Board of Supervisors April 23, 2019 Sheet 1  April 23, 2019  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, APRIL 23, 2019  BEGINNING AT 6:301 P.M. IN' THE COUNTY MEETING ROOM  Present were:  Bill Martin, Chair Michelle Flynn, Vice Chair David Cox, Member Marie Durrer, Member Dale Herring, Member  Staff present:  Mark B. Taylor, County Administrator Brenda Garton, Interim County Administrator Kelley Kemp, Assistant County Attorney Patti Vogt, Deputy Clerk Jim Frydl, Director of Planning and Zoning Tracy Morris, Director of Finance  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of silence. Upon motion by David Cox, second by Marie Durrer and unanimous roll call vote, the Board approved the agenda with amendment as discussed to move item 7b - Ruckersville Volunteer Fire  RE: ADOPTIONOFT THE AGENDA  Department - to item 10b under items presented for first review.  Recorded vote:  Billl Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: RECOGNITIONS  The Board recognized Dr. Andrea Whitmarsh who was recently named the Region 5 Superintendent of the Year for 2018-2019 by the Virginia Association of School Superintendents. Mrs. Flynn presented the certificate and commented on Dr. Whitmarsh's many accomplishments during her The Board also recognized The Greene County Record staff who received seven awards from the Virginia Press. Association. Ms. Terry Beigie, Editor; Ms. Logan Bogert, Reporter; and Mr. Brian Mellott,  tenure with Greene County.  Photographer, were present representing the newspaper.    Board of Supervisors April 23, 2019 Sheet 2  RE: RECOGNITION OF INTERIM COUNTY ADMINISTRATOR  Mr. Martin said Ms. Brenda Garton: served as Interim County Administrator for almost nine months and tonight is her last meeting. Board members expressed their appreciation tol Ms. Garton for her efforts on behalfo oft the County. Mr. Martin presented Ms. Garton with a certificate and a framed picture ofal local farm from the Board of Supervisors. Ms. Garton made a few parting comments saying she has felt very  appreciated by Board members and County staff. RE: MATTERS FROMTHE PUBLIC  Ms. Marta Keane, Executive Director ofthe. Jefferson Area Board for. Aging, updated thel Board on activities at. JABA and said Mayi is Older Americans Month. She thanked the Board of Supervisors for their  support ofJABA. RE: CONSENT. AGENDA  Upon motion by David Cox, second by Michelle Flynn and unanimous roll call vote, the Board  approved the minutes of March 14, 2019 and April 9, 2019 meetings as presented.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBLICHEARING - PROPOSED GREENECOUNTY BUDGET FOR] FY 2019-2020  Mr. Taylor expressed his appreciation to Ms. Garton for her work on the development of the Ms. Garton presented the proposed budget for FY 2019-2020. Thel budget for FY 18-19 used $4.7 million of fund balance to balance the budget. Projected revenues for FY 19-20 are $34.1 million and expenditure. requests amounted to $40.8 million leaving a shortfall of $6.7 million. Ms. Garton reviewed thel budgeted use of fund balance versus the actual change in fund balance. at year end per audits. The: fund balance above the amount required by policy has decreased from FY 12-13 to $1.61 million in] FY17-18.  proposed budget for FY 2019-2020.  Requests fori increases submitted: for FY 19-20 include: Local transfer to schools Contribution to juvenile detention home Additional shift forj paid EMS Salary increases for county staff  $481,863 -$ 75,356 $180,319 $232,710  New positions requested by the Sheriff included five deputies, two dispatchers and the transition of two part-time animal control officers to two full-time positions. The Treasurer requested one new position, the Buildings and Grounds Department requested one new position, and the Commonwealth's Attorney requested one additional assistant Commonwealth's Attorney as mandated by the General Ms. Garton reviewed the major capital and one-time items requested in the general fund. An increase of $.32 in the real estate tax rate would be required to cover the shortfall of $6.7 million. Ms. Garton then reviewed the assumptions and the approach used tol balance thel FY19-201 budget. Adjustments  Assembly.  made to balance the proposed FY 19-20 budget by the use of fund balance included: Use of school capital reserve fund balance for new school project debt  $1,541,483 $ 75,000  Payment for SCBA    Board of Supervisors April 23, 2019 Sheet 3  Economic Development one-time set-up forl Enterprise Center Facility renovations from facility study Public Safety radio system phase III consultant fees Zoning Ordinance audit and review County pay study Total proposed use of fund balance  $ 20,000 $ 100,000 $ 99,450 $ 30,000 $  30,000 $1,895,933  Ms. Garton noted that once the school capital reserve: fund balance: is depleted, an ongoing funding Revenue estimates werei increased in several areas including prior years real estate tax collections, prior years personal property tax collections, facility fees, business license tax, and various other increases netting $565,833. Expenditures were reduced by $3,101,205 and a $.05 real estate tax rate increase was proposed. The budget is balanced with a real estate tax rate of $.82 which will result in $1,018,005 of Thel Board of Supervisors then made changes to thej proposed budget. Thei total amount used from fund balance is $2,085,155. The Board approved including one Deputy Sheriff, the transition of one part- time Animal Control Officer to full-time, the addition of one position in the Treasurer's Office, and one part-time position ini the Commonwealth's Attorney's Office. The County pay study was eliminated, the transfer to capital fund for facility upgrades was decreased and the local transfer to the Schools was Ms. Garton then reviewed figures for the Social Services Fund, the Children's Service Act (CSA) Fund, the Solid Waste Fund, the School Fund, and the Capital Improvements Fund. The percentages of  source will need tol bei identified for the school project debt service.  additional revenue. The equalized real estate tax rate is $.77.  increased to fund a 3%1 raise for employees. proposed expenditures by fund are:  School Fund General Fund School Capital Projects Fund Capital Projects Fund Social Services Fund Children's Service Act Fund Solid Waste Fund  53.70% 24.71% 7.93% 7.67% 2.29% 1.72% 1.98%  Big ticket items for future fiscal years include the radio communications project; the actual construction of the water reservoir, water treatment plant, and other components of that project; and Ms. Garton also spoke on her concerns about the proposed FY 19-20 budget which included: Funds requested by the School Board for the full 5%1 raise desired to attract and retain staff are not Given the amount which was cut fromi the general fund budget, the contingency fund is very small. Once the contingency fund is depleted in FY 19-20, appropriations will need to be made from the Budget will: increase once school capital reserve is depleted in approximately three years. Any use off fund balance (even as proposed) may prove problematic due to thel low point in cash in Mr. Davis Lamb felt the Board is displaying blatant disregard of citizen safety by not approving the request from the Sheriff for more deputies. He said everyone knows about the proposed purchase of  renovations resulting from recommendation of the facility study.  Most needed positions are not funded.  provided.  Raise for county staff was also reduced from 3%1 to 2%.  fund balance. FY18-19.  The Chair opened the public hearing for comments from citizens.    Board of Supervisors April 23, 2019 Sheet 4  property by the EDA and Tourism Council for new offices. By his calculations, Greene Countyiss short 17 deputies based on population. We should have 44 deputies but have only 27 currently. He would prefer Mr. James Murphy said we' re on a dangerous road all five Board members have taken us down. A leader is someone who steps up: and takes responsibility no matter what. He asked Board members to step up and be leaders. Earmarking money for a county-owned enterprise center on prime real estate, pulling millions from the fund balance to pay for wants, not being able to balance the budget without the use of fund balance and thenraising taxes are all "dumpster fires". Ifthe Board does not decide toj put out the fires, citizens will speak up on November 51 to vote in leaders who will start putting out the "dumpster fires". Mr. Patrick Moctezuma said the Ruckersville Advisory Committee has determined that the current zoning oft the Ruckersville area may not be compatible with the ten-year Ruckersville Area Plan and has recommended a professional zoning audit of the area be conducted. The Committee asked the Board to Ms. Rebecca Schmidt, Population Health Manager with the' Thomas Jefferson! Health Department, announced: ai funding opportunity for agencies in Greene County. There willl be ai meeting onl Monday,April 29 at the Region Ten building to provide agencies the opportunity to learn about grants for improving community health. The program is sponsored by Sentara Martha Jefferson, UVA Health Systems, and the Mrs.. Joanne Burkholder first welcomed Mr. Taylor to Greene. Shei then said thel Board should not have waited to raise the tax rate sO high all at once and they need to stop taking money from the fund balance. Mrs. Burkholder wished the Board could have done more for the Sheriff and asked them to find  deputies over a new tourism office.  add al line item to the proposed budget to pay for this audit.  Health Department.  funding for this department.  Thej public hearing was closed.  Mrs. Flynn said this Board is stepping up and taking responsibility by making the difficult decision toi increase thet tax levyt to! lead the County int the right direction and not use sO much from the fund balance. Mr. Herring agreed with Mrs. Flynn saying information provided to thel Board during this budget process was more detailed than in thej past. There are needs that should be addressed such as infrastructure and personnel. Thel Board will have better information to make more informed decisions. Mr. Cox said the budget process has changed over the last seven years since he has been on the Board of Supervisors. He has seen the needs, wants and demands for additional services increase and recommended an: incremental increase each year since the last taxi increase three years ago. Mrs. Durrer said this has been a challenge and she feels we're on thei right track.  Mrs. Flynn said she feels better about the budget process and the inclusion of work sessions with constitutional officers. The level of cooperation across thel board was greater than shel has seen in thej past. Mr. Taylor said the tourism center project would be funded with transient occupancy tax (TOT) revenue which must be used for tourism related purposes. Funds for a zoning audit of Ruckersville are Mr. Martin said no one on the Board has taken anything lightly. We'reagrowing county and have big things in front of us. This Board has approved virtually no new residential growth and is trying to manage what was approved by previous boards. This Board is trying to serve school administration and children better by providing more in the way ofs salaries sO we can recruit and retain talented professional educators in Greene County. He noted the ongoing school project, water impoundment project, and additional paid crew for the Rescue Squad are all needs. The Board is acutely aware that they were not able to meet the Sheriff's requests but there was a wonderful meeting oft the minds on what could be done. The Board will rely on the Compensation Board to inform the County of data that suggests more law enforcement staffi is required. Thel budget is $700,0001 less this year than last year. Mr. Martin: said nothing int this budget is for the proposed visitor center but there is $20,000 allocated for an enterprise center at an  included in thej proposed budget.    Board of Supervisors April 23, 2019 Sheet 5  undetermined location. Revenue projections were offt by over $600,0001 this year which equals $.03 on the real estate tax levy. Mr. Martin said there is a need for better financial reporting and analysis and a five- Mrs. Flynn again thanked Ms. Garton fort the development of the proposed budget. Mr. Martin said  year financial plan.  thel Board will take action on the proposed budget at their) May 14 meeting.  RE: PUBLIC HEARING - GREENE COUNTYTAX RATES FOR CALENDAR YEAR2 2019 Mr. Taylor read the 2019 proposed levies on $100 assessed valuation as follows:  Real Estate Public Service Corp Personal Property  $0.84 $0.84 $5.00 $0.00 $2.00  Except Farm Machinery & Livestock Industrial Machinery & Tools  Ms. Garton noted the proposed budget is balanced on a real estate tax rate of $0.82. She had recommended advertising a slightly higher tax ratei in caset the Board approved additional funding requests. Mr. James Murphy said there are al lot of wants versus needs in this budget and referred to thel list of concerns by Ms. Garton. He asked why the County needs an enterprise center in aj prime location on Route 29 when the property could be used by a business that would bring in taxes and provide services for citizens. He said the Board could fund essential roles of government without raising taxes and asked that Mr. Brandon McDaniel said he echoed most sentiments heard tonight and thanked Ms. Garton for her work on the budget. No one is happy at all about ai tax rate increase. He fears there will be a day that he will bej priced out ofhis homel by high taxes. He agreed with previous comments about the visitor center and said her understands therei is a vacant building! besidet thel library that could bei used better as an enterprise  The Chair opened the public hearing for citizen comment.  they take this issue very seriously.  center.  Thej public hearing was closed.  Mrs. Flynn clarified that the Board is considering a tax rate of $.82. She also acknowledged previous discussions concerning small incremental increases in the tax rate every: year. Now it is time to step up, take responsibility, and make a potentially difficult decision for the future of the County. Mr. Herring commented on the results ofi inaccurate revenue projections which equals $0.03 on the tax rate. The data the Board has now is accurate and there are needs that have to be met. This is the right decision based on the data presented tot thel Board. Mrs. Durrer agreed. Mr. Cox said this has beena a very educational budget process with more facts presented to the Board than ever. Mr. Martin said this is his sixth budget and he has only voted one time previously to increase taxes. He feels the Board has done a good job of  separating needs from wants. Citizens are demanding more services. The Chair called a ten-minute recess as requested by Ms. Garton.  Mr. Taylor said a deviation was discovered between the Board authorized tax rate of $2.50 for industrial machinery and tools and the actual advertised rate of $2.00 which equals a difference in revenue of $34,289.60. Most of that amount can be covered by changes that have already been identified (i.e. $20,000 for the enterprise center and $10,000 from the position at the Commonwealth's. Attorney Office).  He clarified the Board will act on the following tax rates:  Real Estate Public Service Corp Personal Property  $0.82 $0.82 $5.00 $0.00 $2.00  Except Farm Machinery & Livestock Industrial Machinery & Tools    Board of Supervisors April 23, 2019 Sheet 6  Mr. Martin said there was a typographical error in what was advertised and the Board cannot vote on anything higher than thei rate advertised. The $.50 difference ini rates has al budget impact of $34,289.60. Upon motion by David Cox, second by Michelle Flynn and unanimous roll call vote, the Board  approved the following tax rates for calendar year 2019: (See Attachment "A")  Real Estate Public Service Corp Personal Property  $0.82 $0.82 $5.00 $0.00 $2.00 Yes Yes Yes Yes Yes  Except Farm Machinery & Livestock Industrial Machinery & Tools  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Motion carried.  RE: RESOLUTION -] PERSONAL PROPERTYTAXI RELIEF ACT  Mrs. Morris said the Personal Property Tax Relief Act requires the County toj provide tax reliefon qualifying vehicles. The tax relief computation provided by the Commissioner oft the Revenue is 45.5% Upon motion by Michelle Flynn, second by Dale Herring and unanimous roll call vote, the Board  for2 2019.  approved the resolution as presented: (See Attachment "B")  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: AUTHORIZATION FOR COUNTY ATTORNEY TO PETITION CIRCUIT COURT TO ORDER SPECIAL ELECTION DUE TO THE RETIREMENT OF CLERK OF THE Ms. Kemp asked thel Board for authorization to petition the Circuit Court of Greene County to order as special election to fill the vacancy created by the retirement of Brenda Compton, Clerk of the Circuit Court effective. June 1,2019. It will be a special election but can be put on at the same time as the general Upon motion by Michelle Flynn, second by Marie Durrer and unanimous roll call vote, the Board authorized the County Attorney to petition the Circuit Court of Greene County to order a special election to fill the vacancy created by the retirement of Brenda Compton, Clerk oft the Court, effective. June 1,2019.  CIRCUIT COURT  election in November.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors April 23, 2019 Sheet 7  RE: PROPOSED INCREASETOBUIDING DEPARTMENT FEE SCHEDULE  Mr. Steve Borders, Building Official, said Title 36 of the Code of Virginia allows the governing body to levy fees to offset the cost ofi implementing the State mandated building code. The fee schedule was last adjusted in 2011 and new fees would be effective July 1, 2019. This is presented as an item for Mrs. Flynn expressed concern about a 45% increase in fees and will request more information  first review and will be an action item on thel May 14, 2019 agenda.  between now and May.  RE: RUCKERSVILLE VOLUNTEER FIRE DEPARTMENT- PLANTO1 RETIRE DEBT Mrs. Meador and Mr. Frank Crocker, President of RVFC, spoke on the Department's request for an exemption under the Emergency Vehicle Replacement Plan regarding their scheduled $210,000 allocation for! FY2019-2020. Normally, the funds thel Board earmarks is used for new purchases. However, RVFC would liket to take that initial $210,000 for FY: 2020 and apply it to existing debt for Engine 21. Mrs. Meador said the request makes sense to her, Ms. Garton and Mr. Taylor but requires Board approval. Mr. Martin said the Board will need time to review the request and the existing policy to make a Mr. Cox said) Engine 21 was purchased by County provided funds of $50,000 per year for ten years starting in 2009 and there is still $100,000 before the program ends to use for that debt. In response to comments by Mr. Cox, Mr. Crocker said the Department does have apparatus for sale and felt the topic of providing fire service: is a totally separate discussion which he would be glad to address at another time. Mr. Cox read the following excerpt from the Emergency Vehicle Replacement Policy: "The objective ofthe emergency vehiclei replacement policyiss simplytop promote an orderlysystem ofpurchasing and funding apparatus at the county level. This proposed policy will allow the individual departments to accomplish this objective while still allowing them the flexibility to address their individual needs/concerns ini their own first due areas while simultaneously benefitting overall public safety within Greene County." Mr. Crocker said RVFC is trying to keep from incurring a significant increase in debt and would like to use these funds to pay off Engine 21 prior to purchasing another engine. The funds will be utilized for the purchase of engines either way. The estimated cost of a new engine is over $600,000 and RVFC will only get $420,000 from the replacement program. Mr. Crocker said they thought this is a different  decision on how to proceed.  idea and will: fiti int the plan. RE: BOARDLIAISON REPORTS  Mr. Herring said the TJPDC had a Regional Housing Partnership Conference last Friday on affordable housing and what localities can do to help the situation and he, Mrs. Flynn, and Mr. Frydl attended. The Planning Commission heard a request for a special use permit for tourist lodging in a Mrs. Flynn said data presented. at the conference addressed the number of people in our county who are house poor and she found that data really interesting. Training for the Social Services Board has been Mrs. Durrer said the Central Virginia Regional Jail continues to experience an increase in federal Mr. Cox said Emergency Services met last Tuesday night and attendance was down. They will Mr. Martin shared concerns about issues with volunteerism and hopes for new ways to increase volunteers. He noted the announcement from Dr. Whitmarsh that the After-School Program will resume this fall saying credit goes to school administration and staff that made this happen. The YMCA is an incredibly credible organization and the program will be professionally managed and run on a sustainable  residential area.  delayed due to a scheduling conflict.  inmates which means more: money and is a good thing.  meet again May 21.    Board of Supervisors April 23, 2019 Sheet 8  basis. Work continues on the pavilion out back of the County Administration Building. The farmer's  market is being held in the parking lot until the pavilion project is completed.  RE: COUNTY, ADMINISTRATORSI UPDATE department directors and County Attorney. RE: MONTHLY REPORTS  Mr. Taylor thanked thel Board for approving the overlap of Ms. Garton continuing for thej past two weeks and thanked Ms. Garton for her assistance in getting him oriented. He has met with most oft the  Mrs. Flynn said the reports the Board receives currently are a vast improvement and comparative data is always useful and appreciated. She encouraged Mr. Taylor to review department reports and make  changes to provide useful information. Mr. Martin agreed. RE: OTHER ITEMS FROM THE BOARD  Mr. Martin said there will bea a VDOT public hearing on. May 21 at 4:30 pm at Thel Holiday Inni in Ruckersville to discuss the connector road through the Lamm property from Route 29 to Preddy Creek Road. Mr. Martin said the project is funded and] Mrs. Flynn said there are three options with one being no build. The VDOT quarterly meeting will be May 28. Mr. Martin said the owner of the Dyke Store has Mr. Martin said discussion and review of the strategic plan will be on the agenda for a future  received required approvals from VDOT.  meeting.  RE: ADJOURN MEETING The meeting was adjourned.  Wkb, haf. William Bryan Martin, Chair County/Board Supervisors  Mark B.  Greene  of  B  Greene County Board of Supervisors    Board of Supervisors April 23, 2019 Attachment "A"  RESOLUTION TO ESTABLISH CALENDAR YEAR 2019 TAX RATES WHEREAS, on March 14, 2019 the Board of Supervisors of Greene County, Virginia WHERAS, on March 21, 2019 a notice of public hearing was published in the Greene WHEREAS, notice was advertised of proposed tax levies pursuant to the Coded ofVirginia, Section 58.1-3007, and a public hearing was held on April 23, 2019 in the Greene County  authorized advertising the Calendar Year 2019 tax rates; and  County Record; and  Administration building; and  WHEREAS, at the public hearing, all those who wished to speak for or against the tax rates NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, establishes the tax levies as follows fort the tax year beginning January 1,2019:  werel heard.  Levies on $100 Assessed Valuation:  Real Estate Public Service Corp. Personal Property  $0.82 $0.82 $5.00 $0.00 $2.00  Except Farm Machinery & Livestock Industrial Machinery & Tools  Adopted this 23rd day of April, 2019.  Motion: David Cox Second: Michelle Flynn Recorded Vote: David L. Cox Marie C. Durrer Michelle Flynn Dale R. Herring Bill Martin  Yes_ Yes Yes_ Yes_ Yes_  ATTEST:  .  Wakby hat. William Bryan Marhn, Chair Greene County Bgard of Supervisors  Greene County Board of Supervisors  ME    Board of Supervisors April 23, 2019 Attachment"B"  RESOLUTION  WHEREAS, the Personal Property Tax Relief Act of 1998, VA Code Section 58.1-3523 et. seq. ("PPTRA"), has been substantially modified by the enactment of Chapter 1 oft the Acts of Assembly, 2004 Special Session I (Senate Bill 5005), and the provisions of Item 503 of Chapter 951 of the 2005 Acts of Assembly (the 2005 revisions to the 2004-06 Appropriations Act, WHEREAS, these legislative enactments require the County to take affirmative steps to implement these changes, and to provide for the computation and allocation of relief provided WHEREAS, these legislative enactments provide for the appropriation to the County, of ai fixed sum to be used exclusively for the provision of tax relieft to owners ofc qualifying personal NOW THEREFORE BE IT RESOLVED by the Greene County Board of Supervisors qualifying vehicles obtaining situs within the County during tax year 2019, shall receive Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; Personal use vehicles valued at $1,001 to $20,000 will be eligible for 45.5% tax relief; Personal use vehicles valued at $20,001 or more shall only receive 45.5% tax relief on All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax  hereinafter cited as the "2005 Appropriations Act"); and  pursuant to the PPTRA as revised; and  use vehicles that are subject to the personal property tax on such vehicles.  that:  personal property tax reliefin the following manner:  the first $20,000 of value; and  reliefunder this program.  Adopted in Open Meeting this 23rd day of April, 2019  WEL-haf William Bryan Martin, Chair Greene County Board ofSupervisors