Board of Supervisors February 22, 2022 Sheet 1  February 22, 2022 County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAYFEBRUARYZ, 2022, BEGINNING AT 2:30 P.M. IN PERSON IN THE COUNTY ADMINISTRATION BUILDING MEETING ROOM AND BY ZOOM VIDEO COMMUNICATION  Present were:  Marie Durrer, Chair Dale Herring, Vice Chair Steve Bowman, Member Abbey Heflin, Member Davis Lamb, Member  Staff present:  Mark B. Taylor, County Administrator Kelley Kemp, Assistant County Attorney Kim Morris, Deputy Clerk Jim Frydl, Director of] Planning and Zoning Tracy Morris, Director of Finance Melissa Meador, Director ofl Emergency Services Kevin Estep, IT Analyst  RE: CLOSED MEETING  Ms. Kemp read the proposed resolution for closed meeting.  WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, ori resignation ofspecific public officers, appointees, or employees ofany public body concerning Fire and EMS,  Meeting the following matter(s):  the EDA, and the JABA advisory board.  Consultation with legal counsel pertaining to actual or probable litigation, where such consultation in open meeting would adversely affect the negotiating or litigating posture of the  public body concerning RSA litigation. discussions may occuri in Closed Meeting;  WHEREAS, pursuant to: $2.2-3711(A)() and (A)(7) of the Code of Virginia, such    Board of Supervisors February 22, 2022 Sheet 2  NOW, THEREFORE, BEI ITRESOLVED that thel Board of Supervisors of Greene County Upon motion by Davis Lamb, second by Steve Bowman and unanimous roll call vote, the  does hereby authorize discussion oft the aforestated matters in Closed Meeting.  Board entered into closed meeting. Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. RE: OPEN MEETING Board returned to open meeting. Recorded vote:  Upon motion by Davis Lamb, second by Steve Bowman and unanimous roll call vote, the  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  By unanimous roll call vote, members certified that only public business matters lawfully exempted from the open meeting requirement and only such matters as identified by the motion to  enter into closed meeting were discussed.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  RE: REAPPOINTMENT OF MATT SWEETANOS AND PAUL REICKART TO THE Upon motion by Abbey Heflin, second by Davis Lamb and unanimous roll call vote, the Board reappointed Matt Sweetanos and Paul Reickart to the Greene County Economic  ECONOMIC DEVELOPMENT AUTHORITY  Development Authority for a four-year term which will end on March 1, 2026.    Board of Supervisors February 22, 2022 Sheet3  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: REAPPOINTMENT OF DUMISILE MARTINTO THE. JABA ADVISORY COUNCIL Upon motion by Marie Durrer, second by Davis Lamb and unanimous roll call vote, the Board reappointed Dumisile Martin to the. JABA Advisory Council fora four-year term which will  end on January 31, 2026. Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: ADOPTION OF AGENDA Board approved the agenda as presented.  Upon motion by Steve Bowman, second by Dale Herring and unanimous roll call vote, the  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: MATTERSFROMTHE PUBLIC  Mr. Mitch Miller was present to say that he is concerned about the road conditions in Dogwood Valley. He shared a recent event where a fire truck could not make it upi into Dogwood Valley because the roads were too muddy. He said only the brush trucks were able to make it.    Board of Supervisors February 22, 2022 Sheet 4  RE: CONSENT AGENDA  Upon motion by Dale Herring, second by Steve Bowman and unanimous roll call vote, the  Board approved the consent agenda items as presented.  a. b. C.  Minutes of previous meeting  Resolution to accept and appropriate $3,208.90 for the OJP BulletproofVest Grant Resolution to accept and appropriate $280,035.00 for the Hazard Mitigation Grant  for the Sheriff's Office (See. Attachment "A")  for the Geranium Road property project (See Attachment "B")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: APPROVAL OF MEETING ROOM UPGRADES USING ARPA FUNDS  Mr. Taylor said that Mr. Estep, IT Analyst, was present to answer any questions that the Board may have in regards to the request to update the AV system in the County Meeting Room  for better connectivity and operability.  Mr. Estep shared that the camera in the meeting room is substandard and there are also issues with the audio. He shared a view of the room as it would be seen with the upgrades and said that we would also be able to share presentation screens with virtual meeting attendees as  well.  Mr. Herring said that the original system was installed in 2017. The system was very basic and was designed to be upgraded. He said that the upgrade to the Granicus system is very  important because it allows for the archival of materials.  Ms. Heflin said that she met with Mr. Frydl and Mr. Estep to be sure that she fully understood the scope oft this project. She said that the County had received multiple other quotes for this service and all government procurement guidelines were followed. She said that she understands that the current Granicus hardware is out of date. The Granicus and the AV are two separate issues. The Granicus system is one that we already have and will need to upgrade. The AVI upgrade will help with the picture and sound quality for virtual viewers. Mr. Frydl explained that this upgrade will allow us to integrate all of the components SO that in person, virtual via Granicus and virtual via Zoom all have the same sound and picture quality. Ms. Heflin said that there are warranties on thel labor and equipment. Ms. Heflin said that Granicus was going to charge the County a 7% increase for upcoming years. Mr. Estep said that he had contacted them and voiced concerns over that rate and they agreed tol bring that down to 5%. Ms. Heflin proposed that the cost for Granicus be removed from the amount to be funded with ARPA monies and that it be  funded by the operating budget as it always has been.    Board of Supervisors February 22, 2022 Sheet 5  Mr. Herring pointed out that the Board would not usually be involved in the decision making for aj project like this, but that since ARPA funds are being used, thel Board'sinvolvement  isr necessary.  Mr. Bowman said that the Board should start putting funds aside to upgrade this equipment Upon motion by Steve Bowman, second by Dale Herring and unanimous roll call vote, the Board approved the use of ARPA funds for meeting room upgrades, minus the yearly Granicus charges which should continue to bet taken from the operating budget, int the amount of$18,439.77.  again in 5 years, as that is thel life ofr most hardware and software systems.  (See Attachment "C")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: DESIGNATION OF ARPA FUNDS FOR RUCKERSVILLE VOLUNTEER FIRE Ms. Morris said that she received the request for ARPA funds from Ruckersville Volunteer Fire Department in the amount of $28,571.74. This amount is primarily from loss of donations because they were not able to hold their boot drive, their mailing or their annual concert. The numbers have been verified and all supporting documentation has been received.  DEPARTMENT  Mr. Bowman said that hel hopes that these funds help them meet their training and facilities Upon motion by Steve Bowman, second by Dale Herring and unanimous roll call vote, the Board approved the resolution to appropriate ARPA funds to mitigate negative economic impacts ofCovid-19 upon the Ruckersville Volunteer Fire Department in the amount ofs $28,571.74. (See  update needs.  Attachment "D")  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors February 22, 2022 Sheet 6  RE: APPROVAL OF KEY FOB SYSTEM FOR COURTHOUSE USING ARPA FUNDS Mr. Taylor explained to the Board that this request for an ARPA fund expenditure would provide the Courthouse with a touchless access and security system for the door locks. It will provide an upgrade of health and safety for the employees in the building and increased security  for the facility. Itisaq qualifying use of ARPA funds.  Ms. Durrer asked ift this would replace the existing system for the Courtroom and the entry for deputies of the Sheriff's Office. Mr. Taylor said that all of the existing locks would not be replaced. Those that would be replaced were strategically chosen, due to limited resources, as the best options to enhance the security ofthe facility and provide the touchless entry.  Upon motion by Steve Bowman, second by Dale Herring and unanimous roll call vote, the Board approved the request to use ARPA funds to install al key fob system at the Courthouse.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: GREENE COMMONS FENCE REQUEST  Mr. Taylor shared a request from Greene Commons to install a board fence along Main Street to separate the pavilion area from the road for the safety of citizens. He said that this would be at the expense of Greene Commons. Mr. Herring asked if the future maintenance ofthe fence would be provided by Greene Commons. Mr. Taylor explained that the facilities will become County property once the project is completed, SO maintenance would have to be provided by the County. Mr. Bowman said that since he works those events, hel knows that there have been several near-misses involving children running towards the road. The Sheriff's Office has been very concerned about this. He said that he supports this request and feels that it will be ai nice addition  tot the property. Mr. Herring agrees.  Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  Board approved the request from Greene Commons to install a fence on the property.  Recorded vote:  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors February 22, 2022 Sheet7  RE: BOARDLIAISON REPORTS  Mr. Herring said Thomas Jefferson Planning District Commission met and new members were introduced. A resolution for the Ride Share application was approved. The Emergency Services Advisory Board met and the bylaws were approved and will come before the Board of  Supervisors for approval.  Mr. Lamb said that he attended the Ruckersville Advisory Committee meeting and he said that Sheetz is going to be torn down and a new one will be built in its place with a drive-thru. Mr. Bowman said the School Board met on February gth and approved a resolution in support of the donation of land for an elementary school. They spotlighted several students and staff. They approved ai motion to stop contact tracing and quarantine ofs students and staffeffective February 14th. They also filed for a special election for the open Stanardsville School Board seat in November. There have been six applications for that position. They will interview those candidates and appoint someone to fill the vacancy at their meeting on the 23rd. Mr. Bowman said that he also attended thel Planning Commission meeting on the 16th. They reviewed the Economic Development and' Tourism components of the Comprehensive Plan. Wei need to establish a better working relationship with the Commissioner of Revenue SO that we can have better data. Ms. Durrer said that she attended the Central Virginia Regional Jail Board meeting and the draft budget was approved for the upcoming year. The final budget will be approved in March. Mr. Lamb asked Mr. Frydl about the retention pond at the self-storage facility on Route 33 and ifi it was going to be enclosed or not. Mr. Fryd! said it is not enclosed on the plan. He said that retention ponds are now built sO that they are not deep and do not have steep sides. The pond  would only have water in it during times ofrain. RE: OTHER ITEMS FROM THE BOARD  Ms. Durrer said that she had received a request from a citizen asking for a traffic calming study at Holly Hill Drive and Elizabeth Drive. The Board asked Mr. Frydl to request that VDOT  perform a speed safety study.  Mr. Bowman asked that staff look into an ordinance that would require private roads to meet a minimum standard SO that EMS vehicles could pass the road during an emergency. Mr. Frydl said that there is something in the Ordinance that requires aj private road agreement regarding maintenance and fees and acknowledging the access issues on private roads for EMS and school  busses.    Board of Supervisors February 22, 2022 Sheet 8 RE: ADJOURN Board meeting was adjourned. Recorded vote:  Upon motion by Steve Bowman, second by Dale Herring and unanimous roll call vote, the  Marie Durrer Dale Herring Steve Bowman Abbey Heflin Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  yaie CQr Marie Durrer, Chair Greene County Board of Supervisors  Mark B. Taylor, Clerk Greene County Board of Supervisors    Board of Supervisors February 22, 2022 Attachment A  RESOLUTION TO ACCEPT AND APPROPRIATE THREE THOUSANDTWO HUNDRED EIGHT DOLLARS AND NINETY CENTS FOR OJP  BULLETPROOF VEST GRANT  WHEREAS, the Sheriff's Department of the County of Greene has received funding WHEREAS, the funds in the amount of three thousand two hundred eight dollars and ninety cents ($3,208.90) need to be appropriated to the appropriate line item in the 2021-2022  for the Bulletproof Vest Grant; and  budget of the County of Greene, Virginia.  NOW,THEREFORE, ITI IS HEREBY RESOLVED by the Board of Supervisors ofthe County of Greene, Virginia that three thousand two hundred eight dollars and ninety cents ($3,208.90) be appropriated to the 2021-2022 budget of the County of Greene.  BEITFURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all  things necessary to give this resolution effect.  Adopted this 22nd day of February, 2022.  Motion: Dale Herring Second: Steve Bowman Recorded Vote: Steve Bowman Marie C. Durrer Abbey Heflin Dale R. Herring Davis Lamb  Yes Yes Yes Yes Yes  Jay Le  Cb MaricC_Durrer, Chair Greene County Board of Supervisors  ATTEST:  Mark B. Taylor, Clerk Greene County Board of Supervisors    Board of Supervisors February 22, 2022 Attachment B  RESOLUTION TO ACCEPT AND APPROPRIATE TWO HUNDRED EIGHTY THOUSANDTHIRIY-FIVEDOLLARS FOR HAZARD MITIGATION GRANT  WHEREAS, the County of Greene has received funding for the Hazard Mitigation WHEREAS, the funds in the amount of two hundred eighty thousand thirty-five dollars $280,035.00) need to be appropriated to the appropriate line item in the 2021-2022 budget of  Grant: and  the County of Greene, Virginia.  NOW.THEREFORE, ITIS HEREBY RESOLVED by the Board of Supervisorsofthe County of Greene, Virginia that twol hundred eighty thousand thirty-five dollars ($280,035.00)  be appropriated to the 2021-2022 budget of the County of Greene.  BE ITI FURTHER RESOLVED that the County Administrator of the County ofGreene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all  things necessary to give this resolution effect.  Adopted this 22nd day of February, 2022.  Motion: Dale Herring Second: Steve Bowman Recorded Vote: Steve Bowman Marie C. Durrer Abbey Heflin Dale R. Herring Davis Lamb  Yes Yes Yes Yes Yes  hA  Yccse Marie G Durrer, Chair' Greene County Board of Supervisors  ATTEST:  lae  Mark'B. Taylor, Clerk  Greene County Board of Supervisors    Board of Supervisors February 22, 2022 Attachment C  RESOLUTION TO APPROPRIATE ARPA FUNDS TO RESTORE PUBLIC SECTOR  CAPACITY FOR EFFECTIVE SERVICE DELIVERY  WHEREAS, Congress passed and the President signed the American Rescue Plan Act WHEREAS, the County ofGreene received ARPA funding and the funds will be used for qualifying expenditures incurred during the period that begins March 1, 2021 and ends on  (ARPA)of202l;and  December 24, 2024; and the COVID-19 pandemic;  WHEREAS, Greene County has provided technology to adapt government operations to WHEREAS, the County of Greene intends to purchase equipment needed to integrate systems to allow for citizens to better and more reliably engage in public meetings via electronic  means;  WHEREAS, the funds ini the amount of eighteen thousand four hundred thirty-nine dollars and seventy-seven cents ($18,439.77) may, in accordance with ARPA guidelines, be appropriated from ARPA funds to provide technology to adapt government operations in the 2021-2022 budget  oft the County of Greene, Virginia;  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that eighteen thousand four hundred thirty-nine dollars and seventy- seven cents ($18,439.77) be appropriated to the 2021-2022 budget of the County of Greene,  Virginia.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments int the budget to do all things  necessary to give this resolution effect.  Adopted this 22nd day of February, 2022.  Motion: Steve Bowman Second: Dale Herring Recorded Vote: Steve Bowman Marie C. Durrer Abbey Heflin Dale R. Herring Davis Lamb  Yes Yes Yes Yes Yes  Ye CRus Marie/C_Durrer, Chair) Greene County Board of Supervisors  ATTEST:  46T  Mark B. Taylor, Clerk Greene County Board of Supervisors    Board of Supervisors February 22, 2022 Attachment D  RESOLUTIONTO APPROPRIATE ARPA FUNDS TO MITIGATE NEGATIVE ECONOMIC IMPACTS OF COVID-19 UPON THE RUCKERSVILLE VOLUNTER WHEREAS, Congress passed and the President signed the American Rescue Plan Act WHEREAS, the County of Greene received ARPA funding and the funds will be used for qualifying expenditures incurred during the period that begins March 1, 2021 and ends on  FIRE DEPARTMENT  (ARPA)of2021;a and  December 24, 2024; and  WHEREAS, Greene County has three volunteer fire departments; Dyke Volunteer Fire Department, Stanardsville Volunteer Fire Department and Ruckersville Volunteer Fire  Department;  WHEREAS, the volunteer fire departments receive funds through donations and other fundraising efforts which have been negatively affected by the loss of funds due to the COVID-19  pandemic;  WHEREAS, the Ruckersville Volunteer Fire Department has presented financial records sufficient to demonstrate a loss of $28,571.74 in donations and fundraising due to the Covid19  pandemic;  WHEREAS, the funds in the amount of twenty-eight thousand five hundred seventy-one dollars and seventy-four cents ($28,571.74) may, in accordance with ARPA guidelines, be appropriated from ARPA funds to provide assistance to Ruckersville Volunteer Fire Department that has experienced negative economic impacts in the 2021-2022 budget of the County of Greene,  Virginia;  NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that twenty-eight thousand five hundred seventy-one dollars and seventy-four cents ($28,571.74) be appropriated to the 2021-2022 budget oft the County of Greene,  Virginia for Ruckersville Volunteer Fire Department.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget to do all things  necessary to give this resolution effect.  Adopted this 22nd day of] February, 2022.  Motion: Steve Bowman Second: Dale Herring Recorded Vote: Steve Bowman Marie C. Durrer Abbey Heflin Dale R. Herring Davis Lamb YPhie Marie/C_Durrer, Chait Greene County Board of Supervisors  Yes Yes Yes Yes Yes  ATTEST:  M  Cous  Mark B. Taylor, Clerk Greene County Board of Supervisors