Board of Supervisors May 23, 2017 Sheet 1  May 23, 2017  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ONTUESDAY,NAY23.207  BEGINNING AT 6:30. P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Dale Herring, Vice Chair David Cox, Member Jim Frydl, Member Bill Martin, Member  Staffpresent:  John C. Barkley, County Administrator Ray Clarke, County Attorney Tracy Morris, Finance/Deputy County Administrator Bart Svoboda, Deputy CountyZoning Administrator Patti Vogt, Deputy Clerk  RE: CALL TOORDER RE: EXECUTIVE SESSION  The Chair called the meeting to order.  Upon motion by. Jim Frydl and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7) of the  Code ofVirginia. Virginia Code Reference  2.2-3711 A.7: Consultation with legal counsel employed or retained by aj public body regarding  specific legal matters requiring the provision ofl legal advice by such counsel.  Pending litigation  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors May 23, 2017 Sheet 2  Upon motion by David Cox and unanimous vote, thel Board returned to Open Session.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: OPENMEETING  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: CONSENT AGENDA consent agenda: a. b.  Upon motion by David Cox and unanimous vote, approved the following items on the  May 9, 2017minutes.  Resolution to accept and appropriate $1,528 from the Byrne Justice Assistance Grant Program for the Sheriffs Office. Local match is required and isi in current  Sheriffs Office budget. (See Attachment "A")  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: RECOGNITIONS  Mr. Cox noted May 21 - 27i is National Emergency Services Week. Mrs. Flynn read the Upon motion by David Cox and unanimous vote, the Board approved the resolution as  proposed resolution to declare EMS Week. proposed. (See Attachment "B")    Board of Supervisors May 23, 2017 Sheet 3  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  Mr. Cox and Mrs. Flynn presented certificates of appreciation to representatives of the Emergency Medical Services, Greene County Volunteer Rescue Squad, Dyke Volunteer Fire Department, and Stanardsville Volunteer Fire Department. Ruckersville Volunteer Fire  Department will be given their certificate as no representative was present.  RE: MATTERS FROMTHE PUBLIC  None  RE: PUBLIC HEARING-ARA PROPERTIES-REQUEST FOR REZONE-RZH17-001 Mr. Svoboda reviewed the request from ARA Properties, LLC to rezone am approximately 0.74 acre tract zoned, R-1, Residential, to B-2, Business, located on Moore Road and identified on County Tax Maps as 60-(10)-2. (RZ#1 7-001) The applicant is requesting the rezone to increase the marketability of the area. Adjacent parcel is also owned by ARA The Planning Commission recommended approval oftherezoning as requested. The applicant did not have any additional comments. The Chair opened and closed the hearing with no public comment.  Properties and is zoned B-2, Business.  Upon motion by Jim Frydl and unanimous vote, the Board approved the rezoning of the 0.74 acre tract zoned R-1, Residential, to B-2, Business, identified on County Tax Maps as 60- (10)-2 because it fits with surrounding zoning and the Comprehensive Plan. (RZ#17-001)  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBLIC HEARING-SIX YEARPLAN  Mr. Darryl Shifflett, VDOTrprssmveiewed the Six Year Plan process and the  proposed plan.  Priorities include:  Matthew Mill Road Rosebrook Road Beazley Road Turkey RidgeR Road Bingham Mountain Road Simmons Gap Road Ice Housel Road  The Chair opened the floor for public comment.    Board of Supervisors May 23, 2017 Sheet 4  Mr. Bill Murray requested the Board add the east end of South River Road to the Plan for paving. There are currently four families on this section of state maintained road with a fifth moving in next month. Another four families are in the private section further east. Also a quail preserve is located in area. VDOT has to maintain the current gravel road by grading and fixing potholes/ruts. He noted he appeared before the Board last May with this same request based on  the volume oft traffic on the road.  The Chair closed the public hearing.  Mr. Joel Denunzio, Resident Engineer, said he could evaluate the project and possibly add the South River Road project and designate funds remaining from the Ice House Road project. He can check on this and provided information ift the Board of Supervisors would delay Mr. Frydl did not see the need to delay approval of the Plan in order to add this project. Mrs. Flynn asked if Mr. Denunzio could get information back about South River Road sO the Board can discuss adding that at next meeting. Verify traffic count, verify funding, etc. Mr. Denunzio said it would be beneficial to have a list of the top five priority unpaved roads in the County. VDOT is using State forces to do projects and can afford a lot more. Mr. Frydl questioned traffic count data. Mr. Denunzio said traffic counts are done every three years. If there is doubt about a number, then notify Mr. Denunzio and he can have count Upon motion by Jim Fryd! and unanimous vote, the Board deferred the vote on the Six  approval of the Plan.  done.  Year Plan to the. June 13th meeting. Recorded vote:  MichelleE Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  See Attachment "C" for secondary road traffic count information. RE: ACTION ON PROPOSED COUNTY BUDGET FORF FY2017-18  The Board discussed the addition of funding for the Jefferson-Madison Regional Library tor remain open four (4) more. hours per week. Mr. Frydl said because of theexpanded numberof users in 2016, the Board had agreed to discuss additional funding for additional hours. Mr. Martin said the Library is a "hub" in the community with youth, adults, and PVCC students using the facility. Mr. Herring said the Library is used for a lot more than checking out books. The Chair asked the County Administrator how the additional hours for the library would be funded. The County Administrator replied that the hours would be funded with local general Upon motion by Bill Martin and unanimous vote, the Board approved an additional $13,609 in FY 2018 funding to the JMRL to provide four (4) additional hours of library service  fund dollars. per week.  Recorded vote:  Michelle! Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors May 23, 2017 Sheet 5  Upon motion by David Cox and unanimous vote, the Board approved the resolution approving the FY 2017-2018 budget with the additional funds for the Jefferson-Madison Regional Library resulting in at total County budget of$61,281,316. (See Attachment "D")  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: RESOLUTION - INDEPENDENCE DAY  This agenda item was removed from the Consent Agenda for further discussion. Mrs. Flynn asked about the requirement for liability insurance in these circumstances. Mr. Barkley said a certificate of liability is required from each group using County property. The County's insurance provider (VACORP) also suggests the County be added to policies as an additional Upon motion by Jim Frydl and unanimous vote, the Board approved the resolution as  insured for theevent. presented. (See Attachment "E") Recorded vote:  Michelle. Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: VDOTQUARTERLY MEETING  Mr. Denunzio reviewed the May, 2017 monthly report. August, 2017 with completion in. June, 2018  Route 33 guardrail upgrade - Opening bids tomorrow - expect notice to proceed in Route 29/33 intersection improvements - Authorized preliminary engineering. Ad date is Route 630 and Route 624 - Rural Rustic Road projects - Will be constructed by State Route 230/Conway River bridge - halfway done - scheduled for completion this Route 670 Preddy Creek Road - drainage work, trimming, should restoration - Safety funds of $17.6k have been allocated for this work. The sign and line work planned  December2020 forces. November.  Route 607 scheduled to be completed in September.  should be completed within next 30to 45 days. Speed study on Route 615 under review.  Mr. Cox asked about guardrails on Route 609. Mr. Denunzio said there is not enough shoulder for guardrail and he has requested a traffic engineering review. Could possibly use Mr. Martin thanked VDOT for the cleanup of debris at the corner of Bypass 33 and Business 33. Mr. Denunzio said there is a plan to screen the area with trees. VDOTis  federal safety funds for this project.    Board of Supervisors May 23, 2017 Sheet 6  considering the purchase of property adjoining the VDOT headquarters on Route 609 which would mean this lot would not be used anymore. In response to a question by Mr. Martin, Mr. Denunzio said there is aj process for the original owner to request land back from VDOTifright- Mrs. Flynn commented on accidents at the sharp curves on Route 33 east of Route 29. Mr. Denunzio said VDOT has cleared trees from the right-of-way and more can be cleared to Mr. Frydl said a citizen has asked about banning truck traffic on Route 609. Mr. Denunzio said truck restriction is for through trucks only. He can collect data for road and Mr. Barkley commented on the condition of Route 609 from Route 29 to the creek. The road is a filthy mess and gets slippery when it rains. Does that have something to do with  of-way is no longer needed.  improve site distance if permission is given by the property owner.  review.  accidents in this area? Mr. Denunzio said he would take a look at the road. RE: COMMUNITYHEALTHIMPROVEMENTPLAN  Dr. Denise Bonds, Director of the Thomas Jefferson Health District, and Ms. Rebecca Schmidt, Population Health Manager, were present to discuss the Community Health Improvement Plan, MAPP2HEALTH. The Plan is a living document, driven by locality action The Plan includes four (4) goals, with objectives and strategies, for each goal. Goals Increase access to healthy foods and recreation through education, advocacy, and Improve capacity toj provide culturally and linguistically appropriate mental health and Increase health equity and narrow the gap for health conditions through outreach and Increase well-being across the lifespan by supporting education, prevention, advocacy The Health Department also has free drug disposal bags available to citizens. The full report is available on the Health Department website. Dr. Bonds said she will be  plans. Each locality has a Community Health Assessment Council.  include:  evidence-based programming.  substance abuse] prevention and treatment services. education tohealthcare providers and community members.  andevidence-based; programming.  back with aj progress report in a year. RE: VETERUNRESERVOIR  Mr. Barkley said he will be attending the Chamber of Commerce meeting on June 7t to give a presentation on the White Run Reservoir project. Also, a public information session is  planned for July 13. RE: BROADBAND complete the survey.  Mr. Herring said responses to the survey are up to 800 and encouraged citizens to    Board of Supervisors May 23, 2017 Sheet 7  RE: LIAISON REPORTS  Mr. Martin said the entrance sign is back up at the Spotswood Business Park in front of Premier Vinyl. He also commented on Flex Plex, which is a twelve thousand (12,000) square Mr. Herring said the Planning Commission meet last Wednesday and two requests will be Mr. Frydl said the School Board met to review the proposed construction plan.  foot facility in the Business Park that has space for lease. coming before the Board ofSupervisors.  RE: OTHER MATTERS FROM THE BOARD having access seven (7) days per week.  Mrs. Flynn commented on the Farmer's Market now located at Tractor Supply. Also said she had comments about the hours at the Solid Waste Facility and a problem with citizens not Mr. Herring and Mr. Martin commented on the Strawberry Festival which was a success  again this year.  RE: ADJOURN MEETING  The meeting was adjourned. The next scheduled meeting of the Board will be on  Tuesday, June 13, 2017 at 6:30 p.m. in the County Meeting Room.  oluckolle Supnal Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors May 23, 2017 Attachment "A"  RESOLUTION TO ACCEPT AND APPROPRIATE ONE THOUSAND FIVE HUNDRED TWENTY-EIGHT DOLLARS FOR BYRNE JUSTICE  ASSISTANCE GRANT  WHEREAS, the Sheriffs Department of the County of Greene has received WHEREAS, the funds in the amount of one thousand five hundred twenty- eight dollars ($1,528.00) need to be appropriated to the appropriate line item in the  funding for the Byrne Justice Assistance Program Grant; and  2016-2017 budget oftl the County of Greene, Virginia.  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that one thousand five hundred twenty-eight dollars ($1,528.00) be appropriated to the 2016-2017 budget of the  County ofGreene.  BEITFURTHER RESOLVED that the County Administrator ofthe County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things necessary to givet this resolution effect.  Adopted this 23rd day ofl May, 2016.  mi.0O-Rupian  Chairman  -  John C. Barkley, Clerk    Board of Supervisors May 23, 2017 Attachment "B"  1716 1838  NATIONAL EMERGENCY MEDICAL SERVICES WEEK MAY21-27,2017  EMS Strong: Always in Service  WHEREAS, emergency medical services is a vital public service; and  WHEREAS, the volunteers of Greene County Rescue Squad and staff of Greene County EMS are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; WHEREAS, access to quality emergency care dramatically improves the survival and WHEREAS, the emergency medical services system consists of first responders, emergency medical technicians, paramedics, emergency medical dispatchers, firefighters, educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians, and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week. NOW, THEREFORE, BE IT RESOLVED that the Greene County Board of Supervisors declares the week of May 21 through 27, 2017 to be National Emergency Medical Services Week in honor of the men and women whose diligence and professionalism keep our county  and  recovery rate ofthose who experience sudden illness or injury; and  otheroutofhospital medical carep providers;and enhance their lifesaving skills; and  and citizens safe.  Adopted in Open Meeting this 23rd day of May, 2017  Michelle Greene  Chaire Board of Supervisors  MAApa    Board of Supervisors May 23, 2017 Attachment "C"  S  S                                    Board of Supervisors May 23, 2017 Attachment "D"  RESOLUTION  BEITI RESOLVED by the Board of Supervisors ofthe CountyofGreene, Virginia, that the categories contained in the County's proposed FY 2017-181 budget are. hereby appropriated subject, however, to the availability oft the Federal and State funds contained int the revenue estimates ofthe FY 2017-18 proposed budget and thej proposed transfer to the' Virginia Public. Assistance Fund and the County School Funds are subject to the need to meet the appropriations contained in their  respective budgets.  Adopted in Open Meeting this 23rd day ofl May, 2017.  Chair  Greene County Board of mps  Supervisors    Board of Supervisors May 23, 2017 Attachment "E"  RESOLUTION  WHEREAS, the Greene County Board of Supervisors wishes to join Americans across the nation in the commemoration and celebration of independence Day; and WHEREAS, the Town of Stanardsville is sponsoring an Independence Day parade and celebration and has established a committee to organize that celebration and  raise funds to support the planned activities; and  WHEREAS, the Stanardsville Independence Day Committee is partnering with the Greene County Chamber of Commerce and other entities to produce a memorable parade and celebration with music, food vendors, games, fireworks, and other family-fun activities to benefit the entire community, especially local charitable organizations; and WHEREAS, the Committee has been meeting regularly to plan the Independence Day celebration and has been actively seeking sponsors from the business community  and individuals, including organizing several fundraising events; and  WHEREAS, the Committee has requested use of Main Street, Blakey Avenue, Stanard Street, and Celt Road for a parade, as well as the Courthouse grounds and the County Administration building grounds for this event on Tuesday, July 4, 2017; and WHEREAS, the Committee has received permission from the School Superintendent's Office to use the William Monroe High School football field and immediate surrounding areas for a fireworks display on the evening ofJuly4,2017;  NOW, THEREFORE BE IT RESOLVED, that the Greene County Board of  Supervisors: 1)  Grants permission to the Stanardsville Independence Day Committee to use the aforementioned streets for a parade and the areas around the Courthouse and County Administration building for related celebratory events, and endorses the use of the William Monroe High School football field and immediate surrounding areas for a fireworks display Urges residents, businesses and civic organizations in the community to support the Stanardsville Independence Day Committee's efforts to raise necessary funds for their planned celebratory activities.  on. July 4, 2017; and  2)  Adopted in open meeting this 23 day ofyhy . 2017.  M.pOAn Michellel Flynn, Chair Greene County Board of Supervisors  ATTEST: John C.  E