Board of Supervisors January 9,2018 Sheet 1  January 9, 2018  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, JANUARY 9,  20181 BEGINNING AT 6:30 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Bill Martin, Vice Chair David Cox, Member Marie Durrer, Member Dale Herring, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County Attorney Andrew Wilder, Deputy County. Attorney Bart Svoboda, Deputy County/Zoning Administrator Patti Vogt, Deputy Clerk  RE: ELECTION OF CHAIR AND VICE CHAIR  Mr. Barkley opened the floor for nominations for Chair.  Upon motion by Marie Durrer and affirmative vote, the Board elected Michelle Flynn as  Chair for calendar year 2018. Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Abstained Yes Yes Yes Yes  Motion carried. Chair for calendar year 2018. Recorded vote:  Upon motion by Dale Herring and affirmative vote, the Board elected Bill Martin as Vice  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Abstained Yes Yes Yes  Motion carried.    Board of Supervisors January 9, 2018 Sheet 2  RE: EXECUTIVE SESSION  Upon motion by David Cox and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7)ofthe Code  ofVirginia. Virginia Code Reference  2.2-3711 A.7: Consultation with legal counsel employed or retained by a public body regarding  specific legal matters requiring the provision oflegal advice by such counsel.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes  Motion carried. Recorded vote:  Upon motion by Dale Herring and unanimous vote, the Board returned to Open Session.  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: CONSENT AGENDA  Upon motion by David Cox and unanimous vote, the Board approved the minutes of the  December 12, 2017 meeting with noted corrections.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dalel Herring  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors January 9, 2018 Sheet 3  Mr. Svoboda clarified thej purpose oftheproposed resolution, item b, on the consent agenda Upon motion by Bill Martin and unanimous vote, the Board approved the resolution to direct thereview oftransient lodging by Special Usel Permit int thel R-1 zone. (SeeA Attachment"A")  is to direct staff toj proceed with the review as noted.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  Mr. Barkley said item C is a resolution regarding an initiative to consolidate the Greene Upon motion by Bill Martin and unanimous vote, the Board approved the resolution in  Care Clinic, Piedmont Dental Clinic and Region Ten in one facility. support oft the co-location of1 local health clinics. (See Attachment "B")  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: RECOGNITION  Mr. Martin presented a certificate ofa appreciation tol Mrs. Vyvyan Rundgren for her efforts Mrs. Rundgren said she would like to recognize Ms. Cory Ryan and Mrs. Diana Gamma  in establishing the Barn Quilt Trail in the county.  for their work with this project. There are 49 locations with 581 barn quilts on display.  RE: MATTERSI FROMTHE PUBLIC  Sheriff Steve Smith spoke on thei recent decision by thel Board of Supervisors to restructure the E911 center with no forewarning at all. He said there are major impacts this decision has made tol his office. Time is of the essence and this could pose a major public safety issue. Caused major shortage in dispatch office prior to memorandum being signed. Requested it be returned to wayit Bob Young - Spoke on the process used to communicate changes the Sheriff mentioned. The discussion was behind closed doors in executive session, not in open session. He said hel had ac chimney fire at his house on December 8 and personally witnessed the professionalism and response time of the Ruckersville Volunteer Fire Department. Told by Board member that this couldn't be discussed due to pending litigation. The Sheriff's suit is a separate and distinct issue. Board members should keep public informed. Issues deserve full and open discussion. Asked each: member to make their thoughts and decisions known including correspondence from fire and  was - under direction of Sheriff.  rescue personnel.    Board of Supervisors January 9,2018 Sheet 4  RE: REVIEW OF BYLAWS  Upon motion by David Cox and unanimous vote, the Board approved the bylaws for  calendar year 2018 as presented and discussed. (See Attachment "C")  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: REVIEW OF YEARLY CALENDAR  Mrs. Flynn suggested a second meeting be scheduled in November. with the addition of ai meeting on November 27, 2018. (See Attachment "D")  Upon motion by Bill Martin and unanimous vote, the Board approved the yearly calendar  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: REVIEW OF LIAISON ASSIGNMENTS  Upon motion by Dale Herring and unanimous vote, the Board approved liaison assignments for Board members as discussed. (See Attachment "E" for assignments and  descriptions)  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: EDU PURCHASE POLICIES to issuance oft the Certificate of Occupancy.  Mr. Barkley said thej proposed amendments would move the payment ofe edu fees just prior Upon motion by Bill Martin and unanimous vote, the Board approved the revised water  and sewer edu purchase policies as presented. (See Attachments "P" and' "G")    Board of Supervisors January 9,2018 Sheet 5  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: OVERVIEW OF EXECUTIVE SESSION  Mr. Clarke briefly reviewed the purpose ofexecutive session. There are times when things need tol be discussed outside of! public hearing (i.e. toj protect individual privacy, protect thei market place within the community or protect against unfair competition in contracts). There is a list of items in the Virginia Code that the Board may discuss in executive session. No action can bei taken Intent of legislation is that anything that has to do with public business that is not in the Mr. Clarke went on to discuss the sanctity of executive session noting there have been times when matters discussed got out the door before the Board did. The disruption of sanctity of confidentially undermines the ability oft the Board to conduct business in a way that it feels it can  in executive session on any matter to do with the conduct of] public business.  motion to enter executive session cannot be discussed.  honestly discuss sensitive matters amongst members.  RE: FY2018-2019 BUDGET  Mr. Barkley said thel Board will meet with members ofthe School Board during ga workshop at 5:30 p.m. on February 13. Stafflevel review oft budget requests is being conducted. Mrs. Flynn noted she liked Fluvanna's budget presentation and hoped it as not too late to incorporate similari information in ours. She felt making the budget as understandable as possible  is critical.  RE: BROADBAND  Mr. Herring said the President signed an executive order concerning rural broadband  expansion which may or may not benefit the county.  RE: LIAISON REPORTS  Mr. Cox announced the volunteer fire departments, American Red Cross and Emergency Services Department worked together and installed 60 smoke detectors this week. Individuals interested in a smoke detector should contact one oft the organizations or department. Mr. Martin said another meeting on the Ruckersville Area Plan is being scheduled and he will not be able to attend. It was suggested this would be a good opportunity for Mrs. Durrer to Mrs. Flynn said she will have an update on Social Services and JABA at thei next meeting. She also noted there are several vacancies on various boards and commission being advertised.  attend the meeting.    Board of Supervisors January 9,2018 Sheet 6  RE: REAFFIRMATION OF OATH OF OFFICE  Mrs. Brenda Compton, Clerk of Circuit Court, was present to reaffirm the oath ofoffice  for Board members. RE: ADJOURN MEETING  Meeting was adjourned. The next scheduled meeting of the Board of Supervisors will be  on' Tuesday, January 23, 2018 in the County Meeting Room.  mAlupu Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors January 9, 2018 Attachment "A"  RESOLUTION OF INTENT TO AMEND ZONING ORDINANCE  WHEREAS, Section 18-1 of the Greene County Zoning Ordinance provides that regulations, restrictions, zones and boundaries established in this Ordinance may from time to time be amended, supplemented, changed, modified or repealed by the governing body pursuant WHEREAS, this resolution is to amend various sections of the text of the Zoning Ordinance, which are listed below, for purposes of correction, modification and elaborationof district and general regulations. Amendments are proposed for clarification of intent, addition Include Tourist Lodging as a by-right use in Article 5, Residential District, R-1 zoning Update Article 16-25, Article 22, and all applicable references of the Greene County WHEREAS, it is desired to amend the Greene County Zoning Ordinance to comply with Virginia Code in order to promote the efficient and effective administration of the NOW, THEREFORE, BE IT RESOLVED THAT for purposes of public necessity, convenience, general welfare and good zoning practices, the BOARD OF SUPERVISORS hereby adopts a resolution of intent to amend appropriate sections of the GREENE County BE IT FURTHER RESOLVED THAT the Planning Commission shall hold a public hearing on the zoning text amendment proposed by this resolution of intent, and make its BE IT FURTHER RESOLVED that the Board of Supervisors (1) finds that these amendments are in furtherance of the public necessity, convenience, general welfare, and good zoning practice; (2) directs staff to prepare draft amendments for consideration, and (3) directs that the proposed amendments on these matters be brought forward for notice, hearing, Planning Commission recommendation, and Board of Supervisors' action.  to Section 15.2-2285 of the Code of Virginia.  ofdefinitions and correction ofinconsistencies.  district.  Zoning Ordinance to reflect the above-mentioned revision.  County's zoning regulations  Zoning Ordinance to achieve the purposes described herein; and recommendation to the Board of Supervisors, at the earliest possible date.  Adopted in Open Meeting this 18th day of January, 2018.  Minlo Michelle  Chair Flynn,  laypuan  Greehe County Board of Supervisors    Board of Supervisors January 9, 2018 Attachment "B"  1716)  RESOLUTION IN SUPPORT OF THE CO-LOCATION OF LOCAL CLINICS  WHEREAS, the County of Greene has substantial populations of residents who are unable to afford adequate medical and dental care, or the cost ofi insurance for this care; and WHEREAS, Greene Care Clinic, for the past 12 years, has provided free medical care for eligible residents between the ages of18 and 64 who are unable to afford insurance; and WHEREAS, inadequate dental care is frequently ap precursor for serious medical and mental problems, and] Piedmont Regional Dental 1Clinic, asuccessful clinicin OrangeCounty for many years, is willing to create a dental clinic in Greene that will work with and WHEREAS, Region' Ten, the local providero ofmental health care: services, is willing to support the co-location of medical and dental services in its new facility on Business WHEREAS, consolidation of multiple services in one central location will make it easier for Greene residents to make use of the available services and improve their well-being; WHEREAS, the full capital cost of finishing and equipping the space available in the WHEREAS, urgent water, schools and street projects limit the capacity of both the Town of Stanardsville and Greene County to finance major portions of the proposed THEREFORE, BE: IT RESOLVED that the Greene County Board of Supervisors: Recognizes the outstanding services provided to the residents of Greene County by Region' Ten and Greene Care Clinic, and those that arej proposed tol bej provided by the Declares its support for consolidating services in the Region Ten facility adjacent to County Social Services to make important medical, dental and mental services more Supports all efforts by Greene Care Clinic, Piedmont Regional Dental Clinic and Region Ten to obtain the necessary grants and donations to finance the co-location of  complement other Belhamdsodialiericesand  Route: 33 adjacent to Greene's Social Services Department; and  and  Region' Ten building is beyond the resources of the three care organizations; and consolidation, although eachy wisht to seetl this consolidation takeplace.  Piedmont Regional Dental Clinic, easily available to Greene residents,  their services in the central Region Ten building. Adopted in Open Meeting this gth day of. January, 2018.  DeVid Micelle Flynn, Chair Greene County Board of Supervisors  Vynn    Board of Supervisors January 9, 2018 Attachment "C"  Adopted. January 9, 2018  GREENE COUNTY BOARD OF SUPERVISORS  BYLAWS  SECTION1- - PURPOSE AND BASIC PRINCIPLES Section 1-1 Purpose of Bylaws and Rules of Procedure A. To enable County government to transact business expeditiously and efficiently; B. Top protect the rights ofe each individual; C. Toj preserve a spirit of cooperation: among Board members; and D. To determine thej pleasure of the Board on any matter.  Section 1-2 Five Basic Principles Underlying Bylaws and Rules of Procedure A. Only one subject may claim the attention oft thel Board at one time; B. Each item presented for consideration is entitled toi full and free discussion; C. Every member has rights equal to every other member;  D. The will of the majority must be carried out, and the rights of the minority must be E. Board members should work as a collaborative body toj promote effective government.  preserved;  SECTION2- = MEETINGS Section 2-1 Regular Meetings  A. There will be a regular monthly meeting on the second Tuesday of each month at 6:30 p.m. and continued meetings on the fourth Tuesday of each month at 6:30 p.m. The meetings will be held at the County Administration Building located at 40 Celt Road, Stanardylle.VA22973. Ayearly B. When a regularly scheduled meeting falls on a legal holiday, the meeting shall be held on The Chairman may cancel a Board meeting due to an emergency. For other changes to the schedule, timing or location of a Board meeting the Chairman will consult with other Board  calendar will be developed at the annual organizational meeting.  the following business day.  members and obtain a majority consensus for the change.  Section 2-2 Special Meetings  The Board may hold such special meetings, as it deems necessary, at such times and places as it may find convenient; and it may adjourn from time to time. The Chairman or two (2) or more members may call a special meeting ofthe Board in such ai manner as prescribed by Section 15.2- 1418 of the Code of Virginia (1950), as amended. Only matters specified in the notice shall be considered unless all of the members of the Board are present. Where a special meeting has been called thel Board shall give to the media and general public such notice oft the time, place and  purpose oft thei meeting as is feasible. A quorum is required.  1    Adopted. January 9, 2018  Section 2-3. Annual Organizational Meetings  A. The first meeting held after the newly elected members of the governing body shall have qualified and the first meeting held in the corresponding month of each succeeding year shall be known as the annual meeting. The County Administrator shall preside during the election oft the B. The Chairman shall be elected at the annual meeting for a term of one year. The Chairman may C. Following the election of the Chairman, he/she will assume the chair and conduct the election of  Chairman oft the Board. succeed himselfherselfi inc office. the Vice Chairman.  D. Following the election of the Vice Chairman, the Board shall:  1. 2. 3.  Adopt the yearly calendar for Board meetings. Vote on liaison assignments as required.  Adopt its Bylaws.  Section 2-4 Quorum and Method of Voting  A. Ata any meeting, a majority of the Supervisors shall constitute a quorum. All questions submitted to the Board for decision shall be determined by ai recorded roll call voice vote. B. Members abstaining shall state for the record their reason for abstaining.  C. Atie vote fails.  Section 2-5 Board to Sit In Open Session  The Board shall sit in open session and all persons conducting themselves in an orderly manner may attend the meetings; provided, however, the Board may conduct Closed Meetings as  permitted under the Virginia Freedom of Information. Act.  Section 2-6 Closed Meetings Virginia (1950), as amended.  A. Closed Meetings may only be convened in conformance with Section 2.2-3711 of the Code of  B. No resolution, ordinance, rule, contract, regulation or motion agreed toi in a Closed Meeting shall become effective until the Board reconvenes in an open session and takes a vote of the membership on such resolution, ordinance, rule, contract or regulation or motion which shall have . Att the conclusion of a Closed Meeting, the Board shall reconvene in open session immediately thereafter and shall take a roll call vote certifying that to the best of each members' knowledge:  its substance reasonably identified int the open meeting.  2    Adopted January 9, 2018  1. 2. 3.  Only public business matters lawfully exempted from open session requirements were Only public business matters identified in the motion convening the Closed Meeting Any member who believes that there was a departure from the above requirements shall sO state prior to the vote, indicating the substance of the departure that, in his/her  discussed; and  were heard, discussed or considered.  judgment, has taken place.  D. The Board may permit non-members to attend a Closed Meeting ift their presence will reasonably  aid the Board in its consideration of ani issue.  SECTION3- OFFICERS  Section 3-1 Chairman and Vice Chairman  A. The Chairman shall preside over all meetings of the Board of Supervisors. Upon the death, resignation or other permanent disability of the Chairman to fulfill the duties of his office, the Board shall elect ai new Chairman at its next regularly scheduled meeting or as soon thereafter as B. The Vice-Chairman shall preside over all meetings of the Board of Supervisors when the Chairman is unable to attend or in absence ofa Chairman due to death, resignation or permanent disability until the Board elects ai new Chairman in accordance with Section 3-1.A.  possible.  Section 3-2 Clerk  The Clerk of the Board shall be the County Administrator. The County Administrator may appoint one or more. members of the County staff to serve as Deputy Clerk ofthe Board.  Section 3-31 Parliamentarian  The County Attorney shall serve as the Parliamentarian for the purpose of interpreting these Bylaws and Rules of Procedure and Robert's Rules of Order as may be directed by the Chairman, or as required as a result of a point of order raised by any one or more Board members. If the County Attorney is unavailable, the County Administrator shall serve as thel Parliamentarian.  Section 3-41 Preservation of Order  A. Atr meetings of the Board, the presiding officer shall preserve order and decorum.  B. The Board encourages citizens to work through problems at the department and/or administrative .B Board meetings should not be used as a forum for political activity or campaigning. D. The Board will focus on issues and avoid making public comments about individuals, staff members, fellow Board members, community: residents or media representatives.  levels before coming to the Board.  3    Adopted. January 9, 2018  SECTION 4-- CONDUCT OF BUSINESS Section 4-1 Public Hearings  Public hearings are held as required to receive community input and citizen comment. 1. Any person desiring to speak shall sign up prior to the meeting and write down their contact 2. Speakers will be allowed three (3) minutes of time or longer based on the Chairman's  information ifthey want ai response.  discretion. Speakers may not yield their time to others. 3. The Chairman will monitor time and maintain decorum.  (Section 4-1.A - Amended. January 12, 2016) Section 4-2 Matters From the Public  A. The Board will set aside time for matters from the public on each meeting agenda to receive  comments on any item not scheduled for a public hearing. B. Procedures for matters from thej public are as follows: 1. All persons wishing to speak shall sign upi prior to speaking.  2. All speakers shall speak from the microphone and state their name prior to their comments. 3. Speakers will be allowed three (3) minutes of time or longer based on the Chairman's  discretion.  4. Speakers may not yield their time to others. 5. The Chairman will monitor time and maintain decorum.  C. The Board will not engage with the citizens in discussion or debate of any comment received.  (Section 4-2.A Amended January 12, 2016) Section 4-3 Consent Agenda  The Chairman and County Administrator shall style routine, non-controversial matters requiring Board action on a Consent Agenda. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of any Board member present. Only one motion is necessary to adopt all recommendations and action items on the Consent Agenda.  Section 4-4 Other Matters from the Board  The Board will follow thej procedure oft taking no action on items introduced at the table under the category of other matters from the Board members or the County Administrator. If an item is presented for the first time during the course of business by Board members or the County Administrator, any action will be deferred until the next meeting of the Board. Exception will be  made by unanimous consent of the Board.  Section 4-5 Motions  A. A substitute motion may be made by any member to any motion properly on the floor. Once seconded, the substitute motion shall take precedence and all debate or action on the existing motion shall cease until the substitute motion is decided. Debate on a substitute motion is permissible. Ift the substitute motion is passed by ai majority vote oft the members then present, the  4    Adopted January 9, 2018  original motion is supplanted by the substitute motion. A second substitute motion can be made only after the first substitute motion is decided by vote oft the Board. No more than two substitute  motions may be made on any agenda item.  B. Nol Board member shall abstain from any vote unless there is a conflict ofi interest.  C. Ina accordance with the Code of Virginia, a recorded affirmative vote ofa a majority of the entire Board shall be required to pass any ordinance or resolution imposing taxes, authorizing the  borrowing ofmoney, or appropriating funds in excess of$500.00.  Section 4-6 Supplemental Appropriations  Supplemental appropriation requests of local funds will require a second reading. These Bylaws may be amended by majority vote oft the entire membership.  Section 4-7 Amendment of Rules  Section 4-8 Robert's Rules of Order  The proceedings of the Board, except as otherwise provided in the Bylaws and Rules of Procedure and by applicable State law, shall be guided byl Robert's Rules of Order.  SECTION5-A AGENDA Section 5-1 Preparation  A. The Chairman and the County Administrator will set the agenda for meetings. Any Board member can add an item to the agenda, coordinating with the Chairman and the County Administrator to determine when the matter willl be scheduled for Board consideration. B. Items requested to be on the agenda must bes submitted in writing eight (8) working days prior to the meeting to allow for distribution of agenda to thei media and for circulation of packet to the Board members. All correspondence addressed to the Chairman and/or to Board Members, that is included in the Board packet, must provide a telephone number and a return address. Individuals and/or departments wishing to provide information to the Board after the stated deadline will be required to mail such information directly to the mailing addresses of individual C. Persons wishing to appear before the Board are directed to contact the County Administrator or D. The Clerk oft the Board shall prepare or cause to be prepared extra copies of the agenda and shall make the same available to the public in the Office oft the County Administrator. The Clerk shall also have copies available at each meeting. The Clerk shall post the agenda in such public places in the County as shall give thej public as much notice oft the agenda as is feasible.  Board Members with a copy to the County Administrator's Office.  Board Clerk, to bej placed on the agenda.  Section 5-2 Comments, Queries of] Board Members  Board members are to observe the following rule during the discussion of agenda items and Comments of] Board members must be constructive and germane to the subject at hand.  public hearings: 1.  5    Adopted. January 9, 2018  2. The Chairman rules other comments out of order.  SECTION 6- -- BOARD APFOINIMENIS Section 6-1 Board of Supervisors Liaison Appointments partnerships, and other boards as required.  A. The Board, by majority vote, may establish Board liaison positions for departments, committees, B. The role oft the liaison is to facilitate communication. The liaison will report on matters that may comel before thel Board or could have a future impact on the Board, staff and citizens of Greene. The liaison as an individual has no authority to act for the Board unless given that authority by  majority vote during an established: regular meeting.  Section 6-2 Citizen Appointments  All appointments of citizens, other than members of the Board of Supervisors, shall be made bya  majority vote ofl Board members present.  SECTION7- GENERAL OPERATING POLICY Section 7-1 Actions by Individual Members of the Board  A. Board members will refrain from taking individual actions that require expenditure of public funds or significant staff time regarding matters not in furtherance of] Board action. B. Ini responding to questions from the media and citizens, Board members shall not speak for the entire Board without authorization or make any comment on executive session matters as pursuant to Section 2.1-344 of the Code of Virginia. The media should be referred to the Chairman or the County. Administrator regarding any official action ofthe Board.  6    Board of Supervisors January 9, 2018 Attachment "D"  Board of Supervisors - Meeting Schedule for 2018  January 9, 2018 January 23, 2018 February 13,2018 February 27, 2018 March 13, 2018 March27,2018 April 10, 2018 April 24, 2018 May 8, 2018 May 22, 2018 June 12, 2018 June 26, 2018 July 10, 2018 July24, 2018 August 14, 2018 August 28, 2018 September11,2 2018 September 25, 2018 October 9, 2018 October 23, 2018 November 13, 2018 November 27, 2018 December 11, 2018    Board of Supervisors January 9, 2018 Attachment "E"  LIAISON. ASSIGNMENTS OF BOARD MEMBERS-2018  David Cox  Agricultural & Forestal District Advisory Committee Culpeper Soil and Water Conservation District Workforce Development Board (alternate)  Emergency Services  Michelle Flynn  Jefferson Area Board for Aging Rivanna River Basin Commission Social Services Board  Marie Durrer  Central Virginia Regional Jail Workforce Development Board  Dale Herring  Board of Zoning Appeals Broadband Committee Planning Commission  Thomas Jefferson Planning District Commission  Bill Martin  Economic Development Authority Board School Board Stanardsville Town Council    Board Liaison Assignments  Thomas Jefferson Planning District Commission (TJPDC) "The Thomas Jefferson Planning District Commission is directed by a twelve-member board, consisting of two representatives appointed by each local governing board, more than half of whom are local elected officials. The Commissioners have varied backgrounds and currently serve on various boards and committees in the region. Meeting monthly, they provide direction and oversight for TJPDC activities." Meetings take place the first Thursday of each month excluding January and July. (Dale) Planning Commission The Planning Commission's responsibilities include providing recommendations to the Board of Supervisors for Special Use Permits, Rezonings, as well as Meetings take place on the third Wednesday of each month with the start time being 6:30. (Dale) Board of Zoning Appeals (BZA) - The BZA a quasi-judicial board sworn in by the Circuit Court tasked to hear and decide appeals from any decision or determination made by and zoning administrator and to authorize variances from the laws set forth in the. Zoning Ordinance. Meetings take place on the 4th Wednesday of each month on an as-needed basis. (Dale) School Board Liaison- Responsibility for keeping aware of significant events, and changes in budget, funding, and student population and sharing with the BOS. Arranging budget meetings and workshops  Comprehensive Plan Amendments.  as needed sO the two Boards can work together towards the best solutions. Meets the second' Wednesday of each month 7pm. (Vacant)  CVRJ Authority Main duties budget, policy, and making decisions on law suits. The jail operated at no cost to the Counties for years, but has increased to $1.3 M: annually to Greene. During the years that there was no cost to the Counties many decisions were made that have current consequences. The Authority is halfe elected County Board members and half Sheriffs. The Sheriffs are mostly focused on the jail and inmates and have no real vested interest in the budget. Any vote for change would require all of the County Board members and some of the Sheriffs to pass. Historically the Sheriffs including Steve Smith have sided with the jail over budget votes. In addition to the increased cost to the Counties the projected budget costs have exceeded the actual expenses by $1.51 to $2 M each of the past 3 years. Thave constantly brought upt this ini meetings, but haven'tinspired any other authority members to care enough to change. The County tax payers should not be required to pay extra just  toi increase the cash reserves of the jail.  Meets 2nd Thursday each month at jail 4pm. (Vacant)  Piedmont Workforce Network Council- Duties are mainly to approve staff actions, policies and the annual budget and spending. The PWN manages the employment center, job training and the many Federal programs that provide for worker training and employment. The staff does a great job navigating the Federal regulations and managing the odd budget criteria required by each program. The regulations require all staff actions to be approvedloverseen by the Council which is elected officials from the 12 member Counties. The staff perform a tough job and are almost outnumbered by Meets every 2-3 months normally at 2PM either at Ruckersville Holiday Inn or the UVA research park.  the required number of Council members. (Vacant David as alternate)    Rivanna River Basin Commission- This is an organization that is low on funding and meets minimally to maintain the basic requirements. The mission is to strengthen knowledge of land use patterns and other things that impact the health oft the Rivanna. RRBC has published several reports that establish a health baseline and BMP recommendation for supporting the Rivanna. Wood Hudson Meets at least one time a year at noon at the TJPDC in Charlottesville. (VacantMichelle alternate) Economic Development. Authority. The EDA has three main responsibilities: 1) Manage the Industrial Park and Business Park, 2) Manage a small business revolving loan fund, and 3) provide opportunities for entities in the region to take advantage of their bonding authority (up to $10m per year). Because the Director of Economic Development & Tourism also plays a role on this body, tourism and economic  atTJPDC manages the staff functions for RRBC.  development opportunities that arise are frequently discussed. The EDA meets the first Tuesday of each month. (Bill)  Stanardsville Town Council. Stanardsville is the only Town/Municipality in the county sO is the only local government entity other than the Bos that has its own governing authority. The Town Council has five elected members, including the Chair. Being the liaison to the Town implies getting involved in many activities in Stanardsville, i.e., VDOT projects, the Community Development Block Grant Projects, and activities including but not limited to the Blue Ridge Heritage Project, the Virginia Clay  Festival, the Parade of Lights, and the 4th of July festivities. Meets the second Monday of each month. (Bill)  Culpeper Soil and Water Conservation District Board liaison role is to remain current on issues within the district including federal and state allocations that could impact the county.  Meets monthly. (David)  Emergency Services Board Meeting of representatives from each fire company; rescue squad; Medic V; sheriff's office; health department. Forestry service comes as needed to discuss fire  prevention.  Meets once a month (David)  Ag/Forestal meets only about biannually to discuss membership of the district. (David) Jefferson Area Board for Aging Board of Directors Liaison is a non-voting member of the board. Primary role is to keep the BOS apprised of matters impacting local services especially funding  matters.  Meets six times a year in Charlottesville (Michelle)  Department of Social Services Oversight of local agency budget, annual review of director, high- Meets about six times a year, day/time varies based on board member schedules. (Michelle)  level program oversight.  (RSA Board: Appointed board, Mr. Frydl's term expires June 30th)    Board of Supervisors January 9, 2018 Attachment "F"  RUCKERSVILLE WATER SYSTEM EDU PURCHASE POLICY- WATER January, 2006 (Revised January 23, 2007) (Amended April 22, 2008) (Amended January 9, 2018)  Greene County is proceeding with the construction of an upgrade to the Ruckersville Water System with the goal of providing long-term water service to the Ruckersville area where economically feasible as determined by Greene County. The effective date oft the initial purchase policy was. January 10, 2006 as approved by the Greene County Board of Supervisors. Effective immediately, Greene County is taking payments for the purchase ofe equivalent dwelling units (EDUS) for future users oft the Ruckersville Water System. The Ruckersville Water System is defined herein as the public water utilities in Greene County east of the elevated tank located on Route 33 in Quinque, as well as existing water storage tanks and distribution piping systems and appurtenances east of the Quinque elevated tank. Contact Rapidan Service Authority for connection to public The following stipulations apply for the purchase of water EDUS for the Ruckersville 1. An equivalent dwelling unit (EDU) is defined as 200 gallons per day or as 2. Effective January 24, 2007, the price of an EDU: is $10,000. Additional increases inj price may occur as deemed necessary by the Board of Supervisors. 3. Iti is the responsibility of property owners to construct the required water utilities on the subject properties and connect to the Ruckersville Water System in accordance with the technical standards set forth by Rapidan Service Authority and to bear all associated costs. Greene County has the option of constructing water utilities and to the individual properties as deemed economically feasible by Greene County. All constructed water utilities and appurtenances shall be provided with easements to RSA and ownership shall be dedicated to Rapidan 4. Monthly User charges for the use of the Ruckersville Water System will be established and billed to the individual property owners by Rapidan Service 5. Non-user charges may apply following the purchase of an EDU dependent upon adopted RSA policy. The cost of the non-user charges, if established, will be billed to the individual property owners by Rapidan Service Authority. 6. Greene County reserves the right to redeem any purchased EDUS after a 2-year period should the EDU not be used. The redemption price shall be the purchase 7. EDU shall be assigned to specific properties and are not transferable. EDUS may be purchased only by the land owner of the specific property. The EDUS "run  water utilities west oft the Quinque Tank.  Water System:  modified from time to time.  Service Authority. Authority.  price oft the EDU at the time of purchase.    with the land". Should the property be sold, the EDUS remain with the land and 8. Property Owner shall comply with all existing ordinances of Greene County and RSA policies and procedures relating to connection to and use of the Ruckersville 9. When aj property is to be served by both water and sewer, water and sewer EDUS shall be purchased simultaneously as further defined in Section 16-17, Regulations Related to Water and Sewer Utilities, (Revised 7/25/06) oft the Greene County Zoning Ordinance. As a matter offurther clarification, a water. EDUwill not be. sold without a. sewer. EDUwhen the property is to be served by both water 10. Once the EDU fee has been paid to the County, the purchaser shall present the executed EDU purchase form to RSA, pay the associated fees, and request hookup in accordance with RSA policies and procedures. EDU fees must be paid prior to the issuance ofa Certificate of Occupancy byt the County.  should therefore be sold to the buyer.  Water System.  and. sewer.  EDU Policy Addendum - Determination of EDUS - Approved by Board of 1. The determination oft the number ofrequired EDUS for facilities other than single family dwelling units will bel based upon American Water Works Association (AWWA)forecasting: tables, Virginia Sewage Collection and Treatment Regulations -9VAC25-790, historical data from similar facilities, or other generally accepted engineering practices as determined by Greene County. 2. The purchase price of these EDUS will be based upon the number of computed EDUS as determined in Item 1 times the Cost per. EDU assessed by the Board of 3. EDU determinations are based on water consumption. For the purpose of EDU determinations sewer EDUS are computed on a Itolr ratio with water EDUS. 4. Forr multiple facilities on one: master meter, actual water consumption will be monitored annually to determine ift thei number of purchased EDUs is being 5. Determination of actual water consumption will be based upon the peak day of consumption. The peak day will be calculated by finding the average daily consumption ofthe peak month and multiplying by a factor of1.4. 6. Ifwater consumption is exceeding the number of! purchased EDUS, the purchase 7. Ifthe water consumption is below the number of] EDUS purchased (i.e., additional capacity exists), the EDUS that are not being used may be used as a credit towards future facilities or use changes for the associated property served on the master 8. Refunds or rebates will not be given ift the water consumption is below the  Supervisors on April 22, 2008  Supervisors.  exceeded ori ifadditional capacity exists.  ofadditional EDUS will be required.  meter.  number ofl EDUS purchased.    9. Ifthey property or facility has a change in use, the EDU determination will be performed by Greene County upon the said change of use. Aj projected increase in water consumption may require the purchase of additional EDUS.    Board of Supervisors January 9, 2018 Attachment "G"  RAPIDAN WASTEWATER SYSTEM EDU PURCHASE POLICY-SEWER September 28, 2004 (Revised January 10, 2006) (Revised January 23, 2007) (Amended April 22, 2008) (Amended January 9, 2018)  Greene County is proceeding with the construction of the Rapidan Wastewater System with the goal of providing sanitary sewer service to the Ruckersville area where economically feasible as determined by Greene County. The effective date oft this ofthe initial purchase policy was September 28, 2004 as approved by the Greene County Board of Supervisors. Following the effective date of this policy, Greene County has been taking payments for the purchase of equivalent dwelling units (EDUS) for future users of The Rapidan Wastewater System is defined herein as the public sewer utilities and facilities in Greene County east of the elevated tank located on Route 33 in Quinque. Contact Rapidan Service Authority for connection to public sewer utilities west of the The following stipulations apply for the purchase oft these EDUS as revised dated January 1. An equivalent dwelling unit (EDU) is defined as 200 gallons per day or as 2. Effective January 24, 2007 the price of an EDU is $10,000. Additional increases inj price may occur as deemed necessary by the Board of Supervisors. 3. Greene County will honor the existing RASP requisition agreements. No additional EDU: fees will be charged for EDUS previously purchased. 4. Itis the responsibility of property owners to construct the required wastewater collection system on the subject properties and connect to the RSA conveyance system in accordance with the technical standards set forth by Rapidan Service Authority and to bear all associated costs. Greene County has the option of constructing gravity interceptors and conveyance system improvements to the individual properties as deemed economically feasible by Greene County. All constructed collection system lines, as well as conveyance appurtenances shall be provided with easements to RSA and ownership shall be dedicated to Rapidan 5. Monthly User charges for the use of the Rapidan Wastewater System will be established and billed to the individual property owners by Rapidan Service 6. Non-user charges may apply following the purchase of an EDU dependent upon adopted RSA policy. The cost of the non-user charges, if established, will be billed to the individual property owners by Rapidan Service Authority.  the Rapidan Wastewater System.  Quinque Tank. 23,2007:  modified from time to time.  Service Authority. Authority.    7. Greene County reserves the right to redeem any purchased EDUS after a 2-year period should the EDU not be used. The redemption price shall be the purchase 8. EDU shall be assigned to specific properties and are not transferable. EDUS may be purchased only by the land owner of the specific property. The EDU's "run with the land". Should the property be sold, the EDUS remain with the land and 9. When a property is to be. served by both water and sewer, water and sewer EDUS shall be purchased simultaneously as further defined in Section 16-17, Regulations Related to Water and Sewer Utilities, (Revised 7/25/06) ofthe Greene County Zoning Ordinance. As a matter offurther clarification, a water. EDUwill not be sold without a sewer EDU when the property is to be served by both water 10. Property Owner shall comply with all existing ordinances of Greene County and RSA policies and procedures relating to connection to and use of the Rapidan 11. Once the EDU fee has been paid to the County, the purchaser will present the executed EDU purchase form to RSA and request hookup in accordance with RSA policies and procedures.. EDU fees must be paid prior to the issuance ofa  price ofthe EDU at the time ofpurchase.  should therefore be sold to the buyer.  and sewer.  Wastewater System.  Certificate of Occupancy by the County.  EDU Policy Addendum - Determination of EDUS- Approved by Board of  Supervisors on April 22. 2008  1. The determination oft the number of required EDUS for facilities other than single family dwelling units will be based upon American Water Works Association (AWWA)forecasting: tables, Virginia Sewage Collection and' Treatment Regulations S-9VAC25-790, historical data from similar facilities, or other generally accepted engineering practices as determined by Greene County. 2. The purchase price oft these EDUS will be based upon the number of computed EDUS as determined in Item 1 times the Cost per. EDU assessed by the Board of 3. EDU determinations are based on water consumption. For thej purpose of] EDU determinations sewer EDUS are computed on a 11 to 1 ratio with water EDUS. 4. For multiple facilities on one master meter, actual water consumption will be monitored annually to determine ift the number of purchased EDUS is being 5. Determination of actual water consumption will be based upon the peak day of consumption. The peak day will be calculated by finding the average daily consumption of the peak month and multiplying by a factor of1.4. 6. Ifwater consumption is exceeding the number of! purchased EDUS, the purchase 7. Ifthe water consumption is below the number of EDUS purchased (i.e., additional capacity exists), the EDUS that are not being used may be used as a credit towards  Supervisors.  exceeded ori ifa additional capacity exists.  ofadditional EDUS will be required.    future facilities or use changes for the associated property served on the master 8. Refunds or rebates will not be given ift the water consumption is below the 9. Ift the property or facility has a change in use, the EDU determination will be performed by Greene County upon the said change of use. A projected increase in water consumption may require the purchase of additional EDUS.  meter.  number of EDUS purchased.