Agenda  Development Committee Tuesday, May 21, 2024 at 9:30. AM Administration Building Auditorium  u  Q casN 4141 North Main Street, Madison, Virginia 22727  Call to Order Determine Presence of a Quorum Adoption of Agenda Public Comment Consent Agenda Old Business New Business Discussion Adjourn  1. Approve Minutes: 04/16/2024  2. Pre-application Meeting Request Form Updates 3. K&SP Porta Johns, Inc. Pre-application  mfermatbmCarependee    MADISON COUNTY DEVELOPMENT COMMITTEE  Date: Location:  9:30 AM - Tuesday, May 21,2024 Admin. Building Auditorium, 414N. Main Street  MEETING #5 - May 21st  Atal Development Committee meeting on Tuesday, May 21st at 9:30. AM ini the. Admin. Building  Auditorium: PRESENT:  Zachary Whitman, Chairman & Citizen Representative Jonathon Weakley, Vice-Chairman & County Administrator Carty Yowell, Board of Supervisors Dustin Dawson, Board of Supervisors Stephen Carpenter, Planning Commission Chairman Tracy Clatterbuck, Planning & Zoning Administrator Jamie Wilks, Director of Building & Zoning/Building Official Tracey Gardner, Economic Development & Tourism Director Brian Gordon, Deputy County Administrator Kimberly Turner, Secretary & Deputy Clerk  STAKEHOLDERS: Emily Bourdon, VDH  Vy Truong, RRHD  ABSENT:  Hannon Wright, County Attorney  CALL' TO ORDER  Chairman Whitman called the meeting to order. DETERMINE PRESENCE OF A QUORUM  Stakeholder Emily Bourdon, with the Virginia Department of Health, introduced the new RRHD Environmental Health Manager, Vy' Truong, who was formally the Food Supervisor for the Chairman Whitman and Vice-Chairman Weakley reviewed the purpose of the Development  District. Committee.  The Development Committee members introduced themselves. Chairman Whitman advised that a quorum was present.  ADOPTION OF AGENDA  Chairman Whitman asked for ai motion to approve the agenda.    Supervisor Yowell made a motion to approve the agenda as presented, seconded by Supervisor Dawson.. Aye: Whitman, Weakley, Yowell, Dawson, Carpenter, Clatterbuck, Wilks, Gardner.  Nay: (0). Abstain: (0). Absent: (0). PUBLIC COMMENT  Chairman Whitman opened the floor for public comment. With there being no public comment,  thej public comment section was closed. CONSENT AGENDA 1. Approve Minutes: 04/16/2024 motion to approve the consent agenda.  After allowing time to review the April 16, 2024 minutes, Chairman Whitman asked fora Supervisor Yowell made ai motion to approve the April 16, 20241 minutes, seconded by the County Administrator. Aye: Whitman, Weakley, Yowell, Dawson, Carpenter, Clatterbuck,  Wilks, Gardner. Nay: (0). Abstain: (0). Absent: (0).  OLD BUSINESS  2. Pre-application Meeting Request Form Updates  The County Administrator mentioned at the previous meeting there was discussion regarding the pre-application form. The Committee decided to review the application forms and submit suggested changes. Supervisor Yowell was the only person who submitted changes. There was further discussion regarding the pre-application forms and process. After further discussion, the following changes and discussion were made:  Decided not to associate a: fee with the submittal ofaj pre-application form. The Development Committee will not discuss Site Plans, only Special Use Permits and  Rezoning Applications.  o - Site Plans are as secondary step. Agreed to Supervisor Yowell's suggested edits:  Included "exploratory" and "application submitted" as an option. Delete "requiring a special use permit" and leaving on the application Proposed  use(s) & Section(s) ofthe Zoning Ordinance."  The County Administrator made ai motion to approve the recommended edits, seconded by the Economic Development & Tourism Director. Aye: Whitman, Weakley, Yowell, Dawson, Carpenter, Clatterbuck, Wilks, Gardner. Nay: (0). Abstain: (0). Absent: (0).  NEW BUSINESS  3. K&SE Porta Johns, Inc. Pre-application Pre-application and highlighted the following items:  Thel Planning & Zoning Administrator reviewed the background ofthe K &s S Porta Johns, Inc.    The applicants, Mr. & Mrs. Smith, received a notice of violation for operating a business. Thea applicants, Mr. & Mrs. Smith, are trying to resolve the notice of violation. K&SI Porta Johns has completed an incomplete special use permit pending this meeting. 3.62-acre parcel, zoned A1, located in the Woodbrook subdivision Would like to operate al home office and a garage. Beneficial to see the site in person. - Property is surrounded by natural buffering.  Employees come to the property ini the morning to gather supplies and then they make Porta Johns are stored off-site and larger trailer Porta Johns are stored on-site.  deliveries.  Twoj proposed parking options Applicant has privacy fence on one side. Thisi is their primary residence.  Aspecial permit is required because the employees arrive onsite.  Supervisor Yowell asked the applicant how many times the employees come back to the  property.  Mr. Smith responded that the employees arrive at 7:00 am and leave at the latest by 7:30 am and Supervisor Yowell inquired ift the notice of violation interrupted business operations. The County Administrator stated they are allowing the business to operate since they are  they do not come back during the day.  working with the County tol bring it to compliance. Chairman Whitman inquired the timeline for this application. the committee will vote to send it to the Planning Commission.  The County Administrator stated ift this committee feels this application satisfies the ordinance, The Planning & Zoning Administrator agreed that it was doable and stated the application fee would need tol bej paid, and the Special Use Permit Application required comments from the Building Official, Health Department, and VDOT which is something shel handles. The Planning & Zoning Administrator stated she is confident she could have that information by the next The Planning Commission Chairman pointed out that the ordinance required home occupations with a second use (special usej permit) in A1 tol have at least six acres. Thel Planning Commission Chairman gave examples ofwhen this situation came up: in the past and mentioned they never There was further discussion regarding home occupation requirements for special usej permits.  Planning Commission workshop meeting.  found a solution.  After further discussion it was agreed to do further review.    Chairman Whitman inquired ifVDOT had reviewed the application.  Thel Planning & Zoning Administrator stated she has not submitted the application and  mentioned that would be the next step. consider with this application.  Thel Planning Commission Chairman inquired ift there was a Homeowners Associate (HOA)to The County Administrator stated there is an HOA. It was updated in 1995 and is filed at the Courthouse allowing business in homes ifiti is following the Madison County Zoning Ordinance. Supervisor Yowell asked the Planning & Zoning Administrator what was missing to make the The Planning & Zoning Administrator clarified that what was missing was the payment and Supervisor Yowell inquired ift the conditions have been decided for the special use permit. The Planning & Zoning Administrator stated they have not, but shel has proposed a few  application incomplete. obtaining agencies' comments.  conditions.  Supervisor Yowell inquired about possible neighbor objections. privacy fence and stated the other neighbors have always gotten along.  Mr. Smith stated thei reason they are present today is due to the neighbor where they havea a There was: further discussion regarding the possible neighbor concerns and possible solutions/ Emily Bourdon, VDH, stated the applicants have two tanks they were using to dump, but they typed up ai memo notifying VDH they arei no longer using them. As an agency they cannot make them remove thet tanks, only aj judge can. They have been out there, and it is very clean. Suggested moving the trailers out further away from thei neighbors well. Iti is not contaminating  conditions.  the well but may, give that neighbor aj piece of mind.  There was further discussion regarding the requirements for a septic and a well. There was further discussion regarding requirements for the unused tanks.  Supervisor Yowell made ai motion to send the K & S Porta Johns, Inc. Special Use Permit to the  Planning Commission, seconded by Supervisor Dawson.  There was even further discussion regarding requirements for the unused tanks.    Aye: Whitman, Weakley, Yowell, Dawson, Carpenter, Clatterbuck, Wilks, Gardner, Nay: (0) The County Administrator informed the applicant that the Planning & Zoning Administrator  Abstain: (0) Absent: (0).  would reach out and work with them. Ms. Smith inquired about thei meeting timeline.  The Planning Commission Chairman stated once the application is submitted, they will have two Planning Commission workshops, and the workshop meetings are the third Wednesday each month at 6:30 pm. The Planning Commission Chairman encouraged the applicant to prepare as  much information as possible. DISCUSSION None. None. ADJOURN  INFORMATION/CORRESPONDENCE  With there being no further business to conduct, the County Administrator made ai motion to adjourn, seconded by the Director of Building & Zoning/Building Official. Aye: Whitman, Weakley, Yowell, Dawson, Carpenter, Clatterbuck, Wilks, Gardner. Nay: (0). Abstain: (0)  Absent: (0).  Committee  &  Jonathon Weakley, Vice-Chairman & County Administrator  Development Committee Adopted on. July 1,2024.