PAGE COUNTY BOARD OF SOCIAL SERVICES  POBox4 47 STANLEY, VA 22851 540-778-1053  August 15, 2024  Re: August 2024 Board Meeting  We are inviting you to the board meeting of the Page County Board of Social Services to be held on The meeting will be held at the Page County Department of Social Services office at 215 W. Main St,  Tuesday, August 20th @ 8:35 a.m.  Ste A, Stanley, VA 22851 in the agency.conference room.  We look forward to seeing you then.  Page County Board of Social Services    PAGE COUNTY BOARD OF SOCIAL SERVICES  AGENDA AUGUST20,: ,2024 8:35 A.M.  PAGE COUNTY DEPT OF SOCIAL SERVICES AGENCY  I. II.  CALLTOORDER (TIME: ROLL CALL III. APPROVE AGENDA  MOTION:  SECONDED:  IV. APPROVE MINUTES OF PREVIOUS MEETING, JUNE 18, 2024  (MOTION: (MOTION:  2ND: 2ND:  V.  ADMINISTRATIVE EXPENDITURESAND REFUNDS AND COLLECTIONS OVERVIEW  VI: STATISTICAL REPORT OVERVIEW VII: PUBLICCOMMENTS VIII: ADVISORY BOARD COMMENTS IX: PCDSSDRECTORSREPORT ADJOURNMENT (TIME:  X.  MOTION:  SEÇONDED:    PAGE COUNTY LOCAL BOARD OF SOCIALSERVICES  JUNE 18, 2024 OPEN SESSION AGENDA  The Page County Board of Social Services held its regular meeting on June 18, 2024. The following board members were present: Beth Ancell, Jim Printz and Darris Ritenour. Staff present were: Kurt Emmerling, Director, Linda McLain, Samantha Fox, Amy Huffman and  Theresa Seastrom to take minutes oft the meeting.  I.  The motion was made to convene into the regular open session meeting at 8:34 am. The agenda for the meeting was approved by) Jim Printz and seconded by  Beth Ancell.  II. Motion was made by Beth Ancell and seconded by Jim Printz to approve the III. Theresa Seastrom presented the Administrative Expenditures and Refunds and Collections for the months of March and April 2024. Motion was made to approve the expenditures and refunds as presented by Beth Ancell and seconded  minutes of the April 16, 2024 meeting.  by Jim Printz.  IV. Statistical Reports: The statistical reports for the months of April and May 2024 were presented for review by Linda McLain. Linda advised that the Cooling Program began on June 18th. The amount of$600.00 will be received by qualifying households for electric bills for this cooling season. Linda also advised that the State was performing Eligibility program reviews. The agency received excellent EAP reviews. Dawn Knighton successfully handles: all the Samantha Fox presented an update oft the Service department for the period. The agency had 6 child removals during the month ofl May 2024. There are currently 32 children in Foster Care and 11 in the Fostering Futures program. The agency receives an average of5 5 to 7 referrals weekly. Adult Services received 16 Medicaid assistance applications. The agency currently has 16 CPS and 22 APS cases. Samantha stated that the agency generally receives more child reports during school session and more. APS reports during the summer The agency hired (2) new workers in June 2024; Skylar Fox, CPS and Samantha  agency's EAP programs/Applcations  V.  months.  Ballew, Foster Care.  VI. There were no public comments.  VII. The Director provided a report oft the current agency: status. Plans are inj process tol begin remodel on the old' "Dollar Store" section of the building next door by the County. The Director was advised about 2 weeks ago that the County is close    tol having a contractor. DSS has requested a section oft this space for a family  meeting room and additional office space.  VIII. At 8:58 am the Director requested a motion to proceed into closed session to discuss personnel issues. Motion was made by Darris Ritenour, approved by Jim WHEREAS, the Board has convened into a closed session on this date pursuant to an affirmative vote and in accordance with the provisions ofthe Virginia Freedom WHEREAS, Sec. 2.2-3712 ofthe Code ofVirginia requires a certification by this Board that. such closed. session was conducted conformity with Virginia Law; NOW, THEREFORE, BE IT RESOLVED that the Board hereby certifies that, to the best ofeach member's knowledge, () only public business matters were discussed in the closed session to which this certification resolutions applies, and (ii) only such business matters as were identified in the motion convening the closed. session At 9:06 am motion was made by Darris Ritenour, approved by Beth Ancel and  Printz and seconded by Beth. Ancel.  ofInformation Act; and,  were heard, discussed or considered by the Board.  seconded by) Jim Printz to reconvene into open session.  IX. The Director advised that the agency held a Staff Development Day on June 12, 2024. The updated agency handbook was reviewed with staff at the meeting. A civility policy was created by the State relating to the behavior ofemployees and The agency is currently consulting on the possibility of combing resources with Clark, Frederick and Winchester DSS in a collaboration ofr resources. Agency's combine budget line funds to hire (2) trained staff to assist with/process work for other agencies. The resources would serve Page, Warren and Shenandoah County agencies. The contract would consist ofaly year MOU. Discussion  was also adopted by the agency.  followed.  The Director advised that State employee training continues tol be an issue. The The Page County Sheriff's Department provided Active Shooter training to agency staff. The training was very beneficial to staffand appreciation goes out  agency continues to reach out for assistance in this area.  to the Sheriff's department for this service. Administrative Expenditures:  X.  May2024 Administration: Assistance: Purchase of Service:  $ 225,748.89 69,040.43 $ 7,206.41    June 2024 Administration: Assistance: Purchase ofs Service:  $ 199,850.61 $ 98,945.76 $ 1,582.26  XI. Refunds and Collections:  May2024 Total Special Welfare: Total Public Assistance: Total Purchase of Service: Total Administrative: SNAP Over issuance: TANF Repayment: Iune 2024 Total Special Welfare: Total Public Assistance: Total Purchase of Service: Total Administrative: SNAP Over issuance: TANF Repayment: Cancellations:  $ $ $ $ $ $  680.74 0.00 536.00 1,206.05 3,281.28 22.80  $ $ $ $ $ $  12.87 138.60 15.00 0.00 795.13 847.00  XII.  The following checks were cancelled during the period of May 2024 and June  2024.  1. Check #60123 dated May 1, 2024, in the amount of$736.00 payable to 2. Check #60127 dated May 1, 2024, in the amount of $830.00 payable to  David Honeycutt, BL #804-Auxilliary Grants. Betty Smith, BL #804-Auxilliary Grants.  XIII.  Adjournment: There being no further business the meeting was adjourned at 9:20 am by motion from Beth Ancell and seconded by Jim Printz.  Elisabeth Alger, Board Chair  Kurt Emmerling, Director    LASER  Date: 18-JUN-24 15:09:54 Page: 1 Currency: USD Budget Line Budget Line 804 Auxiliary Grants  Local Budget Balance Report Current Period: MAY-24  No specific Budget Line requested  FIPS  Budget - YTD 69,116.00 1,000.00 1,500.00 198,052.00 484,839.00 84,117.00 4,068.00 18,168.00 1,985.00 2,364.00 9,546.00 38,015.00 64,647.58 1,000.00 103,316.00 30,755.43 1,801,425.00 326,596.00 4,757.00 10,200.00 563.00 17,675.00 23,133.00 4,000.00 2,000.00 702.00 3,303,540.01  Actual - MTD  Actual YTD Funds Available  0139 Page County  4,188.00 (22.80) 0.00 14,857.32 41,211.00 7,811.91 0.00 995.00 0.00 (526.00) 1,247.38 0.00 0.00 0.00 0.00 0.00 0.00 209,872.29 0.00 4,000.00 0.00 2,466.97 0.00 0.00 0.00 (10.00) 286,091.07  64,605.00 (292.38) 0.00 187,136.36 481,555.72 79,855.05 0.00 15,214.00 1,696.40 1,763.83 8,128.75 0.00 64,647.58 0.00 103,316.00 30,247.28 1,801,425.00 310,122.26 4,750.00 4,600.00 0.00 9,180.79 2,516.30 0.00 1,683.60 598.93 3,172,750.47  4,511.00 1,292.38 1,500.00 10,915.64 3,283.28 4,261.95 4,068.00 2,954.00 288.60 600.17 1,417.25 38,015.00 0.00 1,000.00 0.00 508.15 0.00 16,473.74 7.00 5,600.00 563.00 8,494.21 20,616.70 4,000.00 316.40 103.07 130,789.54  808 TANF - Manual Checks 0139 Page County 810 TANF Emergency Assis 0139 Page County 811 AFDC - Foster care 0139 Page County 812 Title IV-E Adoption Su 0139 Page County 814 Fostering Futures IV-E 0139 Page County 815 Fostering Futures Fede 0139 Page County 817 State Adoption Subsidy 0139 Page County 829 Family Preservation an 0139 Page County 830 Child Welfare Substanc 0139 Page County 835 IV-E Prevention Servic 0139 Page County 843 Central Service Cost A 0139 Page County 848 TANF - Up Manual Check 0139 Page County 849 Staff & Operations - N 0139 Page County 851 LDSS Surge Overtime 0139 Page County 855 Staff & Operations Bas 0139 Page County 858 Staif & Operations Pas 0139 Page County 861 Chafee Education & Tra 0139 Page County 862 Independent Living Pro 0139 Page County 864 Respite Care for Foste 0139 Page County 866 Promoting Safe and Sta 0139 Page County 872 VIEW - Purchased Servi 0139 Page County 873 IV-E Foster/Adopt Pare 0139 Page County 875 Child Welfare Admin Tr 0139 Page County 895 Adult Protective Servi 0139 Page County  833 Adult Services  0139 Page County  Total    TTTITITIIE  33335  B    CASELOAD STATISTICAL REPORT BY PROGRAM  FOR THE MONTH OF JUNE, 2024  PROGRAM  #  #  ACTIVE CASES  # RECERTS & REVIEWS 94  APPLICATIONS APPLICATIONS FOR MONTH YEAR TO DATE  FOOD STAMPS  73  549  1529 CASES 2828 RECIP. 432,133.00 ISSUED 31  TANF  29  4  MEDICAID  83  564  4199 CASES 6840 RECIP.  375  AUXILIARY GRANTS  0  2  7    CASELOAD STATISTICAL REPORT BY PROGRAM  FOR THE MONTH OF JULY, 2024  PROGRAM  #  #  ACTIVE CASES  # RECERTS & REVIEWS 118  APPLICATIONS APPLICATIONS FOR MONTH YEAR TO DATE  FOOD STAMPS  106  655  1520 CASES 2815 RECIP. 432,104.00 ISSUED 33  TANF  7  36  3  MEDICAID  67  631  4174 CASES 6815 RECIP.  380  AUXILIARY GRANTS  0  2  7  The Cooling program ends on August 15,2024. The fuel program won't begin until  October.