Board of Supervisors February 14, 2017 Sheet 1  February 14,2017  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, FEBRUARY  14, 2017BEGINNING AT 6:00 P.M. IN' THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chairman Dale Herring, Vice Chairman David Cox, Member Jim Frydi, Member Bill Martin, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County Attorney Patti Vogt, Deputy Clerk  Bart Svoboda, Deputy County/Zoning Administrator  RE: CALLTO ORDER RE: EXECUTIVE SESSION ofthe Code ofVirginia. Virginia Code Reference  The Chair called the meeting to order.  Upon motion by David Cox and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7)  1)  PERSONNEL MATTERS  2.2-3711 A.1: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body.  Personnel 2) LEGAL Virginia Code Reference  2.2-3711 A.7: Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision ofl legal advice by such counsel.  Pending litigation    Board of Supervisors February 14, 2017 Sheet 2  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes  Motion carried. Recorded vote:  Upon motion by David Cox and unanimous vote, the Board returned to Open Session.  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enteri into Executive Session were discussed.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: PUBLIC MEETING moment of silence. RE: CONSENTAGENDA on the consent agenda: a. b.  The meeting was opened by the Chair with the Pledge of Allegiance followed by a  Upon motion by Jim Frydl and unanimous vote, the Board approved the following items  Minutes of. January 24, 2017 meeting. match required. (See Attachment "A")  Resolution to accept and appropriate $1,565 in grant funds from the Library of Virginia for the Circuit Court Clerk's Office for item conservation. No local  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors February 14, 2017 Sheet 3  RE: MATTERS FROMTHE! PUBLIC  Mr. Jack R. Smith - Provided his opinion on the Emergency Operation/All Hazards - All Disciplines Plan which must be reviewed annually and readopted every five years. Mr. Smith stated that it appeared to him that this plan has not been approved since 2003. He stated that the primary responsibility of government is safety and security of citizens and he inquired about plans to update and maintain the plan. [NOTE: During the OTHER MATTERS FROM THE BOARD agenda item later in the meeting, Mr. Martin asked Mr. Barkley about this matter. Mr. Barkley stated that he believed the Board had actually approved the revised Plan in February, Mr. Doug Harris Provided his opinions on the reservoir project. He is concerned about the growth rate used in planning documents. Demand for the reservoir is based on projected growth rates when the documents were prepared. The Weldon Cooper Center recently referenced Greene County's growth rate over the past six years at 7.5% which is below the 4.25% growth rate projected. Thus, in Mr. Harris' opinion the conditions requiring a reservoir of this size will not be met until about 2117. Therefore, in his opinion, there is no near term need for a reservoir oft the size projected. The prudent option, he believes, is to pause the project and  2014 and that he would confirm such.]  to reassess and re-evaluate the population growth rates.  RE: BOARD RETREAT  The Board held a strategic planning retreat on January 27 and 28 facilitated by Mr. Mike Chandler. Areas discussed included County issues, vision, mission and values, and a strategic Mr. Martin felt Mr. Chandler did a good job capturing what was discussed and felt it Mr. Frydl felt facilitator helped get to this point and exercise was of great value. Need to  agenda.  would be worthwhile tol have another work session. Mr. Herring agreed. Priorities need to bet tweaked. present findings to public for feedback. Create base for success.  Mr. Cox agreed saying excellent workshop. Ready to move: forward. Mrs. Flynn agreed also. Good toi identify strategic initiatives. Itv was the consensus oft the Board to hold a work session on February 28.  RE: MEMORANDUM OF AGREEMENT AND TEMPORARY GROUND LEASE AGREEMENT WITH TOWN OF STANARDSVILLE FOR ENTERTAINMENT Mr. Martin said the Board previously approved a resolution regarding the concept of this project. The County will have to lease the property to the Town prior to the project beginning. Mr. Gary Lowe, Mayor of the Town of Stanardsville, spoke briefly on the proposed It was the consensus of the Board to submit any comments to Mr. Barkley while waiting  PAVILION  He is pleased with where this is going. project and agreement.  for a final draft version from the Town.    Board of Supervisors February 14, 2017 Sheet 4  RE: WHITE RUN RESERVOIR PROJECT  Mr. Barkley said the utility rate analysis and long term recommendations for utility rates, facility fees, etc. will be presented in March. This Board needs toj plan for the future. Next step will be to address the tax rate which is unavoidable. All options for financing are being assessed. Greene is the 7th fastest growing county in the state according to Weldon Cooper from 2010 to Mr. Frydl, who is also a member on the RSA Board, said the County is moving slowly and being methodical. DEQ requires the County to have a plan in place but does not require execution of such plan. The County is required to provide water to users in area. Area is currently in severe water shortage one step below drought level. We have the luxury of moving  2015. Project team will be meeting again next week.  slowly but we do have to move forward. RE: FY2018 BUDGET PROCESS County website for citizen information.  Mr. Barkley reviewed the budget process schedule and said it will be posted on the  RE: PUBLIC HEARING i CAPITAL IMPROVEMENT PROGRAM Mr. Svoboda reviewed the proposed Capital Improvement Program.  A Capital Needs Assessment, projecting a minimum of five (5) year forecast of pending and emerging needs, can serve as a tool to assist in anticipating future funding demands, Comments from citizens and information from department heads were reviewed to help Al Facility Condition Assessment (FCA)isa a critical piece ofmissing information. Until a baseline assessment of County facilities is performed to determine the life-cycle of equipment and the projections for needed repairs and/or replacement facilities, it will be difficult to provide a more accurate plan for the County's capital needs. Funding for the FAC will be requested in The Planning Commission recommended approval of the CIP as presented and indicated the project package recommended by the School Board and the water infrastructure project  particularly for the maintenance and replacement of existing facilities.  ini identifying CIP needs.  the FY 2018 budget. should take precedence.  Opened and closed floor for public comment. No comments.  Upon motion by Bill Martin and unanimous vote, the Board adopted the Capital  Improvement Plan for FY: 2018 as presented.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors February 14, 2017 Sheet 5  RE: OTHER ITEMS FROM BOARDI MEMBERS  Mr. Cox commented on the low water pressure at two schools adding booster pumps do no good without water. He felt RSA needs toj provide adequate water supply to the schools. Mr. Frydl noted RSA has been working on the problem and improvements need to be made to Mr. Frydl noted school budget information is available on the school website. Mr. Herring commented on a recent meeting of the Broadband Committee at which two Mr. Martin asked Mr. Barkley about the approval date of the Emergency Operations Plan. Mr. Barkley stated that he believed the Board had actually approved the revised Plan in Mrs. Flynn said a stakeholders meeting to discuss Preddy Creek Road was held recently. There are limited ways to fix problems. Engineering, entorcement, emergency response and  waterlines.  presentations were: made.  February, 2014 and that he would confirm such.  education are really needed. RE: ADJOURN MEETING  The next scheduled meeting of the Board of Supervisors will be held on Tuesday,  February 28, 2017: in the County Meeting Room.  muololl Michplle  Chair Flynn,  Mupine  Greene County Board of Supervisors    Board of Supervisors February 14, 2017 Attachment "A"  RESOLUTION TO ACCEPT AND APPROPRIATE ONE THOUSAND FIVE HUNDRED SIXTY-FIVE DOLLARS FOR ITEM CONSERVATION  GRANT  WHEREAS, the Clerk's Office of the County of Greene has received WHEREAS, the funds in the amount of one thousand five hundred sixty- five dollars ($1,565.00) need to be appropriated to the appropriate line item in the  funding for the Item Conservation Grant; and  2016-2017 budget of the County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that one thousand five hundred sixty-five dollars ($1,565.00) be appropriated to the 2016-2017 budget of the  County of Greene.  BEITI FURTHER RESOLVED that the County Administrator oft the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution effect.  Adopted this 14th day ofF February, 2017.  GmlDypau  LJohn CSCNC C.