Board of Supervisors April 28, 2020 Sheet 1  April 28, 2020  County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ONTUESDAY, APRIL2 28, 2020, BEGINNING AT 6:30 P.M. BY ZOOM VIDEO COMMUNICATION IN ACCORDANCE WITH THE ORDINANCE ADOPTED ON MARCH 24, 2020 TO PERMIT PUBLIC BODIES OF GREENE COUNTY TO ASSEMBLE ELECTRONICALLY, TO MODIFY PUBLIC MEETING AND PUBLIC PRACTICES AND PROCEDURES, TO EFFECTUATE TEMPORARY CHANGES IN CERTAIN DEADLINES, AND TO ADDRESS CONTINUITY OF OPERATIONS ASSOCIATED WITH THE COVID-19 PANDEMIC DISASTER  Present were:  Bill Martin, Chair Marie Durrer, Vice Chair Steve Bowman, Member Dale! Herring, Member Davis Lamb, Member  Staff present:  Mark B. Taylor, County Administrator Kelley Kemp, Assistant County Attorney Patti Vogt, Deputy Clerk Jim Frydl, Director of] Planning and Zoning Melissa Meador, Director of Emergency Services Tracy Morris, Director ofl Finance  RE: OPEN MEETING  The Chair opened the meeting with the Pledge of Allegiance followed by a moment of silence. Mr. Martin said the Board of Supervisors is operating under Greene County's Continuity  ofGovernment Ordinance which allows for meetings tol bel held digitally.  RE: ADOPTION OF AGENDA Board approved the agenda as presented.  Upon motion by Davis Lamb, second by Dale Herring and unanimous roll call vote, the  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors April 28, 2020 Sheet 2  RE: UPDATE ON COVID-19  Ms. Meador said there are over 14,000 confirmed COVID-19 cases in Virginia with 492 deaths. There has been an increase in testing capabilities of up to 4,000 tests per day. The' Thomas Jefferson Health District reports 264 confirmed cases and 13 deaths. Greene County has 9 cases and 1 death. The TJ Health District held their first testing clinic over the weekend in Fluvanna County with twenty-two people tested and all were negative. This clinic was primarily focused on people who had contact with thel Fluvanna County nursing facility that had ai recent outbreak. The EOC remains open att the enhanced: monitoring! level. Ms. Meador said thei initial round ofCOVID- 19 costs has been submitted to the State. She has coordinated PPE efforts with Grace Health and Rehab and is currently working with VDEM and the National Guard regarding fit testing for all employees at the nursing home, memory care facility, and the assisted living facility. Earlier this afternoon ai request wasi received from al local funeral home for equipment and she: is int the process of coordinating that as well. Ms. Meador said she is working on the development of a phased approach to open county agencies that mirrors federal guidelines and she encouraged everyone to Mr. Lamb asked iftherei is any change int the date for people to return to work. Ms. Meador  follow VDH and CDC guidance and all executive orders inj place.  said there have not been any changes. RE: MATTERS FROMTHE PUBLIC  Mr. Taylor read an email from Mr. Tom Graves expressing his opinion that the public is not being appropriately represented by video conference, or dial-in, for meetings to discuss anything other than a direct response to the current worldwide epidemic. (See Attachment "A") Mr. Bob Young, who was participating in the meeting, said people are aware of the financial impact to local business and families. The University of Virginia Health System announced additional impacts that will affect hundreds of families in Greene County. Impacts include furlough ofstaffthat arei non-patient facing and salaries ofclinicians and individuals across the health system cut up to 20%. Many families will be struggling to manage with this during the next 3 months. He asked what actions the County has taken to mitigate the impact on County  finances.  RE: CONSENT AGENDA  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the  Board approved the following items on the consent agenda:  a. b. Recorded vote:  Minutes ofMarch 12, 2020 and April 14, 2020 meetings Request for refund ofreal estate tax for Henry Freeman  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.    Board of Supervisors April 28, 2020 Sheet 3  RE: PUBLIC HEARING-PROPOSED GREENE COUNTY BUDGET FORE FY2020-2021 Mr. Taylor said his presentation is relevant to both the proposed Greene County Budget for FY 2020-2021 and the tax rates for 2020. Figures for tax revenue as of the second quarter of FY 2020 were up. Most tax revenue projections are down for the last quarter ofFY 2020 and the first quarter of FY 2021. Real estate tax revenue is projected as mostly stable since most are Recently, we have seen both record low and record high unemployment; record stock market highs and drops; unprecedented global engagement and forced isolation in the same year; and historically strong financial markets and low interest rates. While there is short-term confidence in real estate tax escrows, there are many questions about revenue projections, businesses reopening and employment restored, schools opening in the fall, and business-based The University of Virginia has sent a 180-day notice of cancellation of our emergency medical services contract. There was no cause: for termination on either side and this was simply a business decision on the part of UVA to discontinue service. Emergency services planning and There are repairs needed at the Courthouse to protect the integrity and functionality of the structure. The water supply project needs to advance or proposed developments will be delayed or denied. There has been ai notable shift in RSA comments on the sufficiency oft the water supply to Greene County essential employees continue to serve as directed by Governor Northam who said government is an essential service and must continue. Demand for services at the Department of Social Services are at historically high levels. The requirements for the Commonwealth's. Attorney Office are unchanged. There is no change in the substantial increase in health insurance cost for employees which is very much tied to the recommended 2.3% pay increase that will cover the employee only health insurance cost increase. Employees with family or plus one insurance policies will be required to pay more out of pocket. Reserves are near or at Mr. Taylor said the Board must approve tax rates tonight in order to get tax bills printed and mailed. The County lacks reserves and cash flow sufficient to allow delay ini tax billing or tax due dates. Approval of the budget is scheduled on May 12 but the Board can delay until June 9. He did not know when better information from the State will be received. Mr. Taylor said he anticipates we will be amending the FY 2021 budget in due course in order to be responsive to  escrowed by mortgage companies.  tax revenue rebound.  resourcing are imperative.  meet new project needs in the last 90 days.  historic lows.  circumstances.  The Board is faced with choices going forward that include:  Emergency medical services Courthouse repairs Staffissues Water supply  Employee health insurance and pay issue projected decrease in State funds of $998,595  Schools report a decrease ini revenue ofover $1.5 million due to the pandemic including a The UVA contract for EMS ends mid-October and the current contract cost is $1.1 million annually and the Greene County Rescue Squad is allocated $250,000 annually. Total funding for emergency medical services is $1.35 million. The future of the volunteer Rescue Squad is    Board of Supervisors April 28, 2020 Sheet 4  uncertain and Mr. Taylor has sent an email asking what can they do to help. The County may establish an EMS agency or may contract with an EMS agency toj provide service. Choices are to re-issue the RFP in search of another contract provide, organize EMS as a County department, form a regional EMS service, or do nothing. Mr. Taylor said he conferred with the County Attorney and the provision of emergency medical services to the community is not mandated in Courthouse repairs are a one-time expenditure and needs to occur in order to avoid further deterioration of the building. Staff positions at the Department of Social Services and the Commonwealth's Attorney Office are both ongoing needs. The water supply project could be delayed but it would be substantially done with borrowed funds and delay appears to be hypothetically costly because business attraction and community development may be delayed by the lack of water. The Clerk of the Works position is actually a contract requirement in the County's agreement with RSA for the provision ofservice. Itisamore affordable alternative than contracting a third-party engineer for anticipated tasks. Delay of the project will lead to greater cost and this is a strategically advantageous time to borrow money and proceed with an infrastructure project. The proposed pay increase is substantially offset with the health insurance increase. Not all employees will be "whole" ift they purchase plus one or family policies. County reserves are aj particular problem. There were three calendar quarters ofexemplary performance above projections made last spring. The confidence not to recommend at taxi increase for] FY20-21 was built upon the County's performance in the first two quarters and what could be seen in the third quarter ofFY2020. There is huge change and uncertainty going forward due to Thel March 13 closure of schools has produced unclear results and the State has cut all new funding initiatives for education. The Schools are anticipating a significant decrease of nearly $1 million in revenue. Un-allotment of new initiatives reduces state funding to GCPS by $400,000. There should be some savings related to the closure of schools but a tabulation has not been received. The State ordered the! Schools to close and asked them to continue their feeding program. Asits stands, the County does not have any other resources to offer to the Schools. Itl has been asked what the County can do about relief for taxpayers. Mr. Taylor reviewed the historic tax rates from 2005 to 2020. A lower tax rate from 2007 to 2016 represents, in some ways, aj pre-provided tax reliefto residents at the time. Had the tax rate been $.77 throughout that period, the County would have collected $10 million in revenue which could have been used to provide services and invested towards projects. The history of tax rates has brought us to the current state ofn not] having resources to work with. Thei minimum cash balance last April bottomed out at just over $2.5 million which is less than one monthly payroll. Mr. Taylor reviewed a Wei must have additional revenue to ensure our capacity toj provide needed and appropriate emergency medical service for our community. Mr. Taylor said the needed service cannot be established for the same cost at which the contract service has been had. More money is needed to provide that service into the future. The adoption of the advertised tax increase is strongly recommended as the best means of providing for emergency medical service and to avoid a  the Code.  thej pandemic.  comparison ofreal estate tax rates with surrounding localities.  possible mid-year tax increase in October.  The public hearing was opened comments.  Ms. Sharon Mack, School Board Chair, spoke saying that much has changed since the last time information was shared with the public. Numbers are estimates but there is a projected loss    Board of Supervisors April 28, 2020 Sheet 5  ofover $1.5 million when comparing the upcoming fiscal year to the current year due, in part, to the decrease in sales tax revenue and elimination of funding for compensation increases. Minimal savings may be realized with closure of buildings, fuel, substitutes, and materials/supplies. Great percentage oft the school budget is toj pay for people and teachers are still working. There are also increases in cleaning costs and in the cost of providing meals for children. The projected loss of funding for the current year due to the decrease in sales tax revenue will largely wipe out any savings of physically not being in buildings. The Schools will be faced with significant hurdles when school, hopefully, reopens in the fall. Ms. Mack asked the Board of Supervisors to do everything in their power to help the school division meet the needs oft the community as public Mr. James Murphy said Board members were elected to be good stewards of our money and this Board does not have a good track record of doing this. Ifthe Board keeps increasing spending and raising taxes, the County will be thrown into financial ruin. There was an ample reserve fund and this Board has frivolously spent it on non-emergency expenditures over the past few years. Tax and spend is thei mantra ofMr. Martin and Mr. Herring which is reflected by their voting records and public comments. For the first time in a while conservative thinking is the majority on the Board. Mr. Lamb and Mr. Bowman were voted in to get spending under control and stop the increase in taxes. Citizens expect Board members to get spending under control and Mr. Taylor read comments received by email from the following: (Comments listed are a  education is one oft the essential services to be provided.  stop raising taxes.  briefsynopsis. See Attachment "B": for emails)  Paige and Doug Roberts - Opposed real estate tax increase.  Bob Young - Asked what steps the County has taken to mitigate financial impacts David Cox - Asked where funds will come from for EMS, will Schools spend their Gail Edwards - Opposed real estate tax increase. Asked what $1 million for emergency medical services is and questioned funding for tourism and the Youth Bob and Debbie Stohlman Essentially pass status quo FY 2021 budget. Water project should proceed but funding for engineer must be found within existing Joanne and Bob Burkholder- Opposed real estate tax increase. Citizens arel having  ofCOVID-19.  entire budget while closed, and status oftourism revenue.  Center.  budget. Opposed real estate tax increase.  difficult time paying bills and buying food due to COVID-19.  The public hearing was closed.  RE: PUBLIC HEARING - TAX RATES FOR2 2020  Mr. Taylor said thel Board needs to approve tax rates this evening. Hen noted emails received and read, and comments made during the budget public hearing, should also be considered in connection with the tax rates. Calculations indicate a 2-cent increase in the real estate tax rate on aj property assessed at $200,000 would amount to an additional $40 per year. All other tax rates  remain the same.  The public hearing was opened for comments.    Board of Supervisors April 28, 2020 Sheet 6  Ms. Gwen Baker said her senior neighbor has lost income from pet sitting due to COVID- 19, is on a fixed income, and is worried about paying real estate taxes. She should not have to Mr. James Murphy referred to Mr. Taylor's comment that residents have already had tax reliefbecause rates were lower than what they should have been. Tax increase affects real people who were hurting even before COVID-19. Estimate of $40 per year could be food for a week, a tank ofg gas, etc. He implored the Board tot think about how this will affect real citizens during this Mrs. Morris reminded everyone that tax relief for the elderly is available and application Mr. Bob Young questioned cost mitigation due to COVID-191 noting there were no answers Mr. Lamb questioned cost savings by the Schools. Dr. Whitmarsh had written that the Schools will receive federal stimulus dollars estimated at $347,000 for one-time costs incurred for meals, programs, etc. He asked ifr meals are already in the FY 20 budget. Mr. Taylor said meal Mr. Bowman said he believed that, prior to COVID-19, the 2-cent tax increase was a reasonable consideration given that we: need to add to thei reserve. Atthis point, he is not confident raising taxes is the right thing to do. Hei is very concerned about the EMS delivery system and has an expectation that the fire study will result in significant changes needed to support volunteers. The County has very little reserve available and we don't] know when this emergency will end or ifit will bel back. Mr. Bowman said he would not support raising taxes at this time. Wemay have Mr. Lamb said he is totally against raising taxes. He learned as an adult that you can't Mrs. Durrer agreed somewhat with Mr. Bowman'ss statement as toj prior to COVID-19 she was in favor ofa tax increase. She suggested a 1% increase as the County has a lot facing it. She asked ifthere is a possibility the tax increase could be delayed until October. Mr. Taylor said itis Mr. Herring said he was not in favor oft the advertised 2 cent tax increase. He did support, at that time, a 1% increase to build the reserve and cover additional expenditures. A lot has happened since then. COVID-19 hit and people have been laid off. He did not feel we have enough information on the EMT situation to make that determination. The only way he could see to increase any tax would bet toj pay for EMS. Mr. Herring agreed with other members at this time Mrs. Stephanie Deal, Treasurer, said the County has never done an October billing and it Mr. Martin said he is concerned about rescue service. We were managing quite well and probably would have done just fine without a tax increase and then along came COVID. Local government is at the bottom ofthe food chain and the provider of last resort sO when Richmond makes decisions on unfunded mandates or doesn'tprovide funding, iti is left to the locality. When UVA makes a business decision, we are faced with picking up the pieces. Emergency medical service is serious business. It is life and death. Before COVID, a tax increase was discussed to build thei reserve. Mr. Martin said he did not consider anything this Board has done tol bei frivolous. The federal government has approved $2.7t trillion in deficit spending to deal with COVID. That's deep debt and something all of us are going to be paying for. He would like to see localities  worry about taxes, food, electric bills, etc. Please consider not raising taxes.  real time of struggle.  is made at the Commissioner of Revenue Office.  or comments regarding reductions in costs during the budget presentation.  The public hearing was closed.  costs should be reimbursed but not the labor cost for cafeteria staff.  to do iti in October when actual figures are available.  borrow yourself out ofd debt and you can't tax you way out ofdebt.  aj possibility in the sense that it is a lawfully obtainable outcome.  to not increase the real estate tax rate. would require research to make that happen.  considered in the next stimulus packae.    Board of Supervisors April 28, 2020 Sheet 7  Ms. Meador said the County would not be starting an EMS department from ground zero. There is al lot ofinfrastructure and a contingency plan has been in place for quite some time. The numbers she ran put us at $1.57 million for the same level of service we have now with the UVA contract. The UVA contract amount requested this year was a little over $1.1 million. Deficit of $466,000 that would have to be found to make this happen. Already have EMS license and an agreement exists between Greene County EMS and the Rescue Squad as far as equipment, building and supplies. We are in a good position to make this move and there are: many advantages to the Mr. Martin said he is about getting stuff done and he sees a task before us that he doesn't see resources for. Schools are getting hit hard by the State and the County is allocating level funding which is a lot of money. The Schools are in a terrible position but the County cannot provide any more this year. There will bei real impacts in the school division. He could support a 1centi increase specifically directed at thej public safety emergencyofhaving: toj provide emergency medical services. He said he would not vote against his colleagues on a tax increase. Every other level of government can find ways to cut but the County has to deal with everything that rolls Mr. Bowman said hel hasareal concern that the Sheriff's Department and 911 Center needs additional personnel. The School District asked for additional funding for some very important and significant people and things. The EMS delivery system and support of fire services are important to him and he really believes we should have a reserve. We are dealing with a long history ofnot dealing with the needs of citizens such as additional recreational resources and hei is concerned that many of these needs have gone unmet and unaddressed for years. COVID has thrown ai monkey wrench in everything. Mr. Bowman said he cannot support a tax increase at this Mr. Herring asked if the contribution to the Rescue Squad could be reallocated. Ms. Meador said the $246,000 includes supplies being used by Medic 5 and care would need to be taken in moving it around. That amount includes the Squad's annual operating budget, 4-Four- Mr. Taylor said we got to the point of having Medic 5 providing all shift coverage (24-7- 365) by having received notice from the Greene County Volunteer Rescue Squad late last year of their inability to continue covering any shift at any point during the week. We need to plan to cover all shifts. Volunteers had projected six months needed to begin a rebuilding program with an objective of providing coverage for less than one shift per day through the week. Mr. Taylor said he hopes for a stronger response from them. Ms. Meador said she would schedule two shifts on for 24/7 which is the level of service provided now. She chose to go with a 24-hour shift because it would require less personnel. The contingency plan is for a total of 19 full time employees to provide the same level ofservice wel haveright now. There was discussion regarding Mr. Taylora acknowledged the very difficult times from all sides. The FY 20201 budget was built following al line item by line item review to reduce the budget to the greatest degree possible. The FY 2021 proposed budget was achieved in the same manner including al hard look to control  move.  downhill.  time.  Life funds, apparatus funds, and tax credit.  scheduling shifts for emergency medical services.  costs. There was very little that could be reduced. RE: ADOPTION OF TAX RATESI FOR 2020  Mrs. Morris read an excerpt from the resolution regarding the tax rates.  Mr. Bowman suggested the real estate tax rate be $.82. Mr. Taylor clarified the $.82 tax  rate would be for real estate and public service corporation.    Board of Supervisors April 28, 2020 Sheet 8  Upon motion by Steve Bowman, second by Davis Lamb and unanimous roll call vote, the Board approved the resolution to establish calendar year 2020 tax rates as amended. (See  Attachment "C") Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  Mr. Martin said the budget is scheduled for approval on May 12 but Mr. Taylor has suggested approval could be delayed until June 9. Mr. Herring felt there is more information needed before deciding on the final budget. Mrs. Morris said the Board has to wait at least seven days after the public hearing to act on the budget. She was not aware of any other advertising requirements for a later adoption. It was consensus of the Board to delay adoption of the budget  to June 9.  RE: RESOLUTION - PERSONAL PROPERTYTAX RELIEF ACT(PPTRA)  Mrs. Morris reviewed the proposed resolution. The tax relief computation is provided by Upon motion by Dale Herring, second by Davis Lamb and unanimous roll call vote, the  the Commissioner of the Revenue and is at 43% for 2020. Board approved the resolution as presented. (See Attachment "D")  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried. JANUARY9.2018  RE: AMENDMENT TO THE WATER EDU POLICY ADDENDUM ADOPTED Mr. Taylor said this is al briefamendment toj paragraph one oft the EDU Policy Addendum approved on April 22, 2008, to provide that the County Administrator, in consultation with the Upon motion by Steve. Bowman, second by Marie Durrer and unanimous roll call vote, the  Director ofPlanning, will make determinations ofr required EDUS. Board approved the amendment as proposed. (See Attachment "E")  Recorded vote:  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  RE: PUBIC SAFETY RADIO SYSTEM UPGRADE  Ms. Meador said Phase 3 oft the Public Safety Radio Project is ready to begin. She briefly reviewed Phase 1 and 2. A contract was signed with Motorola in December, 2019. Black and Veatch Public Safety Division has been sold to Mission Critical Partners and all staff transferred including Don Bowman, Project Manager. Funds in the amount of $99,500 are allocated in FY    Board of Supervisors April 28, 2020 Sheet 9  2020 and the same amount is requested in FY 2021 for a total of$199,000. Funds remaining in The request is to enter into a contract with MCP for Phase 3 to maintain continuity with Project Manager Bowman. The County Attorney has reviewed the contract and provided her concurrence. This is presented as an item for first review and will be on the action agenda for the Mr. Bowman said he would like to meet with Mr. Taylor, Ms. Meador and Mr. Herring to  FY 19-20 will need to be carried over to FY 20-21 for this project.  next meeting. discuss the project. RE: LIAISON REPORTS Supervisors meeting.  Mr. Bowman said he attended the Planning Commission meeting on April 15 where a request for tourist lodging was considered and will be on the agenda for the next Board of Mr. Lamb said requests for services at the Department of Social Services have doubled. Mrs. Durrer said the Central Virginia Jail Board meeting was continued. Mr. Martin said the EDA held their first digital meeting last week and will hold a special  meeting this week.  RE: COUNTY ADMINISTRATOR UPDATE  Mr. Taylor said the Board of Supervisors has, on advice of the County Attorney, adopted and ordinance toj permit public bodies ofGreene County to assemble electronically, to modify public meeting and public hearing practices and procedures, to effectuate temporary changes in certain deadlines, and to address continuity of operations associated with the COVID-19 pandemic disaster. Particular care is being taken to maximize the opportunity for citizen participation by dial-in, by Zoom internet interface, comment via email, and phone calls are always welcome. Mr. Taylor thanked Sheriff Smith for providing 911 dispatch call data that will be used for Mr. Taylor referred to ai recent letter to the editori in The Greene County Record regarding the lack ofinternet coverage in Greene County. Families in the school district were polled and it was found that 90% of those families have internet access. Mr. Taylor also recognized Greene County employees in all departments for their continued response to citizen needs. The Economic Development team is working very effectively in the support oflocal businesses, both existing and  planning purposes in connection with emergency medical services.  new.  RE: MONTHLY REPORTS  Mr. Martin said the report from the Registrar contained information on the primary election inJ June. The date has changed and an absentee ballot is available to all without having to provide an excuse. He also commented on the report from the Vehicle Maintenance Facility which  included new details.  RE: OTHER MATTERS FROM BOARDI MEMBERS  Mrs. Durrer thanked constitutional officers and county staff for their continued and Mr. Lamb asked Mr. Frydl to post information on the Route 29 Smart Scale Project. Mr. Frydl said that information is currently available online in the information packet for the March Mr. Bowman thanked Mr. Rick Morris for working with the Sheriffand: Ms. Meador to get the backup 911 center in shape and ready to operate. He recognized the Greene County Virginia  dedicated hard work.  24th Board of Supervisors meeting.    Board of Supervisors April 28, 2020 Sheet 10  Amateur Radio Club who conducts an on-air amateur radio wellness net eachi night at 7p.m. They have done this for over 6 weeks to check on other amateur operators in our region. He thanked the Club and President Bill Steo who functions as the net control each evening. Mr. Bowman said he received a letter from Mr. Todd Sansom, School Board member, asking the County to reopen the park and playground. He asked Mr. Taylor and Ms. Meador to determine ift the playground could Mr. Martin agreed with comments about county staffs saying they have done an exceptional job continuing to do the essential work of county government. He: said everyone feels for Greene County businesses and local entrepreneurs and hopes they can get assistance through the Cares Program. Mr. Martin: recognized our educators, school administration, and parents who are dealing with homeschooling. There are al lot of good things going on in Greene County every day. Mr. Herring appreciated meeting with Mr. Taylor and Mrs. Morris and said he was impressed by their efforts to obtain information needed to move forward with thel budget process.  be opened for children as soon as possible.  Mr. Lamb thanked Mr. Frydl for his assistance with computer issues.  RE: ADJOURN meeting was adjourned. Recorded vote:  Upon motion by Davis Lamb, second by Steve Bowman and unanimous roll call vote, the  Bill Martin Marie Durrer Steve Bowman Dale Herring Davis Lamb  Yes Yes Yes Yes Yes  Motion carried.  -  haf  ylA  L William Bryan Martin, Chair Greene County Board of Supervisors  Greene County Board ofSupervisors  ABY    Board of Supervisors April 28, 2020 Attachment "A"  From: Tom Graves omgrvezvpegmalcom Sent: Monday, Ap1l27,2020526PM To: Comment Commentsegcva.us> Cc: Billl Martin <bmartin@gcva.us) Subject: Meeting to discuss taxi increases.  To the entire Greene county Board of Supervisors, including Bill Martin,  Concerning the upcoming Greene county bos meeting Imust say! lagree with the opinion of the Attorney General's office concerning meetings to address any matter other than the current state of Ido not feel the public is being appropriately represented by video conference, or dial in, for meetings  emergency.  to discuss anything other than direct response to the current worldwide epidemic. 011. MBslammassae-asspatsuASANaNanoanunsenustat  The office oft the attorney general has issued this opinion 20-  This is important throughout the commonwealth, and especially in a rural community such as Greene county. While some living here have ability to link in by video conference, Ido not feel the Board of Supervisors is showing responsibility to its residents by proceeding with business as usual without Please consider this request to delay any and all actions by the board until the restrictions have been  allowing in person meetings.  removed and the state emergency has been lifted. Your concerned neighbor and Greene County Resident.  Thomas Graves 458 Riverdale Rd Stanardsville, Va 22973    Board of Supervisors - April 28, 2020 - Attachment "B"  65 Reply all V  Delete  Junk Block  NO to new real estate tax increases  PRoberts roberspb@gmalicom> Tue 4/28/2020! 5:05AM Comment; Bill Martin; Dale Herring *  957  I'm writing to oppose any new real estate tax increases.  We recently received our bill for last year's increase, which was difficult enough to pay during My husband is already working at reduced hours and pay, and is now facing the threat of furlough. This potential increase just adds excess burden to a community already struggling  our state's shutdown order. Now we hear talk of another increase!  to make ends meet.  Residents in this community have been forced to tighten our budgets, and it's unconscionable to think our county can't do the same at a time like this.  We request you vote this down and find a way to cut expenses, like we've all had to do.  Respectfully, Paige and Doug Roberts Stanardsville, VA    65 Reply all V  Delete  Junk Block  COVID-19 & Impact Mitigation  Bob Young yeasunge.omastne Mon 4/27/2020! 5:43 PM Comment Robert Voung yasingecomastneb d%  553  As you know, families in Greene are having to adjust their home finances and are now in very precarious financial situations. You will soon leam of across-the-board furloughs and salary cuts this week being instituted at UVA, a major employer of Greene County families. Please explain specific steps the county has taken to mitigate the current financial impact by reducing spending and/or adjustments to department budgets now that COVID-19 has  This will further stress homes and lives here in Greene.  impacted county revenues.  Sincerely, Bob Young Ruckersville    Patti Vogt To: Subject:  Bill Martin RE: 2020 -2021 Budget  From: Cox, David david.cox@vdotvirginagor Sent:Tuesday, April 128,20206:43AM Subject: 2020-2021 Budget  To: Bill Martin bmartinegca.u; Marie Durrer <mdurrer@gcvau  - To the members of the Greene County Board of Supervisors.  After reviewing the 21 Budget, lam very much alarmed that Spending habits are even higher than they have been in the past.. Also where are the dollars going to come from to pay for the Emergency medical Services for the County of Greene. Since The Greene County Public Schools have been shut down for almost half the year, does this mean that the GCPS will not spend that portion of the Budget for the 2020 Year. Keepi in mind as you vote on the proposed budget that al lot of the people in Greene have not been able to worki in the past couple of months and how are they going top pay their Taxes. Also where are tourism dollars at since the state has implemented a stay at home ruling. NO TRAVEL No  TOURISM. Thank you David L. Cox 540-738-6255 Lowboy Operator Culpeper District Shop    Patti Vogt Subject:  FW: proposed Greene County budget  From: Gayle Edwards gxetomzelahoocom Sent: Monday, April 27,202010:31AM  To: Steve Bowman sbowmanegcva.up; Davis Lamb <dlamb@gcva.up; Bill Martin bmartin@gcva.uy; Marie Durrer  <mdurrer@gcva.uy; Marie Durrer mdurrer@gcva.up; Dale Herring dherfing@gcva.us  Cc: Mark Taylor Mtaylr@gcva.uy; Mark Taylor <Mtaylor@gcvaus  Subject: proposed Greene County budget  lam very disappointed to see where you are considering raising real estate taxes AGAIN. Weren'ttheyi just raised last ye  ar??????  Ido have some questions on items?  1. What is $1M1 for Emergency Med. Ser.? Isee Rescue Squad is only $246K.  2. Tourism is $194K. When the County purchased that OLD, ANTIQUE house for $1M, lunder stood there was enough tourism funds generated that there would be no county funds involved??? (Istill think that pur chase was a BIG mistake. lam 78 & that house was old when visited the Taylor family int the 1950's.) 3. Youth Center. Zero. There is sO little for our children to do int the county to keep them Center) want county support. lworked with the original organizers (in fact, was secretary) and the original plan was for1 the county to take it overand add facilities a swimming pool was even lalso am disappointed that the County gave upi its recycling which just means more trash in the landfill and more money out of citizens pockets. Other counties supply trash & recycling free,  occupied & possibly out of trouble, we should support IF they (Youth talked about. Iknow you have the Park which is good.  why can't Greene County? Gayle Edwards 7185 Amicus Road Ruckersville, VA 222968 434/985-7387  1    Patti Vogt Subject:  FW: BOS Meeting/FY21 Budget Virtual Input  From: Debbie Stohlman Gstohimanesmail.comp Sent: Monday, Api27,2020345PM. To: Bill Martin bmartin@gcva.us Subject: BOS Meeting/FY21 Budget Virtual Input  Dear Bill,  Inl lieu of our virtual appearance Tuesday, please find our input below.  Issue: FY21 Budget  Recommendation: Execute FY21 Budget Process using FY20 Financials; essentially pass a status quo FY21 Budget.  Discussion:  1.1 The planning assumptions used to generate the proposed FY21 Budget are no longer valid. Revenue projections could be very inaccurate and lead to significant budget shortfalls. The FY21 Budget simply cannot be built or executed when 2. The water project should move forward as iti is important for growth. However, funding a $100K offset for the Project 3. Finally, we do not support the increase in real estate tax. Asking property owners to bear this burden at the present time is wrong. As with the County's lack of valid financial planning assumptions, the citizens of Greene County also lack as sound understanding oft their way forward during the ongoing pandemic. Based on our understanding, the tax increase was intended to generate a $420K: surplus. This is not the time to move forward on this. In conclusion, we fully understand and appreciate how difficult it must be to formulate the FY21 budget int this situation. This is exactly why we strongly recommend that the BOS adopt a budget based on FY20 numbers. In the event the economy roars back to life later in the FY, the BOS can certainly make some mid-year adjustments.  revenue projections or Commonwealth distributions are questionable.  Engineer position must be found in the existing budget as opposed to an increase of $100K in FY21.  Bob and Debbie Stohlman 286 Ghost Ridge, Stanardsville, VA: 22973 434-990-1810  1    Kim Morris From: Sent: To: Subject:  Joanne Burkholder ypanneburxno.dergembargmail.com>  Thursday, April 23, 20201 12:43PM  Kim Morris 4/28/2020  GREENE COUNTY BOARD OF SUPERVISORS PROPOSED BUDGET AND RATE INCREASE  DEAR PRESENT BOARD OF SUPERVISORS OF GREENE COUNTY' VIRGINIA,  IAM WRITING YOU DURING THIS PUBLIC COMMENT PERIOD FOR THE PROPOSED BUDGET COUNTY IN THE MIDWAY DISTRICT, - URGE YOU TO NOT RAISE THE TAX RATE ATT THIS TIME GREENE ARE HAVING A DIFFICULTTIME PAYING THEIR BILLS, BUYING FOOD FOR THEIR THIS IS NOT THE TIME TO EVEN THINK OF THIS, OUR LOCAL FEEDING GREENE COUNTY FOOD FAMILIES/CITIZENS NEEDING HELP. OTHER LOCALITIES ARE HAVING TO FACE THE MILLION SALARY INCREASES AND NOW IS THE TIME FOR OUR BOARD TO ACCEPT THE CHALLENGE CITIZENS NOW. LAST YEAR THE BOARD (PRESENT OR PAST) RAISED THE TAXLEVY 5- THIS YEAR ISTOS SAY "NO". YES, IT WILL TAKE US YEARS TO RECOVER BUT NOW IS NOT THE DEPARTMENT, FIRST RESPONDERS, GREENE SOCIAL SERVICES AND ALL INVOLVED IN THE COUNTY AS SAFE AS POSSIBLE. SINCERELY, JOANNE & BOB BURKHOLDER, 5894 SPRING  AND 2 CENT TAX RATE INCREASE; AS A CITIZEN OF GREENE DUE TO THE COVID-19 PANDEMIC. THE CITIZENS OF FAMILIES, AND NOW ANOTHER TAX INCREASE. PANTRY IS SEEING INCREASING NUMBERS OF OF DOLLARS BUDGET CUTS, NO. ALLOWANCE FOR TOO. PLEASE, PLEASE DO NOT DO THIS TO OUR CENTS. THE MOST IMPORTANT THING YOU CAN DO TIME. BOB&IWANTI TO THANK OUR: SHERIFF'S DAY-TO-DAY OPERATIONS TO TRY TO KEEP GREENE HILL ROAD, RUCKERSVILLE, VIRGINIA 22968.    Board of Supervisors April 28, 2020 Attachment "C"  RESOLUTION? TO ESTABLISH CALENDAR YEAR 2020 TAX RATES WHEREAS, on March 12, 2020 the Board of Supervisors of Greene County, Virginia WHEREAS, on April 2, 2020 a notice of public hearing was published in the Greene WHEREAS, on March 29, 2020 and April 5, 2020 a notice of public hearing was  authorized advertising the Calendar Year 2020 tax rates; and  County Record; and  published in the Daily Progress; and  WHEREAS, notice was advertised of proposed tax levies pursuant to the Code of Virginia, Section 58.1-3007, and aj publicl hearing wasl held on April 28,20201 by electronici means and hosted int the Greene County Administration building pursuant to the Ordinance to. Address Continuity of Operations adopted by the Greene County Board of Supervisors on March 24, 2020; and  WHEREAS, at the public hearing, all those who wished to speak for or against the tax rates NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County ofGreene, establishes the tax levies as follows for the tax year beginning January 1,2 2020:  were. heard.  Levies on $100 Assessed Valuation:  Real Estate Public Service Corp. Personal Property  $0.82 $0.82 $5.00 $0.00 $2.50  Except Farm Machinery & Livestock Industrial Machinery & Tools  Adopted this 28th day of April, 2020.  Motion: Dale Herring Second: Davis Lamb Recorded Vote: Steve Bowman Marie C. Durrer Dalel R. Herring Davis Lamb Bill Martin  Yes Yes Yes Yes Yes a hhef Mirtin, Chair  ATTEST:  Pr  William) BL  Mark/B. Taylor, Clerk Greene County Board of Supervisors  Greene County Board of Supervisors    Board of Supervisors April 28, 2020 Attachment "D"  RESOLUTION  WHEREAS, the Personal Property Tax Relief. Act of 1998, VA Code Section 58.1-3523 et. seq. ("PPTRA"), has been substantially modified by the enactment of Chapter 1 oft the Acts of Assembly, 2004 Special Session I (Senate Bill 5005), and the provisions of Item 503 of Chapter 951 of the 2005 Acts of Assembly (the 2005 revisions to the 2004-06 Appropriations Act, WHEREAS, these legislative enactments require the County to take affirmative steps to implement these changes, and to provide for the computation and allocation of relief provided WHEREAS, these legislative enactments provide for the appropriation to the County, of af fixed sum to be used exclusively for the provision oft tax relieft to owners of qualifying personal NOW THEREFORE BE IT RESOLVED by the Greene County Board of Supervisors qualifying vehicles obtaining situs within the County during tax year 2020, shall receive Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; Personal use vehicles valued at $1,001 to $20,000 will be eligible for 43% tax relief; Personal use vehicles valued at $20,001 or more shall only receive 43% tax relief on the All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax  hereinafter cited as the "2005 Appropriations Act"); and  pursuant to the PPTRA as revised; and  use vehicles that are subject to the personal property tax on such vehicles.  that:  personal property tax reliefin the following manner:  first $20,000 ofvalue; and  reliefunder this program.  ADOPTED BY THE GREENE COUNTY BOARD OF SUPERVISORS ON APRIL 28,  2020.  Motion: Steve Bowman Second: Davis Lamb Votes: Martin: Yes Durrer: Yes Bowman: Yes Herring: Yes Lamb: Yes  William  Martin,  Mark B. Taylor, Clerk Greene County Board of Supervisors  Greene County Board of Supervisors  LH    Board of Supervisors April 28, 2020 Attachment "E"  RUCKERSVILLE WATER SYSTEM EDU PURCHASE POLICY - WATER January, 2006 (Revised January 23, 2007) (Amended April 22, 2008) (Amended January 9, 2018)  Greene County is proceeding with the construction of an upgrade to the Ruckersville Water System with the goal of providing long-term water service to the Ruckersville area where economically feasible as determined by Greene County. The effective date oft the initial purchase policy was January 10, 2006 as approved by the Greene County Board of Supervisors. Effective immediately, Greene County is taking payments for the purchase ofe equivalent dwelling units (EDUS) for future users oft the Ruckersville Water System. The Ruckersville Water System is defined herein as the public water utilities in Greene County east of the elevated tank located on Route 33 in Quinque, as well as existing water storage tanks and distribution piping systems and appurtenances east of the Quinque elevated tank. Contact Rapidan Service Authority for connection to public The following stipulations apply for the purchase of water EDUS for the Ruckersville 1. An equivalent dwelling unit (EDU) is defined as 200 gallons per day or as 2. Effective January 24, 2007, the price of an EDU is $10,000. Additional increases inj price may occur as deemed necessary by the Board of Supervisors. 3. Iti is the responsibility of property owners to construct the required water utilities on the subject properties and connect to the Ruckersville Water System in accordance with the technical standards set forth by Rapidan Service Authority and to bear all associated costs. Greene County has the option of constructing water utilities and to the individual properties as deemed economically feasible by Greene County. All constructed water utilities and appurtenances shall be provided with easements to RSA and ownership shall be dedicated to Rapidan 4. Monthly User charges for the use of the Ruckersville Water System will be established and billed to the individual property owners by Rapidan Service 5. Non-user charges may apply following the purchase of an EDU dependent upon adopted RSA policy. The cost of the non-user charges, if established, will be billed to the individual property owners by Rapidan Service. Authority. 6. Greene County reserves the right to redeem any purchased EDUS after a 2-year period should the EDU not be used. The redemption price shall be the purchase 7. EDU shall be assigned to specific properties and are not transterable. EDUS may be purchased only by the land owner of the specific property. The EDUS "run  water utilities west ofthe Quinque Tank.  Water System:  modified from time to time.  Service. Authority. Authority.  price oft the EDU at the time of purchase.    with the land". Should the property be sold, the EDUS remain with the land and 8. Property Owner shall comply with all existing ordinances of Greene County and RSA policies and procedures relating to connection to and use ofthe Ruckersville 9. When a property is to be served by both water and sewer, water and sewer EDUS shall be purchased simultaneously as further defined in Section 16-17, Regulations Related to Water and Sewer Utilities, (Revised 7/25/06) ofthe Greene County Zoning Ordinance. As a matter offurther clarification, a water EDUwill not be. sold without a sewer EDUwhen the property is to be served by both water 10. Once the EDU fee has been paid to the County, the purchaser shall present the executed EDU purchase form to RSA, pay the associated fees, and request hookup in accordance with RSA policies and procedures. EDU fees must be paid prior to the issuance ofa Certificate ofOccupancy by the County.  should therefore be sold to the buyer.  Water System.  and. sewer.  EDU Policy Addendum - Determination of EDUS - Approved by Board of  Supervisors on April 22,2008  The determination oft the number ofrequired EDUS for facilities other than single family dwelling units will be based upon American Water Works Association (AWWA)forecasting: tables, Virginia Sewage Collection and' Treatment Regulations - 9 VAC25-790, historical data from similar facilities, or other generally accepted engineering practices as determined by Greene County. These determinations will be made by the CouyAdminisirator. in consultation with the 2. The purchase price oft these EDUS will be based upon the number of computed EDUS as determined in Item 1 times the Cost per EDU assessed by the Board of 3. EDU determinations are based on water consumption. For the purpose of EDU determinations sewer EDUS are computed on a 11 to 1r ratio with water EDUS. 4. For multiple facilities on one master meter, actual water consumption will be monitored annually to determine ifthe number of purchased EDUS is being 5. Determination of actual water consumption will bel based upon the peak day of consumption. The peak day willl be calculated by finding the average daily consumption of the peak month and multiplying by ai factor of1.4. 6. Ifwater consumption is exceeding the number of purchased EDUS, the purchase 7. Ifthe water consumption is below the number of] EDUS purchased (i.e., additional capacity exists), the EDUS that are not being used may be used as a credit towards future facilities or use changes for the associated property served on thei master 8. Refunds or rebates will not be given ift the water consumption is below the  Director ofPlanning. Supervisors.  exceeded ori ifa additional capacity exists.  of additional EDUS willl be required.  meter.  number of EDUS purchased.    9. Ifthe property or facility has a change in use, the EDU determination will be performed by Greene County upon the said change ofu use. A projected increase in water consumption may require the purchase ofa additional EDUS.