Board of Supervisors February 26, 2019 Sheet 1  February 26, 2019  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY,FEBRUARYZ6,  2019 BEGINNING AT 6:30. P.M. INTHE COUNTY MEETING ROOM.  Present were:  Bill Martin, Chair Michelle Flynn, Vice Chair David Cox, Member Marie Durrer, Member Dale Herring, Member  Staff present:  Brenda Garton, Interim County Administrator Kelley Kemp, County Attorney Patti Vogt, Deputy Clerk Jim Frydl, Director of Planning and Zoning  RE: CLOSED MEETING Board approved the following: Meeting the following matter(s):  Ms. Kemp read the proposed resolution for closed meeting.  Upon motion by Michelle Flynn, second by Marie Durrer and unanimous roll call vote, the WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion or consideration of the acquisition of real property for a public purpose, where discussion in an open meeting would adversely affect thel bargaining position or Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel WHEREAS, pursuant to: $2.2-3711(A)3) and (A)(8) of the Code of Virginia, such  negotiating strategy oft the public body. concerning the after-school program.  discussions may occur in Closed Meeting;    Board of Supervisors February 26, 2019 Sheet 2  NOW,THEREFORE, BEI ITI RESOLVED that thel Board of Supervisors ofG Greene County  does hereby authorize discussion oft the aforestated matters in Closed Meeting.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: RECONVENE IN OPEN MEETING AND CERTIFY CLOSED MEETING  Upon motion by Michelle Flynn, second by Dale Herring and unanimous roll call vote, the  Board return to open meeting. Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, all members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the  motion to enter into closed meeting were discussed.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: ADOPTION OF THE AGENDA Board approved the agenda with changes as noted:  Upon motion by Michelle Flynn, second by David Cox and unanimous roll call vote, the  move: item 9A up on the agenda immediately following the adoption oft the agenda,  with comments from the public following.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors February 26, 2019 Sheet 3  RE: RESOLUTION - GREENE COUNTY AFTER-SCHOOL AND SUMMER CHILD Ms. Garton, Interim County Administrator, said the After-School Program began in 1990 and has been licensed as a certified child care program through the VA Department of Social Services. The program and employees must meet certain requirements under that license. The program has changed very little over the years. Itis, and always has been, a County run program. Rules, regulations and standards have changed over the years the program has been in operation. We now find ourselves in a situation where we cannot continue to operate this program in the school in its current form in an affordable manner. The rules, regulations and standards that must bei met have one purpose and that is to make sure the children are safe and well cared for. Soon after her arrival, Ms. Garton learned from the Program Administrator, Mrs. Ginger Morris, that the program had not been able to attract and retain enough qualified staff to keep the program open in both Nathanael Greene Elementary and Ruckersville Elementary school locations. A quick decision had tol bei made, per Mrs. Morris' recommendation, to close thel NGES program due to lack ofstafft to meet minimum standards. Notice was given that the two programs were going to be consolidated to RES and arrangements made for Greene County Transit to The Program Administrator resigned effective August 31, 2018. Ms. Tracy Morton and Ms. Melinda Morton were appointed as Co-Directors of the Program on a temporary basis until such time a determination was made about what to do with the program. The Program has been running with the Co-Directors on site, with staffreporting to Ms. Tracy Morris. Ms. Garton started a conversation last fall with School Superintendent Andrea Whitmarsh, who was open to considering taking over the program. Although thet timing was not the best, Dr. Whitmarsh felt it was the right thing to do to try to continue the program by shifting it to the schools to manage. While programs operated in a school system must also follow ai rigorous set of standards and regulations, the Program would not operate under the umbrella of the Department Dr. Whitmarsh began gathering information on operating costs and revenue for the program. The funding for this program had been combined with the Transit Program and other budgets since 1990 and it was difficult, if not impossible, to get a handle on what revenue and expenditures we could expectifseparated. The Board authorized the separation ofthose combined budgets to better track expenses for those various programs. Information on enrollment in the program, actual attendance numbers, fees, costs, personnel and other data was reviewed to make an informed decision ofl how to structure the program for the school to run the program. School and county staff and members oft the Board of Supervisors and School Board have been informed about this situation for months, reviewing options tol keep the program going, trying to meet the current regulatory requirements and determining the best solution. During this time, when it seemed certain the program would be transferred to the schools as soon as the finances could be worked out, Ms. Garton and Dr. Whitmarsh met with stafft to inform them oft the plan. Ms. Garton further reported that the annual program license expires at the end ofFebruary.  CAREPROGRAMS  transport students from Stanardsville to Ruckersville.  ofSocial Services but rather under a different regulatory umbrella.  The renewal oft the license is ongoing.    Board of Supervisors February 26, 2019 Sheet 4  Ms. Garton and Dr. Whitmarsh met earlier this month to discuss the status oft the schools taking over the program. Dr. Whitmarsh felt, based on her analysis, that she could not take over the program because the attendance, and thus the revenue, were not dependable enough to cover operating costs. Her estimates showed aj projected increase in fees from $30 to at least $55.50 per week for the After-School Program and from $75 to $138.16 per week for the Summer Program would bei required. Neither felt asking the Board of Supervisors to subsidize a child care program with general taxpayer dollars to avoid increasing fees was the right recommendation to make. Other localities in which the County offers an after-school program, the fees cover the cost oft the program. With the current enrollment and fee structure the program is not viable for either the A1 meeting with the Co-Directors was. held on February 14 to inform them that the school system would not be taking over the program and thej program would have to be ended at the end of the school year because we could not meet the regulatory requirements and cover the cost of the program as currently structured. Then on February 15 we learned that a part of the Co- Directors certification would expire at the end of March. Ift the training standards are not met, the program can not continue. The decision was made that parents needed to be notified, as soon as possible, that there was a possibility the program could end at the end of March and a letter was sent home with students. Ms. Tracy Morris met with staff on February 19 to inform them of the While it may seem to parents that this recommendation was sudden and without reason, Ms. Garton said they have been deliberating over months to try to determine the best way to manage the situation. It was assumed, until a couple weeks ago, that the best solution would bet to transfer the program to the school system. This announcement is made with regret and understanding of the hardship it places on families. The decision was made based on financial concerns, inability to find and retain qualified staff, and increased regulation and legal Since last week, staff has been working almost continuously to find options to keep the program open until at least the end of the school year. Steps have been taken to renew the license and the Co-Directors have confirmed that they are willing to continue thru the end of the school Ms. Garton thanked Tracy and Melinda Morton for keeping the program operating since last fall under unusual circumstances. She said both love the children and are dedicated to the program. She thanked all program staff who have been working over the years to provide this service to the community and apologized to the parents that a resolution has not been found to Ms. Garton asked the Board to consider the recommendation to continue the. After-School Program through the end of the school year. She cautioned that we could still be faced with shutting thej program down prior to the end of the school year ifenrollment drops off, staffleaves, or we are unable to meet standards. As much notice as possible will be given ift this happens. Ms. Gail Breeden said the program began with a block grant and later became self- sufficient. She said she was not aware of funding problems and asked Board members to recuse  County or the Schools.  recommendation being made to the Board of Supervisors.  requirements associated with operating this program in our schools.  year. Staff also has committed to stay through the end of the year.  keep the program open past the end oft this school year.  The Chair opened the floor for citizen comment.    Board of Supervisors February 26, 2019 Sheet 5  themselves ifthey could not cast an unbiased vote. Itist more dangerous now for kids tol bel home alone. She asked the Board to consider other ways to continue operating the program. Ms. Erin Jeffery thanked Ms. Garton and Dr. Whitmarsh for their recommendation that the program continue until the end oft the school year. She said parents were never consulted about an increase in fees and felt most would be willing toj pay more to ensure the program continues. She encouraged the County to conduct a survey of every familyinvolved. Parents want to help find a solution sO she asked that the County continue the conversation and include parents in the process. Mr. Eric Byers also said thanks for keeping the program open until the end ofthe year. He said he would be willing toj pay more. Without this program or another option, he will lose about $70 per day in wages. He is not asking the County to subsidize child care and encouraged the Ms. Susan Fortenberry said she wished parents would have been asked about an increase in fees. She expressed concern about children being sent home to an empty house. The child care center in Ruckersville is full and transportation to Stanardsville is aj problem. As a single mom Ms. Tanya Givens said she was really disappointed when she saw the program was closing. She did not receive a survey about child care and said she can't understand how it is ok to have only two licensed daycares in the county as options. Ms. Givens encouraged the Board to explore all options tol keep thej program open. The County may havet to put money out now but thej program Ms. Laurie Singer said there is ai range ofpeople, with ai range ofincome levels and a range ofreasons why they need an after-school program, present tonight. She voiced concern about the assumptions that were1 made and suggested as survey ofparentsi involved int thej program and county- wide for folks who may consider using the program in the future. She never saw an aggressive advertising campaign for certified staff. She asked that the County redouble efforts to pursue something for next yearifthis program is closed. She would interpret a votel by the Board to close Ms. Kiki Flaig said she has faith that Board members and staff want to see what is best for the county and community. She: is concerned that sO many folks are caught off guard by this. She felt the solution can be found in the County's own strategic plan. She suggested the Board could enable the community to assist in the solution. Be our leaders but put us to work. Ms. Kelly Fitch said this is al hardship and the solution is not to close the program which is needed for a lot ofreasons. Greene is her village and she needs the village to help her. A lot of parents are willing tol helpi in research and development ofa a solution. She referred to the. America After3PM program and the growing importance of after school programs in rural communities. Ms. Jean-Marie Devory said shel has lived here for 7 years and has 3 children in the school system. She does not participate in the after-school program as she is blessed tol have her husband as a stay-at-home dad. She is concerned about the economic stability of this decision. The program is a very valuable asset to young families we would like to attract to the county. Thisi is a symptom of an overcommitted staff and it is not fair for two people tol have to make this decision.  County to find a solution to keep the program open.  who has to work, she does not want her children to be latchkey kids.  could be self-sustaining in the future.  the program as ai no to attracting and retaining families.  She asked that the Board not terminate this program.    Board of Supervisors February 26, 2019 Sheet 6  Efforts fell short because the community was not involved. Please make sure therei is transparency Mr. James Murphy said this is not a new issue. The Board voted to transfer this program to the school system last October and updates were provided over the next couple ofmonths. He felt this sounds like the "can is being kicked down the road". There has been ample time to find a solution. This is an election year and hel hoped this has not been some political move. Mr. Michael Bush said safety is a big concern. He does not have children in the program but feels the after-school program is needed. Closing thej program will cause the county to regress ine economic development and Greene County won't be an option. Please consider this when Ms. Ashley Campbell said she does not have family in the area as a support system. She paid $252 in Albemarle County for the extended day care program and is willing to pay higher fees here. Greene County Day Care has a waiting list and Piper Ivy Preschool does not have transportation to Stanardsville from Ruckersville. There were: 581 kids at the After-School Program today. She asked what options parents have. Itist not an option for her 8-year-old daughter to stay Ms. Kathryn Cherry said she was furious and overwhelmed when she received the letter about closing the program. Her husband and father of1 her daughter died when her daughter was one. The After-School Program has been critical to her as a single working mom. She used the morning program but that got cancelled. Like manyi in the County, shei is a transplant who located here forj job opportunities. The After-School Program is an important part of why Greene County Dr. Andrea Whitmarsh, Superintendent of Schools, said this is a very emotional conversation. She is passionate about children and absolutely recognizes there is a definite need for after-school care in the community. She has examined information and there have been no immediate options identified to enable this program to continue in its current form or for her to recommend to the School Board that the school system assume responsibility. This is not only due to financial concerns, but also the inability to retain qualified staff and increased regulation and legal requirements related to operating this program in the schools. Even though Greene County Schools does not and has not operated this program, they are absolutely a vested partner in looking for future focus solutions. We welcome a community conversation and to engage with parents, community members, and business partners in those conversations on what to do next. The School will continue to look for options to provide enrichment and extended day learning Mrs. Flynn said she resents the suggestion that anyone on this board would engage in a political strategy that would impact our children. There is nothing the Board has struggled more with and talked more about because oft the impact it would have on the children and parents in our community. She appreciated the kind words from those who recognize that this is not an easy situation to bei in. Ifit was. just about money, that would be the easy answer, just raise the rates. Licensing requirements are about the safety of children. You bring your children to a licensed program because you assume a certain level of certification and training. Ifstaffisi not there, kids can't be there. It is about more than just raising thei rates. We are open to suggestions, ideas, and  and communication when making decisions like this.  voting tonight.  home alone.  and Greene County schools attract new residents.  opportunities for students as soon as possible.    Board of Supervisors February 26, 2019 Sheet 7  brainstorming. Mrs. Flynn said she asked that the information about licensed daycares in the County, as provided by the Social Services Department, bei included ini the letter toj parents sO they would at least know where to start. Both Boards havel been pretty determined tol keep this program and havel been working really hard at it. Nothing about this is perfect or feels good. Mr. Herring said this is a county program that is located in the schools and the program cannot continue the wayitis is. Both the county ands schools are saying this. Weshould1 keepl looking for solutions because there is a need but based on regulations and requirements, this program, as iti is today, cannot go forward. This decision has not been taken lightly by anyone on the Board and is based on other requirements because of thej program being housed in a school environment. Mrs. Durrer agreed that it's not about money. Parents are on notice: now that the program will probably not be open this fall. Our children are our most important asset. Wehave struggled Mr. Cox said he has always supported the future of Greene by supporting the children of Greene. There arei mandates such as stafft to student ratio and proper stafft to deal with the needs of our children. It's not about the dollars. He said he will support the program but it has to be run the right way for the safety of our children. Mr. Cox said he wants to see this program continue as a Mr. Martin appreciated everyone coming out tonight and all the heartfelt comments provided. Participation in your local government is incredibly important. The Board has been on this for months and no one. has treated any of this lightly. It is clear to him that the program as currently formulated is not an ideal business model for safe after-school care for students in the year 2019. Itis not just about the money. Hei is confident that between now and the fall there will beasolution. No one has given up. Voids get filled by entrepreneurs in the private sector and he Mrs. Flynn said this has "bubbled up" over the years but has been kind ofunder the surface for a while as to how we can make it work. The combining of the two programs was a surprise. She felt it will bel beneficial to engage: resources and talents and wondered ifas steering committee Upon motion by Dale Herring, second by Michelle Flynn and affirmative roll call vote, the  with this and will continue to try to find a solution.  service for the working people of Greene County.  is pleased to hear about the willingness of parents to pay.  could be formed to spearhead the effort.  Board approved the revised resolution as presented. (See Attachment "A")  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes No Yes Yes  Motion carried. RE: RECESS  The Chair called a five-minute recess.    Board of Supervisors February 26, 2019 Sheet 8  RE: MATTERS FROMTHE PUBLIC  Mr. Trip Darrin, Headmaster at Blue Ridge School, was present to request a lower speed limit be posted on Bacon Hollow Road from Route 810 past the school's main entrance to the intersection with Broken Back Road. Thej primary concern is the safety of students and staffat Bluel Ridge School. Students must cross. Bacon Hollow Road to get to the playing fields. He also expressed concern fort the safety of visitors tot the campus. Bacon Hollow Road bisects the campus Mr. Todd Sansom said he and his wife recently: purchased the Dyke Store property and the adjacent commercial lot across Bacon Hollow Road. The plan is tol build ai new store with modern conveniences. Also, hej plans tol build aj pavilion on the vacant lot for a farmer's market, concerts, gatherings, etc. The site plan and building plans are ready but VDOT has yet to approve entrance permits. There is no doubt that creating controlled entrances will improve safety for patrons and on the road travelers. Mr. Sansom said he is prepared toj put entrançes anywhere VDOT prefers. Mr. Owen Henshaw, resident on Route 621, said the flooding problems on this road keep residents from getting out and he asked what can be done. He missed a lot of doctor appointments due to flooding oft the road. He suggested the river been cleaned out and improvements be made  and should be considered a school zone.  He also supported the request for a lower speed limit on Bacon Hollow Road.  to the road to alleviate this problem. RE: CONSENT. AGENDA  Upon motion by David Cox, second by Marie Durrer and unanimous roll call vote, the Resolution to extend and finalize Interim County Administrator's employment agreement  Board approved the following items on the consent agenda: Minutes oft the February 12, 2019: meeting  (See. Attachment "B") Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: RESOLUTION- AMENDMENTS TO ZONINGAND SUBDIVISION ORDINANCES Mr. Frydl, Director of Planning and Zoning, said staff has noted some areas of the ordinances that need updating and revision. Areas for suggested review in the Subdivision and Zoning Ordinances include the acceptance of roads into the VDOT system, performance bonds, Upon motion by David Cox, second by Marie Durrer and unanimous roll call vote, the Board approved thei resolution as presented, authorizing stafft to present the described amendments  and site plan process.  through the ordinance amendment process. (See Attachment "C")    Board of Supervisors February 26, 2019 Sheet 9  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. PROCEDURE  RE: RESOLUTION = AMERICANS WITH DISABILITIES ACT GRIEVANCE Ms. Garton said it came to her attention that the County does not have an ADA Grievance Procedure approved by the Board of Supervisors. The County Attorney drafted a procedure for review and approval. The procedure provides a means for a citizen to lodge a complaint based on Upon motion by Michelle Flynn, second by Dale Herring and unanimous roll call vote, the  the. Americans with Disabilities Act.  Board approved the resolution as presented. (See Attachment "D")  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: VDOT QUARTERLY MEETING  Mr. Joel Denunzio, VDOT Resident Administrator, spoke first on Route 621, South River Road. Starting in latel May, 2018, the east side oft the Route 621 was closed for a total ofs six times due to flooding. A meeting with VDOT and County staff was held last fall to look at solutions to reduce the frequency of the occurrence of the road being closed. The road is in the flood plain. Various options have been considered including constructing a berm on the river side oft the road. Some benefit should be seen from removing trees and woody debris in the river. VDOT will need to partner with adjacent landowners on this project. A river survey and study could identify The Board needs to schedule a work session to discuss the Secondary Six Year Plan. The Rosebrook Road project was delayed due to flood damaged area needing repairs. Mr. Denunzio suggested the Board not add another road to the Six Year Plan this year. The Board could use funds from tele-fees to conduct a river study on Route 621. He asked the Board to consider banking all existing and future tele-fee money for right-of-way engineering studies. VDOT will continue to look at South River Road for options to reduce the occurrence of flooding. Mr. Denunzio said he did not see any delay in Rural Rustic Road projects due to funding. VDOT was able to acquire the necessary right-of-way for the Preddy Creek culvert replacement project. The next stepi is to move the water line. Options include using state forces to do a temporary fix by filling the hole in the creek with large rip-rap. Mr. Denunzio said  possible solutions and could cost as much as $100,000.  construction should start in about a year.    Board of Supervisors February 26, 2019 Sheet 10  Ongoing traffic studies include: Route 623, Swift Run Road  Route 627, Bacon Hollow Road - Mr. Denunzio said he would like to talk to the School about a school zone speed limit at this location. While he would gladly have a speed study done, reductions in speed limits have to meet certain requirements and he feels a school zone would be appropriate along with a marked crosswalk. Data indicates that lowering speed limits by 101 mph does not result in ai reduction by 101 mph by drivers. A school zone can include flashing lights during school activities and can be more effective at addressing safety issues. Mr. Denunzio said he will review the issue at the Dyke Store entrance. Intersection of Route 230 and Route 619 -This area is under review to address concerns about site distance. A 3-way stop suggested by a citizen would not likely be approved. Route 33 and Route 1050 - The entrance to Four Seasons is under review for safety Mr. Denunzio noted Greene County was not successful with the proposed Smart Scale  Entrances must have adequate site distance for posted speed limits.  measures. There was a fatal crash at this intersection ini mid-January. Project application this year. Only four projects out of42 proposed were funded.  RE: PRESENTATION OFI FY 2017-2018 AUDIT  Mr. Matt McLearen, of Robinson, Farmer, Cox Associates, was present to review audit results for FY 2017-2018. The Independent Auditors' Report stated there was a clean opinion on financial statements for June 30, 2018. The Management's Discussion and Analysis, Financial Statement Review, is a narrative overview oft the financial statements. The balance sheet showsa fund balance of approximately $17 million. This amount includes $4.5 million which is from bonds issued for the reservoir project in FY 2018 and is restricted as it is unspent bond proceeds. The $4 million figure and $8.5 million figure for the school construction project can be Exhibit 4, onj page 13 ofthe audit, is the Statement ofRevenues, Expenditures and Changes in Fund Balance and is similar to a profit/loss statement. The change in fund balance of approximately $3.8 million includes funds from the issuance of bonds which is restricted for Long Term Obligations includes bonds; landfill closure and post closure liability; and a new accounting standard required this year, OPEB (other post-employment benefits) liabilities The Internal Control Report indicates there are no material weaknesses. One finding was The Federal Compliance Report is required of any entity that receives greater than $750,000 in federal awards. There were no findings resulting in a clean report of federal  appropriated and budgeted at the discretion ofthis Board.  capital projects. The actual fund balance would be a decrease of $683,000. such as health insurance benefits to: retirees and group life insurance. disclosed this year and details can be found on page 174 oft the audit.  compliance.  RE: SECOND QUARTER FINANCIAL REPORT  Ms. Tracy Morris, Finance Director, presented the second quarter financial report ending December 31,2018. The report compares year-to-date revenues and expenditures for FY 2019 to the current approved budget and provides thej previous fiscal year revenues and expenditures. This report includes transfer from the contingency fund, which currently has a balance remaining of  $79,000. Supplemental appropriations to date total $1,480,923.    Board of Supervisors February 26, 2019 Sheet 11  The general fund collections forreal property taxes andj personal propertyt taxes are slightly highert than last fiscal year. Other General Fundi revenues arel being received according to schedule. Solid Waste revenues have increased by $244,856 due to a change in the rate per ton and Capital Improvement Projects revenue is interest earned on the $9.3 million borrowed and General Fund expenditures are being spent at 50.21% ofbudget which is within the target of 50% being spent as of December, 2018. Expenditures include second quarter contributions to external agencies, payments to the Regional Jail for three quarters, the payment to volunteer fire departments for the truck replacement program, and non-departmental expenses including Categories with expenditures trending above appropriation include public safety and non- departmental. Public safety includes regional jail and volunteer fire departments. Non- Mrs. Morris said the transfer to the Schools for the After-School Program did not occur. The transfer was approved but was contingent upon the School Board approving to actuallyaccept Mr. Herring appreciated the report and Mr. Martin agreed saying it is good to have more RE: POSTING OF "NO TRESPASSING" SIGNS ON VACANT COUNTY-OWNED Ms. Garton said this item is presented for first review. The County owns a variety of properties, some of which have buildings and some of which are vacant. There has been an allegation of hay harvesting and hunting without permission. The County has not done anything toj prevent those activities so it is her recommendation toj post vacant property with no trespassing signs. Notice would be given to allow for the removal oft tree stands from the property. She has no estimate on the cost toj post the property at this time. Posting ofno trespass signs will be an action  additional commercial waste being received at the facility.  not yet fully expended.  transfers to Schools, Social Services, CSA and capital projects. departmental includes any transfers made as explained previously.  the program. data.  PROPERTY  agenda item for the March 12 meeting. RE: LIAISONREPORTS  Mr. Herring said the Planning Commission will meet tomorrow night. The meeting was  moved from last week due to inclement weather. RE: COUNTY ADMINISTRATOR UPDATE  Ms. Garton said the Board approved her employment agreement through April 23 earlier this evening. Mr. Taylor will begin on April 9: and the approval provides for two weeks ofoverlap. The public hearing to consider the proposed boundary line adjustment with Orange County is scheduled for March 12. Ms. Garton said staff continues work on the proposed FY 19-201 budget. The work session on March 5 is to meet with the School Board, Sheriff, Treasurer and Commonwealth'sA Attorney. A budget amendment was approved at thel February 12 meeting which allows the Greene County Water Supply and' Treatment Project to move forward. County offices  were closed on. February 10 due to bad weather and unsafe conditions.    Board of Supervisors February 26, 2019 Sheet 12  RE: MONTHLY REPORTS  Mrs. Flynn said comparative data in thei monthly reports is always appreciated.  RE: OTHER ITEMS FROM BOARD MEMBERS  Mrs. Flynn commented on a conversation she was involved in during the recess when a licensed daycare provider said they were available as ai resource. Everyone agrees that there needs Mr. Martin asked the Board to bei thinking about recognitions fori future meetings.  to be options.  RE: ADJOURN MEETING  Mr. Martin noted the budget work session on March 5 and the regularly scheduled Board  meeting on March 12. The meeting was adjourned.  Whhhet William Bryan Martiy, Chair Greene County Board of Supervisors  H &   Brenda G. Garton, Clerk Greene County Board of Supervisors    Board of Supervisors  February 26, 2019 Attachment "A"  RESOLUTION AUTHORIZING THE TERMINATION OF THE GREENE COUNTY AFTER-  SCHOOL AND SUMMER CHILD CARE: PROGRAMS EFFECTIVE THEI LAST DAY OF SCHOOL  WHEREAS, Greene County has funded an After-School Child Care Program and a Summer Child Care Program, licensed through the Virginia Department of Social Services for ai number of years; and WHEREAS, standards and requirements for such programs, offered within a county school, have changed WHEREAS, the Interim County Administrator and the School Superintendent and members of their respective staffs have met multiple times to discuss the practical and financial implications of the possible WHEREAS, both thel Interim County Administrator and the School Superintendent agree that in order to covert the costs ofthep program sufficiently toi meet standards, without subsidizing thej program with taxpayer WHEREAS, it is the recommendation of both the Interim County Administrator and the School Superintendent that these programs are: no longer viable, sustainable, cost-effective, and appropriate to be WHEREAS, it is desired to give parents as much notice as possible that the program is being terminated NOW,THEREFORE BEI ITI RESOLVED by thel Board of Supervisors of Greene County, Virginia, that the Greene County After-School and Summer Child Care Programs bet terminated oni the last day ofthel FY 18-19 school year, or such earlier date as may be required ifs staffing standards cannot continue to be met; BE IT FURTHER RESOLVED that the Interim County Administrator communicate this decision by notices to parents of participating children and' by publication in thel local newspaper; and BE IT FURTHER RESOLVED that the Greene County Board of Supervisors wishes to express its appreciation to those who managed and operated the program over the years it has been offered as a service ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ONI FEBRUARY: 26, 2019.  and require that more: rigorous and costly standards be met; and  transfer oft this program to the schools; and  funds, significant increases ini fees toj participants would be required; and  provided by Greene County; and  SO that they can make alternate arrangements;  and  to the children of Greene County and their parents.  Motion: Second: Recorded Vote: Billl Martin Michelle Flynn DavidI L. Cox Marie C. Durrer Dalel R. Herring  Dale Herring Michelle Flynn  Yes Yes No Yes Yes  hul l BrendaG. Garton, Clerk Greene County Board of Supervisors  ATTEST:  Hhhit  William Bryan Martin, Chair MALhet Greene County Poard of Supervisors    Board of Supervisors February 26, 2019 Attachment "B"  RESOLUTION APPROVING MODIFICATION OF THE TERMS OF THE EMPLOYMENT AGREEMENT WITH THE INTERIM COUNTY ADMINISTRATOR WHEREAS, the Board of Supervisors ofc Greene County entered into an Employment Agreement with Brenda G. Garton to serve as the Interim County Administrator, such agreement ending on WHEREAS, ati its December 11, 2018 meeting, the Board approved an amendment extending the yARPa thel Board approved an amendment further extending WHEREAS, an employment agreement for thei new County Administrator has been approved and executed and the new County Administrator will assume duties on April 9, 2019; and WHEREAS, the Greene County Board lofSupervisors desires toj provide: fori two weeks ofoverlap between the Interim County Administrator and the new County Administrator in order to ensure: a NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Greene County, Virginia, that the Employment Agreement of the Interim County Administrator, Brenda Garton, be extended to. April 23, ,2019, with Ms. Garton serving as County Administrator through April 8, 2019 and then serving in an advisory capacity to facilitate the transition for the remainder of the BE: ITI FURTHER RESOLVED that the Chair is authorized to execute any required documents to modify the Interim County Administrator's Employment Agreement on the same terms and  December 31, 2018; and  Employment Agreement to January 31,2019; and the Employment Agreement tol February 28, 2019; and  smooth transition;  term oft the employment agreement; and  conditions currently contained therein.  ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON FEBRUARY ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ONI FEBRUARY26, 2019.  26,2019.  Motion: David Cox Second: Marie Durrer Recorded Vote: Bill Martin Michelle Flynn DavidL. Cox Marie C. Durrer Dalel R. Herring  Yes Yés Yes Yes Yes  ATTEST:  lahMt William Bryan Martin, Chair Greene County Board of Supervisors  BrendaG. Garton, Clerk Greene County Board of Supervisors    Board of Supervisors February 26, 2019 Attachment "C"  RESOLUTION OF INTENT' TO AMEND ZONING AND SUBDIVISON ORDINANCES WHEREAS, Article 18-1 of the Greene County Zoning Ordinance and Section 1 oft the Greene County Subdivision Ordinance provides that regulations, restrictions, zones and boundaries established in this Ordinance may from time to time be amended, supplemented, changed, modified or repealed by the governing body pursuant to Section 15.2-2285 and 15-2-2253 of the WHEREAS, this resolution ist to amend various sections ofthei text ofthe Zoning and Subdivision Ordinances, which are listed below, for purposes of correction, modification and elaboration of district and general regulations. Amendments are proposed for clarification ofi intent, addition of  Code of Virginia.  definitions and correction ofinconsistencies.  Road Construction timeline requirements Requirements for Performance Bonds Requirements for Final As-Builts  Greene County Subdivision Ordinance, Section 6-4-1 Greene County Zoning Ordinance, Article 19-5 Greene County Subdivision Ordinance, Section 7-2 Greene County Zoning Ordinance, Article 19 Greene County Subdivision Ordinance, Section 7  WHEREAS, it is desired to amend the Greene County Zoning and Subdivision Ordinances to comply with Virginia Code in order to promote the efficient and effective administration of the NOW, THEREFORE BE IT RESOLVED that for purposes of public necessity, convenience, general welfare and good zoning practices, the BOARD OF SUPERVISORS hereby adopts a resolution ofintent to amend appropriate sections of the Greene County Zoning and Subdivision BEI ITI FURTHER RESOLVED that thel Planning Commission shall hold aj public hearing on the zoning text amendment proposed by this resolution ofintent, and make its recommendation to the BE IT FURTHER RESOLVED that the Board of Supervisors (1) finds that these amendments arei in furtherance oft the public necessity, convenience, general welfare, and good zoning practice; (2) directs staff to prepare draft amendments for consideration; and (3) directs that the proposed amendments on these matters be brought forward for notice, hearing, Planning Commission  County'szoning: regulations  Ordinances to achieve the purposes described herein; and  Board of Supervisors, at the earliest possible date.  recommendation, and Board of Supervisors' action.  ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON FEBRUARY  26,2019.    Motion: David Cox Second: Marie Durrer Recorded Vote: Bill Martin Michelle Flynn David L. Cox Marie C. Durrer Dale R. Herring  Yes Yes Yes Yes Yes  ATTEST: Brenda G. Garton, Clerk Greene County Board of Supervisors  Wika byhhet William Bryan Maftin, Chair Greene County Board of Supervisors    Board of Supervisors February 26, 2019 Attachment "D"  AI RESOLUTION APPROVINGTHE COUNTY OF GREENE'S ADA GRIEVANCE WHEREAS federal regulations under the Americans with Disabilities Act ("ADA") require that local governments with fifty or more employees shall adopt a grievance procedure for resolving WHEREAS the County of Greene now has fifty or more employees, requiring the County to WHEREAS the County of Greene has adopted such aj procedure through authority inherent in the WHEREAS it is fitting for such aj procedure to receive the additional endorsement of the Board NOW,THEREFORL, BEI ITI RESOLVED by the Board of Supervisors ofthe County ofGreene that the ADA Grievance Procedure appended to this resolution is hereby adopted by the Board of ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON February 26,  PROCEDURE  complaints under the ADA; and comply with this regulation; and County Administrator; and of Supervisors;  Supervisors. 2019.  Motion: Michelle Flynn Second: Dale Herring  Votes: Martin: Flynn: Cox: Durrer: Herring:  Yes Yes Yes Yes Yes  Bes William Bryan Martin, Greene County Board of Supervisors  ATTEST: Brenda G. Garton. Clerk Greene Board County  5At  of Supervisors    ADA GRIEVANCE PROCEDURE COUNTY OF GREENE  This grievance procedure is established to meet the requirements of the Americans with Disabilities Act, 421 U.S.C. $ 12101 et seq. ("ADA") and applicable federal regulations.  ADA Coordinator  The Greene County Administrator is hereby designated as the ADA Coordinator for the County  ofGreene. As ADA Coordinator, he shall bei tasked with: responding to complaints under the. ADA;  coordinating County efforts to comply with and carrying out the Countysresponsibilities investigating any complaint communicated to the County alleging any action (ori inaction) that fails to comply with Part 35 ofTitle 28 ofthe Code ofFederal Regulations, or alleging  under Part: 35 ofTitle 28 of the Code of] Federal Regulations; and any actions that would be prohibited by those regulations.  Complaints to the ADA Coordinator  This grievance procedure may be used by anyone who wishes to file a complaint alleging discrimination on the basis of disability in the provision of services, activities, programs, or benefits, or any other violation of the ADA by the County of Greene. The complaint should be in writing and contain information about the alleged discrimination, such as name, address, phone number, email address of complainant and location, date, and description of the problem. Alternative means of filing complaints, such as personal interviews or a tape recording of the complaint willl bei made available forj persons with disabilities upon request. The complaint should be submitted as soon as possible, and preferably within 60 calendar days oft the alleged violation,  to:  Greene County Administrator ADA Coordinator, Greene County 40 Celt Rd. Stanardsville, VA 22973 434-985-5201  Within 15 calendar days after receipt of the complaint, the County Administrator or his designee will meet with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar days of the meeting, the County Administrator or his designee will respond in writing, and where appropriate, in format that is accessible to the complainant, such as large print, Braille, or audio tape. The response will explain the position oft the County ofG Greene and offer options for If the response by the County Administrator does not satisfactorily resolve the issue, the complainant may appeal the decision within 15 calendar days after receipt of the response to the  substantive resolution of the complaint.    Greene County Board of Supervisors. Within one month after receipt of the appeal, the Board of Supervisors will meet with the complainant to discuss the complaint and possible resolutions. Within one month after the meeting, the Board of Supervisors (or a designee oft the Board, other than the County's ADA Coordinator or an employee of the County reporting to the ADA Coordinator), will respond in writing, and, where appropriate, in a format that is accessible to the All written complaints received by the County Administrator or his designee, appeals to thel Board of Supervisors or its designee, and responses from them will be retained by County for at least  complainant, with ai final resolution ofthe complaint.  three years.