CAlemA.CPMI.Minules (8/27/24Meeting)  POWHATAN COUNTY CHILDREN'S SERVICES ACT COMMUNITY POLICY ANDI MANAGEMENTTEAMI  DATE: June 27,2024  The meeting was called to order on June 27, 2024, at 9:04 a.m. LaWanda Dunn chaired the meeting.  Present: LaWanda Dunn, Health Department/Vice-Chair Tracy King, CSU Irene Temple, CSB Cheryl Smith, CSB (Acting Executive Director) Meghan Carroll, DSS/Secretary Charla Schubert, PCI Finance Director/Treasurer Belinda Farnham, Children's Services Manager Heather Morgan, FAPT Chair  Will Hagy, Deputy County Administrator (Permanent County Administrator Designee)  Kim Handsome for Dr. Lynn Clayton-Prince, Schools/Chair  Absent: Cathy. James, Parent Rep. Kara Brooks, Private Provider Danny Smith, Sheriff's Department 1. Public Comment Period: None  2. Onar motion by Irene Temple and seconded" Tracy King the Consent Agenda items were approved as presented or amended: a.) May 23, 2024, CPMT Minutes, b.) CAI Item B Pool Report May 2024, and c.) IEPS.  3. FINANCIALS- FY'24:  County Budget for CSA Services: $2,300,000 State Allocations: (total State Alocations:S1.755.022) -Medicaid Match: Only completed thru FY23 -CSA Wrap-Around. Allocation: $29,175 FY24 Supplement #1 ($1,248,462.75) 4. ADMINSTRATIVEITEMS:  Expenditures & Encumbrances (updated 3/26/24)  $ $ 2,912,851.86 $ 7,260.75  -CSA: Services Allocation: $1,710,173 mandated & $15,674 prot/non-mand. -PSSF FY24: $18,000 SVcs & $715 Mthly CW Visits/Staff ($715 transferred to BL855)  > O(beginning of newf fiscal year)  a) Belinda Farnham presented the Children's Services Monthly Report for May 2024 (copies available upon request). b) Belinda Farnham let the team know that Deborah Pryor was approved byt the Board of Supervisors to bet the new Private Provider Rep. On the CPMT. Belinda let the team know that she sent Deborah all information to included training, Powhatan's policy manual and the code ofe ethics form to be signed. Belinda provided the team with an c) Belinda Farnham let the team know that she spoke with Scott and Preetha on. June 5th. Scott verified that Powhatan Counties children were. not showing up under any other localities, and that there were not any reports from Medicaid. d) Belinda Farnham shared with the team surveys that the CS Unit had received. The team inquired how the surveys were shared, and Belinda explained that the provider and the FAPT receives a report oft the survey, but at times the providers do not respond. Belinda also mentioned that the CS Unit retains a copy oft the survey with the provider.  updated roster to include Deborah Pryor. Deborah's term will begin on 7/1/2024.  1    e) Belinda Farnham reminded the team of the new Transfer Policy that would be in effect on 7/1/24, and that the 30 day nol longerapplies to Private day students that the day the student resides in a new county is the day that the services f) Belinda Farnham went over training opportunities fori the CPMT that were available on the Virginia Learning Center as g) Belinda Farnham had emailed the CPMT Policies 4.3, 4.5.2 and the VDSS Parental Child Safety Program information for The financial and administrative items were reviewed and on a motion by Tracy King and seconded by Meghan Carroll, all Alli items presented and/or amended and approved will change full local policy/procedures and/or by-laws as necessary. 5. LaWanda Dunn moved that CPMT goi into Closed Session in accordance with the Code of Virginia 2.2-3711(A) (4) for1 the protection oft the privacy ofi individuals inj personal matters not related to public business. The Team approved. a. Case Reviews, service plans, FAPT/CPMT/IFSP/FC Plan Review/Funding Tables, case updates, purchase order requests, additional approvals, FAPT email approvals, parental co-pays, and any other case specific information were discussed.  stop or start.  well as a how to create a login.  CSA. Att this time the members did not have any questions.  items were approved as presented or amended.  6. LaWanda Dunn moved the CPMT open meeting be reconvened. The Team approved.  7. LaWanda Dunn moved that CPMT certify in accordance withi the Code OfVA2 2.2-3712(D); during the Closed Session only public business matters lawfully exempted from open meeting requirements oft the Freedom of Information Act and only such public business matters as were identified in the motion for the Closed Session were discussed. The Team approved. 8. Upon a motion by' Will Hagy, seconded by Tracy King, and carried by the majority of members present, all cases were  approved as presented or amended during closed session.  9. Name Irene Temple LaWanda Dunn Wil Hagy Meghan Carroll Tracy! King Charla Schubert  Vote Aye Aye Aye Aye Aye  Kim Handsome for Dr. Lynn Clayton -Prince Aye  Aye Abstained from voting for case #627  10. Public CommentPeriod: None  11. The CPMT meeting adjourned at 9:33 a.m. The CPMT's next regular meeting will be August 22, 2024. These minutes were approved at the 8/22/24 CPMT meeting with a vote of Roft the participating quorum.  Officer or Member  tyhRins  Attending  PowhatawCPMT. Attending Officer or Member  A  2