Board of Supervisors June 27, 2017 Sheet 1  June 27,2017  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, JUNE 13, 2017  BEGINNING AT 6:30 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Dale Herring, Vice Chair David Cox, Member Bill Martin, Member Jim Frydl, Member  Absent: Staff present:  John C. Barkley, County Administrator Ray Clarke, County Attorney Andrew Wilder, Deputy County Attorney Bart Svoboda, Deputy County/Zoning Administrator Patti Vogt, Deputy Clerk  RE: CALLTOORDER RE: EXECUTIVE SESSION oft the Code of Virginia. Virginia Code Reference  The Chair called the meeting to order.  Upon motion by Bill Martin and affirmative vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7)  2.2-3711 A.1: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, orr resignation of specific public officers, appointees, or employees of any public body.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Absent Yes    Board of Supervisors June 27,2 2017 Sheet 2  Motion carried. Recorded vote:  Upon motion by Dale Herring and affirmative vote, the Board returned to Open Session.  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Absent Yes  Motion carried.  By affirmative vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Absent Yes  Motion carried.  RE: APPOINTMENT TO RAPIDAN SERVICE AUTHORITY BOARD  Upon motion by Bill Martin and affirmative vote, the Board of Supervisors reappointed Mr. Matthew Woodson to the Rapidan Service. Authority for a four year term to expire. June 24,  2021.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Absent Yes  Motion carried. RE: OPEN MEETING  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: CONSENT. AGENDA June 13,2017 meeting as presented. Recorded vote:  Upon motion by Bill Martin and affirmative vote, the Board approved the minutes of the  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Absent Yes  Motion carried.    Board of Supervisors June 27,2017 Sheet 3  RE: ECONTTONS-MATOMAL DAIRYI MONTH The Chair read the resolution as proposed.  Upon motion by David Cox and affirmative vote, the Board approved the resolution as  presented. (See Attachment"A") Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Absent Yes  Motion carried. Mr. Davis Lamb, Fairview Farm. RE: MATTERS FROM THE PUBLIC  The Board recognized local dairy farmers Mr. Billy McDaniel, Heavenly Acres Farm and  None.  RE: PUBLIC HEARING -] RONALD SNODDY-SPECIALUE PERMIT-SUPHI7-002 Mr. Svoboda reviewed the request for a Special Use Permit from Ronald Snoddy for a home business (award and trophy) on a 2.27 acre tract zoned R-1, Residential, located on Matthew Mill Road and identified on County Tax Maps as 66D-(3)-X. (SUP#17-002) The applicant is requesting a Special Use Permit to authorize the use of an existing 80'x30' structure for an awards and trophy home business. The parcel currently has an approved Special Use Permit with conditions (SUP#14-009) for an auto restoration home business. The applicant has indicated that the use is no longer planned and has agreed to request that the The Planning Commission recommended approval of the Special Use Permit application a. To ensure the character of the neighborhood, Special Use Permit (SUP#14-009) shall be b. The home business shall be located in the 80'x30' structure as shown on exhibit "A" as d. To ensure the harmony of the neighborhood, the addition of any accessory structure associated with thel homes business shall warrant the approval ofa site plan in accordance Upon motion by David Cox and affirmative vote, the Board approved the request for a Special Use Permit (SUP#17-002) from Ronald Snoddy with the following conditions: a. To ensure the character of the neighborhood, Special Use Permit (SUP#14-009) shall be b. The home business shall be located in the 80'x30' structure as shown on exhibit "A" as  Special Use Permit be terminated.  as proposed at their May 17,2017 meeting with the following conditions:  terminated.  submitted by the applicant.  Outdoor storage related tot thel business is prohibited.  with the Zoning Ordinance.  The public hearing was opened and closed with no comments.  terminated.  submitted by the applicant.  Outdoor storage related to the business is prohibited.    Board of Supervisors June 27,2 2017 Sheet 4  d. To ensure the harmony of the neighborhood, the addition of any accessory structure associated with the homes business shall warrant the approval ofa a site plan in accordance  with the. Zoning Ordinance. Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Absent Yes  Motion carried.  RE: PUBLIC HEARING - PROPOSED AMENDMENTS TOT THE ZONING ORDINANCE Mr. Svoboda reviewed the proposed amendments to the Greene County Zoning Ordinance, Article 16, Zoning Permits. (OR#17-001) This application is to amend various sections of the text of the Zoning Ordinance for purposes of correction, modification and elaboration of district and general regulations. Amendments are proposed for clarification of The Planning Commission recommended approval of ordinance revision OR#17-001 Mr. Svoboda noted additional corrections to text and clarified Section 16-1 regarding zoning permits for covered porches, balconies, chimneys, eaves, and like architectural features. Upon motion by Dale Herring and affirmative vote, the Board approved amendments to Article 16, Zoning Permits, (OR#17-001)oft the Greene County Zoning Ordinance as presented.  ARTICLEIG.ZONING PERMITS (OR#17-001)  intent, addition ofdefinitions and correction ofinconsistencies.  with minor grammatical corrections.  The public hearing was opened and closed with no comments.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Absent Yes  Motion carried.  RE: STRATEGIC PLANNING INITIATIVE  The Chair read the mission statement as proposed. A request has been made to consider adding "and encouraging quality community and economic development" to the statement. Mr. Martin felt it would be better tol keep the statement short. It was the consensus oft the Staff has reviewed the initiatives and provided comments for the Board's review. Board members felt this is a large workload and questioned the time line for implementation. Mr. Barkley said staffi is confident that some oft the initiatives can be done in FY2018. For now, itis Mrs. Flynn said she would rather accomplish several key items rather than get partially  Board to not change the mission statement.  suggested to use this as a road map with monthly updates.  done on all. Mr. Martin suggested a quarterly update rather than monthly.    Board of Supervisors June 27,2017 Sheet 5  Mrs. Flynn clarified that the Board will address a code of performance during annual Upon motion by Bill Martin and affirmative vote, the Board approved the Greene County Vision Statement, Greene County Board of Supervisors Mission Statement, Greene County Core Values, Greene County Strategic Initiatives including major action agenda items under each as  review ofbylaws and possiblybyr reaffirming oath ofoffice each. January.  proposed. (See Attachment "B") Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Absent Yes  Motion carried.  RE: PROPOSED AMENDMENT TO GREENE COUNTY CODE, CHAPTER 54, Mr. Barkley said the proposed amendment was brought forward by the Sheriff's Office and discussed at the last meeting. Fee would be collected similar to court costs and would be Mr. Herring questioned the efficiency of the process of collection for the proposed fee noting the money would change hands four times and may not be collected until the prisoner is released. He felt this is a lot of administrative work for $25. Mrs. Flynn agreed saying someone Mr. Martin asked what the Clerk and Treasurer would have to say about this proposal. Mr. Herring said he was told that the $25 fee would not be worth it if the money changes hands Sheriff Steve Smith noted Madison County is collecting this fee. He will check on this Upon motion by Bill Martin and affirmative vote, the Board tabled this item pending the  SECTION54-5 - FEES FOR LOCALJAIL PROCESSING  used to defray costs at the Central Virginia Regional Jail.  has to do the record/bookkeping until the funds are transferred to the Jail.  more than once.  and let Mr. Barkley know when hel has information to share.  receipt of additional information. Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Absent Yes  Motion carried.  RE: PRESENTATION ONBLIGHT what can be done about blighted property. looks like but what it needs to reverse it.  Mr. Alan Yost, Director of Economic Development and Tourism, was present to discuss ap proposed blight ordinance which he said is a significant issue. He receives many inquiries as to Blight is often land that is damaged or neglected that is incapable of being beneficial to the community without outside intervention. Thus blight may be defined not sO much as what it    Board of Supervisors June 27, 2017 Sheet 6  There are properties in the County where there is no market pressure on the landowner to improve that property. Those are the handful of properties he feels that al blight ordinance should be in place for. Mr. Yost said the ordinance does not propose going into neighborhoods. Property values decrease most for adjacent properties but the entire county is affected. People traveling see blighted properties and that is perception they get. Broken window effect can create tendency for vandalism. It's a matter of protecting all buildings and properties. Feels Mr. Herring asked how the process would be initiated. Mr. Yost said any complaints or concerns would initiate the process. Mr. Barkley said an administrative policy would be Mr. Yost suggested Planning staff review the proposed ordinance for revisions. He would Mr. Martin felt this starts touching the line of property rights and the Board needs to be Mr. Cox asked how this would affect the Town of Stanardsville. Mr. Svoboda noted the Town is a separate jurisdiction. Town Council is aware of discussions about blight and how to Itv was the consensus of the Board to have this on the agenda as an information item at the  Properties would not be considered unless on main road, a safety risk, etc.  blighted properties create ai negative impact, especially on Route 29.  developed ift this ordinance would be enacted. like to see this move forward quickly.  very, very careful. Move forward- slowly and deliberately.  deal with it. next meeting.  RE: WHITE RUN RESERVOIR  Mr. Barkley said a public information session is scheduled for. July 13 at 6:30 p.m. in the County Meeting Room. The project team will conduct the meeting which will be live streamed.  The session will include a time for questions from citizens.  RE: BROADBAND  Mr. Herring said the survey ends on June 30. Survey results will be finalized and items for discussion include open trench policy, dig once policy, space on towers currently in place, space on future towers, etc. As far as a time frame, Mr. Herring said the committee may be Mr. Barkley said the County may be able to apply for broadband planning grant because  ready to make presentation to the Board in August'September.  ofall the leg work that has been done. RE: OTHER ITEMS FROM MEMBERS  Itwas noted the Greene County Fair is ongoing this week and 4thd ofJuly celebrations are Mrs. Flynn suggested the Board may want to consider a closed session in December specifically for evaluation of the County Administrator. She requested an agenda item be added for the Board to be educated on and discuss hiring practices for county positions. Board  planned.  members agreed tol have this as an agenda item.    Board of Supervisors June 27,2 2017 Sheet 7  RE: ADJOURN MEETING  Meeting was adjourned at 9:05 p.m. The next scheduled meeting of the Board of Supervisors will be on' Tuesday, July 11,2017 at 6:30 p.m. in the County Meeting Room.  michdl Slypu Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors June 27, 2017 Attachment "A"  NATIONAL DAIRY MONTH  WHEREAS, dairy farmers make a valuable contribution to the WHEREAS, the dairy industry is a major industry that makes a significant WHEREAS, milk and dairy foods provide health benefits and valuable WHEREAS, real milk and dairy foods are superiors to their imitations in WHEREAS, we are pleased to join in this celebration of National Dairy Month, highlighting the importance of the dairy industry to our overall well-  development and well-being of Greene County and its citizens; and  contribution to the economy of our County; and  nutrients; and  quality, values and taste; and  being;  NOW THEREFORE, be it resolved by Greene County Board of Supervisors, that. June 2017 is designated as National Dairy Month in Greene County, and the Board calls upon all of our government agencies, businesses and the people of Greene County to join with us in the observance and celebration of National  Dairy Month.  Adopted in open meeting this 27th day of June, 2017.  aladl Apypw Michelle Flynn, Chair  Greene County Board of Supervisors    Board of Supervisors June 27, 2017 Attachment "B"  UIS)  Greene County Vision Statement  Greene County is an inclusive community where citizens and businesses benefit from a diversified economy, quality public services and a superior quality oflife. Greene County Board of Supervisors Mission Statement Iti is the mission oft the Greene County Board of Supervisors toj provide citizens, businesses and visitors with public services and programs in a fiscally prudent and responsible manner while preserving the county's rural character and natural beauty.  Greene County Core Values  Transparency Engagement Accountability Stewardship Trust Teamwork Leadership  Greene County Strategic Initiatives Strategic Initiative: Promote Community and Economic Well-Being Strategic Initiative: Practice Good Governance Strategic Initiative: Strengthen Community Engagement Strategic Initiative: Fund the Future    INITIATIVE ONE: PROMOTE COMMUNITY AND ECONOMIC WELL-BEING. Capitalize on Greene County's assets, location and heritage to diversify, grow and strengthen the  community and economic well-being of citizens and businesses.  ACTION AGENDA:  1. Support local businesses and entrepreneurs by establishing a focused business  appreciation and expansion program.  2. Expand wireless technology (broadband) throughout the county.  3. Sponsor a business futures forum to identify the mix of business and commercial enterprises Greene County needs to attract and develop to grow and diversify the 4. Streamline requirements associated with starting a business in Greene County. 5. Craft a tourism development strategy and possible overlay district for Greene County. 6. Revise the county's zoning ordinance to promote/encourage greater business and 7. Consider drafting and adding a echnology/innovyation district to the county'sz zoning 8. Craft an infrastructure policy that will support business, commercial and residential in  county's economic base.  economic development in Ruckersville and Stanardsville.  ordinance.  targeted areas along Route 33 and Route 29.  INITIATIVE TWO: PRACTICE GOOD GOVERNANCE.  Perform government functions and defined duties efficiently and effectively while being  accountable to the citizens of Greene County.  ACTION AGENDA:  1. Develop a revenue accountability agreement wherein all agencies, departments and service providers who receive county funding are to provide the Greene County Bos with a year-end accounting report documenting how the funds were spent and the 2. Develop fact sheets for major policy issues and community projects and share them  impact the spending generated in the county.  with the public and media.  2    3. Develop an annual county report inclusive of a citizens' guide to county government 4. Conduct an ficiencyleflectiveness audit of all county sponsored programs and  and share it with county residents and county businesses. services with particular focus on program need and costs. 5. Develop and adopt a fiscal policy protocol for Greene County.  INITIATIVE THREE: PROMOTE COMMUNITY ENGAGEMENT.  Promote a positive and interactive relationship with county citizens and stakeholders that will result in a greater understanding of and connection with county government and the community.  ACTION AGENDA:  1. Encourage greater citizen involvement in county government by holding open town halls throughout the county; by sponsoring periodic surveys to garner public input and opinion on key issues; and, by sponsoring educational initiatives such as a citizen's local government academy and/or a citizen's community planning academy. 2. Sponsor a community forum to gain citizen input and perspective regarding 3. Place the adopted Greene County vision, mission and strategic initiatives statement on 4. Host an annual dinner to recognize and thank all persons who serve on Bos appointed 5. Develop a Greene County local government satisfaction survey that will allow county citizens the opportunity to assess the quality and value of county sponsored services  annualized county spending and service delivery practices. the county's website and appropriate county letterhead.  Greene County boards and commissions.  and programs on an annual basis.  INITIATIVE FOUR: FUND THE FUTURE. revenue options, resources and opportunities.  Commit to fulfill our current and future obligations by identifying and managing the county's  3    ACTION AGENDA:  1. Develop a five-year revenue and expenditure forecast focused on services and programs sponsored by Greene County inclusive of personnel costs, support costs 2. Add a capital maintenance component to the Greene County Capital Improvements 3. Develop a blueprint and multi-year financial plan for constructing and maintaining a 4. Develop, in partnership with the School Board, a multi-year capital improvement strategy that will finance the multiple upgrades and improvements that are needed in 5. Develop in partnership with county administration an employee staffing plan (full- time and part-time) that will meet the county's current as well as future fiscal and Conduct an existing office space study to determine the optimum physical space county employees need to perform their duties efficiently and effectively.  and capital costs.  Program (CIP) inclusive ofl life cycle costs. new water impoundment in Greene County.  Greene County's public schools.  service priorities.  4