MADISON COUNTY PRELIMINARY DEVELOPMENT REVIEW COMMITTEE  Date: Location:  9:00. AM-1 Tuesday, August 6, 2024 Admin. Building Auditorium, 414N. Main Street  MEETING #7- - August 6th  Atal Preliminary Development Review Committee (previously the Development Committee) meeting on Tuesday, August 6th at 9:00 AM in the Admin. Building Auditorium:  PRESENT:  Zachary Whitman, Chairman & Planning Commission Member Jonathon Weakley, Vice-Chairman & County Administrator Carty Yowell, Board of Supervisors Dustin Dawson, Board of Supervisors Stephen Carpenter, Planning Commission Chairman Jamie Wilks, Director ofBuilding & Zoning/Building Official Tracey Gardner, Economic Development & Tourism Director Joe Sexton, E& S Program Administrator Kimberly Turner, Secretary & Deputy Clerk  STAKEHOLDERS: Emily Bourdon, VDH  John Winn, VDOT Kari Gaviria, MWP President Brad Knighting, MWP Hannon Wright, County Attorney  APPLICANT: ABSENT:  CALL TO ORDER  Chairman Whitman called the meeting to order. DETERMINE PRESENCE OF A QUORUM Chairman Whitman advised that a quorum was present. Chairman Whitman asked for ai motion to approve the agenda.  ADOPTION OF AGENDA  Supervisor Yowell made ai motion to approve the agenda as presented, seconded by Supervisor Dawson. Aye: Whitman, Weakley, Yowell, Dawson, Carpenter, Wilks, Gardner. Nay: (0).  Abstain: (0). Absent: (0). PUBLIC COMMENT  Chairman Whitman opened the floor for public comment. With there being noj public comment,  the public comment section was closed. CONSENT AGENDA    1. Approve Minutes: 07/01/2024 to approve the consent agenda.  After allowing time to review the. July 1,2 2024 minutes, Chairman Whitman asked for ai motion Supervisor Yowell made ai motion to approve the. July 1, 2024 minutes, seconded by the County Administrator. Aye: Whitman, Weakley, Yowell, Dawson, Carpenter, Wilks, Gardner. Nay: (0).  Abstain: (0). Absent: (0). OLD BUSINESS 1:1 Renaming Committee  Chairman Whitman mentioned the committee discussed potentially renaming the Development Committee to something that does not conflict with thel Economic Development Committee. The County Administrator suggested consolidating the Economic Development Committee with The Economic Development & Tourism Director agreed with consolidating thel Economic There was further discussion regarding consolidating the Economic Development Committee The Committee discussed potential new names for the Development Committee. After discussion, it was agreed to change "Development Committee" to now bei named as Supervisor Yowell made ai motion toi rename the Development Committee" to' Preliminary Development Review Committee," seconded by the County Administrator. Aye: Whitman, Weakley, Yowell, Dawson, Carpenter, Wilks, Gardner. Nay: (0).. Abstain: (0). Absent: (0).  Chairman Whitman asked ift the committee had any ideas/suggestions.  the Development Committee to streamline efforts.  Development Committee with the Development Committee.  with thel Development Committee.  "Preliminary Development Review Committee."  NEW BUSINESS 2. MWP  The County Administrator reviewed the pre-application for Madison Wood Preservers (MWP) and introduced the applicants present. The County Administrator highlighted the following  items:  MWP acquired property on the corner ofOak Park Road and Route 29 and are. looking to  rezone tol M2. 3.71 acres Currently zoned R2  Reviewed the current zoning and surrounding zoning. After rezoning will do a boundary line adjustment    Ms. Kari Gaviria, Madison Wood Preservers' President, was present and discussed the logistical challenges ofunloading trucks at Madison Wood, including traffic jams and inefficient unloading processes, and described a logistical expansion plan to unload trucks in a covered storage area that also addressed safety concerns. Ms. Kari Gaviria also discussed using dirt from There was discussion regarding possible neighbors' concerns about traffic and proximity. Chairman Whitman inquired about potential improvements at the 29 and Oak Park intersection.  a corner lot to fill in a gully and expand the shipping area.  The County Administrator stated he was not aware of any. Supervisor Yowell inquired how many employees MWP had.  Ms. Kari Gaviria stated they had roughly one. hundred with at least 70% living inl Madison. Supervisor Yowell discussed the importance ofMWP fori the County and stated the Comp Plan supports it, the zoning supports it, and they should send this to the Planning Commission and get itt to the Board of Supervisors. Supervisor Yowell recommended. MWP work with the Health Department (VDH), VDOT, and DEQ ifthey have not already for the Site Plan. The County Administrator confirmed that they were already on top ofit. The County Administrator stated the boundary line adjustment will bel handled administratively; however, the Chairman Whitman inquired ift the stakeholders that were present had anything to add. Mrs. Emily Bourdon, Virginia Department of] Health's (VDH) staff, was present and recommended being mindful oft the sewage system and well while digging. Mr. Joe Sexton, E & S Program Administrator, stated they will: need to go through DEQ and Culpeper Soil and Water and he did not foresee any problems. Mr. Joe Sexton: mentioned therei is Ms. Kari Gaviria responded that the goal is to use it to: fill the gully, but the topo survey is the Mr. John Winn, VDOT's staff, was) present and stated VDOT has no issue with the rezoning. Mr. John Winn suggested working together regarding the corner, turning in coming North: next to  rezoning must occur first.  al lot ofdirt and inquired about the plan for that dirt.  next thing to do.  building three, due to the limited right-of-way.  Ms. Kari Gaviria stated the current site] plan would allow them to do that.  The County Administrator inquired if VDOT had any concerns with how far away the buildings  are and the planned filling would be from 29.    Mr. John Winn stated ift they are going to do any grading on the right-of-way it takes a special  permit, but that isi it.  There was further discussion regarding filling in the gully.  Supervisor Yowell made ai motion to send this application to the Planning Commission, There was: further discussion regarding upcoming meeting dates and times for this application. Aye: Whitman, Weakley, Kowell, Dawson, Carpenter, Wilks, Gardner. Nay: (0). Abstain: (0).  seconded by Supervisor Dawson.  Absent: (0). DISCUSSION None.  INFORMATION/CORRESPONDENCE stated they would looki into those concerns.  The County Administrator stated Commissioner Elliott dropped off ADA information regarding concerns for trail bites which is set for aj public hearing in September. The County Administrator The County. Administrator suggested discussing at the next meeting changing the date for the Preliminary Development Review Committee meetings tol be earlier ini the month sO applications  potentially can go to the Planning Commission meeting that same month.  ADJOURN  With there being no further business to conduct, Supervisor Yowell made ai motion to adjourn, seconded by Supervisor Dawson. Aye: Whitman, Weakley, Yowell, Dawson, Carpenter, Wilks,  Gardner. Nay: (0). Abstain: (0).. Absent: (0).  Chairman  Preliminary Deyelopment Review Committee    -  Jonathon Weakley, Vice-Chairman & County Administrator Preliminary Development Review Committee Adopted on September: 3,2024.