meador said she will do her best to secure grants for this project.    Board of Supervisors December 10, 2019 Sheet 13  over a fifteen-year period are a little over $1.6 million and would be billed on an annual basis. Mrs. Meador said these costs would bei included in her operational budget each year. Mr. Thomas said the maintenance plan is proactive. An upgrade is done every four years which allows the system to be kept supportable. Motorola continuously updates and provides new technology that can be used by first responders right away. Including that in the contract will lock Mrs. Meador said the Madison County Board of Supervisors will be considering the contract at their meeting on December 18. Staffi is requesting the Board authorize Mr. Taylor to proceed with the execution of the Motorola contract no later than December 20, 2019. This authorization shall be contingent upon the approval of the same contract by Madison County on Mrs. Flynn asked what would happen if Madison does not approve their contract. Mrs. Meador said pricing and structure would change if the County goes on: its own for the project but Upon motion by David Cox, second by Marie Durrer and unanimous roll call vote, the Board authorized the County Administrator to proceed with the execution of the contract with Motorola for the upgrade of the public safety radio system no later than December 20, 2019. The contract will include maintenance and lifecycle costs and shall be contingent upon the Madison  thej price in and the County will have 15 years of price security.  December 18.  itv would bej possible for Greene to do a stand-alone system.  County Board of Supervisors approving their contract with Motorola.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: RESOLUTIONTO APPROPRIATE SECONDI HALF OF THE FY 2020 BUDGET Mrs. Morris said the Board approved appropriation of 100% oft thel FY 2020 School budget inJune, 2019. Thei remaining departments were approved for 50% appropriation. Thel Board now Upon motion by Michelle Flynn, second by David Cox and unanimous roll call vote, the Board approved the appropriation ofthe second halfofthe FY 20201 budget. (See Attachment "G")  needs to appropriate the remaining 50% for departments.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. GREENE COUNTY  RE: RESOLUTIONTOA AUTHORIZEJAUNT. INC. TOPROVIDE TRANSITSERVICEIN Mr. Taylor said Greene County Transit, Inc. has successfully provided transit services to citizens for over 40 years. JAUNT, Inc. has provided services to the region for nearly that same    Board of Supervisors December 10, 2019 Sheet 14  period oftime. This would bet thel beginning oft the transition process for. JAUNT to operate Greene Upon motion by Michelle Flynn, second by Marie Durrer and unanimous roll call vote, the Board authorized JAUNT, Inc., commencing January 1, 2020, to apply for all federal and state grants as applicable to operate and maintain the services of Greene County Transit. (See  County Transit.  Attachment "H") Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: RESOLUTION AUTHORZING LEASEPUCHASE OF BREATHING APPARATUS Mrs. Morris said this was included in the FY 2020 budget. Maximum terms for financing the equipment is seven years. The County will put $75,000 down in FY 2020 and have annual Upon motion by David Cox, second by Michelle Flynn and unanimous roll call vote, the Board approved the resolution authorizing the ease/purchase ofbreathing apparatus for volunteer  FOR VOLUNTEER FIRE COMPANIES.  payments of $84,562.55 for the next seven years. fire companies. (See. Attachment "T") Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: DEEDOFGIFT  Mr. Taylor said the Taylor House was acquired for use as the visitor center this year. Adjacent to that land is a one-acre parcel of open spaçe. Greene County's acquisition oft the gifted land solidifies access to Enterprise Drive and will bring the County's combined holdings to 2.6 Upon motion by Michellel Flynn, second by Dale Herring and unanimous roll call vote, the Board accept the Deed of Gift offered by Gateway Market Center, LLC for 1.001 acres of land, also known as Tax Map 60A-OS, on Enterprise Drive and authorized the Chair to execute the deed  acres.  on behalf oft the County. Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors December 10, 2019 Sheet 15  RE: HOLIDAYLAKE4HI EDUCATIONAL CENTER  Mrs. Kathy Alstat, Senior 4-H Agent/Unit Coordinator, and Ms. Anja Hittinger, Camp Team Leader, were present. The Board is being asked to approve a resolution supporting legislative funding for capital improvements to bei made tol Holiday Lake 4-H Center. About 100 Greene County youth attend camp at the same time as Fluvanna County which is usually the second week in June. The camp can hold up to 275 youth and adults. Camp classes include fishing, canoeing, archery, riflery swimming, kickball, basketball, and dance. The camp, The cost to attend is $240j per child and camp scholarship funds are supported byi individual donations. Teens will have aj pancake breakfast this weekend at Grace Episcopal Church at 7:30 Ms. Hittinger spoke briefly on thel benefits ofa attending and her experiences at camp. Teen Upon motion by David Cox, second by Marie Durrer, and unanimous roll call vote, the Board approved the resolution in support ofai request by Holiday Lake 4-H Educational Center to the Commonwealth ofVirginia for essential capital safety improvement projects. (See Attachment  which is an older facility, needs upgrades. a.m. to raise funds for scholarships.  leaders will bei the community leaders oft the future.  "y")  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: LIAISON: REPORTS  Mr. Cox said the Emergency Services Committee will meet next Tuesday evening. Mrs. Durrer said the Regional Jail Board will meet on Thursday and will be discussing the budget. Mr. Herring said the Planning Commission will meet next Wednesday. Mr. Martin said the Parade of  Lights was spectacular with a fantastic turnout. RE: COUNTY ADMINISTRATOR UPDATE  Mr. Taylor said Greene Countyi is blessed tol have a fantastici team of! public employees and an appreciation lunch is planned for tomorrow. Board members arei invited and welcome to attend. Thel budget process has begun with directors working on their departmental budgets. Mrs. Flynn mentioned that she may be leaving earlier than expected referring to a sign Mr. Cox made a few brief comments on the budget process saying the current relationship with the School system, compared to eight years ago, is phenomenal. He said it was a great privilege toi represent the citizens ofthel Monroel District and the entire county. Emergency services has always beeni important tol him and hei is] pleased with advancements that havel been made. There was a negative side when former Board members stuck al knife in his back and twisted it hard. He  RE: OTHER ITEMS FROM' THE BOARD displayed earlier in the evening asking that she be recalled.    Board of Supervisors December 10, 2019 Sheet 16  fought the fight and is proud ofwhat he did. Mr. Cox said this Board has been most cooperative Mrs. Flynn said she did not know that everyone understands the huge part Mr. Cox played in! building thei relationship with the school system and his contributions should not be undervalued Mr. Herring thanked Mr. Cox and Mrs. Flynn for their service and friendship. He said he Mrs. Durrer also thanked Mrs. Flynn and Mr. Cox for their support saying they will be Mr. Martin said Mr. Cox served eight years on the Board and his commitment was impressive, particularly to fire and rescue. He hoped Mr. Cox finds a way to get beyond the Mr. Martin said Mrs. Flynn served four years which is no mean achievement. Mrs. Flynn provided an incredible intellect to this Board, paid great attention to detail, and did an awful lot Mr. Cox said Mrs. Flynn, when serving as Chair, stood her ground and led the Board in the Mr. Martin presented Mrs. Flynn and Mr. Cox with plaques commemorating their years of  in working together and wished Mr. Taylor good luck.  or understated. This is one of the best boards she has worked on.  is proud tol have served with both.  missed and she knows they will have Greene County in their hearts.  negative things that occurred over the last year.  for this community. proper direction.  service on the Board of Supervisors. RE: ADJOURN  The meeting was adjourned.  Ab hat William Bryan Martin, Chair Greene County Board of Supervisors  Greene County Board of Supervisors  AABE    Board of Supervisors December 10, 2019 Attachment "A"  December 10, 2019 County of Greene, Virginia  Equipment Lease Purchase (County Vehicles & School Buses)  RESOLUTION  AUTHORIZING A LEASE PURCHASE AGREEMENT, SERIES 2019 CBANK-QUALIFIED?  WHEREAS, the County of Greene, Virginia (the "County") proposes to enter into a tax- exempt lease purchase financing in order to pay capital costs to (a) acquire and equip certain vehicles for essential governmental use and purposes in the County, including three 2020 police utility vehicles (Sheriff's Department), one 2020 Ford Explorer (Sheriff's Department), one 2019 Ford F150 Truck (Sheriff's Department), one 2020 Ford Explorer (Social Services Department), two 2019 77-passenger diesel International School Buses (School Board), and two 2020 77- passenger gasoline International School Buses (School Board), and (b) pay costs of issuance in connection with such undertakings (collectively, the "Project"), as further described herein; and WHEREAS, Branch Banking & Trust Company (including any successor entity, the "Bank"), as Lessor has offered to assist the County with the tax-exempt lease purchase financing ofthe Project and to enter into al lease purchase agreement, with appropriate equipment schedules (the "Lease") between the Bank, as Lessor thereunder, and the County, as Lessee thereunder,  together with other documents in connection therewith; and  WHEREAS, pursuant to the Lease and the transactions contemplated thereunder, the School Buses being lease purchased by the County shall be titled in the name ofthe School Board ofGreene County, Virginia (the "School Board") and shall be used for the benefit oft the Greene  County Public Schools; and  WHEREAS, pursuant tot the terms ofthe Lease, the Bank will payt the costs oft the Project (to be owned byt the County and the School Board, respectively, as described above), and the Bank,  as Lessor, will lease the Project to the County, as Lessee thereof; and  WHEREAS, the County reasonably expects the Project to continue to be essential to the functions oft the County and the Greene County Public Schools, respectively, fora period that is  not less than thet term oft the Lease; and  WHEREAS, the necessary steps under the Virginia Public Procurement Act, Chapter 43, Title 2.2 of the Code of Virginia, 1950, as amended, have been (or will be) taken in connection with the acquisition and equipping oft the property that ist the subject oft the Project; and  WHEREAS, all amounts payable under the Lease are subject to sufficient appropriations therefor from the Board ofSupervisorsofthet County (the "Board") upon duer request ofthe County Administrator or other officer of the County charged with the responsibility of preparing the County's budget for each fiscal year, and the County is under no obligation to make any  appropriation with respect to the Lease; and  1-    WHEREAS, the Lease shall not constitute a general obligation oft the County, ora pledge ofthe full faith and credit oft the County, or a charge against the general credit or taxing power of the County, and any amounts payable under the Lease shall not constitute a debt oft the County  within the meaning ofany constitutional or statutory limitation; and  WHEREAS, at the request oft the Bank, as Lessor under the Lease, the County desires to designate the principal amount of the Lease as a "qualified tax-exempt obligation" under the provisions of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (including  Treasury Regulations and Revenue Rulings thereunder, the "Tax Code").  NOW,THEREFORE, BEITRESOLVED BYTHE BOARDOFSUPERVEORSOF  THE COUNTY OF GREENE, VIRGINIA:  1.  Essential Governmental Purpose of Project. The Board hereby finds and  determines that the Project and the terms and conditions of the Lease, including the payment of rental payments to the Bank, as Lessor, are in the best interests oft the County for the acquisition and equipping of the Project, including the lease purchase financing of the Project, and are in  furtherance ofessential governmental purposes.  In addition, as to the portion oft the Project that constitutes the School Buses, the  County further finds and determines that such lease purchase financing arrangements shall provide the most cost-effective means for the County to acquire and provide such personal property, as set forth in the County's 2019-2020 FY Capital Budget, for the benefit of, and use by, the School Board and the Greene County Public Schools. To such end, the County hereby directs that the School Buses shall be titled in the name of the School Board in connection with its ownership, general operation, and maintenance of the School Buses for the benefit of the Greene County  Public Schools.  2. Approval of Lease; Designation ofLease and Details. The substantially final terms and provisions of the Lease as described at this meeting and as set forth in the Bank's lease purchase financing proposal dated November 20, 2019 and attached hereto, and as may be amended from time to time, are hereby accepted and approved, including the payment ofall ora any portion of the costs of issuance and other costs relating to the Lease, filing fees (if any), escrow fees (ifany), and any other amounts required under the Lease, either from original proceeds ofthe Lease, or from County funds, all in the discretion oft the County Finance Director. Asrequired by the Bank, the County and/or School Board, respectively, shall be responsible for all costs of operation, maintenance, insurance, and taxes with respect to the Lease. Further upon commencement oft theLease and the Bank's payment of costs of the Project, security liens ini favor ofthe Bank may be filed with respect to such personal property that comprises the Project, all in accordance with the requirements and procedures ofthe Virginia Department ofN Motor Vehicles. registered. The County Finance Director is hereby appointed as Registrar ofthel Lease, as required  The Lease shall be dated the date ofissuance and delivery thereof, and shall be fully  under Section 149 ofthe Tax Code.  -2-    The Board hereby elects a fully amortized lease term ofa approximately three years,  ifnot sooner paid, with rental payments being made annually during the term ofthe Lease totaling ar maximum aggregate principal amount up to $544,696 and being computed at a fixed rate of interest of2.18% per annum. In the event closing is delayed and interest rates change, the Board approves a fixed rate of interest up to a maximum 2.75% per annum. The Board hereby acknowledges and affirms that the interest component of the rental to be paid to Lessor may be subject to upward adjustment during the term oftheLease! in the event the federal corporate income tax rate is reduced (or the benefit of the interest income exclusion capped) to account for the reduced value oft the exclusion by Lessor ofthei interest component ofr rental paid by the Board. 3. Execution, Delivery and Performance of Lease, Other Documents. The execution, delivery, and performance oft the Lease and other legal documentation required by the Bank or legal counsel are hereby authorized. The Chair and Vice Chair oft the Board, the County Administrator, and the Deputy County Administrator/Finance Director, any one or more ofwhom may act (collectively, the "County Representative"), are each hereby appointed as Authorized Representatives under the Lease, and, further, are each authorized and directed to execute, acknowledge, and deliver the Lease Documents and other documentation as may be advised by legal counsel, together with any changes, insertions, and omissions therein as may be approved by any one or more ofsuch individuals who shall execute the Lease Documents, such approval to be  conclusively evidenced by such execution and delivery thereof.  The Clerk or any Deputy Clerk oft the Board shall be authorized to affix or to cause  tol be affixed the County seal tot the Lease, ifrequired, and to attest such seal. Each officer or agent of the County is further authorized and directed to execute and deliver on behalf of the County such additional instruments, documents, or certificates, and to doa and perform such things and acts, as they shall deem necessary or appropriate to carry out the transactions authorized herein or contemplated by the Lease, including, but not limited to: such instruments and performance ofacts asr may be required in order for thel Lease to qualify as ab bank-qualified, tax-exempt lease purchase financing arrangement pursuant to the provisions of the Tax Code and Treasury Regulations thereunder and the laws oft the Commonwealth of Virginia. All of the foregoing acts previously performed by such officers or agents of the County are in all respects approved, ratified, and  confirmed.  4. Tax Compliance Matters. The County hereby represents and covenants that the Project, and all proceeds thereof, shall be used for the essential governmental purposes of the County and School Board. To the extent that the principal amount ofthe Lease, together with any proceeds thereof (including but not limited to investment earnings thereon, ifany), shall exceed the actual cost oft the Project, iti is to be understoodi that the County hereby authorizes that any such additional amounts available under the Lease, ifany, shall be expended by the County for capital projects for essential governmental purposes, or as otherwise may be required under the" Tax Code, including the optional prepayment ofa portion oft the outstanding principal amount ofthel Lease to  the extent allowed by law.  Provided, however, it is reasonably anticipated that all principal proceeds undert the  Lease, together with any interest earnings thereon, shalll be expended to payt the costs ofthe Project on the closing date or otherwise within six (6) months after the closing date thereofin accordance  -3-    with the Six-Month Spending Exception to rebate of arbitrage (as provided under Section 148 of the Tax Code, including Treasury Regulations thereunder), in order for the County and Lessor to  accomplish the various lease transactions contemplated thereunder.  The County shall comply with the provisions of the Tax Code including the  provisions ofSection 148 ofthe Tax Code and applicable regulations relating to "arbitrage bonds" within the meaning ofthe" Tax Code. The County further covenants that (a) the proceeds from the issuance and delivery ofthe Lease (includingi investment earnings thereon, ifany), all as described under the Tax Code, will be expended as set forth in the Lease Documents, (b) the County shall comply with the covenants and representations contained int thel Lease and otherwise contemplated thereunder, and further, the provisions oft the County's Post-Issuance Compliance Policy for Tax- Exempt Obligations (adopted by the Board on December 13, 2011), and (c) the County shall comply with the provisions of the Tax Code SO that thei interest component oft the rental being paid byt the County toLessor will remain excludible from gross income for federal income tax purposes. 5. Designation of Lease as Bank-Qualified" At the request of the Bank, the County hereby designates the Lease as a' "qualified tax-exempt obligation" within the meaning of Section 265(b)(3) ofthe' Tax Code. The Countyaffirms its reasonable expectation as to compliance with the various $10,000,000 limitations therein, including the covenant that the County reasonably: anticipates that no more than aggregate $10,000,000 oftax-exempt obligations shall be issued by the County, including any "subordinate" entities oft the County or "on behalfof' entities thereof (within the meaning ofthe Tax Code) during the current Calendar Year 2019 inaccordance with the "bank qualification" requirements of Section 265(b)(3) ofthe Tax Code.  6.  Reimbursement Matters. The County hereby declares its intent to use aj portion  of the proceeds of the Lease to reimburse certain capital expenditures in connection with the Project, all as required by federal tax laws and further described below. The County has paid (or shall cause to be paid), beginning no earliert than 60 days prior to adoption hereof, and will pay/will cause to be paid, on and after the date hereof, certain capital expenditures (the Expenditures") in connection with the Project. Further, it has been determined that those moneys previously advanced no more than 60 days prior to the date hereof and to be advanced on and after the date hereof to pay the Project related Expenditures are available only for a temporary period and it is necessary to reimburse the County for the Expenditures from the proceeds of the Lease. Accordingly, the County hereby declares its intent to reimburse itself, with all or any portion of the proceeds thereof for thel Expenditures with respect to the Project made no earlier than 60 days prior to the adoption hereof. The County reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds ofsuch Lease. The maximum aggregate principal amount of obligations in connection with the Project is reasonably anticipated not to exceed the  aggregate original principal amount ofthel Lease, or $544,696.  7.  imancalStatements: Record-Keeping Duties. During thet term ofthe Lease, the  County shall provide to Lessor updated financial statements in order forl Lessor to bei in receipt of audited financial information as well as copies of such other financial information relating to the Lease and transactions contemplated thereunder, all as may be reasonably requested by Lessor.  4-    The County further agrees to maintain and/or retain the records and documents in  connection with the Lease, including documentation to evidence the use and investment of proceeds thereof, in a manner that shall ensure their complete access to the Interal Revenue Service, until the third anniversary of the later of the final maturity of the Lease or any other  applicable provision oft the Tax Code or any Treasury Regulations thereunder.  8. Nature of Obligation. It is to be understood that the Lease represents a rental arrangement between the County and the Bank. Nothing in this Resolution or the Lease shall constitute a debt oft the County or School Board, and the Board: shall not be obligated tor make any payments under this Resolution or the Lease except from moneysappropriated therefor, from time  tot time, int the discretion of the Board.  9. Effective Date. This Resolution shall be effective upon its adoption.  DATED: December 10, 2019  BOARD OF SUPERVISORS OF THE COUNTY OF GREENE, VIRGINIA Ah  By:  Attachment: Bank  Proposal    CERTIFICATE OF VOTES  The undersigned hereby certifies that the foregoing constitutes a true and correct copy of the foregoing Resolution duly adopted by the Board of Supervisors of Greene County, Virginia, upon a roll-call vote at a regular meeting duly held and called on the date hereof, and that the  recorded roll-call vote of the Board of Supervisors is as follows:  NAME  AYE X X X X X  NAY  ABSTAIS  ABSENT  William Martin, Chair Stanardsville District A. Michelle Flynn, Vice Chair Ruckersville District Dale R. Herring At Large Marie C. Durrier Midway District DavidL. Cox Monroe District  Dated: December 10, 2019  COUNTY OF GREENE, VIRGINIA Clerk/ Deputy Clerk oft thgE Board of MABE  [SEAL]  Supervisors    EXHIBIT A  BB&T  Branch Banking & Trust Company Governmental Finance 51301 Parkway Plaza Boulevard Charlotte, North Carolina 28217 Phone (704)954-1700 Fax (704)954-1799  November 20, 2019 Tracy Morris Finance Director Greene County 40 Celt Road Stanardsville, VA: 22973 Dear Tracy:  Branch Banking and Trust Company ("BB&T") is pleased to offer this proposal fori the financing requested by  the Greene County, Virginia ("Borrower").  PROJECT: AMOUNT: TERMOR MATURITYDATE: 3years INTERESTI RATE: TAXS STATUS: PAYMENTS:  County Vehicle Lease Financing uptos $544,696.00  a.2 2.18% b.2.26%  a. Tax Exempt Bank Qualified b. Tax Exempt - Non-Bank Qualified Interest: Annual Principal: Annual 30/360  With thei first principal and interest payment on. July1,2020  INTERESTRATE CALCULATION: SECURITY: PREPAYMENT TERMS: RATE EXPIRATION: DOCUMENTATION, LEGAL: REVIEW FEE:  Vehicles and Equipment being purchased Prepayable in whole at any time without penalty  January 6, 2020 Tol be determined    FUNDING:  Proceeds will be deposited into an account held at BB&T pending disbursement to appropriately structure and document the transaction in accordance with state and federal statutes. The financing documents shall include provisions that will outline appropriate changes to be implemented in the event that this transaction is determined to be taxable or non-bank qualified in accordance with the Internal Revenue Service Code. All documentation must be deemed appropriate by BB&T BB&T will require financial statements to be delivered within 270 days after the conclusion ofeach fiscal year-end throughout the term oft the finançing.  unless equipment is delivered prior to closing.  DOCUMENTATION: It will be the responsibility oft thel Borrower to retain and compensate bond counsel  before closing.  REPORTING REQUIREMENTS:  Should we become the suçcessful proposer, we have attached the form of a resolution that your governing board can use to award the financing to BB&T. If your board adopts this resolution, then BB&T shall not BB&T shall have the right to cancel this offer by notifying the Borrower ofi its election to do so (whether this offer has previously been accepted by the Borrower) if at any time prior to the closing there is a material adverse change in the Borrower's financial condition, if we discover adverse circumstances of which we are currently unaware, if we are unable to agree on acceptable documentation with the Borrower or if there is a change in law (or proposed change in law) that changes the economic effect oft this financing tol BB&T. Costs of counsel for the Borrower and any other costs willl be the responsibility ofthel Borrower. The stated bank qualified interest rate assumes that thel Borrower expects to borrow no more than $10,000,000 in the current calendar year and that the financing will qualify as qualified tax-exempt financing under the Internal Revenue Code. BB&T reserves the right to terminate this bid or to negotiate a mutually acceptable interest rate if the financing is not qualified tax-exempt financing. The stated non-bank qualified interest rate assumes that the Borrower expects tol borrow more than $10,000,000 in the current calendar year and that the financing will qualify as tax-exempt financing under the Internal Revenue Code. BB&T reserves the right to terminate this bid or to negotiate a mutually acceptable interest rate if the financing is not tax-exempt BB&T appreciates the opportunity to offer this financing proposal. Please call me at (304)353-1635 with your  require any further board action prior to closing thet transaction.  financing.  questions and comments. Wel look forward to hearing from you.  Sincerely,  Branch. Banking & Trust Company R.Ohs  RussellF R. Akers, II Vice President    Board of Supervisors December 10, 2019 Attachment "B"  Title VI Plan and Procedures Title VIof the Civil Rights Act of1 1964  Greene County Transit  Adopted date December 2019    TABLE OF CONTENTS Introduction, Overview of Services. II. Policy Statement and Authorities. III. Nondiscrimination Assurances to DRPT.. IV. Plan. Approval Document  PAGE 2 3 4 5 6 7  I.  V. Organization and Title VI Program Responsibilities.  VI. Procedures forl Notifying the Public ofTitle VII Rights and How to File a Complaint. 10 VII. Language Assistance Plan for Persons with Limited English Proficiency (LEP).  17 25  VII. Requirements ofTransit Providers  APPENDICES A B C D E  Title VI Notice to the Public; List ofLocations Investigations, Lawsuits and Complaints Document Table - Minority Representation on Committees by Race  Title VI Complaint Form Summary of Outreach Efforts  Page 1    INTRODUCTION  Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving Federal financial assistance. Specifically, Title VI provides that "no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance." (42 U.S.C. The Civil Rights Restoration Act of 1987 clarified the intent ofTitle VI to include all programs and activities of Federal-aid recipients, sub-recipients, and contractors whether those programs Recently, the Federal Transit Administration (FTA) has placed renewed emphasis on Title VI issues, including providing meaningful access to persons with Limited English Proficiency. Recipients of public transportation funding from FTA and the Virginia Department of Rail and Public Transportation (DRPT) are required to develop policies, programs, and practices that ensure that federal and state transit dollars are used in a manner that is nondiscriminatory, as This document details how Greene County Transit, Inc. incorporates nondiscrimination policies and practices inj providing services to the public. Greene County Transit, Inc's Title VI policies and procedures are documented in this plan and its appendices and attachments. This plan will be updated periodically (at least every three years) to incorporate changes and  Section 2000d).  and activities are federally funded or not.  required under Title VI.  additional responsibilities that arise.  Page 2    I. OVERVIEW OF SERVICES  The Greene County Transit, Inc. has proven to be a dedicated public transportation system for the citizens ofGreene since 1976. In that time, transportation needs and clientele have increased and changed considerably. With our past years of experience as a guide, it is our goal as aj public transit system to provide safe, reliable, efficient, and effective transportation service to all ofthe citizens of Greene County and for anyone wishing to utilize our public transit services. Our transit team is made up of dedicated staffmembers who are committed to their job duties and their obligations to our clients. Our drivers receive annual training inj passenger assistance, wheelchair transport, passenger relations, and defensive driving. Our office staffr receives training on public relations, efficient scheduling, and effective client assistance. Without the dedication ofo our staff, teamwork, and a concern for our clients, we would not be able to provide Our transit system is an aide to local businesses, social service agencies, medical offices, and retirement homes. All oft these facilities are greatly benefited by our reliable service. The elderly and disabled population within our community receives services beyond their own expectations. The service we provide to these clients offers them the opportunity to travel to places they could not go otherwise. Offering transit service 6 days a week has allowed more clients to travel within our service areas. This has been beneficial in further meeting the needs of As the population in our county continues to grow, we foresee an increase in the need for public transportation. Demand-Response transportation will continue to be ai much needed facility in our community. With the services that are provided, the concern for our clientele, the experiences gained in the past, and the goals set forth for the future, this rural transit system will  the services that are needed for our community.  all our clientele.  continue to grow with the utmost care and efficiency.  Page 3    II. POLICY STATEMENT AND AUTHORITIES  Title VI Policy Statement  Greene County Transit, Inc. is committed to ensuring that no person shall, on the grounds of race, color, national origin, as provided by Title VIofthe Civil Rights Act of 1964 and the Civil Rights Restoration Act of 1987 (PL 100.259), be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, whether The Greene County Transit, Inc. Title VI Manager is responsible for initiating and monitoring Title VI activities, preparing required reports, and other responsibilities as required by Title 23  those programs and activities are federally funded or not.  Code of] Federal Regulations (CFR) Part 200, and Title 49 CFR Part 21.  Kelly M. Forloines Signature of Authorizing Official  11/18/19 Date  Authorities  Title VI of the 1964 Civil Rights Act provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving federal financial assistance (refer to 49 CFR Part 21). The Civil Rights Restoration Act of 1987 broadened the scope of Title VI coverage by expanding the definition of the terms "programs or activities" to include all programs or activities of Federal Aid recipients, sub recipients, and Additional authorities and citations include: Title VI of the Civil Rights Act of 1964 (42 U.S.C. Section 2000d); Federal Transit Laws, as amended (49 U.S.C. Chapter 53 et seq.); Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (42 U.S.C. 4601, et seq.); Department of Justice regulation, 28 CFR part 42, Subpart F, "Coordination of Enforcement of Nondiscrimination in Federally-Assisted Programs" (December 1, 1976, unless otherwise noted); U.S. DOT regulation, 49 CFR part 21, Nondiscrimination in Federaly-Assisted Programs of the Department of Transportation- Effectuation ofTitle VIofthe Civil Rights Act of1964" (June 18, 1970, unless otherwise noted); Joint FTA/Federal Highway Administration (FHWA) regulation, 23 CFR part 771, "Environmental Impact and Related Procedures" (August 28, 1987); Joint FTA/FHWA regulation, 23 CFR part 450 and 49 CFR part 613, "Planning Assistance and Standards," (October 28, 1993, unless otherwise noted); U.S. DOT Order 5610.2, "U.S. DOT Order on Environmental Justice to Address Environmental Justice in Minority Populations and Low- Income Populations," (April 15, 1997); U.S. DOT Policy Guidance Concerning Recipients' Responsibilities to Limited English Proficient Persons, (December 14, 2005), and Section 12 of  contractors, whether such programs and activities are federally assisted or not.  FTA's Master Agreement, FTAI MA 13 (October 1,2006).  Page 4    III. NONDISCRIMINATION ASSURANCES TO DRPT  In accordance with 49 CFR Section 21.7(a), every application for financial assistance from the Federal Transit Administration (FTA) must be accompanied by an assurance that the applicant will carry out the program in compliance with DOT's Title VI regulations. This requirement is fulfilled when the Virginia Department of Rail and Public Transportation (DRPT) submits its annual certifications and assurances to FTA. DRPT shall collect Title VI assurances from sub- As part of the Certifications and Assurances submitted to DRPT with the Annual Grant Application and all Federal Transit Administration grants submitted to the DRPT, Greene County Transit, Inc. submits a Nondiscrimination Assurance which addresses compliance with Title VI as well as nondiscrimination in hiring (EEO) and contracting (DBE), and In signing and submitting this assurance, Greene County Transit, Inc. confirms to DRPT the agency's commitment to nondiscrimination and compliance with federal and state requirements.  recipients prior to passing through FTA funds.  nondiscrimination on thel basis of disability (ADA).  Page 5    IV. PLANAPPROVAL DOCUMENT  b hereby acknowledge the receipt of the Greene County Transit, Inc. Title VI Implementation Plan. Ihave reviewed and approve the Plan. I am committed to ensuring that no person is excluded from participation in, or denied the benefits of Greene County Transit, Inc. transportation services on the basis of race, color, or national origin, as protected by Title VI according to Federal Transit Administration (FTA) Circular 4702.1B  Title VI requirements and guidelines for FTA sub-recipients.  12/10/2019 DATE  Signature of Authorizing Official William Martin, Chairman Greene County Board of Supervisors  Page 6    V.C ORGANIZATION AND TITLE VI PROGRAM RESPONSIBILITIES The Greene County Transit, Inc's Transit Administrator is responsible for ensuring implementation of the agency's Title VI program. Title VI program elements are interrelated and responsibilities: may overlap. The specific areas ofresponsibility have been delineated below  for purposes of clarity.  Overall Organization for Title VI  The Title VI Manager and staff arei responsible for coordinating the overall administration ofthe Title VI program, plan, and assurances, including complaint handling, data collection and  reporting, annual review and updates, and internal education. Detailed Responsibilities of the Title VI Manager  The' Title VI Manager is charged with the responsibility for implementing, monitoring, and ensuring compliance with Title VI regulations. Title VIresponsibilities are as follows:  1.1 Process the disposition ofTitle VI complaints received.  2. Collect statistical data (race, color or national origin) ofparticipants in and beneficiaries of 3. Conduct annual Title VIreviews of agency to determine the effectiveness of program 4. Conduct Title VI reviews of construction contractors, consultant contractors, suppliers, and other recipients of federal-aid fund contracts administered through the agency. 5. Conduct training programs on Title VI and other related statutes for agency employees. 6. Prepare a yearly report ofTitle VI accomplishments and goals, as required.  agency programs, (e.g., affected citizens, and impacted communities).  activities at all levels.  7. Develop Title VI information for dissemination to the general public and, where appropriate,  in languages other than English. 8.1 Identify and eliminate discrimination.  9. Establish procedures for promptly resolving deficiency status and writing the remedial action  necessary, all within aj period not to exceed 90 days.  Page 7    General Title VI responsibilities of the agency  The Title VI Manager is responsible for substantiating that these elements of the plan are appropriately implemented and maintained, and for coordinating with those responsible for  public outreach and involvement and service planning and delivery.  1.1 Data collection maintain:  To ensure that Title VI reporting requirements are met, Greene County Transit, Inc. will  Ad database or log of" Title VI complaints received. The investigation of and response A log of the public outreach and involvement activities undertaken to ensure that minority and low-income people had a meaningful access to these activities.  to each complaint is tracked within the database or log.  2. Annual Report and Updates  As a sub-recipient of FTA funds, Greene County Transit, Inc. is required to submit a Quarterly Report Form to DRPT that documents any Title VI complaints received during the preceding quarter and for each year. Greene County Transit, Inc. will also maintain and provide to DRPT an annual basis, the log of public outreach and involvement activities undertaken to ensure that minority and low-income people had a meaningful access to these Further, we will submit to DRPT updates to any of the following items since the previous submission, or a statement to the effect that these items have not been changed since the previous  activities.  submission, indicating date:  A copy of any compliance review report for reviews conducted in the last three years, along with the purpose or reason for the review, the name of the organization that performed the review, a summary of findings and recommendations, and a report on  the status or disposition of the findings and recommendations procedures for tracking and investigating Title VI complaints  Limited English Proficiency (LEP) plan  Al listofTitle VI investigations, complaints or lawsuits filed with the agency since the Acopy of the agency notice to the public that it complies with Title VI and  last submission  instructions on how to file a discrimination complaint  3. Annual review ofTitle VI program  Each year, in preparing for the Annual Report and Updates, the Title VI Manager will review the agency's Title VI program to assure implementation of the Title VI plan. In addition, they will review agency operational guidelines and publications, including those for contractors, to verify  that Title VI language and provisions are incorporated, as appropriate.  Page 8    4. Dissemination of information related to the Title VI program  Information on our Title VI program will be disseminated to agency employees, contractors, and beneficiaries, as well as to the public, as described in the "public outreach and involvement "section of this document, and in other languages when needed according to the LEP plan as  well as federal and State aws/regulations. 5. Resolution of complaints  Any individual may exercise his or her right to file a complaint if that person believes that he, she or any other program beneficiaries have been subjected to unequal treatment or discrimination in the receipt of benefits/services or prohibited by non-discrimination requirements. Greene County Transit, Inc. will report the complaint to DRPT within three business days (per DRPT requirements), and make a concerted effort to resolve complaints locally, using the agency's Title VI Complaint Procedures. All Title VI complaints and their resolution will be logged as described under Section 1. Data collection and reported annually (in  addition to immediately) to DRPT. 6.V Written policies and procedures  Our Title VI policies and procedures are documented in this plan and its appendices and attachments. This plan will be updated periodically to incorporate changes and additional responsibilities that arise. During the course of the Annual Title VI Program Review (item 3 above), the Title VI Manager will determine whether or not an update is needed.  7. Internal education  Our employees will receive training on Title VI policies and procedures upon hiring and upon promotion. This training will include requirements of Title VI, our obligations under Title VI (LEP requirements included), and required data that must be gathered and maintained. In addition, training will be provided when any Title VI-related policies or procedures change  (agency-wide training), or when appropriate in resolving a complaint. Title VI training is the responsibility of the Transit Administrator.  8. Title VI clauses in contracts  In all federal procurements requiring a written contract or Purchase Order (PO), Greene County Transit, Inc.'s contract/PO will include appropriate non-discrimination clauses. The Title VI Manager will work with the Operations Technician who is/are responsible for procurement contracts and PO's to ensure appropriate non-discrimination clauses are included. (Make Font  black)  Page 9    VI. PROCEDURES FOR NOTIFYING THE PUBLIC OF TITLE VI  RIGHTS AND HOW TO FILE A COMPLAINT  Requirement to Provide a Title VI Public Notice  Title 49 CFR Section 21.9(d) requires recipients to provide information to the public regarding the recipient's obligations under DOT's Title VI regulations and apprise members oft the public of the protections against discrimination afforded to them by Title VI. At a minimum, Greene County Transit, Inc. shall disseminate this information to the public by posting a Title VI notice on the agency's website and in public areas of the agency's office(s), including the Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving Federal financial assistance. Specifically, Title VI provides that "no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance" (42 U.S.C. Greene County Transit, Inc._is committed to ensuring that no person is excluded from participation in, or denied the benefits ofits transportation services on the basis ofrace, color, or national origin, as protected by Title VI in Federal Transit Administration (FTA) Circular 4702.1B. If you feel you are being denied participation in or being denied benefits of the transit services provided by Greene County Transit, Inc., or otherwise being discriminated against because of your race, color, national origin, gender, age, or disability, our contact information is:  reception desk, meeting rooms, in federally-funded vehicles, etc.  Section 2000d).  Kelly Forloines Acting Transit Manager Greene County Transit, Inc. P.O. Box 437 Stanardsville, Va. 22973 434-985-5205  See. APPENDIX A - Title VI Notice to the Public; List ofLocations.  Page 10    Title VI Complaint Procedures  Requirement to Develop Title VI Complaint Procedures and Complaint Form.  In order to comply with the reporting requirements established in 49 CFR Section 21.9(b), all recipients shall develop procedures for investigating and tracking Title VI complaints filed against them and make their procedures for filing a complaint available to members of the public. Recipients must also develop a Title VI complaint form. The form and procedure for filing a complaint shall be available on the recipient's website and at their facilities.  Sample ofNarrative  Any individual may exercise his or her right to file a complaint with Greene County Transit, Inc. if that person believes that he or she has been subjected to unequal treatment or discrimination in the receipt of benefits or services. We will report the complaint to DRPT within three business days (per DRPT requirements), and make a concerted effort to resolve complaints locally, using the agency's Nondiscrimination Complaint Procedures. All Title VI complaints and their resolution will bel logged and reported annually (in addition to immediately) A person may also file a complaint directly with the Federal Transit Administration, Office of Civil Rights, Attention: Title VI Program Coordinator, East Building, 5th floor - TCR, Greene County Transit, Inc. includes the following language on all printed information materials, on the agency's website, in press releases, in public notices, in published documents, Greene County Transit, Inc. is committed to ensuring that no person is excluded from participation in, or denied the benefits of its transportation services on the basis ofrace, color or national origin, as protected by Title VI in the Federal Transit Administration (FTA) Circular 4702.1B. For additional information on Greene County Transit, Inc's nondiscrimination policies and procedures, or to file a complaint, please visit the website at wwwgreenecountytrasiL.org or contact Ginger Morris, Transit Administrator P.0. Box 437 Instructions for filing Title VI complaints are posted on the agency's website and in posters on the interior of each vehicle operated in passenger service and agency's facilities, and are also A copy of Greene County Transit, Inc.' 's Title VI Complaint Form is attached as APPENDIX: B  tol DRPT.  1200 New Jersey Avenue SE, Washington, DC20590.  and on posters on the interior of each vehicle operated in passenger service:  Stanardsville, Va. 22973.  included within Greene County Transit, Inc's brochure.  Page 11    Procedures for Handling and Reporting nyeitgatonyCompans and  Lawsuits  Should any Title VI investigations be initiated by FTA or DRPT, or any Title VI lawsuits are filed against Greene County Transit, Inc. the agency will follow these procedures:  Procedures  1. Anyi individual, group ofindividuals, or entity that believes they have been subjected to discrimination on the basis ofrace, color, or national origin may file a written complaint with the' Title VII Manager. The complaint is tol be filed in the following manner: a. Af formal complaint must be filed within 180 calendar days oft the alleged occurrence. b. The complaint shall be in writing and signed by the complainant(s). the complainant's name, address, and contact information (i.e., telephone number, email address, etc.)  The complaint should include:  the date(s) oft the alleged act of discrimination (ifmultiple days, include the date when the complainant(s) became aware oft the alleged discrimination and the date on which the alleged discrimination was discontinued or the latest instance). the location(s) oft the alleged act ofd discrimination (include vehicle number if an explanation of why the complainant believes the act to have been discriminatory ifknown, the names and/or job titles of those individuals perceived as parties ini the indication of any related complaint activity (i.e., was the complaint also submitted to d. The complaint shall be submitted to the Greene County Transit, Inc. Title VI Manager Complaints received by any other employee of Greene County Transit, Inc. will be Int the case where a complainant is unable or incapable of providing a written statement, a verbal complaint of discrimination may bei made to the' Title VI Manager. Under these circumstances, the complainant will bei interviewed, and the Operations Technician will assist the complainant in converting the verbal allegations to writing. 2. Upon receipt of the complaint, the Title VI Manager will immediately: a. notify DRPT (no later than 3 business days from receipt) b. notify the Greene County Transit, Inc. Authorizing Official ensure that the complaint is entered in the complaint database  ad description of the alleged act ofdiscrimination  appropriate)  on the basis of race, color, and national origin contact information for any witnesses  incident  DRPT or FTA?)  at] P.O. Box 437 Stanardsville, Va. 22973. immediately forwarded to the Title VI Manager.  Page 12    3. Within 3 business days ofreceipt of the complaint, the Title VI Manager will contact the 4. The complainant will be informed that they have a right to have a witness or representative present during thei interview and can submit any documentation he/she perceives as relevant 5. IfDRPTI has assigned stafft to assist with the investigation, the Title VI Manager will offer an 6. The alleged discriminatory service or program official will be given the opportunity to 7. The' Title VI Manager will determine, based on relevancy or duplication ofevidence, which  complainant by telephone to set up an interview.  toj proving his/her complaint.  opportunity to participate in the interview. respond to all aspects oft the complainant's allegations. witnesses will be contacted and questioned. 8. Thei investigation may also include: b. reviewing routes, schedules, and fare policies C. reviewing operating policies and procedures d. reviewing scheduling and dispatch records  a. investigating contractor operating records, policies or procedures  e. observing behavior oft the individual whose actions were cited in the complaint 9. All steps taken and findings in the investigation will be documented in writing and included 10. The Title VI Manager will contact the complainant at the conclusion oft the investigation, but prior to writing the final report, and give the complainant an opportunity to give ai rebuttal 11.4 At the conclusion of the investigation and within 60 days oft the interview with the complainant, the Title VI Manager will prepare a report that includes a narrative description ofthei incident, identification of persons interviewed, findings, and recommendations for disposition. This report will bej provided to the. Authorizing Official, DRPT, and, if 12. The Title VI Manager will send a letter to the complainant notifying them oft the outcome of the investigation. Ifthe complaint was substantiated, the letter will indicate the course of action that will be followed to correct the situation. Ifthe complaint is determined to be unfounded, the letter will explain the reasoning, and refer the complainant to DRPT in the event the complainant wishes to appeal the determination. This letter will be copied to  int the complaint file.  statement at the end ofthei investigation process.  appropriate, Greene County Transit, Inc's legal counsel.  DRPT.  13.A complaint may be dismissed for the following reasons: a. The complainant requests the withdrawal oft the complaint.  b. An interview cannot be scheduled with the complainant after reasonable attempts. The complainant fails to respond to repeated requests for additional information needed 14. DRPT will serve as the appealing forum to a complainant that is not satisfied with the outcome of an investigation conducted by Greene County Transit, Inc. DRPT will analyze the facts oft the case and will issue its conclusion to the appellant according to their  to process the complaint.  procedures.  Page 13    Transportation-Renated Title VIInyestigations, Complaints, and Lawsuits All recipients shall prepare and maintain al list of any oft the following that allege discrimination  Background  on the basis ofrace, color, or national origin:  Active investigations conducted by FTA and entities other than FTA;  Lawsuits; and  Complaints naming the recipient.  This list shall include the date that the transportation-related Title VI investigation, lawsuit, or complaint was filed; a summary of the allegation(s); the status of the investigation, lawsuit, or complaint; and actions taken by the recipient in response, or final findings related to the investigation, lawsuit, or complaint. This list shall be included in the Title VI Program submitted tol DRPT every three years and information shall bej provided to DRPT quarterly and annually. See APPENDIX C-Investigations, Lawsuits, and Complaints Document  Page 14    Public Outreach and Involvement PUBLIC PARTICIPATION PLAN  Introduction  The Public Participation Plan (PPP) is a guide for ongoing public participation endeavors. Its purpose is to ensure that Greene County Transit, Inc. utilizes effective means of providing information and receiving public input on transportation decisions from low income, minority and limited English proficient (LEP) populations, as required by Title VIoft the Civil Rights Act Under federal regulations, transit operators must take reasonable steps to ensure that Limited English Proficient (LEP) persons have meaningful access to their programs and activities. This means that public participation opportunities, normally provided in English, should be accessible to persons who have a limited ability to speak, read, write, or understand English. In addition to language access measures, other major components of the PPP include: public participation design factors; a range of public participation methods to provide information, to invite participation and/or to seek input; examples to demonstrate how population-appropriate outreach methods can be and were identified and utilized; and performance measures and Greene County Transit, Inc. established a public participation plan or process that will determine how, when, and how often specific public participation activities should take place, Greene County Transit, Inc. will make these determinations based on a demographic analysis of the population(s) affected, the type of plan, program, and/or service under consideration, and the resources available. Efforts to involve minority and LEP populations in public participation activities may include both comprehensive measures, such as placing public notices at all transit stations, stops, and vehicles, as well as targeted measures to address linguistic, institutional, cultural, economic, historical, or other barriers that may prevent minority and LEP persons from  of1964 and its implementing regulations.  objectives to ensure accountability and ai means for improving over time.  and which specific measures are: most appropriate.  effectively participating in our decision-making process. PUBLIC OUTREACH PRACTICES INCLUDES:  a. b. C.  Determining and identifying what meetings and program activities lend themselves Scheduling meetings at times and locations that are convenient and accessible for  too client public participation. minority and LEP communities.  Employing different meeting sizes and formats.  Page 15    d.  Coordinating with community and faith-based organizations, educational institutions, and other organizations to implement public engagement strategies that reach out specifically to members of affected minority and/or LEP communities. Considering radio, television, or newspaper ads on stations and in publications that serve LEP populations. Outreach to LEP populations could also include audio Providing opportunities for public participation through means other than written communication, such as personal interviews or use of audio or video recording  e.  programming available on podcasts.  f.  devices to capture oral comments.  See APPENDIX D - Summary of Outreach Efforts  Page 16    VII. LANGUAGE ASSISTANCE PLAN FOR PERSONS WITH  LIMITED ENGLISH PROFICIENCY (LEP)  LANGUAGE ASSISTANCE PLAN FOR PERSONS WITH LIMITED  ENGLISH PROFICIENCY (LEP)  Introduction and Legal Basis  LEP is a term that defines any individual not proficient in the use of the English language. The establishment and operation of an LEP program meets objectives set forth in Title VI oft the Civil Rights Act and Executive Order 13116, Improving Access to Services for Persons with Limited English Proficiency (LEP). This Executive Order requires federal agencies receiving financial assistance to address the needs of non-English speaking persons. The Executive Order also establishes compliance standards to ensure that the programs and activities that are provided by a transportation provider in English are accessible to LEP communities. This includes providing meaningful access to individuals who are limited in their use of English. The following LEP language implementation plan, developed by Greene County Transit, Inc. is based on FTA As required, Greene County Transit, Inc. developed a written LEP Plan (below). Using American Community Survey (ACS) Census data, Greene County Transit, Inc. has evaluated data to determine the extent of need for translation services ofi its vital documents and materials. LEP persons can be a significant market for public transit, and reaching out to these individuals can help increase their utilization of transit. Therefore, it also makes good business sense to translate vital information into languages that the larger LEP populations in the community can  guidelines.  understand.  Assessment of Needs and Resources analysis as recommended by FTA guidance.  The need and resources for LEP language assistance were determined through a four-factor  Factor 1:  Assessment of the Number and Proportion of LEP Persons Likely to be  Served or Encountered in the Eligible Service Population  The agency has reviewed census data on the number ofindividuals in its service area that  have limited English Proficiency, as well as the languages they speak. U.S. Census Data - American Community Survey (2011-2015)  Page 17    Data from the U.S. Census Bureau's American Community Survey (ACS) were obtained through www.census.gov by Greene County Transit's service area. The agency's service area includes a total of 494 (2.79%) persons with Limited English Proficiency (those persons who indicated that they spoke English "less than very well" in the 2011-2015 Information from the 2011-2015 ACS also provides more detail on the specific languages that are spoken by those who report that they speak English less than very well. Languages spoken at home by those with LEP are presented below. These data indicate the extent to which translations into other language are needed to meet the needs ofLEP  ACS Census).  persons.  Table 1-LEP by Language Spoken atl Home  Greene County Transit Service Area LEP Population Language 412 46 19 9 7 1 494 17,679  Number of Percent of Service Area Percent of LEP  Language Spanish or Spanish Creole Chinese Thai Other Asian languages French Other and unspecified languages Total LEP Population Total Service Area Population  Population Speaking 2.33% 0.26% 0.11% 0.05% 0.04% 0.01% 2.79%  Population Speaking Language 83.40% 9.31% 3.85% 1.82% 1.42% 0.20%  Spanish or Spanish Creole (412) is the most widely spoken language among LEP individuals in the Service Area. No language group surpasses the Safe Harbor Provision. Figure 1 shows the percentage ofLEP individuals in each Census Block Group. There are  higher percentages ofLEP persons near Ruckersville.  Page 18    Figure 1-%1 LEP by Census Block Group  Legend Census Block Groups sumitedEnglish Proflciency  Page  Madison  Rockingham  Greene Slanardsile  Albemarle  Orange  Factor 2:  Assessment of Frequency with Which LEP Individuals Come Into Contact  with the Transit Services or System  Greene County Transit, Inc. reviewed the relevant benefits, services, and information provided by the agency and determined the extent to which LEP persons have come into contact with these functions through one or more ofthe following channels:  Contact with transit vehicle operators; Contact with transit station managers; Visits to the agency's headquarters; Access to the agency'sv website;  Calls to Greene County Transit, Inc's customer service telephone line;  We will continue to identify emerging populations as updated Census and American Community Survey data become available for our service area. In addition, when LEP persons contact our agency, we attempt to identify their language and keep records on  contacts to accurately assess the frequency ofcontact.  Page 19    Factor 3: Assessment of the Nature and Importance of the Transit Services to the LEP  Population  Greene County Transit, Inc. provides the following programs, activities and services:  Demand Response Transportation Transportation, from ESL tutoring  Based on past experience serving and communicating with LEP persons and interviews with community agencies, we learned that the following ervceyroutesprograms are  currently of! particular importance LEP persons in the community.  Demand Response Transportation  The following are the most critical services provided by Greene County Transit, Inc.  for all customers, including LEP persons.  Safety and security awareness instructions Emergency evacuation procedures  Public transit services, including reduced fare application process  ADA paratransit services (if your agency operates fixed-route), including eligibility  certification process Other paratransit services Services targeted at low income persons  Factor 4: Assessment of the Resources Available to the Agency and Costs  Costs  The following language assistance measures currently being provided by Greene County  Transit, Inc.  Translated Brochures Picture. Instructions  Page 20    Resources  The available budget that could currently be devoted to additional language assistance expenses is included in our advertising budget. This amount is likely to be stable over time. In addition, in-kind assistance may be available through community organizations,  who may be able to partner for language assistance services. Feasible and Appropriate Language Assistance Measures  Based on the available resources, the following language assistance measures are feasible  and appropriate for our agency at this time:  Translated Brochures  LEPImplementation Plan  Through the four-factor analysis, Greene County Transit, Inc. has determined that the  following types of] language assistance are: most needed and feasible:  Translation of vital documents into Spanish. These documents include: 4 All printed materials on ADA Paratransit, including brochures  StaffAccess to Language-isistance Services  All staff will be provided with a list of available language assistance services and additional information and referral resources (such as community organizations which  can assist LEP persons). This list will be updated at least annually.  Responding to. LEP Callers  Staff who answer calls from the public respond to LEP customers as follows:  Atranslator is contacted if needed. Responding to LEP Individuals in Person  The following procedures are followed when an LEP person visits our customer service  and administrative office:  Contact trans.ator/blingual staffifneded/ayallable  The following procedures are followed by operators when an LEP person has a question  onl board a Greene County Transit, Inc. vehicle:  Contact transiator/bilingua. staff memberi ifneeded/available  Page 21    StaffTraining  As noted previously, all Greene County Transit, Inc. staff are provided with a list of available language assistance services and additional information and referral resources, All new hires receive training on assisting LEP persons as part of their sensitivity and  updated annually.  customer service training. Thisi includes:  As summary oft thei transit agency's responsibilities under the DOTI LEP Guidance; As summary of the number and proportion OfLEP persons in the agency's service area, the frequency of contact between the LEP population and the agency's programs and activities, and the importance of the programs and activities to the A description of the type of language assistance that the agency is currently providing and instructions on how agency staff can access these products and Ad description of the agency's cultural sensitivity policies and practices.  As summary of the agency's language assistance plan;  population; services; and  Also, all staff who routinely come into contact with customers, as well as their supervisors and all management staff, receive annual refresher training on policies and  procedures related to assisting LEP persons. Providing Notice to. LEP. Persons  LEP persons are notified of the availability of language assistance through the following  approaches:  following our Title VI policy statement included on our vital documents. on our website, with links to translations of vital documents in other languages. through signs posted on our vehicles and in our customer service and through ongoing outreach efforts to community organizations, schools, and  administrative offices. religious organizations.  LEP persons will also be included in all community outreach efforts related to service  and fare changes.  Monttoring/updating the plan  This plan will be updated on a periodic basis (at least every three years), based on As part of ongoing outreach to community organizations, Greene County Transit, Inc. will solicit feedback on the effectiveness of language assistance provided and unmet  feedback, updated demographic data, and resource availability.  Page 22    needs. In addition, we will conduct periodic surveys of the adequacy and quality of the Inj preparing the triennial update of this plan, Greene County Transit, Inc. will conduct an internal assessment using the Language Assistance Monitoring Checklist provided in the FTA's Implementing the Department of Transportation's Policy Guidance Concerning Recipients' Responsibilities to Limited English Proficient (LEP) Persons: A Based on the feedback received from community members and agency employees, Greene County Transit, Inc. will make incremental changes to the type of written and oral language assistance provided as well as to their staff training and community outreach programs. The cost of proposed changes and the available resources will affect the enhancements that can be made, and therefore Greene County Transit, Inc. will As the community grows and new LEP groups emerge, Greene County Transit, Inc.  language assistance provided, and determine changes to LEP needs.  Handbook for Public Transportation Providers."  attempt to identify the most cost-effective approaches.  will strive to address the needs for additional language assistance.  MINORITY REPRESENTATION ON PLANNING AND ADVISORY BODIES Title 49 CFR Section 21.5(b)(I)(vi) states that ai recipient may not, on the grounds ofrace, color, or national origin, "deny aj person the opportunity toj participate as ai member of a planning, Greene County Transit, Inc. has transit-related, non-elected planning boards, advisory councils  advisory, or similar body which is an integral part of the program." or committees, or similar committees, the membership ofwhich we select.  1. Board Members were selected based on Human Services Agency affiliation, Public Figures utilizing transit, and past County Government officials. Members from the Youth Development Council, Social Services Department, Greene Care Clinic, and other  community members were selected.  Page 23    2. Please provide a table(s) depicting the racial breakdown of the membership of those  committees  Committee  Black or Whitel African American Caucasian Hispanic 1 17%  Latinol  American Asian Native Other Totals  Indian or Alaska Native 1 17%  Hawaiian orother Pacific Islander  Transit Advisory Board % of Committee  3 49%  1 17%  See. APPENDIX E- Table Minority Representation on Committees by Race  Page 24    VII. REQUIREMENTS OF TRANSIT PROVIDERS  Monitoring Title VI Complaints  As part of the complaint handling procedure, the Title VI Manager investigates possible inequities in service delivery for the route(s) or service(s) about which the complaint was filed. Depending on the nature of the complaint, the review examines span of service (days and hours), frequency, routing directness, interconnectivity with other routes and/or fare policy. Ifinequities are discovered during this review, options for reducing the disparity are explored, and service or In addition to the investigation following an individual complaint, the Title VI Manager periodically reviews all complaints received to determine if there may be a pattern. Ata minimum, this review is conducted as part of preparing the Annual Report and Update for  fare changes are planned ifneeded.  submission tol DRPT. Fare and Service Changes  Greene County Transit, Inc. follows its adopted written policy for the public comment process for major service reductions and fare increases. With each proposed service or fare change, Greene County Transit, Inc. considers the relative impacts on, and benefits to, minority and low income populations, including LEP populations. All planning efforts for changes to existing services or fares, as well as new services, have a goal of providing equitable service.  APPENDIX/ A Page 25    APPENDIX A-7 Title VIN Notice to the Public: ListofLocations.  Transit Vehicles Front Office  APPENDIXB Page 26    Greene County Transit, Inc. TitleVI  Title VIo oft the: 1964 Civil Rights Act andr related nondiscrimination: statues andi regulations requiret that nop personi int the Uniteds Statess shall, on theg ground ofr race, color, national origin, sex, age ord disability bee excluded from participation in, bec denied the benefits of, orb bes subjected to Thet following information isr necessary1 toa assist usi inp processing your complaint. Shouldy you require any assistance inc completing this form,  discrimination under any program or activity receiving federalf financial assistance.  pleasel let usk know. 1.Complainant's Name: 2.A Address: 3.City. 4.Telephone Number (home).  Complete andi return this form to: Greene County Transit, Inc. Attn: Transit Manager P.O. Box 437  Stanardsville, Va. 22973  State.  Zip Code. (business).  5.Person discriminated: against (ifs someone other than the complainant):  Name: Address: City.  State.  Zip Code_  6. Which oft thet following best describes ther reasony youl believe the discrimination took place:  Was ith because ofy your: a. Race/Color D c.SexD D c.Disability! D b.N National Origin D d.AgeD  7.What date didt the alleged discriminationi take place: oft thisf formi ifa additional spacei isr required.  8.1 Iny your own words, describe the alleged discrimination. Explain what happened and whomy you believe was responsible. Please use the back  9. Have you led this complaint witha any other federal, state, orl local agency; orv with any federal or state court? Ves D No D  Ifyes, checke each! box that applies: Federal agency! D Federal court D State agency! a State court D Local agency! D  10. Please providei information: about ac contact persona att the agency/court where the complaint wasl led.  Name:. Address: City. Telephone Number.  State.  ZipCode_  11. Please: sign below. Your may attacha any written materials or otheri information thaty yout thinki isr relevant toy your complaint.  ComphainantsSgnature  Date  APPENDIXC Page 27    List of Investigations, Lawsuits and Complaints  Date (Month, Day, Year)  Summary (include basis of complaint: race, color or national origin)  Status  Action(s) taken  Investigations 1. Lawsuits 1. Complaints 1.  APPENDIXD Page 28    Outreach Efforts  Partnering with human services agencies such as GRACE, Greene Care Clinic,  Social Services, and the Youth Development Council  Translated materials Social Media  Page 29    APPENDIXE Transit Advisory Board  Committee  Black or White/ African American Caucasian Hispanic 1 17%  Latinol American Asian Native Other Totals  Indian or Alaska Native 1 17%  Hawaiian or other Pacific Islander  Transit Advisory Board %of Committee  3 49%  1 17%  Page 30    Board of Supervisors December 10, 2019 Attachment "C"  1716 FES  RESOLUTION December 10, 2019  WHEREAS, the streets described ont the attached' VDOT Form AM-4.3, fullyi incorporatedherein by reference, is shown on a plat recorded in the Clerk's Office of the Circuit Court of Greene County, WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street! Requirements oft the NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add/abandon the streets described on the attached VDOT Form AM-4.3 to the secondary system ofstate highways, pursuantt to33.2-705, Code ofVirginia, and the Department's BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as BE ITH FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident  and  Virginia Department of Transportation, and  Subdivision Street Requirements, and  described, and any necessary easements for cuts, fills and drainage, and  Engineer for the Virginia Department of Transportation. Adopted in open meeting on December 10, 2019.  ACopy Teste: ZB  lelels Daté  Greene County Administrator  Recorded Vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes    In the County ofGreeme  By masclution oft the govemmg body adeptad Danmmbar a0, 2019  Thej following VDOTI Fon MH43is hereby ahwlthapaale, parteftegmmming! hodismesoludion,  b  for  changes the sacndary sgstem afstatel highsaps.  ACayy Tostze.  Signed/Cuaanty Ofiny:  M  Report of Changes in the Secondary System of State Highways  ProjectSubdisien Comerslone Plaza Tympe Change to1 the Sapandary Systam af State Highaays:  Adidition  Thet following adtitions tot the Secondary System of State Highways, pursuant Bo the slahdnry provision or provisions cited, are hereby requested; ther right of way for which, including additional easerments for cuts, fills and drainage, as  required, is hereby guaranteed: Reason for Change: Pursuanti to Code of) Virginia Statute: Street Name andlor Route Number Clore Drive, Stalel Route Number 1028 OldRote! Number 0 From: Route: 29. Seminole Trail Tar 005Mles EastTOESM, ac distance of 005miles. Recordation Reference: DB: 1425,PG. 349 RightofWay width (feet)= 0  News subdivision street 33.2-705, 33.2-334  VDOTE Form AM-3(4.20.2007) Maintenance! Division Date of Resolution: December 10. 2019 Page lofl    Board of Supervisors December 10, 2019 Attachment 'D"  1716, 1838  RESOLUTION OF THE GREENE COUNTY, VIRGINIA BOARDOF  SUPERVISORS  WHEREAS, the Second Amendment of the United States Constitution reads: "A well regulated Militia, being necessary to the security of a free state, the right of the people to keep  and bear Arms, shall not be infringed."and,  WHEREAS, Article 1, Section 13 of the Constitution of Virginia provides "that a well regulated militia, composed of the body of the people, trained to arms, is the proper, natural, and safe defense of a free state, therefore, the right of the people to keep and bear arms shall not be infringed; that standing armies, in time of peace, should be avoided as dangerous to liberty; and that in all cases the military should be under strict subordination to, and governed by, the civil  power," and,  WHEREAS, certain legislation publicly proposed for the 2020 session of the Virginia General Assembly could have the effect of infringing on the rights of law abiding citizens to keep and bear arms, as guaranteed by the Second Amendment of the United States Constitution  and Article 1, Section 13 ofthe Constitution of Virginia; and,  WHEREAS, the Greene County Board of Supervisors is concerned about the passage of any bill containing language which could be interpreted as infringing on the rights of the citizens of Greene County to keep and bear arms or could begin a slippery slope of restrictions on the  Constitutional rights of the citizens of Greene County; and,  WHEREAS, the Greene County Board of Supervisors wishes to express its deep commitment to the rights of all citizens of Greene County to keep and bear arms while recognizing that the enforcement of any legislation originating from Virginia's General Assembly is the responsibility of the constitutionally elected Sheriff and Commonwealth's  Attorney; and,  WHEREAS, no appropriation is or shall be made by the Greene County Board of Supervisors for the enforcement ofunconstitutional gun laws in the County of Greene; and, WHEREAS, the Greene County Board of Supervisors wishes to express opposition to laws which would unconstitutionally restrict the rights of the citizens of Greene County to keep  and bear arms;    NOW, THEREFORE, BE IT RESOLVED, the members of the Greene County Board of Supervisors proudly reaffirm their oath of office: To solemnly swear to support the Constitution of the United States and the Constitution of the Commonwealth of Virginia and to faithfully and impartially discharge all the duties incumbent upon us, to the best of our abilities, sO help us God, while hereby declaring Greene County, Virginia to be a "Second Amendment  Sanctuary."  ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON DECEMBER 10,  2019.  Motion: Second: Recorded vote: Bill Martin Michelle Flynn David L. Cox Marie C. Durrer Dale R. Herring  Marie Durrer David Cox  Yes No Yes_ Yes_ Yes_  Alyhaf William Bryan Martin, Chair Greene County Board of Supervisors  ATTEST:  Daye  Mark B. Taylor, Clerk/ Greene County Board of Supervisors  Greene Resolution 3    Board of Supervisors December 10, 2019 Attachment "E"  AN ORDINANCE TO REZONE APPAOAMATEHV7764 ACRES OFI LAND, BEING TAXI MAP PARCELS 66A-(A)-53A, 66-(A)-53C OWNED BYI METEORIC VENTURES, LLC, From R1, Residential, tol R-2, Residential. WHEREAS, Meteoric' Ventures, LLC, submitted: a request (RZ#19-001) toi the Greene County Board of Supervisors to rezone approximately 7.76 acres ofl land, being Tax! Map Parcels 66A-(A)- WHEREAS, 515.2-1427 and $15.2-1433 oft the Code of Virginia, 1950, as may! be amended from time to time, enable: al local governing body to adopt, amend and codify ordinances or portions thereof; and WHEREAS, 515.2-2280, 515.2-2285 and $15.2-2286 of the Code of Virginia, 1950, as amended, enables WHEREAS, the Planning Commission advertised and helda a publici hearing ont the proposed rezoning on, WHEREAS, the Planning Commission voted1 to recommend approval oft the request to rezone the subject WHEREAS, public necessity, convenience, general welfare, and/or good zoning practice support WHEREAS, the Greene County Board of Supervisors caused to be published a notice of public hearingon this matter int the Greene County Record on November 28th, 2019 and December 5th, 2019; and WHEREAS, thei full text of this request was available for public inspection ini the Greene County Administrator's Office, County Administration Building, 40Celt Road, Stanardsville, Virginia 22973;and WHEREAS, on December 10, 2019, the Greene County Board of Supervisors held a public hearing onthis NOW, THEREFORE, BE ITG ORDAINED, that the Greene County Board of Supervisors hereby approves Ordinance 0-2019-081 to rezone approximately 7.76 acres of land, being Tax Map Parcels 66A-(A)-53A,  53A, 66-(A)-53C, FROMI R1, Residential, tol R-2, Residential; and  al local governing body to adopt and amend zoning ordinances; and August 21, 2019, and all of those who: spoke on this topic were heard; and  property; and  approval of this rezoning; and  matter and all oft those who spoke on1 thist topic were heard.  66-(A)-53C, FROM R1, Residential, to R-2, Residential.  0-2019-08    ADOPTEDI BY THE GREENE COUNIYBOARD: OF SUPERVISORS ONI DECEMBER 10, 2019.  Motion: Second: Votes: Martin: Flynn: Cox: Durrer: Herring:  Michelle Flynn Dale Herring Yes Yes Yes No Yes  NMby-hhat William Bryan Martin, Chair Greene County Board of Supervisors  ATTEST:  Markb. Taylor, Clerk/ AByK Greene County Board of Supervisors    Board of Supervisors December 10, 2019 Attachment "F"  AN ORDINANCE (0-2019-09) GRANTING AS SPECIAL USE PERMIT WITHCONDITIONS (SUP #19-007)TO METEORICVENTURES, LLCTO BUILDUPTO1 120 APARTMENTS ATTAXI MAP PARCELS 66-(A)-53A&66- (A)-53C, LOCATED ON RT. 29SOUTHBOUND NEAR THE GRENE/AIREMARIELNE WHEREAS, Greenstone Development, requests a Special Usel Permit (SUP) tol build upt to 120 Apartments within the R2- Residential zoning district per Article 6oft the Greene County Zoning WHEREAS, 515.2-1427and $15.2-1433 of the Code of Virginia, 1950, as mayl be amended from time to time, enable: al local governing body to adopt, amend and codify ordinances or portions thereof; and WHEREAS, 515.2-2280, 515.2-2285 and! 515.2-2286 oft the Code of Virginia, 1950, as amended, enables WHEREAS, on October 16, 2019, the Greene County Planning Commission held a public hearing on this WHEREAS, on October 16, 2019, the Greene County Planning Commission voted to recommend tot the Board of Supervisors approval of the request to grant the Special Use Permit (SUP) with 15 conditions; WHEREAS, the Greene County Board of Supervisors caused to be published a notice of public hearing on this matter int the Greene County Record on November 28th and December 5th, 2019; and WHEREAS, thet full application was available for publici inspection in the Greene County Administration WHEREAS, on December 10, 2019, the Greene County Board of Supervisors held a public hearing on this NOW,THEREFORE, BE IT ORDAINED by the Greene County Board of Supervisors, in accordance with Article 16-2 of the Greene County Zoning Ordinance, public necessity, convenience, general welfare, and good zoning practice, that the SUP request is hereby approved subject tot thet following conditions: 1. Failure to comply with the conditions oft this SUP may result int the issuance ofa Notice of Violation (NOV) by the Zoning Administrator. The Zoning Administrator may present this SUPt to the Board of Supervisors for revocation ift the NOVis not resolved as directed. 2. Alla activities associated with1 this SUP shall be in compliance with all local, state, andi federal 3. To ensure the character oft the neighborhood, all development shall be ing general accord with the Conceptual Development Plan created by! Meridan Planning Group (dated 9/25/19), except 4. To ensure the character of the neighborhood, the exterior building materials shalll be brick and horizontal siding, such as vinyl, aluminum or cementitious plank, with complementary  Ordinance; and  al local governing body to adopt and amend zoning ordinances; and matter and allo ofi those who spoke on this topic werel heard; and  and  Building, Room 226, 40 Celt Road, Stanardsville, Virginia 22973; and matter and all oft those who spoke ont this topic were heard.  laws.  as may be modified due tot thet final engineering.    architectural details. All materials shall require the preapproval oft the Planning Director, which 5. Tor mitigate impacts relatedt tot traffic safety and capacity, the parcels may only contain 120 . Ton mitigate overcrowding: and traffic capacity, the dwelling units shall only occur as 1-or2- 7. Tom mitigate the potential increase in capacities at the Greene County Public Schools, the proposed 120 multi-family dwelling units shall only house individuals who are! 55 or greater in 8. Toalleviate transportation congestion and mitigate the capacity of transportation infrastructure, the development shall accommodate bus or transit access. 9. Tor mitigate over the capacity of thet transportation infrastructure, the development shall provide a sidewalk or multi-use trail to the: adjacent southern parcel. 10. To ensure interconnectivity. of the parcels, the applicant shall provide a 24' access road, with 11. To preserve the character oft the existing R-1 zoned neighborhoods to the north and west oft the parcel, a 30' wides screening yard shall be planted. The screening yard shall consist ofa at least 8 evergreen vegetation planted and: spaced in staggered rows, at a 15-foot center. 12. To preserve the character of the: area, a 20 wide vegetated front buffer: strip shall be planted between the parking lot and Route 29. Thet front buffer strip shall consist of at least 8' trees/shrubs planted and spaced in staggered rows, at a: 15-foot center. 13. To mitigate nutrient ands soil runoff to the stream, which is at tributary to Lake Saponi and Preddy Creek, a 25-foot vegetated riparian buffer shall be provided the entire length oft thestream 14. To ensure public safety and welfare, the parcel shall bes served by public water and publicsewer, 15. To ensure the public safety and welfare, the applicant shall build and provide a right turn lane to 16. To ensure public safety and welfare and due to the proximity between the proposed entrance andi the nearest 29 median crossover, the applicant shall extend the existing left turn lane (located on Route 29 southbound): to the location of the proposed entrance. 17.To provide recreational areas for its residents, the multi-family development shallincludea fitness center, outdoor recreation. space, and an activities director.  shall bes granted inl his/her sole discretion. multi-family dwelling units. bedroom units. age.  easements, to the: adjacent southern parcel.  located on the property.  provided by Rapidan Service Authority.  the entrance, with necessary easements, built to VDOTS standards.  21 Page    0-2019-09  ADOPTED BYTHE GREENE COUNTY BOARD OF: SUPERVISORS ON DECEMBER 10, 2019.  Motion: Second: Votes: Martin: Flynn: Cox: Durrer: Herring:  Dale Herring Michelle Flynn  Yes Yes Yes No Yes  ATTEST:  William Bryan Martin, Chair Mbh Greene County Board of Supervisors  Mark Ml  B. Taylor,flerk  Greene County Board of Supervisors    Board of Supervisors December 10, 2019 Attachment "G"  RESOLUTION? TO APPROPRIATE THE SECOND HALF OF THE FISCAL YEAR: 2020  BUDGET FOR THE REMAINING DEPARTMENTS  WHEREAS, the Board of Supervisors reviewed the proposed FY 2020 Operating Budget WHEREAS, a synopsis of proposed FY 2020 Operating Budget and proposed tax rates was published in thel Daily Progress on March 24,2019: andi int the Greene County Record onl March  during several budget work sessions; and  21, 2019 and March 28, 2019; and  WHEREAS, a public hearing was held on April 23, 2019 in the Greene County Administration building pursuant to the provisions of Section 15.2-2506 oft the Code of Virginia;  and  WHEREAS, at the public hearing on April 23, 2019, all those who wished to speak for or WHEREAS, thel Board of Supervisors adopted thel Fiscal Year 2020 Budget at the meeting WHEREAS, the Board of Supervisors appropriated the school budget at 100% ofthel Fiscal Year 2020 Budget in the amount of $46,635,284 and the budgets oft the remaining departments at 50% oft the Fiscal Year 2020 Budget in the amount of$24,065,364 at the meeting held on June 25,  against the proposed budget were heard. held on May 14, 2019; and  2019; and  NOW, THEREFORE, IT IS HEREBY RESOLVED that the Board of Supervisors of the County of Greene, does hereby appropriate the budgets of the remaining departments at 50% of thel Fiscal Year 2020 Budget in the amount of$24,065,363 as detailed ini the attached.  Adopted this 10th day ofDecember, 2019.  Motion: Second: Recorded Vote: David L. Cox Marie C. Durrer Michelle Flynn Dale R. Herring Bill Martin  Michelle Flynn Dale Herring  Yes Yes Yes Yes Yes  Raiba  ATTEST:  hy-Ahas  William Bryan Martin, Chair Greene County Board of Supervisors  Clerk  Greene County Board of Supervisors      Attachment/ A  FISCALYEARZ 2020 BUDGET COUNTYO OFC GREENE,VA  REVENUE ESTIMATES: General Fund: From Local Sources Fromt the Commonwealth Fromt thel Federal Govemment Total General Fund Appropriation! from Fund Balance Total General Fund Social Services Fund: From Local! Sources Fromt the Commonwealth From the Federal Govemment Total Social Services Fund: CSAI Fund: From! Local Sources From the Commonwealth Total CSAI Fund Solid Waste Fund School Fund: From the Commonwealth From theF Federal Govemment From Miscellaneous Revenue Local Funds Total Schooll Fund School Construction! Fund Capital Projects Fund Total Proposed Revenue Less! Interfund Transfers GRANDTOTAL-REVENUE EAFENOTTUREESTHATES Board lofSupervisors County Administration LegalProlessional!: Services Auditing! Services Commissioner of Revenue Reassessment ofT Taxable Property County Treasurer Vehicle Mainlenance Electoral Board/Officials Courts Clerk's Office Victim Witness Commonwealth. Attomey Law EnfaremeniProlection School Resource Officer E911 Operations Center Fire Companies Rescue Squad Emergency Medical Services Stale FireF Protection Juvenile Detention Regional Jail Confinement ofPrisoners Inspections Animal Shelter Medical Examiner Emergency Services Animal Control Refuse Disposal Maintenance of Bldgs. & Grounds  FY2019-2020 30,623,553 4,430,140 660,849 35,714,542 2,085,155 37,799,697 519,871 381,239 831.794 1,732,904 455,000 845,000 1,300,000 1,496.618 20,029,248 1,942.924 1,198,000 17,465,112 40,635,284 6,000,000 5,801,508 94.766.011 19,099,433 75.666,578 FY2019-2020 104.681 601,629 69,200 62.600 238,006 9.100 367,441 913,645 151,493 90,997 357,095 87.675 383,821 3,152,716 194,778 663.668 786,500 246.600 1,154,744 5,500 209.163 1,328.261 2.038 317,203 85.944 160 130,397 185,556 11,634 514,278    Local Health Department Mental Healths Services Jefferson Area Board forA Aging Emergency Shelter Other Agencies VAE Piedmont College Recreation Program Youth Cenier Jefferson- Madison Regional Library Planning Dept. LocalCommission Planning District Commission Transit Skyline Cap Zoning Board Economic Development- EDA Tourism Soil Water Conservation District Stormwater Management Cooperative Extensionl Program Copying Computer Services Miscellaneous Transfers Debt Service Total General Fund Social Services Fund CSA Fund Solid Waste! Fund School Fund: General Operations Capital Outlay Debt Service Total School Fund School Construction! Fund CapitalF Projects Fund Total Proposed Expenditures Less Interfund Transfers GRAND1 TOTAL-E EXPENDITURES  267,865 106.012 112,546 3,060 11,872 40,729 209.033 419,127 395,779 22,283 1,311,385 42,637 6,694 230,934 150,000 17,878 83,486 64,462 115,900 227,305 18,614,433 2,919,754 37,799,697 1.732,904 1,300,000 1,496.618 37,612,967 200,000 2.822.317 40,635,284 6,000,000 5,801,508 94,766,011 19,099,433 75,666,578    Board of Supervisors December 10, 2019 Attachment "H"  1716,   Resolution Authorizing JAUNT, Inc. to Provide Transit Service in  Greene County, Virginia  WHEREAS, since 1975,JAUNT, Inc. has been operating public transportation service in the greater central Virginia area, including Albemarle County, Buckingham County, City of  Charlottesville, Fluvanna County, Nelson County and Louisa County; and  WHEREAS, Greene County acknowledges that transit services for Greene County residents may be effectively enhanced through better collaboration and coordination of local and  regional services; and  WHEREAS, by its greater regional success, JAUNT, Inc., has demonstrated its ability to WHEREAS, JAUNT, Inc. has identified its interest in partnering with Greene County to WHEREAS, to continue the operations of Greene County Transit, application for operating and capital assistance from the Commonwealth of Virginia and through the Federal Transit Administration's Section 5311 Rural Operating Assistance Program must be made by  serve Greene County also, and to provide superior transit services to our citizens; and  enhance its services; and  February 3, 2020; and  WHEREAS, JAUNT, Inc., being aj public service corporation qualified and able to apply for federal and state transit funds, has affirmed its ability and willingness to apply for federal and state funding on behalf of Greene County to continue the operation of Greene County Transit as  an operational division OfJAUNT, Inc.;  NOW IT BE RESOLVED, that the Board of Supervisors of Greene County hereby authorizes JAUNT, Inc., commencing January 1, 2020, to apply for all federal and state grants as applicable to operate and maintain the services ofGreene County Transit, authorizesJAUNT, Inc., to initiate cooperative assistance to Greene County Transit at no cost to Greene County effective January 1, 2020, and authorizes JAUNT, Inc., to commence full operation of Greene County  Transit effective July 1, 2020.    ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON DECEMBER  10, 2019. Motion: Second: Recorded vote: Bill Martin Michelle Flynn David L. Cox Marie C. Durrer Dalel R. Herring  Michelle Flynn Marie Durrer  Yes Yes Yes Yes Yes  ATTEST:  William  MLhat Bryan Mrtin, Chair Greene County Board of Supervisors  Greene County Board of Supervisors  BE    Board: of Supervisors December 10, 2019 Attachment "I"  EXHIBIT B LESSEE RESOLUTION  I,t the undersigned, the duly appointed, qualified and acting Deputy Clerk of the above captioned Lessee do hereby (1)Lesseed did, at ar meeting oft the governing! body oft the! Lesseel held on Dereahecl02dby motion duly made, seconded and carried, in accordance with all requirements of law, approve and authorize the execution and delivery oft the above referenced Schedule of Equipment No. 01 (the "Schedule") on its behalf by the  certify this date. Decemhec io 3019, as follows:  named  following  representativg of the Lessee, tov witness: Aib4  Authorizéd Signer: Mark B/Taylor, County Administrator  (2) The above named representative of the Lessee held at the time of such authorization and holds at the present (3) The meeting oft the governing body of the Lessee at which the Schedule was approved and authorized to be executed was duly called, regularly convened anda attended throughout byt ther requisite majority of the members thereof or by other appropriate official approval andt that the action approving the Schedule and (4) No event or condition that constitutes, or with the giving of notice or the lapse of time or both would constitute, an Event of Default (as such term is defined in the above referenced Master Equipment Lease Purchase (5) All insurance required in accordance with the above referenced Master Equipment Lease Purchase Agreement (6) Lessee has, in accordance with the requirements of law, fully budgeted and appropriated sufficient funds for the current budget year to make the Rental Payments scheduled to come due during the Original Term and to meet its other obligations for the Original Term (as sucht terms are defined int the above referenced Master Equipment  time the office setf forth above.  the  execution  thereof has not been altered or rescinded.  authorizing  Agreement) exists at the date hereof. is currently maintained byt the Lessee.  Lease Purchase Agreement) ands suchi funds have not been expended for other purposes.  (7) The fiscal year ofLesseei is from  to  The signatures below from the designated individuals from the Governing Body of thel Lessee evidence the adoption the  Governing Body oft this resolution. County of Greene Attested By:  by  Moniw Ctrector  dug 27  Certified By:  Patti Vogt. DeputyClerk Gt    Board of Supervisors December 10, 2019 Attachment "J"  1716,  RESOLUTION IN SUPPORT OF A REQUEST BY HOLIDAYLAKE 4-H EDUCATIONAL CENTER (HL4HEC) TO THE COMMONWEALTH OF VIRGINIA FOR ESSENTIAL CAPITAL SAFETY IMPROVEMENT  PROJECTS  WHEREAS, Holiday Lake 4-H Educational Center (HL4HEC). a non-profit 501c(3) organization. is requesting funds for cssential capital safety improvements from the Virginia General WIEREAS, HL4HEC mission is to improve the quality of life by educating youth and adults in a WHEREAS, Holiday Lake 4-HI Educational Center (HL.4HEC) serves nineteen (19) Virginia localities which includes the counties of Albemarle. Amherst. Appomattox. Amelia. Brunswick. Buckingham. Campbell, Charlotte, Cumberland. Fluvanna. Greene. Louisa. Lunenburg. Mecklenburg, Nelson. Nottoway. and Prince Edward as well as the cities of WHEREAS, HL4HEC is located in the 20,000-acre Apomatioybluckingham State Forest. the WHEREAS, the 4-HCenter leases 157.8 acres from the Virginia Department ofForestry ona long-  Assembly. in the amount of$332.000 for the 2020/2022 biennial budget,  natural setting.  Chwlbusaulemilymaliun largests state forest in Virginia, term lease through the year 2080. WHEREAS, the objectives ofHL4HEC are:  Toj provide four seasons annually of educational camping programs for 4-Hers in Central, Toprovide special programs and activities to include Natural Resource Education asa resource for school groups. +-H clubs. the summer 4-H camping program as well as To provide facilities. programs. and services necessary to serve as the Virginia 4-H To provide quality facilities and support services year-round for diverse groups from Toevaluate the effèctiveness of educational programming on an ongoing basis and to  Southside and specialized camps across the state of Virginia.  foradults.  Shooting Education Center. multiple geographical regions.  revise programming to meet the changing needs ofs stakeholders.    WHEREAS, today at HL4HEC. over ten thousand (10.000) participants (many of which are underserved youth) benefit annually from a varicty of programs. Holiday Lake 4-H Educational Center has served the youth and adults of Central/ Southside Virginia and beyond since 1941. Thousands of urban youth get to experience the "foresz" through 4-H and Natural Resource Education programs at the 4-H Center. For almost 80 years. Greene has played an active part oft the more than one hundred thousand (100.000) lives that havel been enriched at the 4-H Center through educational programs, friendships and a closeness to nature, WHEREAS, in 2011 HL4HEC was registered as a Virginia Historic Landmark and listed on the National Register of Historic Places. The historic registration (which in part includes 15  County  cabins built in 1937 by the WPA which are still character oft the historic buildings will be preserved.  used today) assures that the original  WHEREAS, through a memorandum of understanding between the Appomattox County School Board and HL4HEC. the 4-H Center servesas a designated evacuation site to be utilized in the event ofan emergency which would require. students to be taken out oft the Appomattox NOW THEREFORE BE IT RESOLVED, the 4-H Center's capital improvement projects include facility pgradesinstallations to include Medical Clinic Facility and Equipment Upgrade (including floor replacement and AED). PA System (Active Shooter). ADA accessibility improvements. Emergency Generator. Exterior Security Lighting. Infrastructure Upgrades (drainage system, sidewalks. sewer lines and water storage and pressure tank repair/painting), HVAC units. Large Pavilion Upgrade. Roof. Gutter and Siding Replacements. Kitchen Floor Replacement. Challenge Course Repairs and Improvements BE IT FURTHER RESOLVED, upon receiving the funds and completing the necessary capital improvements, Holiday Lake 4-H Educational Center will be able to increase the 4-H Center's useful life and continue to serve thousands ofyouth and adults for many years to  County Schools and bet temporarily located at HL4HEC.  and Platform Tents for Outdoor Skill Education:  come in Central and Southside Virginia.  Adopted by the Grecne County Board of Supervisors on December 10. 2019.  APPROVED:  ATTEST:  MADey Mark B. Taylor. Clerk Greene County Board ofSupervisors  MLhat William Bryan Martin. Chair Greene County Board of Supervisors