Agenda  Development Committee Monday, July 12024 at 9:00 AM Administration Building Auditorium 414 North Main Street, Madison, Virginia 22727  1 1792 L CaSy  Call to Order Public Comment Consent Agenda Old Business New Business Discussion  Determine Presence ofa Quorum/Adoption of Agenda  1. Approve Minutes 05/21/2024  2. Cake Krums' Special Use Permit 3. Renaming Committee mfermatoCarepemdene  Adjourn    MADISON COUNTY DEVELOPMENT COMMITTEE  Date: Location:  9:00. AM - Monday, July 1,2024 Admin. Building Auditorium, 4141 N. Main Street  MEETING #6 - July 1st  Atal Development Committee meeting on Monday, July 1st at 9:00. AM: in the. Admin. Building  Auditorium: PRESENT:  Zachary Whitman, Chairman & Planning Commission Member Jonathon Weakley, Vice-Chairman & County Administrator Carty Yowell, Board of Supervisors Dustin Dawson, Board of Supervisors Stephen Carpenter, Planning Commission Chairman Jamie Wilks, Director of Building & Zoning/Building Official Tracey Gardner, Economic Development & Tourism Director Brian Gordon, Deputy County Administrator Kimberly Turner, Secretary & Deputy Clerk  STAKEHOLDERS: None.  ABSENT:  Tracy Clatterbuck, Planning & Zoning Administrator  Hannon Wright, County Attorney  CALLTO ORDER  Chairman Whitman called the meeting to order. DETERMINE PRESENCE OF A QUORUM Chairman Whitman advised that a quorum was present.  ADOPTION OF AGENDA  Chairman Whitman asked for ai motion to approve the agenda.  Supervisor Yowell made ai motion to approve the agenda as presented, seconded by the  Economic Development & Tourism Director.  PUBLIC COMMENT  Chairman Whitman opened the floor for public comment.  Merri Woodward: Ms. Merri Woodward, Cake Krums owner, thanked the Development Committee for being available to meet since it was not a normal scheduled meeting. With there being no public comment, thej public comment section was closed.  CONSENT AGENDA    1. Approve Minutes: 05/21/2024 to approve the consent agenda.  Aftera allowing time to review the May 21, 2024 minutes, Chairman Whitman asked for ai motion The County Administrator made ai motion to approve the May 21, 2024 minutes, seconded by Supervisor Dawson.. Aye: Whitman, Weakley, Yowell, Dawson, Carpenter, Wilks, Gardner.  Nay: (0). Abstain: (0) Absent: Clatterbuck.  OLD BUSINESS None. NEW: BUSINESS  2. Cake Krums' Special Use Permit  The County Administrator stated the Planning & Zoning Administrator was out sick today and he would be filling in. The County Administrator introduced the applicants and highlighted the  following regarding the application:  Special Use Permit for Cake Krums' Trail Bites  Zoned A1 Use Permit.  Referenced the Madison Zoning Ordinance that clarifies why it requires a Special  Discussed parking and the location of thel building. Met the criteria of3-2-19 ofthel Madison Zoning Ordinance  Chairman Whitman inquired ift the Committee had questions before going to the applicant. Supervisor Yowell inquired why the applicant did not rezone to Business rather than do a special Ms. Renee Balfour, current owner oft the building, stated she purchased the property because she had difficulties with the neighbors in an effort to avoid that ini the: future. It has a well but does not have a septic, sO the uses are limited. Ms. Renee Balfour discussed the various areas where there will be a cost increase and how she and Ms. Merri Woodward would be distributing the cost. Ms. Renee Balfour stated she did not know what she would do with thej property, which is why she does not want to change anything until she is certain with the use of the property. Supervisor Yowell inquired what VDH (Virginia Department ofl Health) would say about the Ms. Merri Woodward, the applicant, stated she will not be dealing with VDH because she must obtain a commercial kitchen license and will have to go through VDACS (Virginia Department of Agriculture and Consumer Services). Ms. Merri Woodward mentioned her current VDH certificate only covers Cake Krums selling out of Cake Krums. Ms. Merri Woodward mentioned that VDH suggested she go through VDACS. VDH did not think it would be an issue for Trail Bites to not have ai restroom because it is not a dine in Facility, it will be a to-go facility. Ms.  use permit.  bathroom situation.    Renee Balfour has offered her staff the chance to use her bathroom. There is a well and they will have ai temporary sink there with a temporary hot water tank. VDH stated they could use Cake Thel Director of] Building & Zoning/Building Official stated hei talked to VDH when the application came in. The building codel has an exemption fora a small business like this and they are not required to have a bathroom. The Director of] Building & Zoning/Building Official stated  Krums as the commissary.  VDH stated the holding tank will be satisfactory.  Supervisor Yowell inquired how: many parking spots were needed. The County Administrator stated he would look it up.  There was further discussion regarding parking and the driveway located on the Weakley Supervisor Yowell asked for confirmation that the food would be prepared at Cake Krums.  property.  Ms. Merri Woodward agreed.  After further discussion, it was agreed that parking is based on the square footage oft the building Supervisor Dawson inquired ifthere was construction could they use the VA existing code.  and Trail Bites had plenty of parking available.  The Director ofl Building & Zoning/Building Official agreed.  Supervisor Dawson recommended using the existing code rather than the new codei ifthey did any construction because it allows them to make it safe/safer without having tol bring everything The Planning Commission Chairman stated the definition for restaurant may be a potential There was further discussion regarding the appropriate definition for the type ofbusiness for the After discussion, it was decided the application would better fit as a "General Store."  up to code.  problem since it is a grab-and-go.  application.  There was discussion about the long-term plans for thel business.  The Economic Development & Tourism Director made a motion to recommend to the applicant and the Planning & Zoning Administrator to change the application from ai restaurant/cater to C1 Zoning 3-2-4, which is general store as defined in a Special Use Permit, and follow the general  store definition known as 20-87, seconded by Supervisor Dawson.    The County Administrator stated it is understood that they are pushing it to the Planning Aye: Whitman, Weakley, Yowell, Dawson, Carpenter, Wilks, Gardner. Nay: (0) Abstain: (0) Chairman Whitman inquired when the next Planning Commission meeting was.  Commission for consideration. Absent: Clatterbuck.  The County Administrator mentioned the next Planning Commission meeting was. July 1gthat The applicant, Merri Woodward, inquired about completing her special use permit application. The County Administrator stated he would have the Planning & Zoning Administrator reach out  6:30j pm.  tol her with directions regarding that. 3. Renaming Committee Committee to avoid any confusion.  DISCUSSION  There was discussion: regarding changing the name now that there is an Economic Development After discussion, it was agreed tol keep the format ofthe meeting the same and the Committee  members would bring back name suggestions at the next meeting.  INFORMATION/CORRESPONDENCE  None. ADJOURN  With there being no further business to conduct, the Director of Building & Zoning/Building  Official made ai motion to adjourn, seconded by Supervisor Yowell.  /  Chairman  Development Committee  -  Jonathon Weakley, Vice-Chairman & County Administrator  Development Committee Adopted on. August 6, 2024.