Board of Supervisors October 22, 2019 Sheet 1  October 22, 2019 County of Greene, Virginia  THE GREENE COUNTY BOARD OF SUPERVISORS MET ON TUESDAY, OCTOBER 22, 2019,  BEGINNING AT6 6:301 P.M. IN THE COUNTY MEETING ROOM  Present were:  Bill Martin, Chair Michelle Flynn, Vice Chair David Cox, Member Marie Durrer, Member Dale Herring, Member  Staff present:  Mark B. Taylor, County Administrator Kelley Kemp, Assistant County Attorney Patti Vogt, Deputy Clerk Jim Frydi, Director of] Planning and Zoning Tracy Morris, Director ofl Finance  RE: OPEN MEETING  Mr. Martin said thel Board did not meet in closed session this evening. RE: PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE  The Chair opened the meeting with thel Pledge of Allegiance followed by a moment ofs silence. Upon motion by David Cox, second by Dale Herring and unanimous roll call vote, the  RE: ADOPTION OF THE AGENDA Board approved the agenda as presented.  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: MATTERS FROMTHE PUBLIC South River Road to alleviate problems with flooding.  Mr. Ashford Reyes, South River Road, thanked the Board for their part in having work done on  RE: CONSENT AGENDA  Upon motion by Michelle Flynn, second by Marie Durrer and unanimous roll call vote, the  Board approved the following items on the consent agenda:    Board of Supervisors October 22, 2019 Sheet 2  a. Minutes of October 8, 2019 meeting b. Real estate tax refund for Christopher Grubb  Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: SUPPLEMENTAL APPROPRIATIONTO FUND RESERVOIR ACQUISITIONS Mrs. Tracy Morris, Finance Director, said the Board of Supervisors authorized the borrowing of $2.1 million for the Greene County Water Supply and Treatment Project at their January 8, 2019 meeting. The borrowing covered the design, geotechnical services, surveys, easement negotiations and a dam study. The project also requires the County to purchase easements for raw water lines and other land to continue the project. The recommended appropriation of $422,000 will address land and easement acquisitions necessary to thej project by transferring funds to the correct line items in the budget. This appropriation will be funded out of Mr. Cox clarified that this will complete the acquisition ofland for the reservoir project. Upon motion by Michelle Flynn, second by David Cox and unanimous roll call vote, the Board approved the appropriation of$422,000 to the 2019-2020 county budget as presented in the  the borrowing for the reservoir project.  resolution. (See. Attachment "A") Recorded vote:  Bill Martin Michelle Flynn David Cox Marie Durrer Dale Herring  Yes Yes Yes Yes Yes  Motion carried.  RE: YMCA AFTER SCHOOL PROGRAM  Dr. Andrea Whitmarsh said it was a difficult decision to close the After School Program and the closing created a definite crisis for families who depended on the program. There were many families concerned with having aj place for their children to go after school as there are very few options for after school care. Dr. Whitmarsh said she spoke with her colleagues in other divisions and was intrigued by the program in Nelson County run by the YMCA. The Piedmont YMCA was contacted to talk about possibilities for Greene County. This is not a school program. Mr. Roderick Howard, YMCA Branch Executive Director, introduced Ms. Jessica Maslaney, CEO; Ms. Caroline Butler, Program Director; and Ms. Bonital Patton, Program Director. Ms. Maslaney said they are excited to be serving Greene County and felt this is a great  The YMCA uses space in the schools to provide this community service.  opportunity as a launching pad to do more programs and services.    Board of Supervisors October 22, 2019 Sheet 3  Ms. Butler said the program began August 14, 2019. The YMCA focuses their work in three areas: youth development, healthy living and social responsibility. The purpose ofthe. After School Program is to provide a structured and safe place for students to expand learning after school is dismissed. The staff consists of the Program Directors, Ms. Caroline Butler and Ms. Bonita Patton; lead teachers, Jordan Leitch and Alana Harpster; and Assistant, Kimberly Williams. Hours are 3 to 6:30 p.m. and the ratio is 11 to 18. One employee lives in Greene County. Ms. Butler reviewed the daily schedule. Ms. Patton reviewed the demographic breakdown fort the program which serves students inl kindergarten through Sth grade. The Program has received good positive feedback from parents. Future opportunities include a 10-week summer program for students in Greene County which begins June 8 for 5 days per week. The Program also provides opportunities for employment for residents and teachers. They hope to expand within Mrs. Flynn said she is truly excited that the YMCA is part of our community, appreciates them being here, andi is glad tol hear about the summer program with the potential ofaj program for older kids. In response to a question by Mr. Herring, Ms. Patton said she believes more parents will want to enroll their child in the program and attendance will increase. Mr. Howard said the YMCA offers a financial assistance program if cost is a barrier. The Program offers open Mr. Martin asked what sort of expansion could be possible. Ms. Maslaney said the YMCA is able to adapt to what the community needs and likes to offer programs based on a community  this community including aj program for teens.  enrollment SO children can join at any time.  needs assessment.  RE: 2020 CENSUS UPDATE  Ms. Kathy O'Connell, Partnership Specialist with the U.S. Census Bureau, provided an informational update on the upcoming 2020 Census. The count is done once every 10 years and results are used in determining representation, redistricting and resource distribution such as federal funding to local communities. There is an impact of an undercount and the goal is to count everyone. The plan is to optimize self-response by making it easy toj participate in the Census and partnering locally to raise awareness ofthe importance ofthe Census, encourage people toi respond, and conduct outreach tailored to areas. Census Day is April 1, 2020. People can respond to the  Census online, by phone, or by mail using paper forms. Questions on the Census will include: Ist thel home owned or rented? Name of each person living in thel household Gender of each person ini the household Age ofe each person in the household Race/ethnicity of each person int the household Relationship of each person in the household  How many people are living or staying at thel home on April 1, 2020?  Federal law protects census responses, which can only be used for statistical purposes. Those less likely to respond include renters, people who live in rural or isolated areas, lower    Board of Supervisors October 22, 2019 Sheet 4  income and lower education levels, immigrants or non-English speakers, children 0-5, seniors and Ms. O'Connell explained the benefits of a Complete Count Committee which should be comprised of folks who live locally and understands the community. The Committee increases response rate, maximizes federal funding and provides a local point of contact. Activities of the Committee could include the display of census information at libraries, post offices, community center, etc.; asking community partners to include messages in newsletters, email blasts, and on social media; outreach to schools, preschools and daycare centers to let families know about the  households without computing device and/or internet access.  Census; and plan a 2020 Census event on Census Day, April 1, 2020. Steps to take toj positively impact our community include: Invite local partners toj participate in complete count efforts Post a link to 2020census.gov on the county website Encourage local residents to apply for census jobs  Form a County Complete Count Committee and ensure Greene County is represented on  the Regional CCC  Share information about the 2020 Census with county agencies and organizations Mr. James Howard, Director of Social Services, spoke in support of the 2020 Census. Accurate and complete data must be collected to ensure funds are equitably distributed. A mark of a healthy community is determined by how that community cares for its elderly, poor, disabled, disadvantaged and needy. Some oft the programs supported by federal funding are very important Ms. O'Connell said about 286 people in Greene County have housing vouchers with over 700 people on a waiting list. This causes her to wonder ifv we got a complete count in 2010 which Mr. Martin said he looks forward to speaking with Mr. Taylor about a Complete Count Committee. Mr. Herring said he also heard Ms. O'Connell's presentation at the TJPDC. AI lot of people have a fear of the census from years ago and there has been conversation of how to get around that. Ms. O'Connell said distrust of government is understood and that is why thei message  to the people Social Services serves.  would be essential to provide needed services.  should come from trusted voices in the community. RE: BOARDLIAISON REPORTS  Mr. Cox said the Emergency Services Committee met last Thursday night and discussed the emergency vehicle replacement program. They are also looking for direction as to how they can better help the Board of Supervisors. Mr. Martin said everyone needs to work together on the  upcoming fire and emergency services study. RE: COUNTY ADMINISTRATOR UPDATE  Mr. Taylor recognized Mrs. Ginger Morris, Transit Director, who is retiring at the end of October after 42 years of service to Greene County. Also noted that Mr. Frydl recently passed the State certification and is now a Certified Zoning Administrator. Mrs. Meador has been in contact with the State to schedule the fire and emergency services study. Mr. Taylor said hel had lunch at the high school last' Thursday where he met students and staff and had an enjoyable visit.    Board of Supervisors October 22, 2019 Sheet 5  November 5th is Election Day and he attended a recent safety meeting at the Registrar's Office. Mr. Taylor shared pictures of the 2019 Fall Soccer champions of the United and Revolution  Division.  RE: MONTHLYREPORTS reports are appreciated.  Mr. Martin said the report from Economic Development and Tourism was excellent. All  RE: OTHER ITEMS FROM THE BOARD  Mrs. Durrer said there will be a commemorative event for the 40th anniversary of the Courthouse explosion on Sunday, October 27 at 4:00 p.m. Mr. Cox recounted his recollection of the explosion and events on October 24, 1979. Mr. Herring said he was in school and remembers Mr. Herring said the last event for the Farmer's Market is this coming Saturday. The trick Mr. Martin said the annual VACo conference is coming up in November. Mr. Cox will  that day.  ort trunk event at the pavilion is also this Saturday. represent Greene County in voting at the conference.  RE: ADOURN MEETING  The meeting was adjourned. The next scheduled meeting will be on November 12.  MkR hhaf. William Bryan Martin, Chair Greene County Board of Supervisors  Mark B.  Greene County Board of Supervisors MK    Board of Supervisors October 22, 2019 Attachment "A"  RESOLUTION TO APPROPRIATE FOUR HUNDRED TWENTY-TWO THOUSAND DOLLARS FOR PURCHASE OF LAND AND EASEMENTS FOR THE GREENE COUNTY WATER SUPPLY AND TREATMENT PROJECT  WHEREAS, at the January 8, 2019 meeting of the Greene County Board of Supervisors, the Board approved final documents authorizing a borrowing of $2,100,000 for  the Greene County Water Supply and Treatment Project; and  WHEREAS, the primary purpose of this borrowing was to complete the engineering WHEREAS, raw water line easements and other land to continue the project need to WHEREAS, the funds in the amount of four hundred twenty-two thousand dollars ($422,000.00) need to be appropriated to the appropriate line item in the 2019-2020 budget of  and design work; and be purchased; and  the County of Greene, Virginia.  NOW, THEREFORE, ITIS HEREBY RESOLVED by the Board of Supervisors of the County of Greene, Virginia that four hundred twenty-two thousand dollars ($422,000.00)  be appropriated to the 2019-2020 budget of the County of Greene.  BE IT FURTHER RESOLVED that the County Administrator of the County of Greene, Virginia is authorized to make the appropriate accounting adjustments in the budget  to do all things necessary to give this resolution effect. Adopted this 22nd day of October, 2019.  Motion: Second: Recorded Vote: David L. Cox Marie C. Durrer Michelle Flynn Dale R. Herring Yes_ Bill Martin  Michelle Flynn David Cox  Yes Yes Yes Yes  ATTEST:  lihh William Bryan Martin, Chair Greene County Board of Supervisors  Mark B.  Clerk  Mbk  Taylor,  Greene County Board of Supervisors