Board of Supervisors December 12, 2017 Sheet 1  December 12, 2017  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, DECEMBER 12,  2017 BEGINNING AT 5:30 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Dale Herring, Vice Chair David Cox, Member Jim Frydl, Member Bill Martin, Member  Staff present:  John C. Barkley, County Administrator Ray Clarke, County Attorney  Bart Svoboda, Deputy County/Zoning Administrator  RE: CALL TOORDER RE: EXECUTIVE SESSION  The Chair called the meeting to order.  Upon motion by Bill Martin and unanimous vote, the Board entered into Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711 Subsection (a, 1-7)oftheC Code  ofVirginia.  Virginia Code Reference  2.2-3711 A.1: Discussion, consideration, or interviews ofprospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation  of specific public officers, appointees, or employees of any public body.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors December 12, 2017 Sheet 2  Upon motion by Jim Frydl and unanimous vote, the Board returned to Open Session.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: APPOINTMENTS December31,2021:  Upon motion by Dale Herring and unanimous vote, the Board made the following polmtmemsrepontmens to the Greene County Planning Commission all with terms to expire  Ron Williams Steve Kruskamp Jay Willer  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. Recorded vote:  Upon motion by Bill Martin and unanimous vote, the Board reappointed Mrs. Joanne Burkholder tot the Greene County Social Services Board with at term to expire December 31,2021.  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. Recorded vote:  Upon motion by Bill Martin and unanimous vote, the Board appointed Mr. Pete Costigan  to the. JABA Board ofDirectors for a two (2) year term.  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes    Board of Supervisors December 12, 2017 Sheet 3  Motion carried. Recorded vote:  Upon motion by Bill Martin and unanimous vote, the Board appointed Dr. Laila Bare to  the. JABA Advisory Council for atwo (2) year term.  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: PUBLIC MEETING  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: CONSENT AGENDA on the consent agenda: Recorded vote:  Upon motion byl Dalel Herring and unanimous vote, the Board approved thei following items  a. Minutes ofl November14 and November 28, 2017: meetings.  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried. RE: RECOGNITION  The Chairman presented certificates of recognition to the Greene County Chamber of Commerce, Sheri Bedker, and to the Stanardsville Town Council, Mayor Gary Lowe, for their  efforts with the 2017 Stanardsville Parade of Lights. RE: MATTERS FROMTHE PUBLIC  W.H. Shifflett and Blake Shifflett - Son purchased lot in Quinque Forest which already has water meter on lot. RSA is telling him he has toj pay $10,000 for something that is already in place and it has to be paid prior to getting building permit. Why does hel have to pay again? This will cost an extra $4,000 on their loan to get the $10,000 upfront toj pay RSA. Eddie Deane - Congratulations to Board members for completing another year and to Mr. Martin on his re-election. Thanks to Mr. Frydl for serving on the Board for eight years.  RE: WHITE RUN RESERVOIR PROJECTI RESOLUTION $10,000,000. Mr. Frydl said this is thel beginning of process. financing oft the White Run Reservoir Project. (See Attachment "A")  Mrs. Flynn briefly reviewed the proposed resolution for the undertaking of the reservoir project in an amount not to exceed $60,000,000. Interim financing in an amount not to exceed Upon motion by Jim Frydl and unanimous vote, the Board approved the resolution for    Board of Supervisors December 12, 2017 Sheet 4  Recorded vote:  Michelle Flynn Dale Herring David Cox Jim Frydl Bill Martin  Yes Yes Yes Yes Yes  Motion carried.  RE: CHARLOTTESVILLE AREA ALLIANCE  Ms. Sue Friedman, Secretary oft the CAA, was present to discuss the Charlottesville Area Alliance which includes Greene, Albemarle, Charlottesville, Fluvanna, Louisa and Nelson. CAA isac collaboration of organizations with a vision of the greater Charlottesville area being the most age-friendly community in the country and leading the advancement of an age-friendly Planning for the needs of an aging population automatically checks off the needs of all constituents. Life elements for an age-friendly community include buildings and outdoor spaces, transportation, housing, social participation, respect and social inclusion, civic participation and employment, communication and information, and community support and health services. The World Health Organization has identified aging as one oft the most significant public health issues Membership with CAA means the community's elected leadership has made the commitment to actively work toward making their town, city or county a great place for people of Ms. Friedman said Greene County is being asked to join CAA and adopt a resolution to support thej process ofbecoming an age-friendly community. The Countywill also need to appoint  community.  we face. all ages.  arepresentative to CAA.  RE: INDEPENDENCE DAY COMMITTEE  Mr. Mike Payne said the. July 4th event was successful and the largest event yet. There was great response to fund raising with over $104,000 raised. There are sixteen members on the committee. This yea,r drone coverage provided information about crowd size which was over 7,500 citizens at the evening event. Over $6,000 was raised by 50/50 raffle for sustainable The committee is being rebranded to reflect the County as a whole and will be known as "Red, White and Bluei in Greene". Desperate need for volunteers. Hope to consolidate everything  fireworks fund.  on schools grounds next year with parade around 3:00 p.m. RE: WATCH FOR CHILDREN AT PLAY SIGNS  Mr. Svoboda briefly reviewed history of these signs placed on the roadway intended to warn motorists that children may be at play nearby. VDOT used to install these signs. Currently the county may undertake the installation and maintenance of such signs by entering into an agreement with the Commissioner ofHighways. The cost of the signs and their installation shall be paid by the county. The signs may be installed only where the statutory or posted speed limit is 35 mph or less at major entry points within a subdivision or at the major approach(s) to a  residential development not within a subdivision.    Board of Supervisors December 12,2017 Sheet 5  Currently the county's processing and installation cost ofas street sign is $350. Due to the similarities in processing and installation, the cost of a "Watch for Children" sign would be the same as the cost ofas street sign. The cost reflects thej processing and initial installation ofas single Mr. Frydl thought this was. just the second request in his time on the Board. Mr. Svoboda said maybe six or SO over the last fourteen years. The Board will need to decide who will pay for the signs. The County may want to do this as part of the process and consider it a public safety  sign and does not include maintenance costs.  issue. The Board could consider this during budget discussions.  Consensus of Board to have this as action item at future meeting.  RE: BUDGET  Mr. Barkley said budget information is posted on website. FY1 17 audit will be posted. Mr. Barkley said the suggested amendment will clarify the timing of payment of edu fee. The cost has not changed in almost ten years. The more relevant issue is timing of payment. Mrs. Flynn asked ifbuilders would be able toj prepay the fee. Mr. Svoboda said the policy change would move the trigger from issuance ofbuilding permit to actual connection to system. This would have the potential to benefit small businesses also. Prepayment would be accepted Mr. Cox asked if edu fees were paid when lots were developed years ago. RSA ran lines, put taps with valves. This is what Mr. Shifflett was asking earlier. There is an existing tap on the lot. Mr. Frydl said records would show if an edu was purchased for that specific lot. Staff will Consensus of] Board members to have this as action item on next meeting agenda.  RE: EDUPURCHASE POLICY  also.  research issue and contact Mr. Shifflett.  RE: BROADBAND  Mr. Herring said he and Mr. Yost attended ai meeting in Rappahannock in November. CIT did presentation. TJPDC legislative forum related to broadband. The Central VA Electric Coop did presentation and their goal is to provide their members with possibility of internet access to Mr. Martin said hel has been asking for this for years. Everything is in place for fiber to go to every home in country. He understands the power companies have been holding out for more  their house. About 77 customers in Greene County.  money from internet service providers. RE: LIAISON REPORTS increased slightly. budgeted again this year.  Mr. Frydl said the school budget process has begun. Enrollment numbers have actually dropped some this year. Local composite index is the state funding formula. Greene's LCI Mr. Frydl also said expenditures at the regional jail are tracking to be $2 million less than    Board of Supervisors December 12, 2017 Sheet 6  Mr. Martin said the Stanardsville grant project is on track. Start seeing façade improvements: in the spring. The Ruckersville Area Plan isi moving forward with a second meeting  held last week.  RE: OTHER MATTERS FROM' THE BOARD  Mrs. Flynn said she continues to have anxiety over possible funding cuts to the transit program. Strong feelings about if Greene County should have an isolated transit system at this time. Citizens need reliable transportation to and from Charlottesville. Greene County Transit does fantastic job with what they do. Does it make sense to look at being part ofal larger regional transit system? Iti is a challenge when service only goes to Greene County line. We need to really Mr. Herring said therei is al RideShare program throughTJPDCbut Greene does not provide Mr. Barkley said the County needs to understand how to better connect with the basic service people need. He suggested a well-publicized event toj provide citizens with information. Mrs. Flynn presented Mr. Frydl with a plaque recognizing his service on the Board of Supervisors. Board members agreed it has been a pleasure serving with Mr. Frydl over the years. Mr. Frydl said it has been a pleasure but hasn'ta always been easy. The Board took a big step that started with the strategic planning workshop. Encouraged members to reprioritize those  look at regional transit and financial impact of cuts on local transit service.  funding for that program.  goals and make commitment toj public and staff.  RE: ADJOURN! MEETING  The meeting was adjourned. The next scheduled meeting of the Board of Supervisors will  be on' Tuesday, January 9, 2018 in the County Meeting Room.  yohcllle SBuprn Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors December. 12, 2017 Attachment "A"  RESOLUTION OF THE BOARD OF SUPERVISORS  OF GREENE COUNTY, VIRGINIA  WHEREAS, pursuant to Title 15.2 of the Code of Virginia, 1950, as amended (the "Virginia Code"), the County of Greene, Virginia (the "County") is empowered to finance and refinance the acquisition, construction, reconstruction, renovation, enlargement, and equipping of  the County's water, wastewater, and sewer systems; and  WHEREAS, the County's engineers, W.W.Associates, have determined and advised the County that in order for the County to establish a safe and reliable water supply and treatment facilities to meet projected demands through 2050, a substantial need exists for the County to acquire, construct, reconstruct, expand, and equip capital projects for the County's water system, particularly a water supply reservoir and reservoir intake system and facilities related thereto, including but not limited to a water treatment facility, raw water intake and pump station, approximately 17,000 linear feet of 30 inch raw water piping, access road(s), and associated appurtenances, including payment of engineering fees and other preliminary costs and costs of issuance in connection with such undertakings by the County (all capital projects for such purposes int the County being referenced herein as the "Reservoir Project"); and  WHEREAS, W.W. Associates has determined and advised the County that certain Compensatory Mitigation Credits are required and certain preliminary engineering and design work is needed to proceed with the Reservoir Project (collectively referred herein as "Phase ["');  and  WHEREAS, the County's financial advisor, Davenport & Company ("Davenport"), has recommended that the County accomplish Phase I with an interim financing, preferably through ashort-term Bond Anticipation Note (the "Note") with a final maturity of five years or less, and  al likely maturity oft three years;  WHEREAS, it is anticipated that in order to accomplish the interim financing, the County would need assistance from the Economic Development Authority of Greene County, Virginia (the "Authority") to issue the Note, which would be a limited obligation of the Authority, the principal of, premium, ifany, and interest on which would be payable solely from certain rental payments paid by the County pursuant to a lease financing arrangement between  the parties; and  WHEREAS, it is anticipated that in order to accomplish the lease financing arrangements, the County would mortgage, assign and lease certain real property of the County to the Authority, the Authority would lease such property back to the County, and the County, among other things, would agree to pay rental to the Authority, subject to a non-binding moral obligation support pledge of sufficient annual appropriations by the Board of Supervisors of the County (the "Board") from time to time therefor, in order toj pay the Note and the obligations in  connection therewith.    NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISRORS  OFGREENE COUNTY, VIRGINIA:  1.  Undertaking of Reservoir Project. The Board hereby determines that a  substantial need exists to undertake the Reservoir Project and the transactions contemplated thereby, and that the Reservoir Project shall increase the health, welfare, and prosperity of the inhabitants of the County and the Commonwealth of Virginia. Accordingly, the Board hereby approves and authorizes the County to proceed with the undertaking of the Reservoir Project, including Phase I, and providing for the long-term financing, in one or more transactions, of all or any portion of the capital costs to provide funds to complete the Reservoir Project in an  amount not-to-exceed $60,000,000.  2. Interim Financing. The Board determines it is in the best interest oft the County toj proceed with Phase I to purchase the required Compensatory Mitigation Credits and pay costs of preliminary engineering and design work needed to proceed with undertaking the Reservoir Project, and hereby approves the same. The Board hereby authorizes proceeding with the issuance of a not-to-exceed $10,000,000 interim financing through the Note or such other recommended financing vehicle for interim financing to fund Phase I and pay costs ofi issuance therefor, with the Board stating its understanding that additional public hearings, approvals, and pledges oft the Authority and Board will be required under Virginia and federal law to undertake  and complete such interim financing.  3. Assistance of Authority. The Board hereby declares its desire for the County to enter into certain lease revenue arrangements with the Authority in order to accomplish the interim financing for Phase I, and, accordingly, the Board formally requests the assistance of the Authority in obtaining the interim financing for Phase I, and to the extent necessary, the Authority's assistance in future financing for the Reservoir Project. It is to be expressly understood the Authority shall not be obligated to make any payments under the Note or related documents except from payments made by or on behalf of the County under the lease arrangements; provided, however, the obligations of the County, shall not include any binding commitment beyond the current fiscal year oft the County, as provided by law. Furthermore, the County's obligations to pay the cost and expense of performing its obligations under the Note and related documents, including without limitation its obligation to pay all rental payments and any other payments under the documents related to the lease arrangements are subject to and dependent upon appropriations being made from time to time by the Board for such purposes. no earlier than 60 days prior to adoption hereof and will pay/will cause to be paid, on and after the date hereof, certain expenditures (the "Expenditures") in connection with the Reservoir Project. Further, it has been determined that those moneys previously advanced no more than sixty (60) days prior to the date hereof and to be advanced on and after the date hereoft to pay the Reservoir Project related Expenditures are available only for a temporary period and it shall be necessary to reimburse the County for the Expenditures from the proceeds ofc one or more issues of tax-exempt obligations. Accordingly, the County hereby declares its intent to reimburse Expenditures with all or any portion of the proceeds thereof for the Expenditures with respect to  4.  Reimbursement Matters. The County has paid/has caused tol be paid, beginning  2-    the Reservoir Project made no earlier than sixty (60) days prior to the adoption hereof. The County reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of such tax-exempt obligations, and will make (or will cause to be made) a reimbursement allocation, which is a written allocation that evidences the use ofproceeds thereof to reimburse the Expenditures, no later than 18 months after the later of the date on which the Expenditure(s) is/are paid or the Reservoir Project is placed in service or abandoned, but in no event more than three (3) years after the date on which the Expenditure(s) is/are paid. This declaration ofintent to reimburse, as required by federal tax laws, shall take effect immediately. 5. Further Actions. The Chair or Vice Chair of the Board of Supervisors, either of whom may act, the County Administrator, the Deputy County Administrator/ Finance Director, and such officers, employees, and agents of the County as may be necessary or convenient, any one or more of whom may act, shall coordinate with the Authority and the County's engineers, financial advisors, bond counsel, legal counsel, and potential lenders in order for the County to take all such further actions as may be required by law or otherwise necessary or convenient in order to carry out the intent and purposes of this Resolution in order for the County to accomplish the Reservoir Project and Phase I thereof. Such officers or their designees are authorized to execute and deliver on behalf of the County all such further instruments, documents or certificates, and to do and perform such things and acts, as they shall deem necessary or appropriate to carry out the transactions authorized by this Resolution. All of the foregoing, previously done or performed by such officers or agents oft the County, and all actions previously taken in furtherance of the intent set forth in this Resolution, are in all respects  approved, ratified and confirmed, in their entirety.  6.  Effective Date. This Resolution shall take effect immediately.  Date: December 12, 2017  COUNTY OF GREENE, VIRGINIA  addle Sypu -  -3-    CERTIFICATE OF VOTES  The undersigned Clerk of the Board of Supervisors of Greene County, Virginia, hereby certifies that the foregoing constitutes a true and correct copy of the Resolution duly adopted by the Board of Supervisors at a regular meeting duly held and called on December 12, 2017. A  record oft the roll-call vote by the Board of Supervisors follows:  NAME  AYE X X X X X  NAY ABSTAIN ABSENT  A. Michelle Flynn, Chair Dale R. Herring, Vice Chair William Martin James F. Frydl David L. Cox  Dated: December 12, 2017  [SEAL]    Clerk, Board of Supervisorsof Greene County, Virginia