2 Son Co Madison, Virginia 22727  Madison County Joint Planning Commission and Board of  Supervisors  Meeting Minutes August 7th, 2024  The Madison County Joint Planning Commission and Board of Supervisors itv was called to order by Chairman Carpenter at 7:00 PM. Chairman  the Madison County Administrative Auditorium was a quorum and the first order of business from the. July 18th Planning Commission  meeting was held in Madison, Virginia Carpenter determined there approve the minutes  at 414 NI Main St in the Town of was to adopt the agenda and  Workshop meeting.  Asaquorum was established the following members were present; Chairman  Vice-Chairman Pete Elliott, Commissioners: Michael Whitman and Nathan Cowan. Also, present were Hannon Administrator, was absent. Deputy Clerk; Kimberly Planning Commission was also absent. For the BoS Chairman Clay  Stephen Carpenter,  Snider, Jim Smith, James Graves  Ill, Zach Deputy County  Weakley;  Wright; County Attorney, Jonathon Turner; Janet Henshaw Secretary for  County Administrator (acting Zoning Administrator), Brian Gordon;  the  Yowell. Supervisors: Jud  Jackson, Vice-Chairman Carty  Buchannan, Dustin Dawson, and. James Jewett were present.  Chairman Carpenter suggested to amend the agenda to move the approval of minutes after  approval of the agenda. Commissioner Nathan Cowan moved  the This  Commissioner. James Graves III seconded. Commissioner Nathan Cowan moved to motion was carried by all members stating "Aye".  to approve as amended, and  This motion was carried by all members approve the minutes and Jim Smith seconded.  saying "Aye".  1) Public Hearings:  A. (Casel No.S-02-24-01): James and Deborah. Selvage have applied for a by-right subdivision a9.70-acre A1 (agriculture). zoned lot. The subdivision would create two "new" residue lot. The new lots would be 3.02 acres and 3.68 acres, and the residue lot lots anda  of would be    3.0. acres. The: subject lot does not contain a postal address but is located on N. Seminole Trail (roughly 4501 feet from intersection with Hebron Valley Road) andi is identified on Madison County's Tax Maps as 40-74 (previously on county record as tax map 40-72).  County Administrator (acting Zoning Administrator). Jonathon Weakley started off the meeting stating that we do have the completed Road Maintenance Agreement that has been approved byl legal. Will just need to ber recorded in the courthouse. Also, VDOT and' VDH both have approved. The 'X'i is depicting where the entrance is off 29. The Commissioner of Revenue has looked at the two-acre lot and has  assigned at tax mapi number and is ok withi it.  Commissioner. Jim Smith commented that the check list isn't in the packet.  Jonathon Weakley stated that "we will go back through the checklist", identifying the entrance and the Vice-Chairman Pete Elliott commented..opposed to the smaller lot, iti isn'tconforming but was able to Jonathon Weakley stated that the acreage was being taxed, just received ai tax map number. Commissioner Mike Snider commented..13-41 non-conforming lot..any lot of record at the time of County Attorney Hannon' Wright commented.going through records to at least the 1940's this wasa recorded lot. The tax map number recognizes the lot that wasn't property accounted for. Mike Snider questioned..variable width? Does it need to say a minimum width? Does it need to be  tax map number for the smaller lot. get ai tax map number.  adoption of the ordinance.  there?  Jonathon Weakley commented..June 27th, 2024, is the most current plat. Mike Snider questioned.why does it say variable width? How much does ity vary? Hannon Wright commented at no point will it be less than 55 feet.  Applicant Debrah Selvage commented..tracy Clatterbuck had spoken with the surveyor, unsure as the Chairman Steve Carpenter commented.your surveyor was unwilling to remove variable width.  verbiage for the variable width.  Ms. Selvage commented..must have something to do with the cul-de-sac.  Commissioner Nathan Cowan made a motion to approve and recommend to the BoS and. James Graves  Ills seconded.  Vice-chairman Pete Elliott..opposed. and Mike Snider...all "Aye's". The vote moves on toi the BoS witha5tolvote. There were no other comments.  Chairman Steve Carpenter, Commissioner's. James Graves III, Nathan Cowan, Jim Smith, Zach Whitman    Chairman Steve Carpenter asked ift there was a motion to suspend to the  Vice-Chairman Pete Elliott sole moved, and  Bos portion oft the meeting?  carried by all members  Commissioner Nathan Cowan seconded. This motion was  stating "Aye".  Chairman Carpenter called the PCI portion of the meeting back into session about 7:40 Based on discussion at the PC workshop meeting on May 15, 2024, staff understood  PM. it was the desire of  the PCt to make the following changes (Black font reflects  proposed changes): (Minimum Off-Street Parking).  existing code language and red font indicates  B. (Case No. 2024-Z0A-07-03-01): Proposed amendments to Appendix 1  (Zoning Ordinance), Article 14-9  Article 14-9-12 (Zoning Ordinance):  For office buildings, offices,and for professionals, and establishments, there shall be provided one (1) parking personal space for service each  (200) square feet ofi floor space. Article 14-9-13 (Zoning Ordinance):  two hundred  For medical and dental clinics, four three (3) parking spaces per examination -  treatment  or  Jonathon Weakley stated that there is a revision to 3 spaces per exam room.  approval with corrections. Continued discussions.  Recommended for your  Jim Smith made a motion to approve and recommend to the Bos. Nathan Cowan  motion was carried by all members stating "Aye". There were no other comments.  seconded. This  A. (Case No. 2024-S0A-07-03-02); Proposed amendments to Appendix 2  Article 7-1 (Filing Requirements).  (Subdivision Ordinance),  "An applicant shall file a minimum of 171 five (5) prints of the final plat. Subdivisions approved administratively. shall require one maintained and held in County records fora a minimum  land surveyor or certified professional Virginia to practice approval. The said subdivided. Transportation. departments."  plat, prepared bya of print thei final plat to be oft ten years from the date of owner oft the land Commission or its shall not be  engineer licensed by the Commonwealth of  as such. An applicant shall provide an electronic copy oft the final  surveyor or professional engineer shall affix Any supporting data or plans shall also be filed with the  certificate andi indicate thereoni the source of the title oft the upon each plat a signed signatures from the Virginia Department of Health plat details and approval  agent. A final plati is recommended to have all required issued az zoning or building permit until such approvals  and Virginia Department of are obtained in writing from said  Lots/parcels recorded without such approval signatures    Jonathon Weakley commented..in the past 17 copies were required however we are proposing to go from 17 down to! 5 copies andi the applicant shall provide an electronic copy as well. Jim Smith made a motion to recommend to the BoS for approval and Nathan Cowan seconded.  This motion was carried by all members saying "Aye"  There were no other comments.  B. (Case No. 2024-Z0A-07-03-03): Proposed amendments to Appendix 1 (Zoning Ordinance),  Article 20 (Definitions- Automobile Graveyard).  20-13. Junkyard. The use of any area of land of more than 200 100: square feet in any location for the buying or selling, storage, keeping or abandonment ofj junk including scrap metals or other scrap materials. The term' junkyard" shall include thei terms "automobile graveyard, garbage dumps, and sanitary landfills." (Ref. Va Code $33.2-804) 20-15. Automobile Graveyard. Anyl lot or place which that is exposed to the weather and upon which more than five inoperable motor vehicles of any kind; that are incapable of being operated and which it would not be economically practical to make operative, are placed, located, ori found. The movement or rearrangement of vehicles within an existing lot or facility does not render this definition inapplicable. See also "junkyardand inoperable vehicle." hestate-CedeidentRes#weRet. Va Code 533.2-804) 20-102 Inoperable Vehicle. A-moter-vehiele,taHer,OFaehmemttherete-designed-eF ovemmentalengpe#EPWBHEr9aEWPSwSEgHe--by4nes3NeGEFVHP--AHSPaY euFrentieensepatesandeFmetasiandar5aseMdeneebyd-psyoH3-CUFFent tateinspectionstickerandeuentCeRECOwntysHckerwAchvende,taes,OFaHEhmRERE herefore-des-notdspSysai6hcensensepatesam6/era-aGWFReRESstemspecHOASHeMerOF CUFFERECOuREySHeKE-aFRveNEesaPeeMeRPEORAAIS-GEHPNOR: An inoperable vehicle means () any motor vehicle and/or trailer which is not in operating condition; (i) any motor vehicle which for a period of 60 days or longer has been partially or totally disassembled by the removal of tires and wheels, the engine, or other essential parts required for operation oft the vehicle; or (ii) any motor vehicle on which there are displayed neither valid license plates nor a valid inspection decal. Farm vehicles and tractors as defined by' Va Code $46.2-100 and otheri farm machinery are exempt from  this definition. (Ref. Va Codes $15.2-904)  20-102A. Junk.  Junk- Old or: scrap copper, brass, rope, rags, batteries, paper, trash, rubber, debris, or waste; junked, dismantled, or wrecked automobiles or parts thereof; and old ors scrap  iron, steel, or other ferrous or nonferrous material.  20-121A Motor vehicle.  Any vehicle as defined by Virginia Code $ 46.2-100, as amended, that is self-propelled or designed for self-propulsion. Any structure designed, used, or maintained primarily to be loaded on or affixed to a motor vehicle to provide a mobile dwelling, sleeping place,    office, or commercial space shall be considered a part ofa a motor vehicle. Any device herein defined as a bicycle, electric personal assistive mobility device, electric power- assisted bicycle, motorized skateboard or scooter, moped, or personal delivery device shall be deemed not to be a motor vehicle. (Ref. Va Code $4 46.2-100).  Jonathon Weakley stated that the area would be 100 square feet and no more than 5i inoperable  vehicles. Continued discussions.  Jim Smith moved to recommend to the BoS for approval and Nathan Cowan seconded. This motion was  carried by all members saying "Aye". There were no other comments.  C. (Case No. 2024-50A-07-30-04): Proposed amendments to Appendix 1 &2 2, (Zoning & Subdivision  Ordinances) Boundary Line Adjustment(s).  Subdivision Ordinance- New Proposed Definitions  2-4A. Boundary Line Adjustment (BLA). The relocation of a property line or lines between two or more existing and contiguous lots to allow a change in property size or configuration. (Ref. Va Code 15.2-2275) ABLAcannot result in the creation ofar new lot(s) oral lot(s) which does not conform with the zoning ordinance, unless the original lot was already non-conforming and, ins such case of modifying a non-conforming lot, such lot cannot be made: smaller in area. Al lot altered by this provision shall not be approved for another BLA within one year from last approval date. Any BLA: shall not involve the relocation or alteration of streets, alleys, easements for public passage, or other public areas and no easements or utility right-of-way shall be relocated or altered without the express consent of all persons holding any interest therein, ABLA application must contain a survey plat bya a Commonwealth of Virginia licensed surveyor showing current and proposed boundary lines, as well as deed restrictions, easements, rights of way and deed dedications. The plat must show all existing septic components, including but not limited to, drainfield(s), existing well(s), existing buildings andorstructures, public utility lines, and floodplains and/or floodways on the parcel(s). - - wawwM-d-e its-designee, An approved BLA must be recorded by Boundary LineA Adjustment deed and plati in the land records oft the Clerk's Office of the Circuit Court of Madison County within 90 days of approval. Prior to recording, the deed shall be approved in writing, on its face, by the Board of Supervisors or its designee. Al BLA cannot be recorded unless and until it has been approved in accordance with the provisions of this article. (Ref. Va Code Sections 152-2255,15.2-225, and 15.2-22701 through 2275a as  amended).    2-40. Vacation ofal boundary line. The elimination or removal ofal boundary line between two contiguous lots owned by the same owner, resulting ina a single, combined lot. The ultimate consolidated lot must result ina a conforming lot and use consistent with the County's ordinances. Any vacation of boundary line(s) cannot create a split-zoned parcel and must be only one zone. Lot line vacations require the: subject properties be deeded in the: same name as shown in thei taxi records of Madison County. AIl lot line vacations require an executed deed, such as a deed of consolidation, affirming the lot line vacation. No easements or utility rights-of-way located along any lot lines to be vacated. shall be extinguished or altered without the express consent ofa all persons holding any interest therein. Prior to recording, the deed shall be approved in writing, on its face, by the Board of Supervisors or its designee. The deed shall be recorded in the clerk's office by the applicant within 90 days of approval. (Ref. Va Code Sec. 15.2-2275).  Subdivision Ordinance- Proposed Amendments to Definitions  20-38. Subdivision: The division  thet following shall not be defined as a subdivision:  (1) ------ty msessetybwnAh------wwiskisterpiselaians, PoMdathstaahkaaaws--.auaneie saswsssmsweaie.wsenwwte relohsndsrsaityhouwhay-damnasencier A1.-aaainaNhyeekwn Redatetmepisterdeedsfhoumiay.euatkrendeinteclewsOcei HeCkusCoureMiadisencoumw.gaas ABoundary Line Adjustment (BLA) to (4) Vacation ofa al boundary line(s) between two or more lots of record to producea  allow: a change in property size or configuration.  single lot.  The following articles would need to be modified to reconcile them with the proposed Article 3-11. Limitations of Subdivisions in Conservation, C-1 District. No lot, tract or parcel of land in the Conservation, C-1 District shall be subdivided into more than four smaller lots, tracts or parcels of land (including the residue if any) within any ten-year period. Except as provided above, no lot, tract or parcel ofl land in the Conservation, C-1 District created by subdivision in accordance herewith shall be further subdivided within ten years from the date the subdivision plat is recorded in the Clerk's Office of the Circuit Court of Madison County, Virginia. A16H/tacterparekoflanderestedby ummh.wGaidwwa--gstawidwa Asahenyewstemahesatstment meintadaoH.aaawswnGAPRMHAN.  amendments in the Zoning Ordinance:    tract or parcel of land altered bya a boundary line adjustment int the Conservation, C1, District shall not be approved fora another! boundary line adjustment for one year from the date the plat and deed are recorded in the Clerk's Office oft the Circuit Court of Madison  County, Virginia.  Article 4-11. Limitations of Subdivisions in Agricultural, A-1 Districts. No lot, tractnn or parcel of land int the Agricultural, A-1 District shall be subdivided into more than four smaller lots, tracts or parcels of land (including the residue, if any) within any ten-year period. Except as provided above, no lot, tract or parcel of land in the Agricultural, A-1 District created by subdivision in accordance herewith shall bei further subdivided within ten years from the date the subdivision plat is recorded in the Clerk's Office of the Circuit Court of Madison County, Virginia. AlotytrasterpareleHlandereatedby aumaRNeeA..A-wAaMapdasdsen EH5unlenyeas-epitererdasafheumdwadyaérwsimentis-ecerded a:he-de-OHkealheaGawneasawisencouny-Vagiwa. Alot, tract or parcel of land altered by al boundary line adjustment ini the Agricultural, A1, District shall not be approved for another boundary line adjustment for one year from the date the plat and deed are recorded in the Clerk's Office oft the Circuit Court of Madison County, Virginia.  The following articles would need tol be modified to reconcile them with the proposed amendments  int the Subdivision Ordinance:  Article 4-1-5. Limitations of Subdivisions in Conservation, C-1, and Agricultural, A-1, Districts. No lot, tract or parcel of land in the Conservation, C-1, District or Agricultural, A-1, District shall be subdivided into more than four smaller lots; tracts or parcels of land (including the residue, if any) within any ten-year period. Except as provided above, no lot, tract or parcel of land in the Conservation, C-1, or Agricultural, A-1, District created by subdivision in accordance herewith shall be further subdivided within ten years from the date the subdivision plat is recorded in the Clerk's Office of1 the Circuit Court of Madison County, Virginia. Alotytracter pareeloHanderestedbypboumdayersimentinthe-Conservation,C-1or ABHCWRAA-DBARatgRaN.SoANEwaiktenyearom e-date-tneplatordeedolboundaya4stmeRSRtsrecerdedathe.clerksOficeof he-CIFCWCOuFLOPMadisOn.COuntyVrginia Alot, tract or parcel ofl land altered bya boundary line adjustment in the Conservation, C1 or Agricultural, A1 District shall not be approved for another boundary line adjustment for oney year from the date the plat and deed are recorded in the Clerk's Office of the Circuit Court of Madison County,  Virginia.  Jonathon Weakley read the new descriptions on the BLA's and vacation of lot lines. Mike Snider questioned..the. Zoning Administrator being ablei to approve?  Continued discussions.    Pete Elliott made ar motion to recommend to the BoS for approval and Nathan Cowan seconded. This  motion was carried by all members saying "Aye", There were no other comments.  New Business  A. Adoption of Minutes- August 7th, 2024  B. - (Case No. SP-05-08-24): Yates Properties of Madison LC- Site Plan Application (Review) Staff Note: The applicant will likely be prepared to present additional information related to the drainfield and power line as requested at the May 15, 2024, PC' Workshop. C. . (Case No. SUP-07-18-24): Trail Bites by Cake Krums- SUP Application (Review): Staff Note: The PC: agreed toi take this to a joint public hearing on September 4, 2024. D. . (Case No. 2024-Z0A-09-04-01): Proposed amendment to Appendix 1 (Zoning Ordinance), Article 20-98 Definition- Home Occupation (Review): Staff Note: The PC: agreed to takei this toa E..C Comp Plan- (Review) Staff will provide a status update on committee meeting progress.  joint public hearing on September 4, 2024.  There were no other comments from the board or the public. Other Items from the Planning Commission, Staff, or Public  Jonathon' Weakley advised the PCI board that MadWood would be coming in front of the PCf forar rezoning There being no other business, Commissioner Nathan Cowan made a motion to adjourn, and this was seconded by Commissioner Jim Smith. This motion was carried by all members saying "Aye".  oft their newly acquired property at the intersection of Route 29: and Oak Park Road.  The meeting ended about 8:35 PM.  2)Adjournment End of Minutes: Attest:  MAGaE  Bierlzy - Date  Stephen Carpenter, Chairman of Planning Commission OmAiy  Janet Henshaw,  B4Ih4 Date  Secretary of  Planning Commission