Board of Supervisors September 26, 2017 Sheet 1  September 26, 2017  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET OTUIDAESEFTMBER3  2017 BEGINNING AT 6:30 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Dale Herring, Vice Chair David Cox, Member Jim Frydl, Member Bill Martin, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County Attorney Patti Vogt, Deputy Clerk  Bart Svoboda, Deputy County/Zoning Administrator  RE: CALLTOORDER RE: EXECUTIVE SESSION  The Chair called the meeting to order.  Upon motion by Jim Frydl and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7)ofthe Code  ofV Virginia.  Virginia Code Reference  2.2-3711 A.7: Consultation with legal counsel employed or retained by a public body regarding  specific legal matters requiring the provision ofl legal advice by such counsel.  Pending litigation  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors September 26, 2017 Sheet 2  Upon motion by. Jim Frydl and unanimous vote, the Board returned to Open Session.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: PUBLIC MEETING  The Chairman opened the meeting with the Pledge of Allegiance followed by ai moment of  silence.  RE: AMENDAGENDA  The Chairman said the request from the Sheriff for carryover funds for personnel will be  deferred until additional information is available.  RE: CONSENT. AGENDA on the consent agenda:  Upon motion by Jim Frydl and unanimous vote, the Board approved the following items b. Resolution to accept and appropriate $7,500 from the Virginia Department of Emergency Management for Emergency Services Office to develop and maintain a Comprehensive Emergency Management Program. Local match is included in Resolution to accept and appropriate $7,892.50 in grant funds from the Library of Virginia for the Circuit Court Clerk's Office for item conservation. No local  a. Minutes of September 12, 2017 meeting.  current budget. (See Attachment "A") match required. (See Attachment "B")  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors September 26, 2017 Sheet 3  RE: RECOGNITION - JOHN HALLIDAY  The Board presented Mr. John Halliday, Director of the Jefferson-Madison Regional Library, with a certificate ofrecognition. Mr. Halliday will be retiring at the end oft the year after  twenty years ofservice.  RE: MATTERS FROM1 THE PUBLIC  Mr. Dick Franklin said he lives at Greene Mountain Lake Subdivision and his water is supplied by Mountain Lakes Water Company. His sewer service is provided by RSA and hej pays the $10 facility fee. He is concerned about the fee increasing and also about what will happen if there are problems with the water system he is on. He asked the Board tol look into this further. RE: PUBLIC HEARING - GEORGE TENNYSON, JR./DARRELL & BRANDON PAYNE Mr. Svoboda reviewed the request from George Tennyson, Jr./Darrell & Brandon Payne to rezone approximately 16.404-acre tract from a zoning designation of A-1, Agriculture, to B-3, Business, located at 7956 Seminole Trail and Deane Road and identified on County Tax Maps as The applicant is requesting the rezone to increase the marketability of the parcel and in preparation for the construction of a mini-storage facility. Parcels located north and south oft the property are currently zoned B-3. Thei rezoning is not projected to change the character oft the area along this portion of Route 29. This rezone would promote the concepts in the Comprehensive Plan and make the area more marketable to expand the County's economic development, while The Planning Commission recommended approval to rezone tax map parcel 60-(A)-52 Mr. Payne, applicant, and Mr. Kelly Strickland, Shrimp Engineering, were present. The public hearing was opened and closed with no public comment. Upon motion by Bill Martin and unanimous vote, the Board approved the rezone request from George Tennyson,. Jr./Darrrell & Brandon Payne as presented. (RZ#17-003)  RZ#17-003  60-(A.)-52. (RZ#17-003)  preserving the surrounding residential areas.  from an A-1 zoning designation to a B-3 zoning designation.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: QUARTERLYN MEETING WITH VDOT REPRSENTATIVE Hei reviewed the monthly report. (See Attachment "C")  Mr. Joel Denunzio, VDOT Resident Administrator, was present to discuss road matters.  Route 33 guardrail upgrade Begin construction November, 2017 environmental clearance. Hard surface next spring. Route 607, Matthew Mill Road - Project completed. Route 230 bridgere replacement = ongoing  Route 630, Rosebrook Road Rural Rustic Road project - Waiting for    Board of Supervisors September 26, 2017 Sheet 4  Route 670 -= Preddy Creek Road = need to relocate utilities in order to install Route 609. -361 total crashes during period ofJuly 1,2 2012 thru. June 30, 2017-One truck crash during that time. Vehicles per day range from 430 to 1,000 depending Mrs. Flynn commented on the Route 607 project saying she hoped there were lessons learned and felt there are proactive measures that can be taken such as having troopers and traffic Mrs. Flynn said she was contact about the portion ofWelsh Run Road that is unpaved. The Board has discussed this road previously. Also, the sign at Heatherton Drive near Cedar Grove Road is confusing. Mr. Denunzio said there are plans to place additional signage at this location.  guardrail.  on section ofroad.  engineers onsite when traffic patterns and signal lights are changing.  RE: WHITE RUNI RESERVOIR  Thesecond community information meeting was held yesterday evening. Presentations are posted online. Mr. Frydl addressed a current rumor saying the County will not be placing water meters on private wells. This rumor has surfaced several times at meetings and on social media.  RE: BROADBAND available on website shortly. RE: LIAISON REPORTS  Mr. Herring said there is a meeting scheduled for October 16 and information will be  Mr. Frydl Jim said all county schools are fully accredited for the second year in ai row. Mr. Herring attended the Planning Commission meeting and said there will be requests Mr. Martin commented on the community: put/famersmakc'music pavilion project. A Mrs. Flynn attended a meeting of the Social Services Board. She also said JABA would liket to give presentation to thel Board. A vacancyon) JABA Board needs tol be advertised. Provided  coming before thel Board of Supervisors.  dedication oft the Blue Ridge Heritage Memorial is scheduled for October 29.  update on other activities/programs at. JABA. RE: DEPARTMENT REPORTS  Mrs. Flynn commented on1 the growth in enrollment at the Enrichment Program saying this  demonstrates the need for before and after school care. Mr. Herring said the Transit program is being used more. RE: OTHER MATTERS FROM BOARD MEMBERS Mr. Herring said the Clay Festival was well attended. Great job.    Board of Supervisors September 26, 2017 Sheet 5  RE: ADJOURN MEETING be on Tuesday, October 10, 2017.  Thei meeting was adjourned. The next scheduled meeting oft the Board of Supervisors will  Michllo ypan Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors September 26, 2017 Attachment "A"  RESOLUTION TO ACCEPT AND APPROPRIATE SEVEN THOUSAND FIVE HUNDRED DOLLARS FOR THE 2017 EMERGENCY  MANAGEMENT PERFORMANCE GRANT  WHEREAS, the County of Greene has been awarded a grant from Department of Emergency Management for an Emergency Management  Performance Grant; and  WHEREAS, the funds in the amount of seven thousand five hundred dollars ($7,500.00) will need to be appropriated to the appropriate line item in the 2017-  2018 budget ofthe County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that seven thousand five hundred dollars ($7,500.00) be appropriated to the 2017-2018 budget of the County of  Greene.  BEITI FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution effect.  Adopted this 26th day of September, 2017.  dupuu  Chatrman  R John C. Barkley, Crerk    Board of Supervisors September 26, 2017 Attachment "B"  RESOLUTION TO ACCEPT AND APPROPRIATE SEVEN THOUSAND EIGHT HUNDRED NINETY-TWO DOLLARS AND FIFTY CENTS FOR  ITEM CONSERVATION GRANT  WHEREAS, the Clerk's Office of the County of Greene has received WHEREAS, the funds in the amount of seven thousand eight hundred ninety-two dollars and fifty cents ($7,892.50) need to be appropriated to the appropriate line item in the 2017-2018 budget oft the County of Greene, Virginia.  funding for the Item Conservation Grant; and  NOW, THEREFORE, IT IS HEREBY RESOLVED by. the Board of Supervisors of the County of Greene, Virginia that seven thousand eight hundred ninety-two dollars and fifty cents ($7,892.50) be appropriated to the 2017-2018  budget ofthe County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution effect.  Adopted this 26th day of September, 2017.  mchlle Sypne  Chaiman  E John E.B Barkley, Clerk    Boàrd of Supervisors September 26, 2017 Attachment "C"  Virginia Department  WDOT ofT Transpartation  Culpeper District October 2017  Greene County Monthly Report  Preliminary Engineering PROJECT  LAST MILESTONE NEXT MILESTONE  AD DATE May 2017 TBD State Force Construction State Force Construction  Route 33 Guardrail Upgrade Route 29/33 Intersection Improvements Project Details Route 630, Rosebrook Road Rural Rustic Unpaved Road Route 624, Beazley Road Rural Rustic Unpaved Road  Award Authorize PE Project Scoping  Begin Construction November 2017 Scoping Environmental Clearance Project Scoping  Construction Activities Road Project  Route 607 Matthew Mill Road/Route 29 Intersection Improvement- - Project completed 9/6/17.  Proiect Details Bridge Project  Route 230 Conway River Bridge Replacement - Bridge Replacement over Conway River between Greene and Madison Counties. The Contractor has completed the deck pours and has begun forming the railing/terminal rail. The contract has a fixed completion date of November 20, 2017.  Project Details  Traffic Engineering Completed studies:  Route 615 Evergreen Church Road from Route 8101 to Route 627. Speed limit review. No change tot the statutory 55 MPH speed limiti is recommended. Route 633 Dairy Road - Tractor/farm entrances sign review. A sign plan was developed and the  signs are scheduled to be installed.  Page 1 of2    Studies under review  Old Route 633 Spotswood' Trail - Currently not posted. Speed Study in progress Route 633 Amicus Road and Route 603 Bingham Mountain Road - Intersection Signing Study in  progress Safetyl Improvements  Safetyi improvements for Route 670 Preddy Creek Road. As striping plan was developed and installed  As sign plan was developed andi isi in the process of being implemented Bridge plan under development, includes utility relocation plan  Maintenance Activities  VDOT Area Headquarters crews completed the following activities during the past month. For specific  route activities, please contact the Charlottesville Residency Office.  Culverts replaced on 2 secondary routes Drainage repairs made on 1 primary route and 5 secondary routes Dust control applied to 61 NHS secondary routes Machining operations on 12 NHS secondary routes Mowing operations on 3 primary routes and 16 secondary routes Patching performed on 2 primary routes and 4 secondary routes Trash removal on 2 primary routes and 3 secondary routes  Tree removal on 2 secondary routes  Updated BOS Manual  itp/www.virginiadotorgbusiness/ess/resources/ocal ssistanceB0SManual 2017.pdf  Joel DeNunzio, P.E. Resident Engineer VDOT Charlottesville Residency 434-293-0011  Page 20 of2