Board of Supervisors July 10, 2018 Sheet 1  July 10, 2018  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY,JULY 10, 2018  BEGINNING AT 6:00 P.M. IN THE COUNTY MEETING ROOM.  Present were:  Michelle Flynn, Chair Bill Martin, Vice Chair David Cox, Member Marie Durrer, Member Dale Herring, Member  Staff present:  Tracy Morris, Deputy County. Administrator Kelley Kemp, County Attorney Patti Vogt, Deputy Clerk  RE: EXECUTIVE SESSION  Upon motion by Bill Martin and unanimous vote, the Board approved the resolution to enter Executive Session to discuss legal and personnel matters pursuant to Section 2.2-3711  Subsection (a, 1-7) of the Code of Virginia. (See Attachment "A")  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes  Motion carried. Recorded vote:  Upon motion by Dale Herring and unanimous vote, the Board returned to Open Session.  Motion carried.    Board of Supervisors July 10, 2018 Sheet 2  By unanimous vote, all members certified that only public business matters lawfully exempted from the Open Meeting requirement and only such matters as identified by the motion  to enter into Executive Session were discussed.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: INTERIM COUNTY ADMINISTRATOR  Upon motion by Bill Martin and unanimous vote, the Board agreed to enter negotiations  with Ms. Brenda G. Garton for the position ofinterim County Administrator.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: AMEND AGENDA  Upon motion by Bill Martin and unanimous vote, the Board approved changes to the agenda to move long term transportation from action to information item and add resolution  regarding rural rustic: road to action agenda.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: PUBLIC MEETING  The Chairman opened the meeting with the Pledge of Allegiance followed by a moment of  silence.  RE: CONSENT AGENDA on the consent agenda: a. b. C.  Upon motion by Bill Martin and affirmative vote, thel Board approved the following items  Minutes ofJ June 26, 2018: meeting.  Appointment ofinterim Zoning Administrator. (See. Attachment "B") Approval ofseverance package. (See Attachment "C")    Board of Supervisors July 10, 2018 Sheet 3  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dalel Herring  Yes Yes Yes No Yes  Motion carried.  Mrs. Durrer clarified that she was voting in favor of the consent agenda except for the  appointment oft the interim zoning administrator.  RE: RECOGNITION  Mr. Cox presented certificates of recognition to the following VDOT Area Headquarters and other VDOT departments for their service provided to Greene County during the flood event ofMay 30-N May 31,2018: Boyd Tavern AHQ, Madison. AHQ, Keene. AHQ, Stanardsville AHQ, Cuckoo AHQ, Gordonsville AHQ, Zion Crossroads AHQ, Rhoadesville AHQ, Rappahannock AHQ, Bealeton AHQ, Marshall AHQ, West Culpeper AHQ, Warrenton AHQ, McGaheysville AHQ, Free Union AHQ, Yanceyl Mills. AHQ, Palmyra AHQ, District Shop, Charlottesville Bridge,  Culpeper District Environmental RE: MATTERS FROMTHE PUBLIC  Joanne Burkholder- - Thanked Mrs. Durrer and the Fair Board for a great county fair again Keith Bourne - Commented on search for a new County Administrator and the hiring of former County Supervisor to serve as Zoning Administrator. Cronyism allowed by Board can't be ignored. Suggested a search committee for new County Administrator comprised of elected  this year.  officials, county staffa and county citizens. and again when hel hired Mr. Frydi.  Dillon Breeden - Questioned if County Administrator was intoxicated at recent meeting Connie Perrin - Commented on recent resignation of County Administrator and hiring of new Planning Director/Zoning Administrator, who was instrumental in hiring ofMr. Barkley and rejected by voters in last election. Would be interested in details of hiring process. Asked Board tor reverse questionable hire of Zoning Administrator during probation period. Agreed that search committee be established including citizens not currently employed by county government. Matt Hardin = Said this Board has shown some questionable hiring processes. Citizens have called his office questioning thel legalityofhiring former Supervisor. Give citizens a voicein Frank Morris - Lot of concern about hiring of new County Administrator and Zoning Administrator. Can the people elect a new County Administrator or will Board be able to control Ed Yensho - Jim Frydl is risky hire who was principal reason for hiring of Mr. Barkley. Provided details of actions by Mr. Frydl while on the Board of Supervisors. This is opportune time for Countyt to have clean slatei in upper level management. Urged Board tor revisit the decision tol hire Mr. Frydl and toi include county citizens on search committee for hiring these positions.  hiring new County Administrator.  what this person does? The Board is to control and run the County.    Board of Supervisors July 10, 2018 Sheet 4  Supervisors cannot revisit hire. The Board hires County Administrator only and no other employee. Hire is very sound based on experience, work experience and should stand. James Murphy - Comments on resignation of County Administrator. Did not agree with severance package of3 months of pay and benefits. Also agreed with search committee including  citizens in hire ofi new County Administrator.  RE: PUBLIC HEARING- ALLA AMERICAN STORAGE  Ms. Stephanie Golon, Planner, reviewed the request from All American Storage for a Special Use Permit for additional min-storage units on an approximately 10.84-acre tract zoned B- 2, Business and located at 10495 Spotswood Trail and identified on County Tax Maps as 38-(A)-  84. (SUP#18-001)  The applicant received a Special Use Permit with conditions through the Board of Zoning  Appeals on August 23, 2000 with conditions as follows: 1. The sign shall be al landscaped, monument sign.  Conditions imposed by BZA#00-671:  2. Lighting shall be directed downward, not to exceed the height oft the proposed buildings. 3. A wrought iron fence shall be installed on the front portion of the enclosure. 4. Existing trees to the east of the site shall be maintained. Where additional trees are determined by the Planning Director to be needed for buffering, they will bei installed. 5. The orientation oft the storage units shall be perpendicular to the road. 6. This permit will be valid for no more than 300 storage units.  Currently 296 units at location.  The property owner would like to expand the business by adding 300 additional units to The Planning Commission recommended approval ofa Special Use Permit (SUP#18-001) tor remove the current conditions approved under BZA#00-671 for a mini-storage unit facility located on County Tax Map 38-A-84 and replace them with the following conditions: 1. No more than 300 additional units may bel built on this property. Mr. Jeff Early, Attorney, was present representing the applicant. The floor was opened for public comments. No public comments.  the 6.638 acres ofundeveloped land on the parcel.  Mr. Herring noted thel height requirement of35 feet int thel B-2: zone. Structure willl be single level but applicant could choose to build to 35 feet. Ms. Golon said engineering will dictate how Mr. Cox asked ift the proposed expansion would be in the rear oft the property. Ms. Golon said construction would be in RV parking area and aj portion in the rear. No indication of plan to Mr. Martin, referring to Article 16-2 oft the Zoning Ordinance, said the proposed use does not tend to adversely change character and established pattern of development in area. Does remain in harmony with uses permitted by right in zoning district. Use will not hinder or discourage the appropriate development or use of adjacent land or buildings nor impair the value thereof. It supports ongoing economic development in county and is in concert with the  many additional units can be built.  do away with RV parking which is customary with this type use.  Comprehensive Plan.    Board of Supervisors July 10, 2018 Sheet 5  Mrs. Flynn agreed and Mrs. Durrer commented on1 thei neat, clean appearanceo ofthe facility. Upon motion by Bill Martin and unanimous vote, the Board approved Special Use Permit SUP#18-002 to remove the current conditions approved under BZA#00-671 for a mini-storage unit facility that is located on County Tax Map 38-A-34 and replace them with the following  conditions:  1. Nor more than 300 additional units may bel built on this property.  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: SHARED PARKING AGREEMENT - FEEDING GREENE INC.  Mrs. Tracy Morris, Finance Director/Deputy County. Administrator, reviewed the request from Feeding Greene, Inc. They are interested in purchasing the property at 60 Standard Street in Stanardsville and are requesting approval by the Board to use the adjacent county parking lot Mr. Martin asked if county offices had been consulted and raised any issues with sharing Upon motion by David Cox and unanimous vote, the Board authorized the Chair to execute al license agreement with Feeding Greene, Inc. to utilize a county parking lot, subject to approval  behind the Courthouse. the parking space.  by the County Attorney. (See Attachment "D")  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: ADDED ITEM TO AGENDA - RURAL RUSTIC ROAD RESOLUTION  Mrs. Flynn read the proposed resolution to delay construction of rural rustic road project proposed for Route 630, Rosebrook Road, until competition of the emergency replacement ofthe Mr. Denunzio gave update on bridge project schedule. Plan to award contract tomorrow Upon motion by Bill Martin and unanimous vote, the Board approved the resolution as  bridge on Route 631 over Haney Town creek.  with notice to proceed Friday. Expects six-month construction period.  presented. (See Attachment "E")    Board of Supervisors July 10, 2018 Sheet 6  Recorded vote:  Michelle Flynn Bill Martin David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried. RE: VDOTUPDATE  Mr. Denunzio gave brief update on recovery after flooding event. Greene County as hit hard and VDOT was in emergency mode until all roads were passable. Then crews went in  recovery mode which will take a few months in Greene. RE: LONG RANGE TRANSPORTATONFLAN  Mr. Alan Yost, Director of Economic Development and Tourism, said his comments are strictly from economic development side. Supports comprehensive transportation plan and comprehensive plan although some roads can have detrimental effect on economic development 11)&12): New Parallel, West/East Route 29VA6 607- Ronnie and Mary Catherine Lamm property. Smart Scale has approved road to go right thru center of property. Multiple transportation plans also calls for north/south road which would basically divide property into quarters. This would kick this property out of GO VA because of public roads and division of property into quadrants. Preddy Creek Road could serve as parallel road access. Regarding the 3): New Road, Northeast US 29/33. - Current road pathway is based onj proffered road north/east ofthel Route 29/33 intersection. Since this proffer was offered several years ago, ai more current solution would be to connect to US 33 further east. This would allow for less impact on the overly stressed Moore Road/33 intersection. Not an issue if concept only is being approved and not the actual route. There is great interest in one large property in this area. Proffered road Mr. Yost also noted the omission of Preddy Creek Road in the long-range transportation plan. There are: no plans to address concerns regarding safety and future growth on this road. Ms. Golon said this is not ai review ofthe Comprehensive, Plan. TJPDC and VDOT worked with localities to establish priorities for transportation needs. Board is asked to provide input to staff and TAC (Transportation Advisory Committee). This does not negate the Comprehensive Plan or accepted proffers. Transportation planners, transportation engineers and community All projects require a traffic impact analysis during rezone process. Preddy Creek Road Ms. Golon said 99% of the projects included in the LRTP are currently included in our Comprehensive Plan and are also part of the multi-modal recommendations provided in 2009. Mr. Martin said he would like comments by Mr. Yost to be considered before moving  Comments as follows:  west parallel road, inner connectivity is ai much more viable solution.  to East View Road would hinder traffic flow.  planners work very hard on this project for over a year.  does not have the crash data nor incident data that supports it as an unsafe road.  forward. Comments are to be forwarded to Ms. Golon.    Board of Supervisors July 10, 2018 Sheet 7  RE: LIAISON REPORTS  Mrs. Durrer said there: is a meeting of the Central VA Regional Jail this Thursday. Mr. Martin commented on the Greene Commons project. The group. just received a $7,000 grant plus $5,000 from the Tourism Council to jump start the volunteer group that will manage the Mr. Martin said he, Mr. Cox and Mr. Herring had al brieft tour oft the school construction  Commons. project.  Mrs. Flynn said the Social Services Board meeting was postponed.  RE: COUNTY UPDATE  Mrs. Flynn said the Board is in the beginning stage and has not yet engaged in a search process for a County Administrator. All current projects underway are moving forward.  RE: OTHER ITEMSF FROM BOARD MEMBERS in facility fee. Meeting was well attended.  Mr. Martin thanked the Fair Board for a fabulous Greene County Fair this year. Mr. Herring said he attended the recent RSA public hearing regarding proposed increase Mrs. Flynn complimented everyone involved in July 4th festivities and said the Farmer's  Market currently located at' Tractor Supply is doing great.  RE: ADJOURN MEETING  The meeting was adjourned. The next scheduled meeting oft the Board of Supervisors will  bel held on Tuesday, July 24, 2018 in the county meeting room.  iclelle. Hymn Michelle Flynn, Chair Greene County Board of Supervisors    Board of Supervisors July 10, 2018 Attachment "A" MOTION: SECOND: RE:  Bill Martin David Cox  Tuesday, July 10, 2018 Regular Meeting  AUTHORIZE CLOSED MEETING  WHEREAS, the Board of Supervisors of Greene County desires to discuss in Closed  Meeting the following matter(s):  Discussion and interviews of prospective candidates for the position  ofinterim county administrator.  Discussion or consideration of the investment of public funds concerning two (2) contracts where competition or bargaining is involved, where, ifmade public initially, the financial interest of the governmental unit would be adversely affected. The contracts concern a vehicle and a construction contract. Consultation with legal counsel employed or retained by aj public body regarding specific legal matters requiring the provision oflegal advice  by such counsel $2.2-3711(A)(8)  WHEREAS, pursuant to: 92.2-3711(A)(1) (A)(6) (A)(8) oft the Code of Virginia, such discussions may occuri in Closed Meeting; NOW,THEREFORE, BE ITI RESOLVED that the Board of Supervisors of  Greene County does hereby authorize discussion of the aforestated matters in Closed Meeting.  Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: For Information: CERTIFIED COPY Clerk to the Board /Deputy Clerk  5 0  GA  Neg    Board of Supervisors July 10, 2018 Attachment "B"  1716)  MOTION: Bill Martin SECOND: Dale Herring  July 10, 2018  RE: RESOLUTION TO APPOINT MICHELLE FLYNN AS ZONING  ADMINISTRATOR  WHEREAS, the Greene County Zoning Ordinance references the position of Zoning WHEREAS, Greene County does not currently have a Zoning Administrator employed by WHEREAS, the Board of Supervisors desires to appoint a temporary Zoning Administrator to act until such time as ai new full-time employee with the County can assume such  Administrator pursuant to Virginia law; and  the County; and  positions;  NOW, THEREFORE, BEI ITI RESOLVED, on this 10th day ofJuly, 2018, that thel Board of Supervisors of Greene County does hereby appoint Michelle Flynn as the Greene County  Zoning Administrator for the period from July 2, 2018 until July 12, 2018.  Votes: Flynn: Martin: Yes Cox: Durrer: No Herring: Yes  Yes Yes  CERTIFIED COPY  Gs Mat  Deputy Clerk to the(Board of Supervisors    Board of Supervisors July 10, 2018 Attachment "C"  16  MOTION: Bill Martin SECOND: Dale Herring  July10,2018  RE: RESOLUTION TO AUTHORIZE SEVERANCE PACKAGE  WHEREAS, John Barkley has tendered his resignation as the County Administrator for WHEREAS, the parties have agreed that. John Barkley willl be granted a severance package NOW,THEREFORE, BEI ITI RESOLVED, on this 10th day ofJuly, 2018, that the Board of Supervisors of Greene County does hereby authorize the payment oft three (3) months' pay and benefits to John Barkley tol be paid in monthlyinstallments: at the same time county employees are  Greene County; and  ofthree (3) months' pay and benefits;  paid. Votes: Flynn: Martin: Cox: Durrer: No Herring: Yes  Yes Yes Yes  CERTIFIED COPY  G Vast  Deputy Clerk to thel Boad of Supervisors    Board of Supervisors July 10, 2018 Attachment "D"  LICENSE AGREEMENT  This LICENSE AGREEMENT is entered into as the lOday yofJuly, 2018, by and between FEEDING GREENE, INC. and the COUNTY OF GREENE, VIRGINIA ("County").  RECITALS  WHEREAS, the County owns real property identified as tax map 37A-A-37 ("the  Property") and;  WHEREAS, Feeding Greene, Inc. needs additional parking during the week, specifically, but not limited to, Tuesdays and Thursdays from approximately 10:00 a.m. to 12:00 p.m., and  once a month for large deliveries; and  WHEREAS, the County isi in agreement with Feeding Greene, Inc. utilizing its Property NOW THEREFORE, in consideration oft the above, the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt and sufficiency of  for parking;  which is hereby acknowledged, the parties agree as follows:  1. Greene County grants Feeding Greene, Inc. the right and license to use the parking lot identified as tax map 37A-A-37 (the parking lot is located behind the courthouse). 2. Feeding Greene, Inc. may allow invited guests and clients to use the Property for 3. Feeding Greene, Inc. may also use the Property to allow its delivery trucks access to 4. This license shall continue from year to year until terminated by either party to this 5. Feeding Greene, Inc. agrees to and shall indemnify, defend and hold harmless the County, its respective officers, employees, or agents, from any and all payment, liability, loss or damage, including reasonable attorney's fees and court costs, arising out ofa any claims, demands or actions for property damages, personal injuries, including bodily injuries or death caused' by or resulting from Feeding Greene, Inc.'s 6. No amendments or modifications to this License Agreement shall be valid unless  parking in order to access its building.  its building. agreement.  use oft the Property.  contained in writing and signed by all parties.  7. This License. Agreement may not be assigned in whole or inj part.    8. This License. Agreement shall be governed by the laws oft the Commonwealth of IN WITNESS WHEREOF, the parties have caused this License Agreement and a  Virginia.  duplicate hereof, tol be executed on the day and year first above written.  Greene County, Virginia oldlen Mchelle Flynn, Chair Board of Supervisors Greene County, Virginia  Feeding Greene, Inc.  Burkholder, Chair Governing Board of Feeding Greene, Inc.  FEAk    Board of Supervisors July 10, 2018 Attachment "E"  MOTION: SECOND:  Bill Martin Dale Herring  July10,2018  RE: RESOLUTION TO DELAY CONSTRUCTION OF RURAL RUSTIC ROAD PROPOSED FOR ROUTE 630, ROSEBROOK ROAD, VDOT PROJECT NUMBER 0630-039-P69,N-501 UNTIL COMPLETION OFT THE EMERGENCY REPLACEMENT OF THE BRIDGE ON ROUTE 631 OVER HANEY TOWN CREEK WHEREAS, the Greene County Board of Supervisors request that' VDOT expeditiously move forward with emergency replacement oft the Route 631 bridge over Haney Town Creek, and WHEREAS, VDOT has scheduled an adjacent road, Route 630 Rosebrook Road, for rural rustic treatment in the county'sSecondary Six Year Plan for completion in the spring/summer of 2018, and WHEREAS, the Greene County Board of Supervisors desire the bridge replacement project be given priority by' VDOTand that other construction on Rosebrook Road may cause conflict with the  contractor oft the bridge or unnecessary conflict to the traveling public;  NOW, THEREFORE, BE IT RESOLVED, on this day of July 10th, 2018, that the Board of Supervisors of Greene County does hereby request VDOT to suspend rural rustic road project0630-039-P69, N-501  until the emergency bridge replacement is complete.  Votes: Flynn: Yes Martin: Yes Cox: Durrer: Yes Herring: Yes CERTIFIED COPY  Yes  Gr Deputy Clerk  Board of Supervisors