Board of Supervisors March 28, 2017 Sheet 1  March 28, 2017 County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, MARCH 28,  20171 BEGINNING AT 6:30 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chairman Dale Herring, Vice Chairman David Cox, Member Jim Frydl, Member Bill Martin, Member  Staffpresent:  John C. Barkley, County Administrator Ray Clarke, County Attorney Patti Vogt, Deputy Clerk  Bart Svoboda, Deputy County/Zoning Administrator  RE: CALLTOORDER RE: EXECUTIVE SESSION  The Chairman called the meeting to order.  Upon motion by Jim Frydl and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7) of the  Code of Virginia. 1)  PERSONNEL MATTERS Virginia Code Reference  2.2-3711 A.1: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, orr resignation of specific public officers, appointees, or employees ofany public body.  Interviews- Economic Development Authority  Planning Commission  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors March 28, 2017 Sheet 2  Upon motion by Dale Herring and unanimous vote, the Board returned to Open Session.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: APPOINTMENTTOPLANNING COMMISSION  Upon motion by Dale Herring and unanimous vote, the Board appointed Mr. Steven Kruskamp to the Greene County Planning Commission with a term to expire December 31,  2017.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: PUBLIC SESSION ofsilence.  The Chairman opened the meeting with the Pledge of Allegiance followed by a moment  RE: CONSENT AGENDA on the consent agenda:  Upon motion by David Cox and unanimous vote, the Board approved the following items  Minutes of] February 28, 2017 meeting. Minutes ofl March 7, 2017 meeting. Minutes of March 14, 2017 meeting.  Resolution to accept and appropriate $8,425.90 from the Department of Emergency Medical Services, Rescue Squad Assistance Fund Grant, for the Sheriff's Office. Local match is included in current budget for Sheriff's Office. (See Attachment "A")    Board of Supervisors March 28, 2017 Sheet 3  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: RECOGNITION - ANIMAL SHELTER  Mrs. Flynn presented a certificate to recognize the staff of the Greene County Animal Shelter: Mr. Glen Collier, Director, Mrs. Rhonda Gibson, Caretaker, and Ms. Eleanor (Bunny) Gibson, FacebookRescue/Pund Raising Coordinator, for their outstanding dedication and efforts in caring for the dogs at the facility. Calendar year 2016 was a "no kill" year at the shelter.  RE: MATTERS FROMTHE PUBLIC  Mr. Doug Harris said the growth rates used to justify the White Run Reservoir project were outdated. Current VEC (Virginia Employment Commission) projections are different from those used at the time of the reservoir plan. Current growth rates are much lower and in a downward trend. How many projects planned still have the same demand ofr need?  RE: WHITE RUNRESERVOIR  Mr. Barkley said the project team has been working on a comprehensive rate/funding model and options for short and long term financing of the regulatory, planning and construction phase oft the project. Aj presentation is planned for the April 11 Board of Supervisors meeting.  RE: BROADBAND will end June 30. RE: BUDGET  Mr. Herring said the survey has gone out and is also posted on the county website. A telephone number has been set up for individuals who do not have internet service. The survey  Mr. Barkley said the proposed budget has been advertised for the public hearing on. April 25 and information is also posted on website. The public hearing will be held in the County  Meeting Room duei to live-streaming capabilities.  RE: LIAISON REPORTS  Mr. Martin said all funding has been committed for the Blue Ridge Heritage Project which will move forward after planning for the pavilion/farmers market project is completed. Mr. Frydl clarified his previous comment regarding population figures used in the  The Town Comprehensive Plan is under review.  original plans for water impoundment. The average was used.  RE: DEPARTMENT REPORTS  Mrs. Flynn questioned transport milesi in the Sheriff's Office report.    Board of Supervisors March 28, 2017 Sheet 4  RE: COUNTY ADMINISTRATOR REPORT  See. Attachment "B" for copy ofCounty. Administrator'si report.  RE: OTHER MATTERS FROM BOARD MEMBERS  Mr. Martin has heard lots of positive feedback about the demolition of old motel in Mr. Frydl commented on the recent Arts Festival held at the high school. This was the Mrs. Flynn also commented on the. Arts Festival and positive comments heard. She also suggested the Board review the Noise Ordinance and noted a recent inquiry about livestock  Ruckersville.  seventh year and the festival continues to grow.  roaming.  RE: EXECUTIVE SESSION  Upon motion by Jim Frydl and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7) of the  Code of Virginia. 1)  PERSONNEL MATTERS  Virginia Code Reference  2.2-3711 A.1: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body.  Interviews - Economic Development Authority  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes  Motion carried. Recorded vote:  Upon motion by Dale Herring and unanimous vote, the Board returned to Open Session.  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes    Board of Supervisors March 28, 2017 Sheet 5  Motion carried.  RE: APPOINTMENTTO ECONOMIC DEVELOPMENT AUTHORITY  Upon motion by Bill Martin and unanimous vote, the Board appointed Mr. Steven Davis to the Greene County Economic Development Authority with ai term to expire March 1,2018.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: ADJOURN MEETING  The meeting was adjourned. The next scheduled meeting of the Board of Supervisors  will be held on' Tuesday, April11,2017 in the county meeting room.  mloPupna Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors March 28, 2017 Attachment "A"  RESOLUTION TO ACCEPT AND APPROPRIATE SIX THOUSAND SEVEN HUNDRED FORTY DOLLARS AND SEVENTY THREE CENTS FOR THE RESCUE SQUAD ASSISTANCE FUND GRANT  WHEREAS, the County of Greene has been awarded a grant from the Office of Emergency Medical Services for a Rescue Squad Assistance Fund Grant; and WHEREAS, the funds in the amount of six thousand seven hundred forty dollars and seventy three cents ($6,740.73) will need to be appropriated to the appropriate line item in the 2017-2018 budget oft the County of Greene, Virginia. NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that six thousand seven hundred forty dollars and seventy three cents ($6,740.73) be appropriated to the 2017-2018  budget ofthe County of Greene.  BEIT FURTHER RESOLVED that the County Administrator oft the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to give this resolution effect.  Adopted this 28th day ofMarch, 2017.  odlle Alypw  Chairman  55  John C. Barkley, Clerk    Board of Supervisors March 28, 2017 Attachment "B"  18 *  County Administrator's Report Board of Supervisors Meeting March 28, 2017  FY: 20181 Budget - Following 3p productive public budget workshops heldi in March, the Board has now finalized a draft FY 2018 budget for advertisement. A public hearing on the FY 2018 draft budget is scheduled for April 25 (in the Board of Supervisors meeting room). The official approval of the budget is scheduled for the May 23 Board of Supervisors meeting. All budget documents and presentations are posted on the County website, including the advertisement for the draft budget and tax rates, Broadband. The Broadband committee is working on a survey of wireless capability throughout the County, connecting with the various industry providers to review future plans for expansion, and working with TJPDC to coordinate an inter-regional broadband meeting to bring together area electric cooperatives and internet service providers with our local goverment counterparts. The current surveyi is posted ont the County website. Ther next meeting of the committee iss scheduled for April 11. White Run Reservoir Negotiations on final property acquisition and boundary adjustments continue. We are working with VDOT and DCR to assess grant funding opportunities for an access road and recreational amenities on the reservoir property. The project team has been working on a comprehensive rate/funding model and options for short and long term financing oft the regulatory, planning and construction phase of the project. We will present the analysis and plan tot the Board at Library Funding Dr. Whitmarsh, on behalf of the School Board, has suggested that the Board of Supervisors reduce the FY 2018 GCPS budget by $10,000 to accommodate the additional $10,000 needed to add 41 hours per week for the Greene County library schedule, due to the overall value of the many library services that are provided to students each week throughout the 8964 Seminole Trail In light of the recent demolition ofal longstanding blighted property located near the intersection of Rt.29 and Rt. 33, staff has reached out to the ownership of 8964 Seminole Trail (Mr. B's) to inquire about any future plans for the Blight Ordinance - A draft blight ordinance has been prepared and will be advertised in April for a public hearing. This ordinance would give the County authority to proceed with blight abatement action on specific properties that are deemed  along with the draft local funding worksheet. and all presentations made at the budget workshops.  af future works session (to be scheduled).  year.  property. We will follow with an update when we receive and official reply.  blighted and/or pose al threat tot the health and safety of the community.    County Administrator's Report, February 14, 2017  Public Market and Pavilion Project The Stanardsville downtown grant team continues to refine the draft memorandum of agreement that will govern the construction, land use, financing and management ofa! Market and Entertainment Pavilion to be built on Greene County land next to the county'sa administration offices on Celt Road, as part ofa $996,670.00 granti in aid of the economic revitalization of the County seat and the County. The Board will be asked to approve the agreement when it is Board/Commission' Vacancies- A reminder that all vacancies for County boards and commission are continually updated and Greene County Animal Shelter- We are pleased to announce that the Greene County animal shelter has achieved af full year of County Facility Maintenance Staffi is working on a plan toi improve the condition and maintenance of County facilities. This will include new policies and processes for in-house maintenance work and contracts for grounds, heating and air conditioning systems, energy efficiency, plumbing, ADA accessibility, and structural assessment and repair, with renewed focus on improving thes safety, appearance and accessibility of our County facilities for ours staff, citizens and visitors. Special Assessment Districts Staffi is working on scheduling a workshop with State officials to provide more information to our communities about the designation of special districts designed to improve infrastructure. We will provide an update when  finalized.  posted ont the County's website.  providing care ands shelter for dogs with' "nol kills" to report in 2016.  the meeting is scheduled.